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Finance Committee

October 22, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 110 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 MOTION TO ALLOW FOR REMOTE PARTICIPATION
  4. 3. PUBLIC COMMENT
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  6. 5. APPROVAL OF MINUTES
  7. 5.A. Finance Committee - Regular Meeting - Tuesday, October 8, 2024 24-2729 Approved Pass
  8. 6. BUDGET TRANSFERS
  9. 6.A. Transfer of funds from 1000-1810-53510 (travel expense) to 1000-1810-50030 (per diem/stipend), in the amount of $5,000, to start the 2024 real estate assessment appeals hearing process timely. 24-2778 Approved Pass
  10. 6.B. Budget Transfers 10-22-2024 - Various Companies and Accounting Units 24-2781 Approved Pass
  11. 7. PROCUREMENT REQUISITIONS
  12. A. Finance - Chaplin
  13. 7.A.1. Decrease and close purchase order 5887-0001 SERV, issued to CH Advisors, in the amount of $15,543.75. Contract has expired. 24-2708 Approved Pass
  14. 7.A.2. Decrease and close purchase order 7008-0001 SERV, issued to Colette Holt & Associates, in the amount of $10,600. Contract has expired. 24-2709 Approved Pass
  15. 7.A.3. Decrease and close purchase order 6099-0001 SERV, issued to Archie Supply LLC, in the amount of $48,625. Contract has expired. 24-2710 Approved Pass
  16. 7.A.4. Decrease and close purchase order 3402-0001 SERV, issued to Canon Solutions America, Inc., in the amount of $100,914.93. Contract has expired. 24-2711 Approved Pass
  17. 7.A.5. Decrease and close purchase order 4451-0001 SERV, issued to Canon Solutions America, Inc., in the amount of $129,684.18. Contract has expired. 24-2712 Approved Pass
  18. 7.A.6. Decrease and close purchase order 5855-0001 SERV, issued to Physicians Record Company, in the amount of $23,320.50. Contract has expired. 24-2713 Approved Pass
  19. 7.A.7. Decrease and close purchase order 6393-0001 SERV, issued to Titan Image Group, in the amount of $69,965.85. Contract has expired. 24-2715 Approved Pass
  20. 7.A.8. Recommendation for the approval of a contract purchase order to WEX Health, Inc., for Flexible Spending Account Services, for the period of January 1, 2025 through December 31, 2025, for Human Resources, for a contract total amount not to exceed $20,500. (Human Resources) 24-2731 Approved Pass
  21. 7.A.9. Approval of an amendment to county contract #6731-0001 SERV, issued to CorVel Corporation, for third party claims administration services, to extend the contract through February 28, 2025 and increase the contract by $50,000, for a new contract total amount not to exceed $150,000, an increase of 50%. FI-CO-0018-24 Approved Pass
  22. 7.A.10. Recommendation for the approval of a contract purchase order to Rock, Fusco & Connelly, LLC, to provide consultation services related to collective bargaining matters for labor negotiations, for the period of December 1, 2024 through November 30, 2025, for the County Board, for a contract total amount not to exceed $50,000. Other professional services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b). (Human Resources) FI-P-0019-24 Approved Pass
  23. 7.A.11. Recommendation for the approval of a contract purchase order to Castle Law, LLC, to provide consultation services related to collective bargaining matters for labor negotiations, for the period of October 23, 2024 through November 30, 2025, for the County Board, for a contract total amount not to exceed $115,000. Other professional services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b). (Human Resources) FI-P-0020-24 Approved Pass
  24. 23 page break
  25. B. Economic Development - LaPlante
  26. 7.B.1. Amendment to County Contract 6029-0001 SERV, issued to World Relief, to provide services to immigrants and youth in DuPage County, for the Workforce Development Division, to extend the contract though September 30, 2025 and increase the encumbrance in the amount of $253,378 for a new contract total amount of $742,068. (Grant Funded) ED-CO-0004-24 Approved Pass
  27. C. Human Services - Schwarze
  28. 7.C.1. Awarding resolution issued to Healthy Air Heating and Air, Inc., one of five service providers selected for the Low Income Home Energy Assistance Program (LIHEAP), LIHEAP Emergency Heat Program for the period of October 1, 2024, through June 30, 2025. Vendor to service, repair, or replace inoperable or red-tagged furnaces for low-income qualified homeowners within DuPage County. Contract total amount not to exceed $230,909.54. (Community Services) HS-P-0035-24 Approved Pass
