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Finance Committee

September 23, 2025 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 75 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 3 A motion was made by Member Zay and seconded by Member Yoo to allow for remote participation. Upon a voice vote, the motion passed.
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
  6. 5. PRESENTATION
  7. 5.A. Marsh McLennan Insurance Presentation
  8. 6. APPROVAL OF MINUTES
  9. 6.A. Finance Committee - Regular Meeting - Tuesday, September 9, 2025 25-2223 Approved Pass
  10. 7. BUDGET TRANSFERS
  11. 7.A. Transfer of funds from 1000-1180-53828 (contingencies) to 1000-1180-57060-100 (transfer out county infrastructure) and 1000-1900-54110 (equipment and machinery), in the amount of $1,865,501, for radio replacements for OHSEM, Sheriff, Probation, and State's Attorney. 25-2252 Approved Pass
  12. 7.B. Transfer of funds from 1000-4300-53807 (subscription IT arrangements) to 1000-4300-54100-0700 (IT equipment - capital lease) and 1000-4300-53810 (custodial services), in the amount of $251, to cover under budgeted amounts. (Recorder's Office) 25-2254 Approved Pass
  13. 7.C. Budget Transfers 09-23-2025 - Various Companies and Accounting Units 25-2255 Approved Pass
  14. 8. PROCUREMENT REQUISITIONS
  15. A. Economic Development - Yoo
  16. 8.A.1. Recommendation for the approval of a contract to Parents Alliance Employment Project, to provide job training and employment services to serve youth in DuPage County, for the Workforce Development Division, for the period of October 1, 2025 to September 30, 2026, for a contract amount not to exceed $591,928; per RFP #25-084-WIOA. ED-P-0001-25 Approved Pass
  17. 8.A.2. Recommendation for the approval of a contract to Wheaton Warrenville CUSD 200, to provide training and employment services for youth clients in DuPage County, for the Workforce Development Division, for the period of October 1, 2025 to September 30, 2026, for a contract not to exceed $200,000; per RFP #25-084-WIOA. ED-P-0002-25 Approved Pass
  18. 8.A.3. Recommendation for the approval of a contract to Leaders in Transformational Education (LITE), to provide job training and employment services for youth clients in DuPage County, for the Workforce Development Division, for the period of October 1, 2025 to September 30, 2026, for a contract amount not to exceed $120,000; per RFP #25-084-WIOA. ED-P-0003-25 Approved Pass
  19. B. Judicial and Public Safety - Evans
  20. 8.B.1. Acceptance of an extension of time and budget modification for the U.S. Department of Justice - Bureau of Justice Assistant Adult Drug Court and Veterans Treatment Court Discretionary Grant Program FY21, Award No. 15PBJA-21-GG-04221-MUMU, Company 5000 - Accounting Unit 6155, in the amount of $0. (Probation & Court Services) FI-R-0154-25 Approved Pass
  21. 8.B.2. Amendment to Purchase Order 7292-0001 SERV, issued to Real Time Networks, to extend the contract to December 31, 2025 and increase the contract encumbrance in the amount of $22,576, for a new contract total not to exceed $116,100. (Sheriff's Office) JPS-CO-0007-25 Approved Pass
  22. 8.B.3. Recommendation for the approval of a contract purchase order to Microgenics Corporation, to provide court-ordered drug testing and supplies with an AU480 analyzer for a four (4) year lease, for the Probation Department, for the period of October 1, 2025 through September 30, 2029, for a contract total amount not to exceed $284,211, per bid #25-066-PROB. (Probation & Court Services) JPS-P-0035-25 Approved Pass
  23. 8.B.4. Recommendation for the approval of a contract with Terri Albright, for crisis counselor services and as a handler of a comfort dog to assist in therapeutic support for court users and court staff, for the period of October 6, 2025 through October 5, 2026, for an amount not to exceed $48,000. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0037-25 Approved Pass
  24. 8.B.5. Recommendation for the approval of a contract to Smigo Management Group, Inc., DBA Hoffman House Catering, to provide frozen packaged meals for the Seniors’ Drive-Thru Meal Pilot Program, for the Sheriff’s Office, for the period of October 1, 2025 to September 30, 2027, for a total contract amount not to exceed $142,000; per lowest responsible bid #25-082-SHF. (Sheriff’s Office) JPS-P-0038-25 Approved Pass
  25. C. Public Works - Childress
  26. 8.C.1. Recommendation for the approval of a contract to Builders Chicago Corporation, to provide preventive maintenance, service and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed, for County facilities, for Facilities Management, for the period of November 1, 2025 through October 31, 2027, for a total contract amount not to exceed $214,300; per renewal option under bid award #23-091-FM. First and final option to renew. ($143,300 - Facilities Management, $30,000 - Division of Transportation, and $41,000 - Public Works) FM-P-0041-25 Approved Pass
  27. 8.C.2. Amendment to FM-P-0041-25 issued to Builders Chicago Corporation, to provide preventive maintenance, service, and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed for County facilities, for Facilities Management, increasing the total contract price by 2%. FM-R-0008-25 Approved Pass
  28. 8.C.3. Recommendation for the approval of a contract to GenServe LLC, for semi-annual inspection, preventive maintenance, and emergency call out service for campus backup emergency generators, for the period of November 1, 2025 through October 31, 2027, for a contract total amount not to exceed $138,832; per renewal option under bid award #23-099-FM. First and final option to renew. ($97,920 for Facilities Management, $15,000 for the Division of Transportation, $9,912 for Stormwater, and $16,000 for ETSB) FM-P-0042-25 Approved Pass
