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ETSB - Emergency Telephone System Board

December 11, 2024 ·9:00 AM Final

Room 3500B

Agenda PDF Minutes PDF Official record ↗

Agenda — 62 items

  1. 1 Join Zoom Meeting
  2. 2 https://us02web.zoom.us/j/86982190535?pwd=WaepbIYJOd5qYqU223eAVESKqLz0mx.1
  3. 3 Meeting ID: 869 8219 0535
  4. 4 Passcode: 472404
  5. 1. CALL TO ORDER
  6. 2. ROLL CALL
  7. 3. PUBLIC COMMENT
  8. 4. CHAIRMAN'S REMARKS - CHAIR SCHWARZE
  9. 4.A. Section 20-40 of the DuPage County Code pertaining to the Emergency Telephone System Board 24-3296
  10. 5. MEMBERS' REMARKS
  11. 6. CONSENT AGENDA
  12. 6.A. Monthly Staff Report
  13. 6.A.1. Monthly Report for December 11 Regular Meeting 24-3243 Approved Pass
  14. 6.B. Revenue Report 911 Surcharge Funds
  15. 6.B.1. ETSB Revenue Report for December 11 Regular Meeting for Fund 5820/Equalization 24-3239 Approved Pass
  16. 6.B.2. ETSB Revenue Report for November 13 Regular Meeting for Fund 5820/Equalization 24-2990 Approved Pass
  17. 6.C. Minutes Approval Policy Advisory Committee
  18. 6.C.1. ETSB PAC Minutes - Regular Meeting - Monday, October 7, 2024 24-2942 Approved Pass
  19. 19 page break
  20. 6.D. Minutes Approval ETS Board
  21. 6.D.1. ETSB Minutes - Regular Meeting - Wednesday, October 9, 2024 24-2991 Approved Pass
  22. 6.D.2. ETSB Minutes - Regular Meeting - Wednesday, November 13, 2024 24-3242 Approved Pass
  23. 6.E. 2025 Meeting Calendars
  24. 6.E.1. 2025 Meeting Calendar - Policy Advisory Committee 24-2943 Approved Pass
  25. 6.E.2. 2025 Meeting Calendar - Emergency Telephone System Board 24-2992 Approved as amended Pass
  26. 7. VOTE REQUIRED BY ETS BOARD
  27. 7.A. Dissolution of the Ad Hoc Finance Committee
  28. 7.A.1. Pursuant to Section 4(b)(1) of the ETSB Ordinance CB-O-0009-19, an Ad Hoc Finance Committee was created, and as of December 11, 2024, shall be released and discharged from all further authority, duties, responsibilities, and obligations related to and arising from and in connection with the ETSB FY2025 Budget. 24-2993 Approved Pass
  29. 7.B. Change Orders
  30. 7.B.1. ETS-R-0009D-20 - Amendment to Resolution ETS-R-0009-20, issued to Priority Dispatch, to incorporate revised contract pages into PO 920110/4330-1, for no change in contract total amount. 24-2977 Approved Pass
  31. 7.C. Purchase Resolutions
  32. 7.C.1. Recommendation for the approval of a contract purchase order to Motorola Solutions, PO 924030, to develop an encryption deployment plan for the DuPage Emergency Dispatch Interoperable Radio System (DEDIR System), for a contract total of $200,836.99; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (STARCOM21 Master Contract CMT2028589). ETS-R-0075-24 Approved Pass
  33. 7.C.2. Recommendation for the approval of a contract purchase order to Motorola Solutions, PO 924041, for a blanket purchase order for replacement parts, for the period of December 11, 2024 through December 31, 2025, for a contract total not to exceed $75,000; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (IL STARCOM master contract CMT2028589). ETS-R-0076-24 Approved Pass
  34. 7.C.3. Recommendation for the approval of a contract purchase order to Environmental Systems Research Institute, Inc. (ESRI), PO 924038, for a one (1) year renewal of ArcGIS software, for the period of January 1, 2025 through December 31, 2025, for a total contract amount of $18,555; Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - Proprietary Software). ETS-R-0077-24 Approved Pass
  35. 7.C.4. Ratification of Emergency Procurement per 55 ILCS 5/5-1022(a)(2) and 2-351(3) of the DuPage County Procurement Ordinance to Key Tower LLC PO 924029/7313-1. Authority to proceed with Emergency Procurement was granted by the Emergency Telephone System Board Chair on October 16, 2024. ETS-R-0078-24 Approved Pass
  36. 7.C.5. Recommendation for the approval of a contract purchase order to Alliant Insurance Services, Inc., PO 924039, for a one (1) year renewal of liability and cyber security insurance, for the period of December 19, 2024 to December 19, 2025, for a total contract amount of $96,286. Other Professional Services not suitable to competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). ETS-R-0082-24 Approved Pass
  37. 7D. Resolutions
  38. 7.D.1. Resolution to adjust the salaries of the Emergency Telephone System Board of DuPage County staff in concurrence with changes as authorized by the DuPage County Board for FY25. ETS-R-0074-24 Approved Pass
  39. 7.D.2. Appointment to the Emergency Telephone System Board of DuPage County Policy Advisory Committee - Deputy Chief Craig Jansen (ACDC Fire Representative). ETS-R-0079-24 Approved
  40. 7.E. Budget Transfers
  41. 7.E.1. Transfer of funds for FY24 from 4000-5820-53830 (Other Contractual Services) to 4000-5820-53090 (Technical/Professional Services) in the amount of $200,837, for the development of an encryption plan for the DuPage Emergency Dispatch Interoperable Radio System (DEDIR System). ETS-R-0080-24 Approved Pass
  42. 7.E.2. Transfer of funds for FY25 from 4000-5820-54199 (Capital Contingencies) to 4000-5820-54110 (Capital Equipment and Machinery) in the amount of $6,651,400, for the third of four financing payments on the Motorola PO 5522-1. ETS-R-0081-24 Approved Pass
  43. 43 page break
  44. 7.F. Payment of Claims
  45. 7.F.1. Payment of Claims for November 13, 2024 for FY24 - Total for 4000-5820 (Equalization): $1,407,044.73. Total for Interdepartmental transfer: $180,657.78. 24-2994 Approved Pass
  46. 7.F.2. Payment of Claims for December 11, 2024 for FY24 - Total for 4000-5820 (Equalization): $1,182,925.47. 24-3244 Approved Pass
  47. 7.F.3. Payment of Claims for December 11, 2024 for FY25 - Total for 4000-5820 (Equalization): $6,651,399.48. 24-3245 Approved Pass
  48. 8. DEDIR SYSTEM
  49. 8.A. Police
  50. 8.B. Fire
  51. 9. DU PAGE ETSB 9-1-1 SYSTEM DESIGN
  52. 10. OLD BUSINESS
  53. 52 Authorized Uses for 911 Surcharge funds as of December 10, 2024 Memorandum. 25-0157
  54. 11. NEW BUSINESS
  55. 12. EXECUTIVE SESSION
  56. 12.A. Minutes Review Pursuant to 5 ILCS 120/2 (C) (21)
  57. 12.B. Personnel Matters Pursuant to 5 ILCS 120/2 (C ) (1)
  58. 12.C. Security Procedures and the Use of Personnel and Equipment Pursuant to 5 ILCS
  59. 12.D. Pending Litigation Matters Pursuant to 5 ILCS 120/2 (C) (11)
  60. 13. MATTERS REFERRED FROM EXECUTIVE SESSION
  61. 14. ADJOURNMENT
  62. 14.A. Next Meeting: Wednesday, January 8, 2025 at 9:00am in 3-500B