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ETSB - Emergency Telephone System Board

November 13, 2024 ·9:00 AM Final

Room 3500B

Agenda PDF Minutes PDF Official record ↗

Agenda — 56 items

  1. 1 Join Zoom Meeting
  2. 2 https://us02web.zoom.us/j/89864589807?pwd=aEiA9Pe8cGyZNvmy31YS20C3Q6H27H.1
  3. 3 Meeting ID: 898 6458 9807
  4. 4 Passcode: 965087
  5. 1. CALL TO ORDER
  6. 2. ROLL CALL
  7. 3. PUBLIC COMMENT
  8. 4. CHAIRMAN'S REMARKS - CHAIR SCHWARZE
  9. 5. MEMBERS' REMARKS
  10. 6. CONSENT AGENDA
  11. 6.A. Monthly Staff Report
  12. 6.A.1. Monthly Report for November 13 Regular Meeting 24-2989
  13. 6.B. Revenue Report 911 Surcharge Funds
  14. 13 page break
  15. 6.B.1. ETSB Revenue Report for November 13 Regular Meeting for Fund 5820/Equalization 24-2990
  16. 6.C. Minutes Approval Policy Advisory Committee
  17. 6.C.1. ETSB PAC Minutes - Regular Meeting - Monday, October 7, 2024 24-2942
  18. 6.D. Minutes Approval ETS Board
  19. 6.D.1. ETSB Minutes - Regular Meeting - Wednesday, October 9, 2024 24-2991
  20. 19 page break
  21. 6.E. 2025 Meeting Calendars
  22. 6.E.1. 2025 Meeting Calendar - Policy Advisory Committee 24-2943
  23. 6.E.2. 2025 Meeting Calendar - Emergency Telephone System Board 24-2992
  24. 7. VOTE REQUIRED BY ETS BOARD
  25. 7.A. Dissolution of the Ad Hoc Finance Committee
  26. 7.A.1. Pursuant to Section 4(b)(1) of the ETSB Ordinance CB-O-0009-19, an Ad Hoc Finance Committee was created, and as of December 11, 2024, shall be released and discharged from all further authority, duties, responsibilities, and obligations related to and arising from and in connection with the ETSB FY2025 Budget. 24-2993
  27. 7.B. Payment of Claims
  28. 7.B.1. Payment of Claims for November 13, 2024 for FY24 - Total for 4000-5820 (Equalization): $1,407,044.73. Total for Interdepartmental transfer: $180,657.78. 24-2994
  29. 7.C. Change Orders
  30. 7.C.1. ETS-R-0009D-20 - Amendment to Resolution ETS-R-0009-20, issued to Priority Dispatch, to incorporate revised contract pages into PO 920110/4330-1, for no change in contract total amount. 24-2977
  31. 7.D. Purchase Resolutions
  32. 7.D.1. Recommendation for the approval of a contract purchase order to Motorola Solutions, PO 924030, to develop an encryption deployment plan for the DuPage Emergency Dispatch Interoperable Radio System (DEDIR System), for a contract total of $200,836.99; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (STARCOM21 Master Contract CMT2028589). ETS-R-0075-24
  33. 7.D.2. Recommendation for the approval of a contract purchase order to Motorola Solutions, PO 924041, for a blanket purchase order for replacement parts, for the period of December 11, 2024 through December 31, 2025, for a contract total not to exceed $75,000; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (IL STARCOM master contract CMT2028589). ETS-R-0076-24
  34. 7.D.3. Recommendation for the approval of a contract purchase order to Environmental Systems Research Institute, Inc. (ESRI), PO 924038, for a one (1) year renewal of ArcGIS software, for the period of January 1, 2025 through December 31, 2025, for a total contract amount of $18,555; Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - Proprietary Software). ETS-R-0077-24
  35. 7.D.4. Ratification of Emergency Procurement per 55 ILCS 5/5-1022(a)(2) and 2-351(3) of the DuPage County Procurement Ordinance to Key Tower LLC PO 924029/7313-1. Authority to proceed with Emergency Procurement was granted by the Emergency Telephone System Board Chair on October 16, 2024. ETS-R-0078-24
  36. 7.E. Resolutions
  37. 7.E.1. Resolution to adjust the salaries of the Emergency Telephone System Board of DuPage County staff in concurrence with changes as authorized by the DuPage County Board for FY25. ETS-R-0074-24
  38. 7.E.2. Appointment to the Emergency Telephone System Board of DuPage County Policy Advisory Committee - Deputy Chief Craig Jansen (ACDC Fire Representative). ETS-R-0079-24
  39. 7.F. Budget Transfers
  40. 38 page break
  41. 7.F.1. Transfer of funds for FY24 from 4000-5820-53830 (Other Contractual Services) to 4000-5820-53090 (Technical/Professional Services) in the amount of $200,837, for the development of an encryption plan for the DuPage Emergency Dispatch Interoperable Radio System (DEDIR System). ETS-R-0080-24
  42. 7.F.2. Transfer of funds for FY25 from 4000-5820-54199 (Capital Contingencies) to 4000-5820-54110 (Capital Equipment and Machinery) in the amount of $6,651,400, for the third of four financing payments on the Motorola PO 5522-1. ETS-R-0081-24
  43. 8. DEDIR SYSTEM
  44. 8.A. Police
  45. 8.B. Fire
  46. 9. DU PAGE ETSB 9-1-1 SYSTEM DESIGN
  47. 10. OLD BUSINESS
  48. 11. NEW BUSINESS
  49. 12. EXECUTIVE SESSION
  50. 12.A. Minutes Review Pursuant to 5 ILCS 120/2 (C) (21)
  51. 12.B. Personnel Matters Pursuant to 5 ILCS 120/2 (C ) (1)
  52. 12.C. Security Procedures and the Use of Personnel and Equipment Pursuant to 5 ILCS
  53. 12.D. Pending Litigation Matters Pursuant to 5 ILCS 120/2 (C) (11)
  54. 13. MATTERS REFERRED FROM EXECUTIVE SESSION
  55. 14. ADJOURNMENT
  56. 14.A. Next Meeting: Wednesday, December 11 at 9:00am in 3-500B