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Committee of the Whole

January 16, 2024 ·9:00 AM Final-revised

Manuel J. Maloof Auditorium

Agenda PDF Minutes PDF Official record ↗

Agenda — 80 items

  1. 1 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
  2. 1 Attendance
  3. I. Committee of the Whole
  4. A. Committee Reports
  5. B. Budget Overview
  6. C. Review of the Proposed Executive Agenda for January 23, 2024
  7. 6 PROPOSED APPOINTMENTS
  8. 7 Chief Executive Office
  9. 8 Commission District(s): All Commission Districts Re-appointment to the DeKalb Regional Land Bank Authority Board - Brenda Foye Cornelius 2024-0136 Accepted to BOC agenda - Appointment
  10. 9 PROPOSED PRELIMINARY ITEMS
  11. 10 GIS Department
  12. 10 Commission District(s): All Commission Districts Reappointment to the DeKalb Regional Land Bank Authority Board - Inga Harmon 2024-0161 Accepted to BOC agenda - Appointment
  13. 11 Commission District(s): 4 & 6 To consider consenting to the deannexation of property located at 1086 Nielsen Drive, Clarkston, GA, 30021. Accepted to the BOC agenda and assigned
  14. 11 Commission District(s): All Commission Districts Reappointment to the DeKalb Regional Land Bank Authority Board - Quinn Green 2024-0162 Accepted to BOC agenda - Appointment
  15. 12 Purchasing & Contracting
  16. 13 Purchasing & Contracting - to ERPS Committee
  17. 14 Commission District(s): ALL LB - Invitation No. 23-101595 Law Enforcement Accessories (Annual Contract with 2 Options to Renew): for use by the Department of Police Services (PS) and The Marshal’s Office (Marshal). Consists of the purchase of various law enforcement accessories. Recommend award to the lowest, responsive, and responsible bidder: Dana Safety Supply, Inc. Amount Not To Exceed: $206,168.54. Accepted to the BOC agenda and assigned
  18. 15 Purchasing & Contracting - to OPS Committee
  19. 16 Commission District(s): All CO - Change Order No. 4 to Contract No. 1171242 Implementation of Cityworks Asset Management Platform (Annual Contract With 2 Options to Renew): for use by the Department of Innovation and Technology (DoIT) to be used by the Departments of Public Works - Roads and Drainage (R&D) and Facilities Management (FM). This contract consists of providing implementation services for Cityworks Asset Management software. This request seeks to increase the contract scope of work and funds. Awarded to Woolpert, Inc. Amount Not To Exceed: $180,929.00. Accepted to the BOC agenda and assigned
  20. 17 Commission District(s): All SS - enQuesta Annual Hosting, Maintenance, and Support (Sole Source): for use by the Department of Innovation and Technology (DoIT). Consists of the annual hosting, maintenance, and support of a state-of-the-art Customer Information System (CIS) solution for the County’s customer billing system integration. Awarded to Systems and Software, Inc. Amount Not To Exceed: $2,568,381.67. 2024-0111 Accepted to the BOC agenda and assigned
  21. 18 Purchasing & Contracting - to PWI Committee
  22. 19 Commission District(s): ALL REN - Contract No. 13189370 Tires Recycling (Annual Contract 1st Renewal of 2 Options to Renew): for use by the Department of Public Works - Sanitation. This contract consists of picking up and removing tires from the Seminole Landfill that were collected from illegal dump sites, residential homes, and tire cleanup projects. This request seeks to exercise the 1st renewal option through January 31, 2025. Awarded to Latham Home Sanitation Company, Inc. Amount Not To Exceed: $150,000.00. Accepted to the BOC agenda and assigned
  23. 20 Commission District(s): All REN - Contract Nos.: 1325680 and 1334397 Right-of-Way Mowing (Annual Contract - 1st Renewal of 2 Options to Renew): for use by Public Works - Sanitation and Beautification. These contracts consist of mowing and lawn maintenance services at one hundred thirteen (113) right-of-way locations throughout the County. This request seeks to exercise the 1st renewal option through January 31, 2025. Awarded to Executive Realty Solution, Inc. and Flex Landscaping, LLC. Total Amount Not To Exceed $811,266.66. Accepted to the BOC agenda and assigned