  29. 8.C.4. Amendment to FM-P-0042-25 issued to GenServe LLC, for semi-annual inspections, preventive maintenance, and emergency call out service for campus backup emergency generators, for Facilities Management, increasing the total contract price by 2%. FM-R-0009-25 Approved Pass
  30. 8.C.5. Recommendation for the approval of a contract to SNI Solutions, Inc., to furnish and deliver Deicing Solids (22) Eco Salt, for Facilities Management - Grounds, for the period of November 1, 2025 through October 31, 2026, for a contract total amount not to exceed $96,320; per renewal option under bid award #22-099-FM. Third and final option to renew. FM-P-0044-25 Approved Pass
  31. 8.C.6. Recommendation for the approval of a contract to Nedrow Painting, Inc., d/b/a Nedrow Decorating, Inc., to provide painting of roof top cooling tower structure at the Power Plant, for Facilities Management, for the period of September 24, 2025 through September 23, 2026, for a total contract amount not to exceed $53,475; per lowest responsible bid #25-096-FM. FM-P-0045-25 Approved Pass
  32. 8.C.7. Recommendation for the approval of a contract to City of Wheaton, for water utility services for the County campus, for Facilities Management, for the period October 1, 2025 through September 30, 2029, for a total contract amount not to exceed $3,152,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility. (Facilities Management - $2,740,000; DuPage Care Center - $412,000) FM-P-0046-25 Approved Pass
  33. 8.C.8. Recommendation for the approval of a contract to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, for the period of October 1, 2025 through September 30, 2029, for a total contract amount not to exceed $1,821,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility. (Facilities Management - $1,540,000; DuPage Care Center - $281,000) FM-P-0047-25 Approved Pass
  34. 8.C.9. Recommendation for the approval of a contract to Carbon Day EV Charging, to furnish and deliver one ChargePoint electric vehicle charging station (Level 3), and provide a 5-year commercial cloud plan for the County campus, for the period of September 24, 2025 through September 23, 2030, for a contract total amount not to exceed $39,999. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell Contract #042221-CPI). (Job #23-05504) FM-P-0048-25 Approved Pass
  35. 8.C.10. Recommendation for the approval of a contract to Polydyne, Inc., for delivery of polymer to the Woodridge Greene Valley and Knollwood Wastewater Treatment Plants, for the period of November 1, 2025 to October 31, 2026, for a total contract amount not to exceed $440,000; per bid #23-063-PW, second of three possible options to renew. PW-P-0026-25 Approved Pass
  36. 8.C.11. Recommendation for the approval of a contract to Nicor Gas, for natural gas delivery service, for the period of October 1, 2025 to September 30, 2027, for a total contract amount not to exceed $375,000; per 55 ILCS 5/5-1022(c) not suitable for competitive bids – Public Utility. PW-P-0027-25 Approved Pass
  37. 8.C.12. Recommendation for the approval of an agreement between the County of DuPage, Illinois and Christopher B. Burke Engineering, LTD., for on-call professional engineering design services for various County water and wastewater distribution and collection systems, for the period of September 23, 2025 to November 30, 2028, for a total contract amount not to exceed $90,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. PW-P-0028-25 Approved Pass
  38. 8.C.13. Recommendation for the approval of an agreement between the County of DuPage, Illinois and Strand Associates, Inc., for construction management services for various capital projects, for the period of September 23, 2025 to August 31, 2026, for a total contract amount not to exceed $50,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. PW-P-0029-25 Approved Pass
  39. D. Technology - Covert
  40. 8.D.1. Recommendation for the approval of an amendment to purchase order 7189-0001 SERV, issued to Toshiba Business Solutions, for multi-functional device equipment, supplies, software and service solutions, to increase the contract in the amount in the amount of $153,713.67, resulting in an amended contract total amount not to exceed $1,906,862.55. TE-CO-0004-25 Approved Pass
  41. 8.D.2. Recommendation for the approval of a contract purchase order issued to Insight Public Sector, for the purchase of KnowBe4 software for cybersecurity awareness training and phishing testing, for the Information Technology Department, for the period of October 30, 2025 through October 29, 2026, for a contract total amount not to exceed $33,792. Contract pursuant to the Intergovernmental Cooperation Act (Omnia Partners Contract #23-6692-03). TE-P-0012-25 Approved Pass
  42. 8.D.3. Recommendation for the approval of a contract purchase order to Infor (US) Inc., for ERP software maintenance and support, for Information Technology, for the period of December 1, 2025 through November 30, 2026, for a contract total amount of $250,380.75. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - this is proprietary software that must be maintained by the vendor, Infor (US) Inc.) TE-P-0013-25 Approved Pass
  43. 41 A motion was made by Member Covert and seconded by Member Zay to combine items 8.D.2. and 8.D.3. under Technology. Upon a voice vote, the motion passed.
