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ETSB - Emergency Telephone System Board

October 9, 2024 ·9:00 AM Final

Room 3500B

Agenda PDF Minutes PDF Official record ↗

Agenda — 66 items

  1. 1 Join Zoom Meeting
  2. 2 https://us02web.zoom.us/j/89227117720?pwd=XNiGr4k8bnw8rUbhygeavysK2IOEWk.1
  3. 3 Meeting ID: 892 2711 7720
  4. 4 Passcode: 944318
  5. 1. CALL TO ORDER
  6. 2. ROLL CALL
  7. 3. PUBLIC COMMENT
  8. 4. CHAIRMAN'S REMARKS - CHAIR SCHWARZE
  9. 5. MEMBERS' REMARKS
  10. 6. CONSENT AGENDA
  11. 6.A. Monthly Staff Report
  12. 11 page break
  13. 6.A.1. Monthly Report for October 9 Regular Meeting 24-2525 Approved Pass
  14. 6.A.2. Monthly Report for September 11 Regular Meeting 24-2209 Approved Pass
  15. 6.B. Revenue Report 911 Surcharge Funds
  16. 6.B.1. ETSB Revenue Report for October 9 Regular Meeting for Fund 5820/Equalization 24-2526 Approved Pass
  17. 6.B.2. ETSB Revenue Report for September 11 Regular Meeting for Fund 5820/Equalization 24-2211 Approved Pass
  18. 6.C. Minutes Approval Policy Advisory Committee
  19. 6.C.1. ETSB PAC Minutes - Regular Meeting - Monday, August 5, 2024 24-2212 Approved Pass
  20. 6.C.2. ETSB PAC Minutes - Regular Meeting - Monday, September 9, 2024 24-2527 Approved Pass
  21. 6.D. Minutes Approval Ad Hoc Finance Committee
  22. 6.D.1. ETSB Ad Hoc Finance Minutes - Regular Meeting - Wednesday, July 10, 2024 24-2051 Approved Pass
  23. 6.D.2. ETSB Ad Hoc Finance Minutes - Regular Meeting - Wednesday, August 14, 2024 24-2400 Approved Pass
  24. 6.E. Minutes Approval ETS Board
  25. 6.E.1. ETSB Minutes - Regular Meeting - Wednesday, August 14, 2024 24-2213 Approved Pass
  26. 7. VOTE REQUIRED BY ETS BOARD
  27. 7.A. Budget Transfers
  28. 7.A.1. Transfer of funds from 4000-5820-53828 (Contingencies) to 4000-5820-53040 (Interpreter Services) in the amount of $8,000, for payment and accounting of contractual obligations related to the Cyracom/Voiance language translation PO 6848-1. ETS-R-0062-24 Approved Pass
  29. 7.A.2. Transfer of funds from 4000-5820-54199 (Capital Contingencies) to 4000-5820-54110 (Capital Equipment and Machinery) and 4000-5820-54107 (Capital Software) in the amount of $1,167,645, for the second of six financing payments on the Motorola PO 6149-1. ETS-R-0063-24 Approved Pass
  30. 7.B. Resolutions
  31. 7.B.1. Resolution for approval of Milestone #56, a monetary milestone for “Procurement, implementation, and installation of the core PURVIS Fire Station Alerting System (PURVIS FSAS) for the Hanover Park Fire Department” in the amount of $5,960.00 in accordance with PO 3187-0001 SERV, between the DuPage County Emergency Telephone System Board and PURVIS Systems, Incorporated. ETS-R-0069-24 Approved Pass
  32. 7.B.2. Resolution for approval of Milestone #59, a monetary milestone for “Procurement, implementation, and installation of the optional PURVIS Fire Station Alerting System (PURVIS FSAS) for the Hanover Park Fire Department” in the amount of $2,785.00 in accordance with PO 3187-0001 SERV, between the DuPage County Emergency Telephone System Board and PURVIS Systems, Incorporated. ETS-R-0070-24 Approved Pass
  33. 32 page break
  34. 7.C. Payment of Claims
  35. 7.C.1. Payment of Claims for September 11, 2024 for FY24 - Total for 4000-5820 (Equalization): $1,686,742.64. 24-2210 Approved Pass
  36. 7.C.2. Payment of Claims for October 9, 2024 for FY24 - Total for 4000-5820 (Equalization): $375,758.02. Total for Interdepartmental transfer: $112,349.22. 24-2528 Approved Pass
  37. 7.D. Change Orders
  38. 7.D.1. ETS-R-0046C-22 - Amendment to Resolution ETS-R-0046-22, to AT&T Inc., PO 922020/5866-1, for additional Agent training sessions on the Motorola Vesta for the DU-COMM PSAP, to increase the funding in the amount of $12,089.50, resulting in an amended contract total of $6,019,330.09, an increase of 0.2%. 24-2434 Approved Pass
