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Finance Committee

November 26, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 108 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 MOTION TO ALLOW FOR REMOTE PARTICIPATION
  4. 3. PUBLIC COMMENT
  5. 3 A motion was made by Member Yoo and seconded by Member DeSart to allow for remote participation. Upon a voice vote, the motion passed.
  6. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  7. 5. APPROVAL OF MINUTES
  8. 5.A. Finance Committee - Regular Meeting - Tuesday, November 12, 2024 24-3064 Approved Pass
  9. 6 Online Public Comment. All online submissions for public comment for the November 26, 2024 DuPage County Finance Committee meeting are included for the record in their entirety. They are found in the minutes packet and at the link above. 24-3241
  10. 6. BUDGET TRANSFERS
  11. 6.A. Transfer of funds from 1100-4320-53090 (other professional services) to 1100-4320-51040 (employee medical & hospital insurance), in the amount of $1,000, to cover employee insurance expenses that are over the budgeted amount for FY2024. (Recorder G.I.S.) 24-3148 Approved Pass
  12. 6.B. Transfer of funds from 1100-4310-53090 (other professional services) to 1100-4310-51000 (benefit payments), in the amount of $35,000, to cover employee retention and vacation payouts. (Recorder Document Storage) 24-3149 Approved Pass
  13. 6.C. Transfer of funds from 1000-5000-50000 (regular salaries) to 1000-5000-50050 (temporary salaries), in the amount of $28,000, to cover temporary salaries that were higher than budgeted. (County Treasurer) 24-3150 Approved Pass
  14. 6.D. Transfer of funds from 1000-1180-53828 (contingencies) to 1000-1180-57060-100 (transfer out county infrastructure), in the amount of $250,000, to cover security improvements at the Circuit Court Clerk's office. (General Fund Special Accounts) 24-3153 Approved Pass
  15. 6.E. Transfer of funds from 1100-1215-53820 (grant services) to 1100-1215-54100 (I.T. equipment), in the amount of $865,000, to align the FY24 ARPA budget to account for I.T. laptop purchases. (ARPA) 24-3190 Approved Pass
  16. 6.F. Budget Transfers 11-26-2024 - Various Companies and Accounting Units 24-3146 Approved Pass
  17. 7. PROCUREMENT REQUISITIONS
  18. A. Finance - Chaplin
  19. 7.A.1. Recommendation for the approval of a contract purchase order issued to Federal Express, to provide express mail service, for various County departments, for the period of December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $24,800; per NASPO ValuePoint Agreement #MA454. 24-3136 Approved Pass
  20. 7.A.2. Recommendation for the approval of a contract purchase order issued to Amazon Capital Services, for the purchase of office supplies and miscellaneous items, for various County Departments, for the period of December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $851,985; per OMNIA Partners Contract #MA3457. FI-P-0029-24 Approved Pass
  21. 7.A.3. Recommendation for the approval of a contract purchase order issued to ODP Business Solutions, LLC, for the purchase of office supplies, for various County departments, for the period of December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $225,450; per Omnia Partners Contract #R190303. FI-P-0030-24 Approved Pass
  22. 7.A.4. Recommendation for the approval of funding to Bond, Dickson & Associates, P.C., to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the time period of December 1, 2024 through November 30, 2025, for the State's Attorney's Office, for an amount not to exceed $150,000. Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(c); appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). FI-P-0028-24 Approved Pass
  23. B. Animal Services - Krajewski
  24. 7.B.1. AS-O-0002-24 ORDINANCE -- Ordinance amending Chapter 5, Section 5-71, of the DuPage County Code of Ordinances to amend the Animal and Rabies Control Ordinance. AS-O-0002-24 Approved Pass
  25. 7.B.2. Recommendation for the approval of a purchase order to Spay lllinois Pet Well Clinics, to provide no-cost spay/neuter for eligible DuPage County residents and backup veterinary medical services, for Animal Services, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $31,000; per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids, as citizen determines the veterinarian used. Total contract amount is established from FY2024 PPF program expense and will vary based on FY2025 program utilization by DuPage County residents. AS-P-0002-24 Approved Pass
  26. 7.B.3. Recommendation for the approval of a contract to MAVRON, Inc., to provide vehicle upfit of two Ford Transit vans, for Animal Services, for the period of November 27, 2024 through November 26, 2026, for a contract total amount not to exceed $87,745.20; per lowest responsible bid #24-115-ANS. AS-P-0003-24 Approved Pass