  29. 7.C.2. Awarding resolution issued to My Green House HVAC, one of five service providers selected for the Low Income Home Energy Assistance Program (LIHEAP), LIHEAP Emergency Heat Program for the period of October 1, 2024, through June 30, 2025. Vendor to service, repair, or replace inoperable or red-tagged furnaces for low-income qualified homeowners within DuPage County. Contract total amount not to exceed $230,909.54. (Community Services) HS-P-0036-24 Approved Pass
  30. 7.C.3. Awarding resolution issued to Nortek Environmental, Inc., one of five service providers selected for the Low Income Home Energy Assistance Program (LIHEAP), LIHEAP Emergency Heat Program for the period of October 1, 2024, through June 30, 2025. Vendor to service, repair, or replace inoperable or red-tagged furnaces for low-income qualified homeowners within DuPage County. Contract total amount not to exceed $230,909.54. (Community Services) HS-P-0037-24 Approved Pass
  31. 7.C.4. Awarding resolution issued to Parliament Builders, Inc., one of five service providers selected for the Low Income Home Energy Assistance Program (LIHEAP), LIHEAP Emergency Heat Program for the period of October 1, 2024, through June 30, 2025. Vendor to service, repair, or replace inoperable or red-tagged furnaces for low-income qualified homeowners within DuPage County. Contract total amount not to exceed $230,909.54. (Community Services) HS-P-0038-24 Approved Pass
  32. 7.C.5. Awarding resolution issued to Rush Heating and Cooling, Inc., one of five service providers selected for the Low Income Home Energy Assistance Program (LIHEAP), LIHEAP Emergency Heat Program for the period of October 1, 2024, through June 30, 2025. Vendor to service, repair, or replace inoperable or red-tagged furnaces for low-income qualified homeowners within DuPage County. Contract total amount not to exceed $230,909.54. (Community Services) HS-P-0039-24 Approved Pass
  33. 7.C.6. Awarding resolution issued to Healthy Air Heating and Air, Inc., to provide mechanical (HVAC) and architectural weatherization labor and materials, for the Weatherization Program, for the period of October 22, 2024 through June 30, 2025, for a contract total not to exceed $866,434. (Community Services) HS-P-0040-24 Approved Pass
  34. 7.C.7. Awarding resolution issued to My Green House HVAC, LLC, to provide mechanical (HVAC) and architectural weatherization labor and materials, for the Weatherization Program, for the period of October 22, 2024 through June 30, 2025, for a contract total amount not to exceed $866,434. (Community Services) HS-P-0041-24 Approved Pass
  35. 7.C.8. Awarding resolution issued to Arcos Environmental Services, Inc., to provide mechanical (HVAC) and architectural weatherization labor and materials, for the Weatherization Program, for the period of October 22, 2024 through June 30, 2025, for a contract total not to exceed $866,434. (Community Services) HS-P-0042-24 Approved Pass
  36. 7.C.9. Awarding resolution issued to Comfort 1st Insulation & Energy Solutions, Inc., to provide architectural weatherization labor and materials, for the Weatherization Program, for the period of October 22, 2024 through June 30, 2025, for a contract total not to exceed $50,000. (Community Services) HS-P-0043-24 Approved Pass
  37. 7.C.10. Recommendation for the approval of a contract purchase order issued to AirGas USA, LLC, to provide liquid portable oxygen for the residents at the DuPage Care Center, for the period December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $50,000; under bid renewal #22-105-DCC, second of three, one-year optional renewals. HS-P-0044-24 Approved Pass
  38. 7.C.11. Recommendation for the approval of a contract purchase order issued to Valdes Supply, to provide restroom tissue, paper towels, and facial tissue (group 2), as needed for the DuPage Care Center, for the period December 1, 2024 through November 30, 2025, for an amount not to exceed $79,000; under bid renewal #22-112-FM, second of three one-year optional renewals. HS-P-0045-24 Approved Pass