  24. 21 Commission District(s): All CO - Change Order No. 1 to Contract Nos.: 1242005 and 1242006 Electrical Switchgear Inspections and Repair (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). These contracts consist of providing inspection and repair of switchgear equipment at water and wastewater treatment plants. This request seeks to increase contract funds and term through January 31, 2025 for both contracts. Awarded to Cleveland Electric Company and Brown Electrical Services, LLC. Total Amount Not To Exceed: $2,050,000.00 Accepted to the BOC agenda and assigned
  25. 22 Voter Registration & Elections
  26. 23 Commission District(s): All Districts Establishing Qualifying Fees for Candidates for Election to DeKalb County Public Office 2024-0120 Accepted to BOC agenda - Preliminary
  27. D. Review of Board of Commissioners Preliminary Agenda
  28. 25 PRELIMINARY
  29. 26 Board Of Commissioners
  30. 27 Commission District(s): All Approval of Minutes for the January 16, 2024 Committee of the Whole Meeting Accepted to the BOC agenda - Consent
  31. 28 Board of Commissioners - District 4
  32. 29 Commission District(s): District 4 Allocation (not to exceed) $150,000.00 of District 4 American Rescue Plan Act (ARPA) from POETA account #106388.63230.521209.10.4.602778 to Trust for Public Land Community Schoolyards. 2024-0127 Accepted to the BOC agenda - Consent
  33. 30 Board of Commissioners - District 7
  34. 31 Commission District(s): District 7 To Appropriate A Total Of $20,000 From The District 7 Reserve For Appropriation To The Callanwolde Fine Arts Center 2024-0132 Accepted to the BOC agenda - Consent
  35. 31 Commission District(s): All Commission Districts A Resolution Establishing the DeKalb County Board of Commissioners’ Committees 2024-0163 Accepted to the BOC agenda – Preliminary
  36. 32 Commission District(s): District 7 To Appropriate A Total Of $7,500 From The District 7 Reserve For Appropriation To The DeKalb County Recreation, Parks & Cultural Affairs Dept. 2024-0134 Accepted to the BOC agenda - Consent
  37. 32 Board of Commissioners - District 3
  38. 33 District Attorney
  39. 33 Commission District(s): District 3 To Allocate an Amount Not to Exceed $70,000 from the District 3 ARP Fund to the Moms Offering Resources and Education M.O.R.E Moms Program 2024-0153 Accepted to the BOC agenda - Consent
  40. 34 Commission District(s): all Acceptance of Violence Against Women Act Grant for $79,165 to the District Attorney’s Office 2024-0130 Accepted to the BOC agenda - Consent
  41. 35 Commission District(s): all Acceptance of additional $28,218 and grant period extension for Sexual Assault Kit Initiative (SAKI) Grant to District Attorney’s Office; no match required 2024-0133 Accepted to the BOC agenda - Consent
  42. 36 Sheriff's Office
  43. 37 Commission District(s): All DeKalb County Commission Districts will be impacted Accountability Court Participant Transport Accepted to the BOC agenda and assigned
  44. 38 Solicitor-State Court
  45. 39 Commission District(s): All Districts Approve the lease of space from Regus Management Group, LLC at the property located at 160 Clairemont Avenue, Decatur, Georgia 30030, consisting of ten offices and ten parking spaces to facilitate the County Solicitor-General’s operations and/or other essential County activities. 2024-0137 Accepted to the BOC agenda and assigned
  46. 40 Commission District(s): All Commission Districts Seeking approval to accept the Victims of Crime Act (VOCA) FY24 Grant Award from the Prosecuting Attorneys’ Council of Georgia (PAC) in the amount of $122,528. Victims of Crime Act Grant Award Victim-Witness Advocate Grant Program Funded by the Criminal Justice Coordinating Council (CJCC), through PAC CJCC Sub-Grant Number: C23-8-101 Funding Amount: Federal Funds $122,528. Waived Match Funds $30,632 2024-0138 Accepted to the BOC agenda - Consent
  47. E. Review/Recap of New Items for the BOC Agenda
  48. F. Items Previously Heard
  49. 43 PUBLIC HEARING ITEMS
  50. 44 Planning and Sustainability
  51. 45 COMMISSION DISTRICT(S): All Districts Application of Director of Planning & Sustainability to Amend the DeKalb County Zoning Ordinance to Revise Definition of "Drive Through Facility” and Revise Description of Land Uses and How They Are Permitted in Land Use Table Relating to "Drive Through Facility" and for Other Purposes. This Text Amendment is County-wide.
