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Finance Committee

February 25, 2025 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 77 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 4. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
  5. 5. PRESENTATIONS
  6. 5.A. DCVB Presentation
  7. 5.B. GIS Fee Presentation
  8. 6. APPROVAL OF MINUTES
  9. 6.A. Finance Committee - Regular Meeting - Tuesday, February 11, 2025 25-0567 Approved Pass
  10. 7. PROCUREMENT REQUISITIONS
  11. A. Finance - Garcia
  12. 7.A.1. Decrease and close PO 6796-0001 SERV, issued to Federal Express, in the amount of $22,934.26, due to the contract expiring. 25-0572 Approved Pass
  13. 7.A.2. Decrease and close PO 6795-0001 SERV, issued to Office Depot, in the amount of $121,163.98, due to the contract expiring. 25-0573 Approved Pass
  14. 13 A motion was made by Member Krajewski and seconded by Member Galassi to combine items 7.A.2. through 7.A.6. under Finance. Upon a voice vote, the motion passed.
  15. 7.A.3. Decrease and close PO 6413-0001 SERV, issued to CA Short Company, in the amount of $18,963.55, due to the contract expiring. 25-0574 Approved Pass
  16. 7.A.4. Decrease and close PO 6418-0001 SERV, issued to Mesirow Insurance Services, Inc., in the amount of $29,250, due to the contract expiring. 25-0576 Approved Pass
  17. 7.A.5. Decrease and close PO 6778-0001 SERV, issued to Amazon Capital Services, Inc., in the amount of $573,599.80, due to the contract expiring. 25-0578 Approved Pass
  18. 7.A.6. Decrease and close PO 6669-0001 SERV, issued to DuPage Federation on Human Services Reform, in the amount of $14,488.79, due to the contract expiring. 25-0579 Approved Pass
  19. 7.A.7. Recommendation for the approval of funding to Momkus, LLC, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the time period of February 7, 2025 through November 30, 2025, for the State's Attorney's Office, for an amount not to exceed $25,000. Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(c); appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). 25-0581 Approved Pass
  20. 7.A.8. Recommendation for the approval of a contract purchase order to CorVel Corporation, for third party administrator services, for the Human Resources Department, for the period March 1, 2025 through February 29, 2028, for a contract total not to exceed $259,497; per most qualified proposal 25-011-HR. (Human Resources) FI-P-0002-25 Approved Pass
  21. B. Development - Tornatore
  22. 7.B.1. Recommendation for the approval of a contract to National Auto Fleet Group, to furnish and deliver three (3) 2025 Ford Bronco Sport (R9B) Big Bend 4X4 vehicles, for Building & Zoning, for the period of February 25, 2025 through November 8, 2025, for a contract total not to exceed $96,631.62. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell contract #091521-NAF). DC-P-0001-25 Approved Pass
  23. C. Human Services - Schwarze
  24. 7.C.1. HS-P-0018A-24 - Amendment to HS-P-0018-24, contract purchase order 7020-0001 SERV, issued to Novastaff Healthcare Services, for supplemental Nursing staffing, for the period April 13, 2024 through April 12, 2025, to increase encumbrance in the amount of $65,000, resulting in a new amended contract total of $565,000, a 13.00% increase. (DuPage Care Center) 25-0535 Approved Pass
  25. 7.C.2. Recommendation for the approval of a contract purchase order issued to Advacare Systems, for rental of medical equipment (beds and mattresses), for the DuPage Care Center, for the period of March 1, 2025 through February 28, 2026, for a contract total amount not to exceed $80,000; per low bid #25-002-DCC. HS-P-0011-25 Approved Pass
  26. 7.C.3. Recommendation for the approval of a contract to Alco Sales & Services Company, to furnish and deliver Elite Ex long-term beds, for the DuPage Care Center, for the period February 26, 2025 through February 25, 2026, for a contract total not to exceed $109,192.16; per bid #25-009-DCC. HS-P-0012-25 Approved Pass
  27. D. Public Works - Childress
  28. 7.D.1. Recommendation for the approval of a contract purchase order to National Auto Fleet Group, for one (1) 2025 Ford Transit Cargo Van, for Facilities Management, for the period of February 25, 2025 to November 8, 2025, for a total contract amount not to exceed $60,453.28. Contract pursuant to the Intergovernmental Cooperation Act. (Sourcewell Contract #091521-NAF) FM-P-0004-25 Approved Pass