  27. C. Human Services - Schwarze
  28. 7.C.1. Amendment to Resolution HHS-P-0306-22, issued to Wight Construction Services, Inc., to provide Construction Manager at Risk/Guaranteed Maximum Price method of delivery, for the modernization and upgrades of the Kenneth Moy DuPage Care Center Facility, to eliminate the East wing from scope and various changes in scope and to decrease the funding in the amount of $530,327, resulting in a final County cost of $29,163,373, a decrease of 1.79%. (PARTIAL ARPA ITEM) HS-CO-0004-24 Approved Pass
  29. 7.C.2. Amendment to Resolution HHS-P-0305-22, issued to WSP USA Design, Inc., for Professional Architectural and Engineering Design Services for the modernization and upgrade of the Kenneth Moy DuPage Care Center Facility, to remove the East wing from scope and decrease the funding in the amount of $269,673, resulting in a final County cost of $1,536,627, a decrease of 14.93%. (PARTIAL ARPA ITEM) HS-CO-0005-24 Approved Pass
  30. 7.C.3. Awarding resolution issued to WellSky Corporation, for renewal of the Annual Homeless Management Information System Software and Cloud services contract, renewal of licenses, training, support, and custom programming, for the period of November 1, 2024 through October 31, 2025, for a contract total not to exceed $52,948.90. (Community Services) HS-P-0053-24 Approved Pass
  31. D. Judicial and Public Safety - Evans
  32. 7.D.1. Transfer of funds from 1000-4100-50040 (part-time help), 1000-4100-53070 (medical services), and 1000-4100-53090 (other professional services) to 1000-4100-50010 (overtime), 1000-4100-50050 (temporary salaries), and 1000-4100-54100-0700 (I.T. equipment - capital lease), in the amount of $66,291, to cover the expenses of overtime, temporary salaries, and I.T. equipment - capital lease. (County Coroner) 24-3191 Approved Pass
  33. 7.D.2. Transfer of funds from 1300-4130-54120 (automotive equipment) to 1300-4130-57000 (transfer out General Fund), in the amount of $102,377, to assist and provide relief to the Coroner's General Fund for shortages due to staffing issues. (County Coroner) 24-3192 Approved Pass
  34. 7.D.3. Transfer of funds from 1000-1180-53828 (contingencies) to 1000-4100-50010 (overtime), in the amount of $43,954, to cover anticipated overtime shortage due to short staffing while an employee was out for an extended period of time. (County Coroner) 24-3193 Approved Pass
  35. 7.D.4. Amendment to Purchase Order 2846-0001 SERV, issued to Journal Technologies, Inc., for a case management system, to increase funds in the amount of $14,600 for additional monthly storage, for a new contract total amount of $897,325.76, a 1.65% increase. (Public Defender’s Office) JPS-CO-0012-24 Approved Pass
  36. 7.D.5. Recommendation for the approval of an amendment to contract purchase order #6966-0001 SERV, issued to Conference Technologies, Inc., for additional labor costs incurred due to our request for after-hours service in the amount of $4,840, for a new total contract amount of $140,530.65, an increase of 3.57%. (18th Judicial Circuit Court) JPS-CO-0013-24 Approved Pass
  37. 7.D.6. Recommendation for the approval of a contract purchase order to William G. Worobec, of the Law Office of William G. Worobec, to provide professional services as a conflict attorney in the Sexually Violent Person Act or Sexually Dangerous Person Act, including appeals in these matters, for the period of December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $48,000. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0036-24 Approved Pass
  38. 7.D.7. Recommendation for the approval of a contract purchase order to William G. Worobec, of the Law Office of William G. Worobec, to provide professional services as a Child Protection GAL Attorney assigned to juvenile cases, representing abused, neglected, dependent or delinquent minors or family members, where the DuPage County Public Defender may not represent a party, including appeals in these matters, for the period of December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $42,000. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0037-24 Approved Pass
  39. 7.D.8. Recommendation for the approval of a contract purchase order to Megan Elsner, of Lafata Law LLC, to provide professional services as a Child Protection GAL Attorney assigned to juvenile cases, representing abused, neglected, dependent or delinquent minors or family members, where the DuPage County Public Defender may not represent a party, including appeals in these matters, for the period of December 1, 2024 through November 30, 2025, for the contract total amount not to exceed $42,000. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0038-24 Approved Pass
