Mayor and Council Meeting - A. Max Bacon City Hall Council Chambers

Smyrna Community Center, Magnolia Room, 200 Village Green Circle SE, Smyrna, Ga 30080

Agenda — 30 items

1. A Pastor Memo Garcia, Life Church Assembly of God (4100 King Springs Rd)
2. A Recognition of Smyrna Elite Track Club
3. B Smyrna Arts Council Artist Recognition for the arts exhibits honoring Hispanic Heritage Month at City Hall and the Community Center
4. 6 Proclamations and Presentations
5. A PRC2024-028 Proclamation in recognition of Hispanic Heritage Month
6. B PRC2024-029 Proclamation in recognition of National Suicide Prevention and Action Month
7. 7 Community Development Items
8. A Z24-010 Public Hearing - Zoning Request - Z24-010 - Zoning Amendment to allow modifications to the currently approved site plan - Land Lot 380 - 4.95 acres - 3240 S Cobb Drive - LBX Four Corners, LLC.
9. B Z24-012 Public Hearing - Zoning Request - Z24-012 - Allow rezoning from R-15 & LC to R-15-Conditional for use as a church - Land Lot 558 - 5.34 acres - 3030, 3040, & 3050 Atlanta Road - City of Smyrna
10. 8 Privilege License and Show Cause Hearing
11. A AGR2024-043 Approval of the Memorandum of Understanding (MOU) between The City of Smyrna and The Trust for Public Land for the cooperation toward the completion of a portion of the Riverlands Showcase Trail that is located within Riverview Park, and authorize the Mayor to execute any related documents
12. B ATH2024-127 Authorization to replace 2005 John Deere 410 Backhoe with TB 260 Trackhoe and TL 10v2 Trackloader in the amount of $146,600.00 from Cobb County Tractor located at 1520 Cobb Parkway North Marietta, Ga 30062 from vehicle replacement fund.
13. C ATH2024-136 Authorization to purchase Vactor Truvac TRXX Hydroexcavator in the amount $126,115.00 from Environmental Products Group located 4410 Wendall Dr SW, Atlanta, Ga 30336 to be funded from Water/ Sewer CIP FY 2025
14. D ATH2024-142 Authorization to amend the FY 2025 Adopted Budget for the Vehicle Replacement Fund (VRF) to increase transfers in from the General Fund, add a new project in VRF titled Recycling Vehicles, and amend the FY 2025 Adopted Budget for the General Fund to increase transfers out to the Vehicle Replacement Fund all in the amount of $237,500.00 to be funded by General Fund Reserves.
15. E ATH2024-144 Authorization to amend the FY 2025 Adopted Budget for the Vehicle Replacement Fund to increase transfers in from the General Fund in the amount of $38,000.00, amend the project budget for Community Development Vehicles to increase it by $4,000, amend the project budget for Highways and Streets Vehicles to increase it by $18,000, and amend the project budget for Sanitation Vehicles to increase it by $16,000, and amend the FY 2025 Adopted Budget for the General Fund to increase transfers out to the Vehicle Replacement Fund in the amount of $38,000 to be funded by General Fund Reserve
16. F ATH2024-145 Approval of the FY 2024 year end budget amendment.
17. G RFQ25-004 Authorization for the approval of RFQ 25-004 for the purchase of five (5) 2024 Ford Utility Pursuit Vehicles from Prater Ford, Inc (704 S. Wall St., Calhoun, Ga) in the total amount of $253,210.00 and to outfit these vehicles with all necessary equipment from Diversified Electronics (1290 Field Parkway, Marietta, Ga) in the total amount of $50,237.16 to be paid from the Vehicle Replacement Fund FY2025 adopted budget and authorize the Mayor to sign and execute all related documents.
18. H RFQ25-005 Authorization for the approval of RFQ 25-005 for the purchase of two (2) 2024 Ford F-150 Administrative Vehicles from Hardy Family Ford (1255 Charles Hardy Parkway, Dallas, Ga) in the total amount of $96,430.00 and to outfit these vehicles with all necessary equipment from Diversified Electronics (1290 Field Parkway, Marietta, Ga) and ProLogics ITS, LLC (106 N. Point Parkway, Acworth, Ga) in the total amount of $24,467.84 to be paid from the Vehicle Replacement Fund FY2025 adopted budget and authorize the Mayor to sign and execute all related documents.
