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Finance Committee

April 8, 2025 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 68 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 3 A motion was made by Member DeSart and seconded by Member Cahill to allow for remote participation. Upon a voice vote, the motion passed. Member LaPlante remotely joined the meeting at 8:08 AM.
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
  6. 5. APPROVAL OF MINUTES
  7. 5.A. Finance Committee - Regular Meeting - Tuesday, March 25, 2025 25-0859 Approved Pass
  8. 6. BUDGET TRANSFERS
  9. 6.A. Transfer of funds from 1100-1215-54060-0000 (drainage system infrastructure) to 1100-1215-54010-0000 (building improvements), in the amount of $1,300,000, to cover fiscal year-end retainage accruals on County-owned ARPA capital projects. 25-0968 Approved Pass
  10. 6.B. Transfer of funds from 1000-1180-53828 (contingencies) to 1000-1001-53820 (grant services), in the amount of $1,545,085, to fund the Member Initiative Program through the County Board Office. 25-0973 Approved Pass
  11. 6.C. Budget Transfers 04-08-2025 - Various Companies and Accounting Units 25-0967 Approved Pass
  12. 7. PROCUREMENT REQUISITIONS
  13. A. ETSB - Schwarze
  14. 7.A.1. Resolution for a lease agreement between the County of DuPage, the Emergency Telephone System Board of DuPage County and the Village of Addison for new antennas and space in the communications building adjoining the tower. ETS-R-0014-25 Approved Pass
  15. 14 page break
  16. B. Human Services - Schwarze
  17. 7.B.1. Recommendation for the approval of a contract purchase order issued to CareVoyant, Inc., for historical access data license fee for CareVoyant LTC Software to reside on DuPage County's file server, and support, for the period May 1, 2025 through April 30, 2026, for a total contract amount not to exceed $55,500. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). HS-P-0017-25 Approved Pass
  18. 7.B.2. Recommendation for Approval of a Memorandum of Understanding (MOU) between the Village of Glen Ellyn and DuPage County, with DuPage County to act as the Responsible Entity and perform the Environmental Review, under 24 CFR Part 58, as necessary for Glen Ellyn’s Community Project Funding (CPF) Grant. HS-R-0008-25 Approved Pass
  19. C. Judicial and Public Safety - Evans
  20. 7.C.1. Resolution to rescind JPS-P-0039-24, issued to Video and Sound Service, Inc., to provide maintenance and repair of the campus security system, as needed, for the County campus. (Contract total amount of $301,582) (Office of Homeland Security and Emergency Management) JPS-R-0005-25 Approved Pass
  21. D. Public Works - Childress
  22. 7.D.1. Recommendation for the approval of a contract to Noland Sales Corporation, to furnish, deliver and install Interface Carpet and Flooring, as needed for County facilities, for Facilities Management, for the period of April 15, 2025 through April 14, 2027, for a total contract amount not to exceed $150,000. Contract pursuant to the Intergovernmental Cooperation Act (Omnia Partners Contract #2020002145). FM-P-0016-25 Approved Pass
  23. 7.D.2. Recommendation for the approval of a contract to Hey and Associates, Inc., to provide natural areas management, including controlled burning and weeding of the native gardens on the County campus, for Facilities Management, for the period May 1, 2025 through April 30, 2026, for a total contract amount not to exceed $41,000; per RFP #24-020-FM, first of two optional renewals. FM-P-0017-25 Approved Pass