  52. 46 ITEMS FOR DECISION BY THE BOARD
  53. 47 Board of Commissioners - District 6
  54. 48 Commission District(s): District 3, 6, and all commission districts A Resolution to Encourage DeKalb County CEO Michael Thurmond to End the Executive Order Closing Intrenchment Creek Park and to Reopen It to the Public As Soon As Possible
  55. 49 Commission District(s): All Commission Districts To Adopt a Resolution Establishing a Police Civilian Review Board in DeKalb County, GA to Review and Investigating Certain Complaints Against the DeKalb County Police Department (DKPD) and its Employees.
  56. 50 Public Works - Sanitation
  57. 51 Commission District(s): Commissions Districts 3 & 6 Seminole Road Landfill Phase 3 Unit 2 Cell Construction (Cells 3N, 4N & 5N)
  58. 52 Purchasing & Contracting
  59. 53 Purchasing & Contracting - to FAB Committee
  60. 54 Commission District(s): ALL CA - Cooperative Agreement for Public Safety Communications Technology and Hardware Solutions (Sourcewell Contract No. 042021-MOT): for use by the Marshal’s Office. This request seeks to purchase, from the competitively let Sourcewell contract, twenty-six (26) APX™ 6000 portable radios and accessories. Awarded to: Motorola Solutions, Inc. Amount Not To Exceed: $135,912.14.
  61. 55 Purchasing & Contracting - to OPS Committee
  62. 56 Commission District(s): 1 & 6 RFP - Request for Proposal No. 22-500625 Eastside Aviation Development on DeKalb Peachtree Airport (Multi-Year Lease): for use by the DeKalb Peachtree (PDK) Airport. Consists of the design, construction, and management of business directly related to aviation for corporate aviation hangar development on the eastside of the airfield at the PDK Airport. Recommend award to the sole proposer: Sky Harbour, LLC. Estimated 50-Year Total Revenue Amount: $576,607,163.00 ($211,270,337.00 estimated towards DeKalb County).
  63. 57 Commission District(s): ALL REN - Contract No. 1283053 Purchase, Delivery, Installation, Maintenance & Repair of Propane Fuel Tanks (Annual Contract-2nd of 2 Options to Renew): for use by Public Works-Fleet Management. This contract consists of purchasing and delivering propane gas to propane tanks at various locations in the County. This request seeks to exercise the 2nd renewal option through February 28, 2025. Awarded to Blossman Gas Inc. of Georgia. Amount Not To Exceed: $50,000.00.
  64. 58 Commission District(s): ALL SWC - Statewide Contract No. 99999-SPD-SPD000155-0001 Truck Chassis and Truck Bodies: for use by Public Works-Fleet Management. Consists of purchasing from the competitively let Statewide Contract to purchase one (1) truck with permanent stake body, liftgate and air compressor. This request will assist Fleet Management in handling roadside assistance requests and on-site tire replacements for DeKalb County Vehicles. Awarded to Rush Truck Centers of GA, Inc. Amount Not To Exceed: $152,813.00.
  65. 59 Purchasing & Contracting - to PECS Committee
  66. 60 Commission District(s): 2 & 6 CO - Change Order No. 1 to Contract No. 1336274 Indoor and Outdoor Sports Surfaces, Repair and Renovation, and Gym Floor Refinishing (Interlocal BuyBoard Contract No. 641-21): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA) to be utilized by all County departments. This contract consists of the purchase of synthetic or natural sports fields, courts, or tracks to include job ordering contracting (JOC). This request seeks to increase contract funds to accommodate a change in the Mason Mill Park field’s subbase material. Awarded to: Cornerstone Sports Group c/o Controlled Products. Amount Not To Exceed: $22,824.00.