  40. 7.D.9. Recommendation for the approval of a contract purchase order issued to Video and Sound Service, Inc., for maintenance and repair of security systems, repair and replace cameras, I-Stars, DVR's and access control systems around the County campus, for the period of December 1, 2024 through November 30, 2026, for a contract total amount not to exceed $301,582; per bid #24-105-OHSEM. (Office of Homeland Security and Emergency Management/Campus Security) JPS-P-0039-24 Approved Pass
  41. 7.D.10. Recommendation for the approval of a contract purchase order to Conscisys Corporation, for Professional Software Services, for the period December 1, 2024 through November 30, 2026, for a total contract amount not to exceed $4,400,000; per renewal of RFP #21-070-CRCT. (Clerk of the Circuit Court) JPS-P-0040-24 Approved Pass
  42. 7.D.11. Recommendation for the approval of a contract purchase order to DuPage County Health Department, to provide mental health case management services to mentally ill clients, for Probation & Court Services, for the period of December 1, 2024 through November 30, 2025, for a contract total amount not to exceed $208,000, per Intergovernmental Agreement. (Probation & Court Services) JPS-P-0041-24 Approved Pass
  43. 7.D.12. Awarding resolution issued to Journal Technologies, Inc., for a case management system and monthly storage costs, for the Public Defender's Office, for the period of December 1, 2024 through November 30, 2025, for a contract total amount of $245,240; per RFP #17-143-BF. (Public Defender’s Office) JPS-P-0042-24 Approved Pass
  44. 7.D.13. Authorization to participate as a member in the Illinois Emergency Management Mutual Aid System Response pursuant to an Intergovernmental Agreement for the establishment of a Mutual Aid Intergovernmental Service Agreement (Office of Homeland Security and Emergency Management) JPS-R-0014-24 Approved Pass
  45. 42 page break
  46. E. Public Works - Garcia
  47. 7.E.1. Recommendation for the approval of a contract to Kluber, Inc., to provide on-call Professional Architectural and Engineering Services, as needed, for Facilities Management, for the period December 1, 2024 through May 31, 2028, for a total contract amount not to exceed $200,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. FM-P-0042-24 Approved Pass
  48. 7.E.2. Recommendation for the approval of a contract purchase order to Olsson Roofing Company, Inc., for preparing, removing, and replacing the roof of the Marionbrook Administration Building, for the period of November 26, 2024 to June 30, 2025, for a total contract amount not to exceed $189,755. Contract pursuant to the Intergovernmental Cooperation Act, per the TIPS Contract #23010402. PW-P-0030-24 Approved Pass
  49. F. Technology - Yoo
  50. 7.F.1. Recommendation for the approval of a contract purchase order to Carahsoft Technology Corporation, to provide E-Server support/diagnostic/resolve software licensing, for Information Technology, for the period of December 1, 2024 through November 30, 2025, for a contract total amount of $81,766.44. Per 55 ILCS 5/5-1022 (c) “Competitive Bids” not suitable for competitive bidding - Sole Source. This is proprietary software. TE-P-0022-24 Approved Pass
  51. 7.F.2. Recommendation for the approval of a contract purchase order to SHI International Corp, for an Enterprise Term Lease Agreement with Adobe Systems Inc., for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County. This contract covers the period of December 10, 2024 through December 9, 2025, for Information Technology, for a contract total of $142,076.84. Contract pricing pursuant to the National Joint Powers Alliance / Sourcewell Contract #121923-SHI cooperative purchasing agreement, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". The Forest Preserve will be charged back for their portion of this purchase. TE-P-0023-24 Approved Pass
  52. 7.F.3. Recommendation for the approval of a contract purchase order to Imaging Systems, Inc. d/b/a Integrated Document Technologies (IDT), for the annual Hyland and CAPSYS Software Assurance maintenance of imaging systems for Supervisor of Assessments, Treasurer, Family Center, Coroner, and County Clerk, paid for by Information Technology, for the period of January 1, 2025 through December 31, 2027, for a contract total amount of $327,930.81. Per 55 ILCS 5/5-1022 (c) “Competitive Bids” not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products. TE-P-0024-24 Approved Pass
  53. 7.F.4. Recommendation for the approval of a contract purchase order to CDW-G, for the procurement of new Palo-Alto Firewall devices for the DuPage County Network, for Information Technology, for the period of one year upon approval, for a total contract amount of $78,847.27, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Sourcewell Contract #121923-CDW. (ARPA ITEM) TE-P-0025-24 Approved Pass
  54. G. Transportation - Ozog