19. I RFQ25-006 Authorization for the approval of RFQ 25-006 for the purchase of one (1) 2024 Ford Explorer XLT 4X4 Truck from Phil Brannen Ford of Perry (2010 US-41, Perry, GA) in the total amount of $44,304.00 00 and to outfit this vehicle with all necessary equipment from ProLogics ITS, LLC (106 N. Point Parkway, Acworth, Ga) in the total amount of $5,822.66 to be paid from the Vehicle Replacement Fund FY2025 adopted budget and authorize the Mayor to sign and execute all related documents.
20. J RFQ25-007 Authorization for the approval of RFQ 25-007 for the purchase of one (1) 2024 Ford Edge SEL from Phil Brannen Ford of Perry (2010 US-41, Perry, GA) in the total amount of $35,664.00 to be paid from the Vehicle Replacement Fund FY2025 adopted budget and authorize the Mayor to sign and execute all related documents.
21. K RFQ25-008 Authorization for the approval of RFQ 25-008 for the purchase of one (1) 2024 Chevrolet Traverse from Hardy Chevrolet (1249 Charles Hardy Parkway, Dallas, Ga) in the total amount of $39,995.00 and to outfit this vehicle with all necessary equipment from Monster Customs in the total amount of $7,079.89 to be paid from the Vehicle Replacement Fund FY2025 adopted budget and authorize the Mayor to sign and execute all related documents.
22. L ATH2024-148 Authorization to amend the FY 2025 Adopted Budget for the Vehicle Replacement Fund to increase the Police Administration project $50,000 and decrease the Jail project $50,000.
23. M ATH2024-146 Authorization for the approval of Recommendation 25-009 for the FY2025 CIP budgeted furniture, workstation console and IT hardware replacement in the E-911 center in the total amount of $167,132.08 by the following vendors; Watson Consoles (26246 Twelve Trees Lane NW Poulsbo, WA 98370), NetPlanner Systems, Inc. (3145 Northwoods Parkway, Ste. 800 Peachtree Corners, GA 30071), CDW-G (75 Remittance Drive Ste. 1515 Chicago, IL 60675-1515), Monoprice (1 Pointe Drive Suite 400, Brea, CA 92821), Southern Computer Warehouse SCW (1395 S. Marietta Parkway Building 300 Marietta, GA 30076) and
24. N ATH2024-150 Authorization for the approval to enter into an agreement with Microsoft Corporation (Dept 551, Volume Licensing, 6880 Sierra Center Parkway, Reno, Nevada 89511) for a term of 36 months at an annual cost of $99,412.92 ($298,238.76 term total) to renew the city's Microsoft 365 subscriptions to be paid from the IT Purchase Software budget line item and authorize the Mayor to sign and execute all related documents.
25. A MIN2024-143 Approval of the August 22, 2024 Committee of the Whole Meeting Minutes
26. B MIN2024-145 Approval of the August 26, 2024 Pre-Council Meeting Minutes
27. C MIN2024-147 Approval of the August 26, 2024 Mayor and Council Meeting Minutes
28. D ATH2024-138 Authorize Atkins Park Tavern (Kevin Drawe), Zucca Bar & Pizzeria/Vintage Tavern/The Corner Taqueria (Tim Langell), The Stout Brothers (Brandon King), Cafe Lucia (David Jackson), and The Vineyard Wine Market/Smyrna Village Bourbon & Cigar (Anthony Alvarez) to operate alcohol sales stations / trailer(s) outside of their respective businesses (outside/adjacent to their licensed place of business) as well having authorized through signed agreement – Premier Events / City Park Concessions as alcohol sales management for all areas (with the exception of the Market Village merchants area)
29. E ATH2024-140 Approve the closing of the following streets for the Smyrna Parks and Recreation's Spooky Fest: W. Spring St. (from below the fountain to King Street); King Street (from dentist parking lot to Bank Street) from 4:00 p.m. – 11:00 p.m. on Friday, October 18, 2024.
30. 13 Facilities are provided throughout City Hall for the convenience of persons with disabilities.