  67. 61 Purchasing & Contracting - to PWI Committee
  68. 62 Commission District(s): All SWC - Statewide Contract Nos.: 99999-001-SPD0000198-0031 and 99999-001-SPD0000198-0012 Office, Computer, and Educational Furniture: for use by the Department of Watershed Management (DWM). Consists of purchasing from competitively let statewide contracts for the purchase of furniture to outfit the Snapfinger Wastewater Treatment Plant and Sams Street administration buildings. Awarded to Affordable Interior Systems, Inc. and Exemplis, LLC. Total Amount Not To Exceed: $396,322.96.
  69. 63 Commission District(s): All LB - Invitation No. 22-101488 Consent Decree: Find and Fix Assessment and Rehabilitation (CD: FFAR) [Multiyear Contract]: for use by the Department of Watershed Management (DWM). Consists of primarily providing sanitary sewer assessments that include: assessments of Closed Circuit Television (CCTV) for pipes 18” diameter and Totally Integrated Sonar and Camera Inspection Technique (TISCIT) assessments and rehabilitation of pipes 24” diameter”. Recommend award to the lowest, responsive and responsible bidders: Inliner Solutions, LLC, and Southeast Pipe Survey, Inc. Total Amount Not To Exceed $90,712,867.00.
  70. 64 Commission District(s): All LB - Invitation No. 23-101564 Modular Office Trailers (Annual Contract with 2 Options to Renew): for use by the Department of Public Works - Sanitation. Consists of the purchase of modular office trailers. Recommend award to the lowest, responsive and responsible bidder: Modular Solutions, Inc. Amount Not To Exceed: $1,600,000.00.
  71. 65 Commission District(s): All CO - Change Order No. 4 for Contract No. 1101754 Design-Build Services for Gravity Sewer System Rehabilitation, Replacement and Construction Package No. 3: for use by the Department of Watershed Management (DWM). This contract consists of providing design, permitting, and construction services for rehabilitation and improvements to the gravity sewer collection system. This request is to increase scope, funding, and the contract term through December 31, 2024. Awarded to Garney Companies, Inc. Amount Not To Exceed: $2,997,090.40.
  72. 66 Commission District(s): All CO - Change Order No. 5 for Contract No. 14-902800 Consent Decree Program Management Services: for use by the Department of Watershed Management (DWM). This contract consists of providing program management services in furtherance of the Consent Decree Program. This request is to increase scope of work, funding, time, and contract term to December 31, 2028. Awarded to CH2M Hill Engineers, Inc. aka Jacobs Engineering Group, Inc. Amount Not To Exceed: $32,777,138.00.
  73. 67 Commission District(s): All CO - Change Order No. 4 to Contract Nos.: 1176675 and 1272165 County Street and Roadway Litter Removal (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation and Beautification. These contracts consist of litter removal services at 40 locations within the County. This request seeks to ratify a previously provided forty-five (45) day contract term increase effective as of January 1, 2024. This request also seeks to increase the contract funds and term through June 30, 2024. Awarded to Russell Landscape, LLC and American Eagle, LLC. Total Amount Not To Exceed: $561,625.22.
  74. 68 Commission District(s): ALL CO - Change Order No. 2 to Contract No. 1281319 Sidewalks and Roadways (Multiyear): for use by the Departments of Public Works - Transportation, Recreation, Parks and Cultural Affairs (RPCA), Roads & Drainage (R&D), and Fire Rescue Services (FR). This contract consists of sidewalks, drainage improvements, minor road improvements, bike lanes, multi-use trails, and curb and shoulder improvements. This request is to increase contract funds for the construction of a sidewalk at Spring Creek Road. Awarded to: DAF Concrete Amount Not To Exceed: $42,063.50.
  75. 69 Commission District(s): All CO - Change Order Nos. 1-2 to Contract No. 1352862 Statewide Contract (SWC) No. 99999-SPD-S20200901-0007 Indefinite Quantity Construction (ezIQC®) Services: for use by Public Works- Sanitation. This contract consists of purchasing from the competitively let SWC for trash compactor removal and framing modifications at the North Transfer Station. This request seeks to increase the contract scope of work and funds. Awarded to F.H. Paschen, S.N. Nielsen & Associates, LLC. Amount Not To Exceed: $410,687.75.
  76. 70 Voter Registration & Elections
  77. 71 Commission District(s): All Commission Districts Addition to Fleet- Voter Registration and Elections (VRE)
  78. II. Special Called Meeting
  79. A. Executive Session
  80. B. Other Matters