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Finance Committee

July 8, 2025 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 60 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 MOTION TO ALLOW FOR REMOTE PARTICIPATION
  4. 3. PUBLIC COMMENT
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
  6. 4 Member LaPlante arrived at 8:23 AM.
  7. 5. APPROVAL OF MINUTES
  8. 5.A. Finance Committee - Regular Meeting - Tuesday, June 24, 2025 25-1598 Approved Pass
  9. 6. BUDGET TRANSFERS
  10. 6.A. Budget Transfers 07-08-2025 - Various Companies and Accounting Units FI-R-0114-25 Approved Pass
  11. 7. PROCUREMENT REQUISITIONS
  12. A. Finance - Garcia
  13. 7.A.1. Recommendation for the approval of a contract to Edward Hospital d/b/a Edward Occupational Health, to provide health-related services including TB tests, chest x-rays, drug screens, and functional job screens, for Human Resources, for the period of July 18, 2025 through July 17, 2026, for a contract total amount of $27,983; per bid #24-055-HR, first optional one-year contract renewal. (Human Resources) 25-1538 Approved Pass
  14. 7.A.2. Amendment to Requisition 25-1538, issued to Edward Hospital d/b/a Edward Occupational Health, to provide health-related services, for Human Resources, for a one-time price increase and an addition to scope. (Human Resources) FI-R-0112-25 Approved Pass
  15. 7.A.3. Recommendation for the approval of a contract to Mail Services, LLC, for the purchase of assessment mailers to DuPage County taxpayers, for the Supervisor of Assessments, for the period of June 1, 2025 through August 7, 2026, for a contract total amount not to exceed $130,000; per renewal of Bid 23-077-TRES, first of two optional renewals. (Supervisor of Assessments) FI-P-0007-25 Approved Pass
  16. B. Human Services - Schwarze
  17. 7.B.1. HS-P-0009A-25 - Amendment to Resolution HS-P-0009-25 issued to DuPage Homeownership Center d/b/a H.O.M.E. DuPage, to increase encumbrance in the amount of $40,000, for additional grant funding received by the ILDCEO, resulting in an amended contract total not to exceed $86,888. (7541-0001 SERV) (Community Services) 25-1645 Approved Pass
  18. 7.B.2. HS-P-0005A-25 - Amendment to Resolution HS-P-0005-25, issued to Gardenworks Project, to increase the encumbrance in the amount of $4,992, for additional grant funding received by the ILDCEO, resulting in an amended contract total not to exceed $74,992. (7531-0001 SERV) (Community Services) 25-1646 Approved Pass
  19. 7.B.3. HS-P-0008A-25 - Amendment to Resolution HS-P-0008-25, issued to Outreach Community Services, Inc., to increase encumbrance in the amount of $15,000, for additional grant funding received by the ILDCEO, resulting in an amended contract total not to exceed $115,000. (7522-0001 SERV) (Community Services) 25-1647 Approved Pass
  20. 7.B.4. Awarding resolution issued to Arcos Environmental Services, Inc., to provide mechanical (HVAC) and architectural weatherization labor and materials, for the Weatherization Program, for the period of July 1, 2025 through June 30, 2026, for a contract total not to exceed $135,000; under RFP 24-099-WEX, first and final optional renewal. (Community Services) HS-P-0028-25 Approved Pass
  21. 7.B.5. Awarding resolution issued to Chicago United Industries, Ltd., to furnish, deliver and install Energy Star Appliances, for the Weatherization Program, for the period of July 1, 2025 through June 30, 2026, for a contract total not to exceed $238,000; under RFP #22-065-CS, third of three one-year optional renewals. (Community Services) HS-P-0029-25 Approved Pass
  22. 7.B.6. Awarding resolution issued to Healthy Air Heating and Air, Inc., to provide mechanical (HVAC) and architectural weatherization labor and materials, for the Weatherization Program, for the period of July 1, 2025 through June 30, 2026 for a contract total not to exceed $135,000; under RFP #24-099-WEX, first and final optional renewal. (Community Services) HS-P-0030-25 Approved Pass
  23. 7.B.7. Awarding resolution issued to My Green House HVAC, LLC, to provide mechanical (HVAC) and architectural weatherization labor and materials, for the Weatherization Program, for the period of July 1, 2025 through June 30, 2026, for a contract total amount not to exceed $135,000, under RFP #24-099-WEX, first and final optional renewal. (Community Services) HS-P-0031-25 Approved Pass
  24. C. Public Works - Childress
  25. 7.C.1. Resolution to rescind Requisition 25-1186, issued to Sanders Distributing, LLC d/b/a Air Care Services, to provide semi-annual cleaning of the kitchen ducts, hoods, and fans, for the period May 26, 2025 through May 25, 2027, for Facilities Management, for a total contract amount not to exceed $20,840; per bid #25-043-FM. (PO 7678-0001 SERV) FM-R-0005-25 Approved Pass
  26. 7.C.2. Amendment to Purchase Order 6937-0001 SERV, issued to A&P Grease Trappers, Inc., for sanitary, grease trap and storm basin pumping, jetting and cleaning, for Facilities Management, for a change order to increase the contract in the amount of $15,000, taking the contract amount of $87,750 and resulting in an amended contract amount not to exceed $102,750, an increase of 17.09%. FM-CO-0001-25 Approved Pass
