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Technology Committee

November 5, 2024 ·11:00 AM Final

Room 3500B

Agenda PDF Minutes PDF Official record ↗

Agenda — 24 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. CHAIRWOMAN'S REMARKS - CHAIR YOO
  4. 4. PUBLIC COMMENT
  5. 5. APPROVAL OF MINUTES
  6. 5.A. Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday, October 15, 2024 24-2889 Approved Pass
  7. 6. PROCUREMENT REQUISITIONS
  8. 6.A. Amendment to County Contract 6082-0001 SERV, issued to Dell, Inc., for a Microsoft Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS and Information Technology, to increase the encumbrance by $11,405.53, resulting in an amended contract total of $3,850.042.62, an increase of 0.30%. TE-CO-0003-24 Approved and Sent to Finance Pass
  9. 6.B. Recommendation for the approval of a contract purchase order to BDO USA LLP, for the annual software maintenance of FireEye Security software, for the period of December 10, 2024 through December 9, 2025, for Information Technology, for a contract total amount of $188,267. This is the second optional renewal per lowest responsible bidder, bid #22-124-IT. TE-P-0018-24 Approved and Sent to Finance Pass
  10. 6.C. Recommendation for the approval of a contract purchase order to IBM Corporation, for the purchase of program product software licenses for IBM z/OS and software support and maintenance for the BC12 z System Server, for Information Technology, for the period of December 1, 2024 through November 30, 2025, for a total contract amount of $111,171.72. Exempt from bidding per DuPage County Procurement Ordinance, Article 2-350 - Sole Source. This is proprietary software. TE-P-0019-24 Approved and Sent to Finance Pass
  11. 6.D. Recommendation for the approval of a contract purchase order to MHC Software, Inc., for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology, for the period of December 1, 2024 through November 30, 2025, for a contract total amount of $85,926.97. Exempt from bidding per DuPage County Procurement Ordinance, Article 2-350 - Sole Source. This is proprietary software. TE-P-0020-24 Approved and Sent to Finance Pass
  12. 6.E. Recommendation for the approval of a contract purchase order to Insight Public Sector, for the procurement of desktop computers, for Information Technology and Probation, for the period of November 12, 2024 through November 11, 2025, for a contract total amount of $57,720, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Omnia Partners Contract #23-6692-03. TE-P-0021-24 Approved and Sent to Finance Pass
  13. 6.F. Recommendation for the approval of a contract purchase order to Infor (US) Inc., for year end patch installation and application support for the Human Resources and Payroll modules of the ERP system, for the Human Resources Department, for the period of December 1, 2024 through November 30, 2025, for a total contract amount of $25,567.20. Pursuant to DuPage County Code Section 2-353(1)(b) - Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Infor acquired Ciber, who has provided support for the Infor system since the ERP was implemented in 2013. 24-2820 Approved Pass
  14. 7. TRAVEL REQUESTS
  15. 7.A. Authorization for an IT staff member to attend the Zendesk Relate Conference in Las Vegas, NV from March 25, 2025 through March 27, 2025. Travel to include hotel, mileage, per diem, etc. for an estimated total of $2,698. 24-2835 Approved Pass
  16. 7.B. Authorization for an IT staff member to attend the Zendesk Relate Conference in Las Vegas, NV from March 25, 2025 through March 27, 2025. Travel to include hotel, mileage, per diem, etc. for an estimated total of $2,602. 24-2836 Approved Pass
  17. 7.C. Authorization for an IT staff member to attend the Zendesk Relate Conference in Las Vegas, NV from March 25, 2025 through March 27, 2025. Travel to include hotel, mileage, per diem, etc. for an estimated total of $2,602. 24-2837 Approved Pass
  18. 8. INFORMATIONAL ITEMS
  19. 8.A. Recommendation for the approval of an amendment to Purchase Order #6693-0001 SERV, issued to Accela, Inc., to extend subscription service for Velosimo software integration between Accela on-line permitting software and Bluebeam plan review software through June 22, 2025, and to increase the contract amount for Building & Zoning - $4,631.71, Division of Transportation - $4,631.71, Stormwater - $4,631.71 and Public Works - $4,631.70, for a total contract increase not to exceed $18,526.83. DC-CO-0002-24 Information Received and placed on file Pass
  20. 8.B. Recommendation for the approval of a contract purchase order to Heartland Business Systems, to provide security updates for the Sheriff's Office, for the period of October 24, 2024 through December 20, 2025, for a contract total not to exceed $196,876.61. Contract pursuant to the TIPS Contract # 220105. (Sheriff's Office) JPS-P-0034-24 Information Received and placed on file Pass
  21. 8.C. Recommendation for the approval of a contract purchase order to CDW Government, LLC, to purchase equipment and provide back-up media and off-line back up for the Sheriff's Office, for the period of November 12, 2024 through November 11, 2025, for a contract not to exceed $51,030.84.Contract-National IPA Technology Solutions (2018011) (Sheriff's Office) JPS-P-0035-24 Information Received and placed on file Pass
  22. 9. OLD BUSINESS
  23. 10. NEW BUSINESS
  24. 11. ADJOURNMENT