  24. 7.D.3. Recommendation for the approval of a contract purchase order to Olsson Roofing Company, Inc., to prepare, remove, and replace the roofing system on the South East Regional Water Facility per supplied specifications, for Public Works, for the period of April 8, 2025 to November 30, 2025, for a total contract amount not to exceed $193,325. Contract pursuant to the Intergovernmental Cooperation Act (TIPS Contract #23010402). PW-P-0005-25 Approved Pass
  25. 7.D.4. Recommendation for the approval of a contract to Univar Solutions USA, Inc., to furnish and deliver Sodium Bisulfite for the Woodridge and Knollwood Wastewater Treatment Facilities in bulk, on an as-needed basis, for the period of April 8, 2025 to March 31, 2026, for a total contract amount not to exceed $45,000, per bid #21-105-PW. Third and final option to renew. PW-P-0004-25 Approved Pass
  26. 7.D.5. Amendment to County Contract 21-105-PW, which has been renewed via resolution PW-P-0004-25, issued to Univar Solutions USA, Inc., for Sodium Bisulfite for both the Woodridge and Knollwood Wastewater Treatment Facilities in bulk on an as-needed basis, for Public Works, for a change order to decrease the contracted rate by 4.19%, taking the original contract rate of $2.6517 per gallon delivered and resulting in a new contract rate of $2.5407, a decrease of 4.19%. PW-R-0002-25 Approved Pass
  27. E. Stormwater - Zay
  28. 7.E.1. Recommendation for the approval of an agreement between the County of DuPage and Pizzo and Associates, Ltd., to provide professional native vegetation management services, for Stormwater Management, for the period of May 1, 2025 through April 30, 2026, for a contract total amount not to exceed $100,000; per renewal under RFP #23-021-SWM. Second of three optional renewals. SM-P-0007-25 Approved Pass
  29. F. Technology - Covert
  30. 7.F.1. Amendment to County Contract 6082-0001 SERV, issued to Dell, Inc., for a Microsoft Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS and Information Technology, to increase the encumbrance by $7,470, resulting in an amended contract total of $3,857,514.05, an increase of 0.19%. TE-CO-0003-25 Approved Pass
  31. 7.F.2. Revision to the Technology Resources Acceptable Use Policy TE-R-0001-25 Approved Pass
  32. G. Transportation - Ozog
  33. 7.G.1. DT-P-0064A-23 – Amendment to Resolution DT-P-0064-23 issued to Monroe Truck Equipment, Inc., to furnish and deliver Monroe Spreader and Plow repair and replacement parts, for the Division of Transportation, to increase the funding in the amount of $50,000, resulting in a final County cost of $140,000, an increase of 55.56%. 25-0811 Approved Pass
  34. 7.G.2. Awarding Resolution to Precision Pavement Markings, Inc., for the 2025 Pavement Marking Maintenance Program, Section 25-PVMKG-25-GM, for an estimated County cost of $496,037.30; per lowest responsible bid. DT-R-0004-25 Approved Pass
  35. 8. FINANCE RESOLUTIONS
  36. 8.A. Acceptance and appropriation of the fifty-first (51st) year of the Community Development Block Grant (CDBG) PY25, Company 5000 - Accounting Unit 1440, for the period April 1, 2025 through March 31, 2026, in the amount of $3,744,889, for Community Development. (Community Services) FI-R-0054-25 Approved Pass
  37. 8.B. Acceptance and appropriation of the thirty-seventh (37th) year of the Emergency Solutions Grant (ESG) PY25, Company 5000 - Accounting Unit 1470, for the period April 1, 2025 through March 31, 2026, in the amount of $286,741, for Community Development. (Community Services) FI-R-0055-25 Approved Pass