  39. 7.C.12. Recommendation for Approval of a HOME Investment Partnership Act (HOME) Funds Agreement with DuPage Pads, Project Number HM24-02b - Tenant Based Rental Assistance - in the amount of $100,000 under FY2024, which is the balance of the previously approved $200,000 total project award, partially funded in PY2021 in the amount of $100,000 under a HOME Agreement with DuPage Pads, Project Number HM21-02b - Tenant Based Rental Assistance. (Community Development) HS-R-0019-24 Approved Pass
  40. 7.C.13. DuPage Care Center Rate Increase to increase the per patient day charges last fixed by Resolution HS-R-0064-23, approved October 24, 2023, from $450 per day to $468 per day for Standard Custodial Care and from $468 per day to $487 per day for Alzheimer's Special Care and from $642 per day to $668 per day for Post-Acute Care, effective December 1, 2024. (DuPage Care Center) HS-R-0018-24 Approved Pass
  41. D. Judicial and Public Safety - Evans
  42. 7.D.1. Amendment to Purchase Order 6662-0001 SERV, issued to Axon Enterprise, Inc., to increase the contract encumbrance in the amount of $144,049.80, for a new contract total not to exceed $1,522,385.80, an increase of 10.45%. (Sheriff's Office) JPS-CO-0010-24 Approved Pass
  43. 7.D.2. Recommendation for the approval of a contract purchase order to Public Safety Direct, Inc., for upfitting and repairs of Sheriff's Office vehicles and monthly maintenance, for the period of October 31, 2024 through October 30, 2025, for a contract total amount not to exceed $522,215; per RFP #23-055-SHF. (Sheriff's Office) JPS-P-0031-24 Approved Pass
  44. 7.D.3. Recommendation for the approval of a contract to Audriana T. Anderson of the Law Firm of Anderson Attorneys & Advisors, LLC, to provide professional services as a Child Protection GAL Attorney assigned to juvenile cases, for the period of November 1, 2024 through October 31, 2025, for a contract total amount not to exceed $42,000. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0032-24 Approved Pass
  45. E. Public Works - Garcia
  46. 7.E.1. Recommendation for the approval of a contract to Johnson Controls, Inc., to furnish and deliver Johnson Controls parts as needed, for County campus, for Facilities Management, for the period of December 1, 2023 to August 12, 2026, for a total contract amount not to exceed $48,000.95. Contract let pursuant to the Intergovernmental Cooperation Act - Sourcewell cooperative contract #070121-JHN. FM-P-0039-24 Approved Pass
  47. 7.E.2. Recommendation for the approval of a contract to Valdes Supply, to furnish and deliver restroom tissue and paper towels to the Judicial Office Facility, JTK Administration Building and the Jail on a monthly basis, and as needed for the Power Plant, Children’s Center, Office of Emergency Management, and the Coroner’s Office, for Facilities Management, for the period of December 1, 2024 through November 30, 2025, for a total contract amount not to exceed $112,688.36, per renewal option under bid award #22-112-FM, second of three options to renew. FM-P-0040-24 Approved Pass
  48. F. Technology - Yoo
  49. 7.F.1. Amendment to County Contract 6681-0001 SERV, issued to SHI International Corp, for an Enterprise Term Lease Agreement with Adobe Systems Inc., for Adobe software licensing, for Information Technology, to increase the encumbrance by $11,840.27 and extend the contract through December 9, 2024, resulting in an amended contract total of $153,917.11, an increase of 8.33%. TE-CO-0002-24 Approved Pass
  50. 7.F.2. Recommendation for the approval of a contract to Granicus LLC, for annual support and hosting of Legistar legislative management software and streaming services, for Information Technology, for the period of December 1, 2024 through November 30, 2025, for a total contract amount of $42,515.30, per Cooperative Purchasing Agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" NCPA 01-115. TE-P-0017-24 Approved Pass
  51. G. Transportation - Ozog
  52. 7.G.1. DT-P-0242C-19 – Amendment to Resolution DT-P-0242B-19, issued to TranSystems Corporation, for Professional Preliminary Engineering Services for improvements at CH 23/ Naperville Road at Illinois 38, Section 19-00195-05-CH, to increase the funding in the amount of $89,844.93, resulting in an amended contract total amount of $419,404.02, an increase of 27.26% and a cumulative increase of 63.88%, and extending the contract through October 31, 2026. 24-2697 Approved Pass