  27. 7.C.3. Amendment to Contract 21-017-FM, issued to A&P Grease Trappers, Inc., for sanitary, grease trap and storm basin pumping, jetting and cleaning, for Facilities Management, to extend the expiration date of the contract term from June 12, 2025 to August 31, 2025. (PO 6937-0001 SERV) FM-R-0006-25 Approved Pass
  28. 7.C.4. Recommendation for the approval of a contract to Airways Systems, Inc., for semi-annual cleaning of the kitchen ducts, hoods, and fans for the Judicial Office Facility, JTK Administration Building, Jail, and Care Center, for Facilities Management, for the period of July 9, 2025 through July 8, 2027, for a total contract amount not to exceed $37,525; per lowest responsible bid #25-043-FM. FM-P-0033-25 Approved Pass
  29. 7.C.5. Recommendation for the approval of a contract to Fox Valley Fire & Safety Company, for preventative maintenance, testing, and repair of the Non-Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for the period of August 28, 2025 through August 27, 2026, for a total contract amount not to exceed $117,250; per renewal option under bid award #22-080-FM, third and final option to renew. ($95,000 for Facilities Management, $1,250 for Animal Services, $10,000 for Division of Transportation, $11,000 for Public Works) FM-P-0034-25 Approved Pass
  30. 7.C.6. Recommendation for the approval of a contract to Dynamic Industrial Services, Inc., for the rehabilitation of a 250,000 gallon elevated water storage tank (Greene Road Water Tower), for Public Works, for the period of July 8, 2025 to November 30, 2026, for a total contract amount not to exceed $390,600; per lowest responsible bid #25-069-PW. PW-P-0017-25 Approved Pass
  31. 7.C.7. Recommendation for the approval of a contract to Mid American Water, for Waterous Pacer Hydrants, for Public Works, for the period of June 26, 2025 to June 25, 2026, for a total contract amount not to exceed $62,500; per bid #24-078-PW, first of three options to renew. PW-P-0018-25 Approved Pass
  32. 7.C.8. Recommendation for the approval of a contract to Revere Electric Supply Company, to furnish Rockwell Automation Hardware and Software Support, for Public Works and Stormwater Management, for the period of May 29, 2025 to May 28, 2028, for a total contract amount not to exceed $72,090 (Public Works $54,067.50 and Stormwater $18,022.50); per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole provider of Rockwell Automation Hardware and Software Support.) PW-P-0019-25 Approved Pass
  33. D. Technology - Covert
  34. 7.D.1. Recommendation for the approval of a contract purchase order issued to KARA Company, Inc., for the management of the County GPS CORS sites, to include operating, monitoring and upgrading of software and firmware, for Information Technology - GIS Division, for the period of September 1, 2025 through August 31, 2026, for a contract total amount of $39,500. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole source - KARA Company is the only vendor who can maintain system functions and software, has network knowledge, and has the ability to be on-site to correct any problems with the seven individual stations.) TE-P-0009-25 Approved Pass
  35. E. Transportation - Ozog
  36. 7.E.1. DT-R-0082A-23 - Amendment to the Intergovernmental Agreement between the County of DuPage and the City of Darien, to replace the existing retaining wall and fencing along the southside right-of-way of CH 31/Plainfield Road; to increase the funding in the amount of $264, 500, +141.07%; resulting in a final County cost of $452,000. 25-1557 Approved Pass
  37. 7.E.2. Awarding Resolution to Earthwerks Land Improvement & Development Corp., for drainage improvements to Army Trail Road, Section 24-00286-12-DR, for an estimated County cost of $435,376.10; per lowest responsible bid. DT-R-0021-25 Approved Pass
  38. 36 page break
  39. 8. FINANCE RESOLUTIONS
  40. 8.A. Acceptance and appropriation of additional funding and extension of time for the ILDCEO Community Services Block Grant PY25, Inter-governmental Agreement No. 25-231028, Company 5000 - Accounting Unit 1650, from $1,269,609 to $1,401,491 (an increase of $131,882). (Community Services) FI-R-0111-25 Approved Pass
  41. 8.B. Approval of Employee Compensation and Job Reclassification Adjustments. (Workforce Development) FI-R-0113-25 Approved Pass
  42. 8.C. Authorization of Contract With International Union of Operating Engineers, Local 150 (Public Works, Stormwater and Facilities Management) FI-R-0115-25 Approved Pass
  43. 9. INFORMATIONAL
  44. A. Payment of Claims
  45. 9.A.1. 06-20-2025 Paylist 25-1577 Approved Pass
  46. 9.A.2. 06-23-2025 Auto Debit Paylist 25-1584 Approved Pass
  47. 9.A.3. 06-24-2025 Paylist 25-1596 Approved Pass
  48. 9.A.4. 06-27-2025 Auto Debit Paylist 25-1629 Approved Pass
  49. 9.A.5. 06-27-2025 Paylist 25-1652 Approved Pass
  50. 9.A.6. 07-01-2025 Paylist 25-1670 Approved Pass
  51. B. County Board Resolutions
  52. 9.B.1. Resolution Approving Member Initiative Program Agreements. CB-R-0057-25 Approved Pass
  53. 9.B.2. 2026 County Board Meeting Schedule CB-R-0058-25 Approved Pass
  54. 52 page break
  55. 10. PRESENTATIONS
  56. 10.A. DuPage County Recorder FY2026 Budget Presentation
  57. 10.B. DuPage County Supervisor of Assessments FY2026 Budget Presentation
  58. 11. OLD BUSINESS
  59. 12. NEW BUSINESS
  60. 13. ADJOURNMENT