  55. 7.G.1. DT-P-0019A-24 - Amendment to DT-P-0019-24, issued to Peterbilt Illinois-Joliet Inc. dba JX Truck Center, to furnish and deliver Cummins engine repair and parts, as needed for the Division of Transportation, to increase the encumbrance in the amount of $25,000, resulting in an amended contract total amount of $85,000, an increase of 41.67%. 24-3016 Approved Pass
  56. 7.G.2. Recommendation for the approval of a contract purchase order to Lightle Enterprises of Ohio, LLC, to furnish and deliver roll-up signs, as needed for the Division of Transportation, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $40,020. Per lowest responsible bid #23-058-DOT, first of three renewals. DT-P-0052-24 Approved Pass
  57. 7.G.3. Recommendation for the approval of a contract to Mandel Metals, Inc., d/b/a US Standard Sign Company, to furnish and deliver aluminum sign blanks, as needed for the Division of Transportation, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $49,667.88. Per lowest responsible bid #23-058-DOT, first of three renewals. DT-P-0053-24 Approved Pass
  58. 7.G.4. Recommendation for the approval of a contract to Imperial Lubes and Supply, to furnish and deliver automotive lubricants, as needed for the Division of Transportation, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $50,000; per lowest responsible bid #24-101-DOT. DT-P-0054-24 Approved Pass
  59. 55 A motion was made by Member Ozog and seconded by Member Tornatore to combine items 7.G.2 through 7.G.7. under Transportation. Upon a voice vote, the motion passed.
  60. 7.G.5. Recommendation for the approval of a contract purchase order to Lightle Enterprises of Ohio, LLC, to furnish and deliver sign faces, as needed for the Division of Transportation, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $65,107.67. Per lowest responsible bid #23-058-DOT, first of three renewals. DT-P-0055-24 Approved Pass
  61. 7.G.6. Recommendation for the approval of a contract purchase order to MDSolutions, to furnish and deliver sign posts, as needed for the Division of Transportation, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $75,461.20. Per lowest responsible bid #23-058-DOT, first of three renewals. DT-P-0056-24 Approved Pass
  62. 7.G.7. Recommendation for the approval of a contract purchase order to Lightle Enterprises of Ohio, LLC, to furnish and deliver reflective sheeting rolled goods, as needed for the Division of Transportation, for the period December 1, 2024 through November 30, 2025, for a contract total not to exceed $90,000. Per lowest responsible bid #23-058-DOT, first of three renewals. DT-P-0057-24 Approved Pass
  63. 8. FINANCE RESOLUTIONS
  64. 8.A. Acceptance and appropriation of the Illinois Association of Community Action Agencies (IACAA) Employment Barrier Reduction Pilot Program PY25 Agreement No. FCSDG05509, Company 5000 - Accounting Unit 1675, in the amount of $46,000. (Community Services) FI-R-0220-24 Approved Pass
  65. 8.B. Acceptance and appropriation of the Illinois Department of Commerce & Economic Opportunity PY25 State Supplemental Funds, Inter-Governmental Agreement # 25-071006, Company 5000 - Accounting Unit 2841, $183,635. (Workforce Development Division) FI-R-0221-24 Approved Pass
  66. 8.C. Acceptance and appropriation of the Community Project Funding Environmental Review Records Program PY25, Company 5000 - Accounting Unit 1560, $19,000. (Community Services) FI-R-0224-24 Approved Pass
  67. 8.D. Acceptance of an Extension of Time for the Community Project Funding Environmental Review Records Program PY24, Company 5000 - Accounting Unit 1560, from November 30, 2024 to November 30, 2025. (Community Services) FI-R-0223-24 Approved Pass
  68. 8.E. Correction of a Scrivener's Error in Resolution FI-R-0203-24. (Facilities Management) FI-R-0225-24 Approved
  69. 8.F. Approval of Employee Compensation and Job Classification Adjustments. (Human Resources) FI-R-0227-24 Approved Pass
  70. 8.G. Revision to Personnel Budget. (Community Services) FI-R-0216-24 Approved Pass
  71. 8.H. Resolution Rescinding FI-0027-97 Disposition of Surplus and Personal Property. FI-R-0236-24 Approved Pass
  72. 8.I. Amendment to the DuPage County Procurement Ordinance. FI-O-0016-24 Approved Pass
  73. 8.J. Revision to Personnel Policy Manual - Certification of Employment. (Human Resources) FI-R-0228-24 Approved Pass
  74. 8.K. Revision to Personnel Policy Manual - Recruitment Procedures. (Human Resources) FI-R-0229-24 Approved Pass
  75. 8.L. Revision to Personnel Policy Manual - Employment Application. (Human Resources) FI-R-0230-24 Approved Pass
  76. 8.M. Revision to Personnel Policy Manual - Pre-Employment Testing. (Human Resources) FI-R-0231-24 Approved Pass
  77. 72 A motion was made by Member Krajewski and seconded by Member Gustin to combine items 8.J. through 8.P. under Finance Resolutions. Upon a voice vote the motion passed.