  29. 7.D.2. Recommendation for the approval of a contract purchase order to National Auto Fleet Group, for one (1) 2025 Ford F-150 SuperCab truck, for Facilities Management, for the period of February 25, 2025 to November 8, 2025, for a total contract amount not to exceed $44,132.46. Contract pursuant to the Intergovernmental Cooperation Act. (Sourcewell Contract #091521-NAF) FM-P-0005-25 Approved Pass
  30. 7.D.3. Recommendation for the approval of a contract purchase order to National Auto Fleet Group, for one (1) 2025 Ford F-150 truck, for Facilities Management, for the period of February 25, 2025 to November 8, 2025, for a total contract amount not to exceed $39,934.14. Contract pursuant to the Intergovernmental Cooperation Act. (Sourcewell Contract #091521-NAF) FM-P-0006-25 Approved Pass
  31. 7.D.4. Recommendation for the approval of a contract to Royal Pipe and Supply Company, to furnish and deliver plumbing supplies, by the specified manufacturers, as needed for County Facilities, for the period of February 26, 2025 through February 25, 2027, for a total contract amount not to exceed $180,000, per lowest responsible bid #25-004-FM. FM-P-0007-25 Approved Pass
  32. 7.D.5. Recommendation for the approval of a contract to Petroleum Traders Corporation, to furnish and deliver off-road diesel fuel, as needed, for the Power Plant and Standby Power Facility, for the period April 1, 2025 through March 31, 2026, for Facilities Management, for a contract total not to exceed $101,000; per renewal option under bid award #23-011-DOT, second of three options to renew. FM-P-0008-25 Approved Pass
  33. 7.D.6. Recommendation for the approval of a contract to Gehrke Technology Group, Inc., to furnish and deliver water treatment chemicals, as needed, for campus facilities, for Facilities Management, for the period March 23, 2025 through March 22, 2026, for a contract total amount not to exceed $60,000; per renewal option under bid award #22-016-FM, third and final option to renew. FM-P-0009-25 Approved Pass
  34. 7.D.7. Recommendation for the approval of a contract to Midwest Applied Solutions, Inc., to provide ionization tube supplies for the HVAC clean air systems, for Facilities Management, for the period February 26, 2025 through November 30, 2025, for a total contract amount not to exceed $45,979.43, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - authorized parts and service provider for this area. FM-P-0010-25 Approved Pass
  35. 7.D.8. Recommendation for the approval of a contract purchase order to Peterbilt Illinois Joliet, Inc. dba JX Truck Center, for a new day cab for hauling sludge and leachate for processing at Woodridge Greene Valley Waste Water Treatment Plant, for the period of February 25, 2025 to November 30, 2025, for a total contract amount not to exceed $173,876.99. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell Contract #032824-PMC). PW-P-0002-25 Approved Pass
  36. E. Technology - Covert
  37. 7.E.1. Recommendation for the approval of a contract purchase order to MacKinney Systems, Inc., for annual software licensing and maintenance for JES Queue for Printers utility, for Information Technology, for the period of April 1, 2025 through March 31, 2026, for a total contract amount of $23,630; per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - this is proprietary and copyrighted software that is not sold or marketed by any business partners or third party software vendors.) 25-0488 Approved Pass
  38. 7.E.2. Recommendation for the approval of a contract purchase order to Luminex Software, Inc., for maintenance of the virtual tape server, for Information Technology, for the period of April 1, 2025 through March 31, 2026, for a total contract amount of $26,254.94; per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - this is proprietary hardware and software; service and maintenance is offered exclusively through Luminex.) 25-0492 Approved Pass
  39. F. Transportation - Ozog
  40. 7.F.1. DT-P-0192A-19 – Amendment to Resolution DT-P-0192-19 issued to Farnsworth Group, Inc., for professional traffic signal design engineering services for various locations, Section 19-TSENG-02-EG, to decrease the funding in the amount of $64,524.32 and close, resulting in a final County cost of $335,475.68, a decrease of 16.13%. 25-0442 Approved Pass
  41. 7.F.2. DT-P-0337A-19 – Amendment to Resolution DT-P-0337-19 issued to Atlas Engineering Group, Inc., for professional preliminary/design engineering services for various locations, Section 20-DEENG-04-EG, to decrease the funding in the amount of $56,471.66 and close, resulting in a final County cost of $193,528.34, a decrease of 22.59%. 25-0443 Approved Pass
