Public Works Committee

Room 3500B

Agenda — 28 items

1. 1. CALL TO ORDER
2. 2. ROLL CALL
3. 2 MOTION TO ALLOW REMOTE PARTICIPATION
4. 3. CHAIRMAN'S REMARKS - CHAIR CHILDRESS
5. 4. PUBLIC COMMENT
6. 5. APPROVAL OF MINUTES
7. 5.A. Public Works Committee - Regular Meeting Minutes - Tuesday, October 7, 2025 25-2550 Approved Pass
8. 6. BUDGET TRANSFERS
9. 6.A. Facilities Management – Transfer of funds from account number 1000-1100-53830 (Other Contractual Expenses) in the amount of $6,000 to 1000-1100-54000-0700 (Lease of Buildings) for the TGA Park (Election Warehouse) November lease payment for Facilities Management. 25-2507 Approved Pass
10. 6.B. Grounds - Transfer of funds from account number 1000-1102-52270 (Maintenance Supplies) in the amount of $29,985 to 1000-1102-54130 (Construction & Other Motor Equipment) for purchase of a 2025 John Deere Gator for Grounds. 25-2508 Approved Pass
11. 7. CONSENT ITEMS
12. 7.A. FM – Thompson Electronics Company 6339-0001 SERV - This contract is decreasing in the amount of $25,001.31 and closing due to contract expiring. 25-2509 Approved Pass
13. 7.B. PW - Fehr Graham & Associates 6742SERV - This contract is being extended to November 30, 2026 to complete outstanding on-call professional engineering services with no change in contract total. 25-2510 Approved Pass
14. 7.C. PW - Clark Dietz, Inc. 6072SERV - This contract is being extended to November 30, 2026 to complete outstanding on-call professional engineering services with no change in contract total. 25-2511 Approved Pass
15. 14 page break
16. 8. JOINT PURCHASING AGREEMENT
17. 8.A. Recommendation for the approval of a contract to Sutton Ford, Inc., for a F-350 4X4 Super Chassis Cab with a service body attachment, for Public Works, for the period of October 28, 2025 to June 30, 2026, for a total contract amount not to exceed $80,767. Contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (Suburban Purchasing Cooperative #222). PW-P-0030-25 Approved and Sent to Finance Pass
18. 8.B. Recommendation for the approval of a contract to Currie Motors Fleet, for a Ford F-150 4X4 Super Crew Cab and a Ford Explorer 4WD, for Public Works, for the period of October 28, 2025 to June 30, 2026, for a total contract amount not to exceed $83,477. Contract pursuant to the Governmental Joint Purchasing Act (Suburban Purchasing Cooperative #231 and #232). PW-P-0031-25 Approved and Sent to Finance Pass
19. 8.C. Recommendation for the approval of a contract to Arends Hogan Walker LLC dba AHW LLC, to furnish and deliver one (1) John Deere Gator Crossover Utility Vehicle, for Facilities Management-Grounds, for the period through November 30, 2025, for a total contract amount not to exceed $29,984.14. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell Contract #112624-DAC). 25-2512 Approved Pass
20. 9. CONTRACT RENEWAL
21. 9.A. Recommendation for the approval of a contract to Johnson Controls, Inc., to provide a planned service agreement, to maintain the Building Automation System at County Campus, for Facilities Management, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $28,910.40. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell Contract #070121-JHN). First of three options to renew. 25-2513 Approved Pass
22. 10. SOLE SOURCE
23. 10.A. Recommendation for the approval of a contract purchase order to Interstate Power Systems, Inc., to provide parts and labor for scheduled preventive maintenance, and on an as-needed basis to maintain and repair generators at the Standby Power Facility, for Facilities Management, for the period of January 1, 2026 through December 31, 2028, for a total contract amount not to exceed $163,693.34. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - authorized parts and service provider for this area.) FM-P-0051-25 Approved and Sent to Finance Pass
24. 11. PRESENTATION
25. 11.A. Campus Flood Control
26. 12. OLD BUSINESS
27. 13. NEW BUSINESS
28. 14. ADJOURNMENT