  39. 7.D.2. ETS-R-0071B-20 - Amendment to Resolution ETS-R-0071-20, issued to Motorola Solutions, Inc. PO 920153/4951-1, to reconcile the FY24 user radio count operating in the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS) for payment and accounting of contractual obligations of the DMS Radio Manager contract, for no change in contract total amount. 24-2643 Approved Pass
  40. 7.E. Purchase Resolutions
  41. 7.E.1. Recommendation for the approval of a contract purchase order to Motorola Solutions, PO 924016, for a Digital Fixed Station Interface solution, for a contract total not to exceed $110,077; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (STARCOM21 Master Contract CMT2028589). ETS-R-0064-24 Approved Pass
  42. 7.E.2. Recommendation for the approval of a contract purchase order to PURVIS Systems Incorporated, PO 924025, for a two (2) year renewal of maintenance of the Fire Station Alerting (FSA) equipment, for the period of October 10, 2024 through October 9, 2026, for a contract total amount of $424,730. ETS-R-0066-24 Approved Pass
  43. 7.E.3. Recommendation for the approval of a contract purchase order to Insight Public Sector, Inc., PO 924032, for a one (1) year renewal of maintenance and support on the virtual environment and stand-alone backup servers, for a period of October 13, 2024 through October 16, 2025, for a contract total not to exceed $17,145.44; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (OMNIA PARTNERS [COBB COUNTY] IT PRODUCTS AND SERVICES [#23-6692-03]). ETS-R-0067-24 Approved Pass
  44. 7.E.4. Recommendation for the approval of a contract purchase order to Insight Public Sector, Inc., PO 924033, for a one (1) year renewal of SolarWinds Network Monitoring maintenance and support, for a period of October 13, 2024 through October 13, 2025, for a contract total not to exceed $7,683.34; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (OMNIA PARTNERS [COBB COUNTY] IT PRODUCTS AND SERVICES [#23-6692-03]). ETS-R-0068-24 Approved Pass
  45. 7.E.5. Recommendation for the approval of a contract to Monday.com, PO 924034, for a two (2) year subscription of a project management tool for thirty (30) users for the period of December 2, 2024 through December 1, 2026, for an amount of $26,582.40. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). ETS-R-0072-24 Approved Pass
  46. 7.E.6. Recommendation to encumber funds through Cellco Partnership dba Verizon Wireless in the County Finance software. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Public Utility) ETS-R-0073-24 Approved Pass
  47. 7.F. FY2025 Budget
  48. 7.F.1. Annual Appropriation Resolution for the Emergency Telephone System Board of DuPage, State of Illinois, for the Fiscal Period beginning December 1, 2024 and ending November 30, 2025. ETS-R-0071-24 Approved Pass
  49. 48 FY25 Budget Presentation 24-2898
  50. 7.G. Police and Fire Templates
  51. 7.G.1. Police and Fire Templates 24-2414 Approved Pass
  52. 8. DEDIR SYSTEM
  53. 8.A. Police
  54. 8.B. Fire
  55. 9. DU PAGE ETSB 9-1-1 SYSTEM DESIGN
  56. 10. OLD BUSINESS
  57. 11. NEW BUSINESS
  58. 12. EXECUTIVE SESSION
  59. 12.A. Minutes Review Pursuant to 5 ILCS 120/2 (C) (21)
  60. 12.B. Personnel Matters Pursuant to 5 ILCS 120/2 (C ) (1)
  61. 60 ETSB is going into Executive Session Pursuant to Section 5 ILCS 120/2(c)(1) for the purpose of considering the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body
  62. 12.C. Security Procedures and the Use of Personnel and Equipment Pursuant to 5 ILCS
  63. 12.D. Pending Litigation Matters Pursuant to 5 ILCS 120/2 (C) (11)
  64. 13. MATTERS REFERRED FROM EXECUTIVE SESSION
  65. 14. ADJOURNMENT
  66. 14.A. Next Meeting: Wednesday, November 13 at 9:00am in 3-500B