  42. 7.F.3. DT-P-0193E-18 - Amendment to Resolution DT-P-0193D-18, issued to BLA, Inc., for Professional Design (Phase II) Engineering Services for improvements along CH 9/Lemont Road, from 83rd Street to 87th Street, Section 16-00232-00-CH, to increase the funding in the amount of $54,999.18, resulting in an amended contract total amount of $613,110.37, an increase of 9.85% and cumulative increase of 38.89%. 25-0478 Approved Pass
  43. 7.F.4. Recommendation for the approval of a contract to National Auto Fleet Group, to furnish and deliver one (1) Ford Expedition, for the Division of Transportation, for the period of February 25, 2025 through November 8, 2025, for a contract total not to exceed $65,216.88. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell) contract #091521-NAF. DT-P-0012-25 Approved Pass
  44. 7.F.5. An Intergovernmental Agreement between the County of DuPage and the Illinois Public Works Mutual Aid Network (IPWMAN) providing for membership in the IPWMA Network. (County Annual Fee $500). (Division of Transportation) DT-R-0001-25 Approved Pass
  45. 8. FINANCE RESOLUTIONS
  46. 8.A. Acceptance and appropriation of additional funding for the DuPage Care Center Foundation Funded Projects Fund, Company 1200 - Accounting Unit 2105, for the design and architectural services for the Secret Garden Project, in the amount of $16,766. (DuPage Care Center Foundation) FI-R-0041-25 Approved Pass
  47. 8.B. Acceptance and appropriation of the DuPage Animal Friends Unrestricted Grant PY25, Company 5000 - Accounting Unit 1310, $50,000. (Animal Services) FI-R-0042-25 Approved Pass
  48. 8.C. Acceptance and appropriation of the DuPage Animal Friends Foundation Coordinator Grant PY25, Company 5000 - Accounting Unit 1310, $5,000. (Animal Services) FI-R-0043-25 Approved Pass
  49. 8.D. Acceptance and appropriation of interest earned on investment for the DuPage Animal Friends Foundation Coordinator PY24 Grant, Company 5000 - Accounting Unit 1310, $43. (Animal Services) FI-R-0045-25 Approved Pass
  50. 8.E. Acceptance and appropriation of the Income Eligible Retrofits Program Grant PY25, for the Weatherization Department, Company 5000 - Accounting Unit 1555, from January 1, 2025 through December 31, 2025, in the amount of $417,960. (Community Services) FI-R-0046-25 Approved Pass
  51. 8.F. Additional appropriation for the 211 Illinois Program Grant PY25, Company 5000 - Accounting Unit 1765, in the amount of $44,972. (Community Services) FI-R-0044-25 Approved Pass
  52. 8.G. Approval of an amendment to Resolution FI-R-0017-25 for a change to the Small Agency Grant Program. (ARPA INTEREST) FI-R-0047-25 Approved Pass
  53. 8.H. Approval of funds for the DuPage Convention & Visitors Bureau, for the Hotel Transportation Grant Program, in the amount of $50,000. (ARPA INTEREST) FI-R-0048-25 Approved as amended Pass
  54. 8.I. Annual financial commitment in support of the DuPage Convention & Visitors Bureau for Fiscal Year 2025, $50,000. FI-R-0040-25 Approved Pass
  55. 9. INFORMATIONAL
  56. A. Payment of Claims
  57. 9.A.1. 02-07-2025 Paylist 25-0508
  58. 9.A.2. 02-11-2025 Paylist 25-0526 Approved Pass
  59. 9.A.3. 02-12-2025 Polling Place Paylist 25-0532 Approved Pass
  60. 9.A.4. 02-13-2025 Auto Debit Paylist 25-0549 Approved Pass
  61. 9.A.5. 02-14-2025 Paylist 25-0553 Approved Pass
  62. B. Wire Transfers
  63. 9.B.1. 02-10-2025 IDOR Wire Transfer 25-0520 Approved Pass
  64. 9.B.2. 02-10-2025 Corvel Wire Transfer 25-0525 Approved Pass
  65. 64 page break
  66. C. Appointments
  67. 9.C.1. Appointment of Jenna Fahey Heller as Weed Control Superintendent. CB-R-0010-25 Approved Pass
  68. 9.C.2. Appointment of Juan Chavez to the DuPage Airport Authority. CB-R-0011-25 Approved Pass
  69. 9.C.3. Appointment of Michael Ledonne to the DuPage Airport Authority. CB-R-0012-25 Approved Pass
  70. 9.C.4. Appointment of Michael J. Gresk to the Wheaton Sanitary District. CB-R-0013-25 Approved Pass
  71. 9.C.5. Appointment of Rosalinda Campos to the West Chicago Mosquito Abatement District. CB-R-0014-25 Approved Pass
  72. 9.C.6. Appointment of Donald Voelz to the West Chicago Mosquito Abatement District. CB-R-0015-25 Approved Pass
  73. 9.C.7. Appointment of Marilu Hernandez as a Member (Addison Consolidated Dispatch Center) of the Emergency Telephone System Board for 9-1-1. CB-R-0016-25 Approved Pass
  74. 9.C.8. Appointment of Jessica Robb as a Member (DU-COMM) of the Emergency Telephone System Board for 9-1-1. CB-R-0017-25 Approved Pass
  75. 10. OLD BUSINESS
  76. 11. NEW BUSINESS
  77. 12. ADJOURNMENT