  44. 42 page break
  45. E. Transportation - Ozog
  46. 8.E.1. DT-P-0003A-24 - Amendment to Resolution DT-P-0003-24, issued to Alfred Benesch & Company, to provide Professional Construction Engineering Services for improvements at Geneva Road bridge over the West Branch of the DuPage River, Section 18-00206-10-BR, to increase the funding in the amount of $138,658, resulting in an amended contract total amount of $997,932. 25-2168 Approved Pass
  47. 8.E.2. DT-P-0001A-24 - Amendment to Resolution DT-P-0001-24, issued to Ciorba Group, for the improvements along CH 11/Army Trail Road bridge over West Branch DuPage River, Section 21-00240-09-BR, to increase the contract in the amount of $49,885, resulting in an amended contract total amount not to exceed $710,208.04. 25-2171 Approved Pass
  48. 8.E.3. DT-R-0399A-21 Amendment to DT-R-0399-21-Meade, Inc. PO # 5417-1-SERV-Decrease remaining encumbrance and close contract to provide 2022-2023 Traffic Signal/Street Light Maintenance for the Division of Transportation; contract expired on November 30, 2023. 25-2208 Approved Pass
  49. 8.E.4. Recommendation for the approval of a contract to STATE Testing, LLC, for Professional Materials Testing and Engineering Services, for the Division of Transportation ($180,000) and Stormwater Management ($20,000), for a contract total not to exceed $200,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. DT-P-0045-25 Approved Pass
  50. 8.E.5. Recommendation for the approval of a contract purchase order to Nicor Gas, to provide natural gas distribution services, as needed for the Division of Transportation, for the period of October 1, 2025 through September 30, 2029, for a contract total not to exceed $130,000. (Public Utility) DT-P-0046-25 Approved Pass
  51. 8.E.6. Awarding Resolution to Meade, Inc., for 2026-2027 Traffic Signal and Street Light Maintenance at various locations within DuPage County, Section 26-TSMTC-05-GM, for an estimated County cost of $7,718,158.36. Per lowest responsible bid. DT-R-0030-25 Approved Pass
  52. 8.E.7. Resolution to support and participate in the Dial-a-Ride study for DuPage County conducted by the RTA through its Community Planning Grant Program-GPN 022-25; County cost not to exceed $150,000. DT-R-0032-25 Approved Pass
  53. 51 page break
  54. 9. FINANCE RESOLUTIONS
  55. 9.A. Acceptance and appropriation of the Tobacco Enforcement Program Grant PY26 Intergovernmental Agreement No. 43CEZ03636, Company 5000 - Accounting Unit 4495, in the amount of $7,172. (Sheriff's Office) FI-R-0149-25 Approved Pass
  56. 9.B. Ratification of emergency procurement for goods and services, for a total amount not to exceed $500,000. FI-R-0151-25 Approved Pass
  57. 9.C. Additional appropriation for the 2016 Courthouse Bonds Debt Service, Company 7000 - Accounting Unit 7018, in the amount of $7,000, for fiscal year 2025. FI-R-0152-25 Approved Pass
  58. 10. INFORMATIONAL
  59. A. Payment of Claims
  60. 10.A.1. 09-05-2025 Paylist 25-2183 Approved Pass
  61. 10.A.2. 09-05-2025 Auto Debit Paylist 25-2186 Approved Pass
  62. 10.A.3. 09-09-2025 Paylist 25-2212 Approved Pass
  63. 10.A.4. 09-12-2025 Paylist 25-2245 Approved Pass
  64. 10.A.5. 09-12-2025 Auto Debit Paylist 25-2246 Approved Pass
  65. 10.A.6. 09-16-2025 Paylist 25-2260 Approved Pass
  66. B. Wire Transfers
  67. 10.B.1. 09-08-2025 Corvel Wire Transfer 25-2194 Approved Pass
  68. 10.B.2. 09-09-2025 IDOR Wire Transfer 25-2225 Approved Pass
  69. C. County Board Resolutions
  70. 10.C.1. Resolution Approving Member Initiative Program Agreements. CB-R-0072-25 Approved Pass
  71. D. Grant Proposal Notifications
  72. 10.D.1. GPN-022-25 - Local Highway Safety Improvement Program-Illinois Department of Transportation-Federal Highway Administration-$2,247,000 (Division of Transportation). 25-2224 Approved Pass
  73. 11. OLD BUSINESS
  74. 12. NEW BUSINESS
  75. 13. ADJOURNMENT