  38. 8.C. Acceptance and appropriation of the thirty-fourth (34th) year of the HOME Investment Partnerships Grant PY25, Company 5000 - Accounting Unit 1450, for the period April 1, 2025 through March 31, 2026, in the amount of $1,727,602, for Community Development. (Community Services) FI-R-0056-25 Approved Pass
  39. 8.D. Acceptance and appropriation of the DuPage Housing Authority Family Self-Sufficiency Program PY25, Agreement No. FSS25IL, Company 5000 - Accounting Unit 1740, from January 1, 2025 through December 31, 2025, in the amount of $184,000. (Community Services) FI-R-0057-25 Approved Pass
  40. 8.E. Acceptance and appropriation of the Help America Vote Act - Polling Place Accessibility Grant PY25, Company 5000 - Accounting Unit 1071, in the amount of $675,236. (County Clerk - Election Division) FI-R-0060-25 Approved Pass
  41. 8.F. Acceptance and appropriation of the Illinois Voter Registration Systems Grant PY25, Company 5000 - Accounting Unit 4250, in the amount of $922,831. (County Clerk - Election Division) FI-R-0061-25 Approved Pass
  42. 8.G. Authorization to transfer and appropriate up to, but not to exceed, $6,492,902 in additional funds from the Impact Fees Funds – Company 1500 - Accounting Units 3640-3649, to the Impact Fees Funds – Company 1500, Accounting Units 3560-3569, for Fiscal Year 2025. (Division of Transportation) FI-R-0058-25 Approved Pass
  43. 8.H. Additional appropriation for the Impact Fees Funds, Company 1500 - Accounting Units 3560-3569, in the amount of $4,458,927. (Division of Transportation) FI-R-0059-25 Approved as amended Pass
  44. 8.I. Interfund loan from the General Fund to the County Infrastructure Fund, Company 6000 - Accounting Unit 3600, in the amount of $22,000,000. (Division of Transportation) FI-R-0063-25 Approved Pass
  45. 8.J. Authorization to transfer and appropriate an amount not to exceed $5,000,000 in additional funds from the General Fund to the County Infrastructure Fund, for Fiscal Year 2024. (Surplus Item) FI-R-0064-25 Approved Pass
  46. 9. INFORMATIONAL
  47. A. Payment of Claims
  48. 9.A.1. 03-21-2025 Paylist 25-0820
  49. 9.A.2. 03-24-2025 Auto Debit Paylist 25-0834 Approved Pass
  50. 9.A.3. 03-25-2025 Paylist 25-0883 Approved Pass
  51. 9.A.4. 03-28-2025 Paylist 25-0924 Approved Pass
  52. 9.A.5. 03-31-25 Auto Debit Paylist 25-0956 Approved Pass
  53. 9.A.6. 04-01-2025 Paylist 25-0964 Approved Pass
  54. B. County Board Resolutions
  55. 9.B.1. Appointment of John Perry to the Lisle-Woodridge Fire Protection District. CB-R-0027-25 Approved Pass
  56. 9.B.2. Appointment of Longry Wang to the Lisle-Woodridge Fire Protection District. CB-R-0028-25 Approved Pass
  57. 9.B.3. Appointment of Robert Wagner to the Salt Creek Sanitary District. CB-R-0029-25 Approved Pass
  58. 9.B.4. Appointment of Ruben Campos to the West Chicago Fire Protection District. CB-R-0030-25 Approved Pass
  59. 9.B.5. Appointment of Joseph Gribauskas to the Glenbard Fire Protection District. CB-R-0031-25 Approved Pass
  60. 9.B.6. Appointment of Stephanie Kaiser to the Naperville Fire Protection District. CB-R-0032-25 Approved Pass
  61. 9.B.7. Appointment of John Berley to the DuPage Housing Authority. CB-R-0033-25 Approved Pass
  62. 9.B.8. Resolution approving Member Initiative Program agreements. CB-R-0034-25 Approved Pass
  63. C. Grant Proposal Notifications
  64. 9.C.1. GPN 005-25: 2024 HUD Continuum of Care Program Competition - Planning PY26, U.S. Department of Housing and Urban Development - $328,070. (Community Services) 25-0912 Approved Pass
  65. 9.C.2. GPN 006-25: Family Violence Coordinating Council SFY26 - Illinois Criminal Justice Information Authority - $49,000 (18th Judicial Circuit Court) 25-0890 Approved Pass
  66. 10. OLD BUSINESS
  67. 11. NEW BUSINESS
  68. 12. ADJOURNMENT