  78. 8.N. Revision to Personnel Policy Manual - Bereavement/Funeral Time. (Human Resources) FI-R-0232-24 Approved Pass
  79. 8.O. Revision to Personnel Policy Manual - Victims’ Economic Security and Safety Leave. (Human Resources) FI-R-0233-24 Approved Pass
  80. 8.P. Revision to Personnel Policy Manual - Family Bereavement Leave. (Human Resources) FI-R-0234-24 Approved Pass
  81. 8.Q. Revision to Personnel Policy Manual - Family Medical Leave. (Human Resources) FI-R-0213-24 Approved
  82. 8.R. Revision to Personnel Policy Manual - Parental Time Policy. (Human Resources) FI-R-0214-24 Approved as amended Pass
  83. 9. INFORMATIONAL
  84. A. Payment of Claims
  85. 9.A.1. 11-07-2024 Public Works Refunds Paylist 24-3032 Approved Pass
  86. 9.A.2. 11-08-2024 Paylist 24-3040 Approved Pass
  87. 9.A.3. 11-14-2024 Auto Debit Paylist 24-3092 Approved Pass
  88. 9.A.4. 11-15-2024 Paylist 24-3112 Approved Pass
  89. 9.A.5. 11-19-2024 Paylist 24-3140 Approved Pass
  90. B. Wire Transfers
  91. 9.B.1. 11-08-2024 Corvel Wire Transfer 24-3041 Approved Pass
  92. 9.B.2. 11-12-2024 IDOR Wire Transfer 24-3047 Approved Pass
  93. C. County Board Ordinances
  94. 9.C.1. Amending Section 20-40 of the DuPage County Code pertaining to the Emergency Telephone System Board. CB-O-0002-24 Approved Pass
  95. D. Grant Proposal Notifications
  96. 9.D.1. GPN 042-24 DHS Employment Barrier Reduction Program PY25, Illinois Association of Community Action Agencies (IACAA), US Department of Health and Human Services - $46,000 (Community Services) 24-3088 Approved Pass
  97. 9.D.2. GPN 043-24 DuPage Care Center Foundation - Recreation Therapy Grant PY25, $29,435.00 (DuPage Care Center) 24-3089 Approved Pass
  98. 9.D.3. GPN 044-24 DuPage Care Center Foundation Music Therapy Grant PY25, $ 60,462.00. (DuPage Care Center) 24-3090 Approved Pass
  99. 9.D.4. GPN 045-24 DuPage Care Center Foundation Coordinator Grant PY25, $31,192.00 (DuPage Care Center) 24-3091 Approved Pass
  100. 9.D.5. GPN 046-24: Polling Place Accessibility Federal Grant PY25, Illinois State Board of Elections, U.S. Election Assistance Commission - $675,233.88. (County Clerk - Election Division) 24-3142 Approved Pass
  101. 9.D.6. GPN 047-24: Illinois State Board of Elections Voter Registration Grant PY25, Illinois State Board of Elections - $922,830.20. (County Clerk - Election Division) 24-3143 Approved Pass
  102. 97 page break
  103. 10. DISCUSSION
  104. 10.A. Safe Harbor Funding Discussion 24-3204
  105. 10.B. Member Initiative Discussion
  106. 11. OLD BUSINESS
  107. 12. NEW BUSINESS
  108. 13. ADJOURNMENT