  53. 7.G.2. Recommendation for the approval of a contract to MSC Industrial Supply Company, to furnish and deliver maintenance, repair and operation supplies, as needed for the Division of Transportation, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $35,000; per Sourcewell contract #091422-MSI. DT-P-0050-24 Approved Pass
  54. 53 page break
  55. 8. FINANCE RESOLUTIONS
  56. 8.A. Acceptance and appropriation of additional funding for the Illinois Department of Commerce and Economic Opportunity Workforce Innovation and Opportunity Act (WIOA) Grant PY24, Inter-Governmental Agreement No. 24-681006, Company 5000 - Accounting Unit 2840, $150,000. (Under the administrative direction of the Human Resources Department.) FI-R-0179-24 Approved Pass
  57. 8.B. Approval of issuance of payments to training providers and youth contracts through the Workforce Innovation and Opportunity Act (WIOA) Grant PY24, Inter-Governmental Agreement No. 24-681006, in the amount of $2,546,526. (Workforce Development Division) FI-R-0180-24 Approved Pass
  58. 8.C. Acceptance and appropriation of the Illinois Department of Commerce and Economic Opportunity Workforce Innovation & Opportunity Act (WIOA) Grant PY24, Inter-Governmental Agreement No. 24-681006, Company 5000 - Accounting Unit 2840, $5,408,075. (Under the administrative direction of the Human Resources Department.) FI-R-0181-24 Approved Pass
  59. 8.D. Acceptance of an extension of time for the Illinois Court Commission on Access to Justice Grant PY24, Company 5000 - Accounting Unit 5925. (18th Judicial Circuit Court) FI-R-0182-24 Approved Pass
  60. 8.E. Acceptance and appropriation of the U.S. Department of Justice - Bureau of Justice Assistance PY24 DNA Capacity Enhancement for Backlog Reduction Program Grant - Award No. 15PBJA-24-GG-02658-DNAX, Company 5000 - Accounting Unit 4510, $339,842. (Sheriff's Office) FI-R-0183-24 Approved Pass
  61. 8.F. Approval of Employee Compensation and Job Classification Adjustments (Building & Zoning) FI-R-0200-24 Approved Pass
  62. 8.G. Approval of Employee Compensation and Job Classification Adjustments (Animal Services) FI-R-0202-24 Approved Pass
  63. 8.H. Amendment to the Predictable Fee Schedule for Recording Documents. (Recorder's Office) FI-O-0006-24 Approved Pass
  64. 63 page break
  65. 9. FY2025 BUDGET RESOLUTIONS
  66. 9.A. DuPage County 2024 Tax Levies for Fiscal Year 2025. FI-O-0008-24 Approved at committee Pass
  67. 9.B. County of DuPage Century Hill Light Service Area Fund 2024 Tax Levy for Fiscal Year 2025. FI-O-0009-24 Approved at committee Pass
  68. 9.C. Annual Appropriation Ordinance for the County of DuPage, State of Illinois, for the fiscal period beginning December 1, 2024 and ending November 30, 2025. FI-O-0010-24 Approved at committee Pass
  69. 9.D. Annual Appropriation Ordinance for Police Records Management Systems Operations Fund of the County of DuPage, State of Illinois, for the fiscal period beginning December 1, 2024 and ending November 30, 2025. FI-O-0011-24 Approved at committee Pass
  70. 9.E. Authorization to transfer funds to the Taxable General Obligation Bonds (Alternate Revenue Source – Recovery Zone Economic Development Bonds and Build America Bonds), Series 2010A & 2010B Debt Service Fund Company 7000, Accounting Unit 7000, for Fiscal Year 2025, in the amount of $7,994,190, and abate the 2024 Tax Levy for the Taxable General Obligation Bonds (Alternate Revenue Source – Recovery Zone Economic Development Bonds and Build America Bonds), Series 2010A & 2010B. FI-R-0184-24 Approved at committee Pass
  71. 9.F. Abatement of the 2024 Tax Levy for General Obligation Refunding Bonds (Alternate Revenue Source), Series 2015B (“2015B Bonds”), Company 7000, Accounting Unit 7017, in the amount of $1,464,820. FI-R-0185-24 Approved at committee Pass
  72. 9.G. Appropriation for the Limited Tax General Obligation Refunding Bonds, Series 2016, Debt Service Fund, Company 7000, Accounting Unit 7018, for Fiscal Year 2025, $3,616,255. FI-R-0186-24 Approved at committee Pass
  73. 9.H. Appropriation for the General Obligation Debt Certificates, Series 2017, Debt Service Fund, Company 7000, Accounting Unit 7020, for Fiscal Year 2025, $683,950. FI-R-0187-24 Approved at committee Pass
  74. 9.I. Appropriation for the General Obligation Limited Tax Certificates of Indebtedness, Series 2009, Debt Service Fund, Company 7000, Accounting Unit 7022, for Fiscal Year 2025, $142,740. FI-R-0188-24 Approved at committee Pass
  75. 9.J. Appropriation for the Special Service Area Number 35 - Lakes of Royce Renaissance Unlimited Ad Valorem Tax Bonds, Series 2012A, Debt Service Fund, Company 7100, Accounting Unit 7500, for Fiscal Year 2025, $326,620. FI-R-0189-24 Approved at committee Pass
  76. 9.K. Appropriation for the Special Service Area Number 37 - York Center, IEPA Loan Debt Service Fund, Company 7100, Accounting Unit 7502, for Fiscal Year 2025, $95,000. FI-R-0190-24 Approved at committee Pass
  77. 9.L. Authorization to transfer funds from the General Fund to Tort Liability Fund for Fiscal Year 2025 up to, but not to exceed $500,000. FI-R-0191-24 Approved at committee Pass
  78. 9.M. Authorization to transfer funds from the General Fund to DuPage Care Center Fund for Fiscal Year 2025 up to, but not to exceed $3,018,957. FI-R-0192-24 Approved at committee Pass
  79. 9.N. Authorization to transfer funds from the General Fund to Stormwater Management Fund for Fiscal Year 2025 up to, but not to exceed $3,436,000. FI-R-0193-24 Approved at committee Pass
  80. 9.O. Approval of Fiscal Year 2025 Headcount. FI-R-0194-24 Approved at committee Pass
  81. 9.P. Compensation Structure and Wage Adjustment Guidelines. FI-R-0195-24 Approved at committee Pass
  82. 9.Q. 2024 Tax Levies for Board of Health Operations, Board of Health Municipal Retirement and Board of Health Social Security for Fiscal Year 2025. FI-O-0012-24 Approved at committee Pass
  83. 9.R. Annual Appropriation Ordinance for the Board of Health Operations, Board of Health Municipal Retirement, and Board of Health Social Security Fund of the County of DuPage, State of Illinois, for the fiscal period beginning December 1, 2024 and ending November 30, 2025. FI-O-0013-24 Approved at committee Pass
  84. 9.S. Annual Appropriation Ordinance for the Emergency Telephone System Board of the County of DuPage, State of Illinois, for the period beginning December 1, 2024 and ending November 30, 2025. FI-O-0014-24 Approved at committee Pass
  85. 9.T. Authorization to transfer funds from the General Fund to the Veterans Assistance Commission for Fiscal Year 2025 up to, but not to exceed $728,921. FI-R-0196-24 Approved at committee Pass
  86. 9.U. Annual Appropriation Ordinance for the Veterans Assistance Commission, State of Illinois, for the period beginning December 1, 2024 and ending November 30, 2025. FI-O-0015-24 Approved at committee Pass
  87. 9.V. Approval of the FY2025 Financial Plan. You can view the Financial Plan by visiting: https://www.dupagecounty.gov/government/departments/finance/financial_and_budget_plans.php 24-2777 Approved at committee
  88. 10. INFORMATIONAL
  89. A. Payment of Claims
  90. 10.A.1. 10-03-2024 Auto Debit Paylist 24-2699
  91. 10.A.2. 10-04-2024 Paylist 24-2703 Approved Pass
  92. 10.A.3. 10-08-2024 Paylist 24-2728 Approved Pass
  93. 10.A.4. 10-11-2024 Paylist 24-2755 Approved Pass
  94. 10.A.5. 10-16-2024 Auto Debit Paylist 24-2789 Approved Pass
  95. B. Wire Transfers
  96. 10.B.1. 10-07-2024 Corvel Wire Transfer 24-2723 Approved Pass
  97. 10.B.2. 10-09-2024 IDOR Wire Transfer 24-2743 Approved Pass
  98. C. Grant Proposal Notifications
  99. 10.C.1. GPN 039-24: Illinois Department of Commerce & Economic Opportunity FY25 Supplemental State Funding for LWIA's, $183,635. (Human Resources, Workforce Development Division) 24-2678 Approved Pass
  100. 11. OLD BUSINESS
  101. 12. NEW BUSINESS
  102. 101 page break
  103. 101 MOTION TO ENTER INTO EXECUTIVE SESSION
  104. 13. EXECUTIVE SESSION
  105. 102 A motion was made by Member Gustin and seconded by Member Ozog to enter into Executive Session. Upon a roll call vote, the motion passed. Ayes: Cahill, Chaplin, Childress, DeSart, Eckhoff, Evans, Galassi, Gustin, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, Zay Nays: Absent: Covert, Krajewski
  106. 13.A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (21) Review of Executive Session Minutes
  107. 14. MATTERS REFERRED FROM EXECUTIVE SESSION
  108. 14.A. Review of Executive Session Minutes FI-R-0198-24 Approved Pass
  109. 105 ROLL CALL FOR ENTRY BACK INTO REGULAR SESSION
  110. 15. ADJOURNMENT