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Committee of the Whole

February 20, 2024 ·9:00 AM Final

Manuel J. Maloof Auditorium

Agenda PDF Minutes PDF Official record ↗

Agenda — 119 items

  1. 1 Tentative Agenda
  2. 1 Attendance
  3. 2 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
  4. I. Committee of the Whole
  5. A. Committee Reports
  6. B. Review of the Proposed Executive Agenda for February 27, 2024
  7. 6 PROPOSED PUBLIC HEARING ITEMS
  8. 7 Public Works - Transportation
  9. 8 Commission District(s): 3 & 6 Traffic Calming Petition - Meadowview Drive between Parker Ranch Road and Belleau Lane. Cost to the County is $34,800. 2024-0193 Accepted to BOC agenda - Public Hearing
  10. 9 Commission District(s): 5 & 7 Traffic Calming Petition - Adcox Road between Redan Road and Fenbrook Drive. No Cost to County. 2024-0194 Accepted to BOC agenda - Public Hearing
  11. 10 PROPOSED APPEAL ITEMS
  12. 11 Planning and Sustainability
  13. 12 COMMISSION DISTRICT(S): 2 & 6 Appeal of a Decision of the Historic Preservation Commission at 1176 Lullwater Road by Katharine Butler 2024-0248 Accepted to the BOC agenda - Appeal
  14. 13 COMMISSION DISTRICT(S): 2 & 6 Appeal of a Decision of the Historic Preservation Commission at 1176 Lullwater Road by Virginia Tate 2024-0249 Accepted to the BOC agenda - Appeal
  15. 14 PROPOSED APPOINTMENTS
  16. 15 Recreation, Parks and Cultural Affairs
  17. 16 Commission District(s): All Appointment of Whitney McGinniss to the DeKalb County Recreation, Parks & Cultural Affairs Citizen Advisory Board 2024-0245 Accepted to the BOC agenda - Appointment
  18. 17 PROPOSED PRELIMINARY ITEMS
  19. 18 Airport
  20. 19 Commission District(s): 1 and 6 Standardized T-Hangar Lease Agreement with Larry Scheinpflug. There is no cost to the County. 2024-0273 Accepted to the BOC agenda - Consent
  21. 20 GIS Department
  22. 21 Commission District(s): 4 & 6 Resolution to Set a Public Hearing Date to Consider a Public Right of Way Abandonment Petition - 286 Third Avenue, Scottdale, Ga 30317 2024-0271 Accepted to the BOC agenda - Consent
  23. 22 Commission District(s): 3 & 7 Resolution to Set a Public Hearing Date to Consider a Public Right of Way Abandonment Petition - 2349, 2317, & 2610 Snapfinger Road, Decatur, Ga 30034. 2024-0274 Accepted to the BOC agenda - Consent
  24. 23 Human Services
  25. 24 Commission District(s): All To add 60 additional cold weather warming station activations through June 30, 2024, for Frontline Response to assist DeKalb County in serving those experiencing homelessness and/or in need of warming center services Fall/Winter 2023-24. Cost $211,000 including 23 beds for males by New Life Community Alliance to provide warming center for those experiencing homelessness and/or in need of warming center services. 2024-0297 Accepted to the BOC agenda and assigned
  26. 25 Public Safety - DEMA
  27. 26 Commission District(s): All Commission Districts FY2021 Urban Area Security Initiative (UASI) Subgrant Agreement, through the Atlanta Regional Commission (ARC), in the amount of $80,000. 2024-0219 Accepted to the BOC agenda and assigned
  28. 27 Public Works - Transportation
  29. 28 Commission District(s): 3 and 7 Preliminary Engineering for Michelle Obama Trail Extension (PI # 0019888) 2024-0231 Accepted to the BOC agenda and assigned
  30. 29 Commission District(s): 3, 6 and 7 Payment of $135,538.66 to Georgia Power for LED Conversion of Candler Road at I-20 Interchange Lighting 2024-0237 Accepted to the BOC agenda and assigned
  31. 30 Recreation, Parks and Cultural Affairs
  32. 31 Commission District(s): All Districts Additional Funding of $83,730 for BOOST After School Grant Year 3 2024-0247 Accepted to the BOC agenda and assigned
  33. 32 Commission District(s): Districts 2 and 7 Park Pride Grant for Briarlake Forest Park 2024-0259 Accepted to the BOC agenda and assigned
  34. C. Review of Board of Commissioners Preliminary Agenda
  35. 34 PRELIMINARY
  36. 35 Board of Commissioners
  37. 36 Commission District(s): All Approval of Minutes for the February 20, 2024 Committee of the Whole Meeting 2024-0288 Accepted to the BOC agenda - Consent
  38. 37 Board of Commissioners - District 2
  39. 38 Commission District(s): District 2 Ordinance to establish a cat, dog, and domestic rabbit litter registry and limit certain production and transfer of such animals. 2024-0190 Accepted to the BOC agenda and assigned
  40. 38 Board of Commissioners - District 1
  41. 39 Board of Commissioners - District 6
  42. 39 Commission District(s): District 1 Allocate $100,000 from the District 1 Category $1M - Commissioner District Transportation Projects Funds to Atlas Consulting for a Multijurisdictional Regional Traffic Study to Analyze Existing Traffic Conditions 2024-0309 Accepted to the BOC agenda - Consent
  43. 40 Commission District(s): Commission District 6 & Commission District 3 To Approve a District 6 American Rescue Plan Act (ARPA) Allocation (not to exceed) $150,000.00 to Trust for Public Land Community Schoolyards 2024-0280 Accepted to the BOC agenda - Consent
  44. 41 Commission District(s): All Rescind Agenda Item No. 2023-0450: SPLOST Funding Contract for Modernization of Existing Elevators for the DeKalb County Courthouse Judicial Tower - $180,505.72 2024-0128 Accepted to the BOC agenda and assigned
  45. 42 Board of Commissioners - District 7
  46. 42 Board of Commissioners - District 3
  47. 43 Commission District(s): District 7 To Appropriate $100,000 In American Rescue Plan Grant Funds Assigned to POETA Account 105744.63258.521209.01.07.602479 Reserved For The District 7 Appropriation To The International Rescue Committee 2024-0291 Accepted to the BOC agenda - Consent
  48. 43 Commission District(s): District 3 To Allocate an Amount Not to Exceed $20,000 from the District 3 ARP Fund to the National Coalition of 100 Black Women Decatur, DeKalb Chapter and National Council of Negro Women - DeKalb Section 2024-0304 Accepted to the BOC agenda - Consent
  49. 44 Commission District(s): District 7 To Appropriate $100,000 In American Rescue Plan Grant Funds Assigned to POETA Account 105744.63258.521209.01.07.602479 Reserved For The District 7 Appropriation To The Georgia Hispanic Chamber of Commerce 2024-0294 Accepted to the BOC agenda - Consent
  50. 45 Commission District(s): District 7 To Reallocate $45,000 In American Rescue Plan Grant Funds Assigned to POETA Account 105744.63258.521209.01.07.602479 Reserved For The District 7 Appropriation From The Steed Society 2024-0295 Accepted to the BOC agenda - Consent
  51. 46 Clerk to the Board of Commissioner and CEO
  52. 47 Commission District(s): All Approval of the Minutes of the Board of Commissioners Meeting of February 14, 2024 2024-0276 Accepted to the BOC agenda - Consent
  53. 47 Commission District(s): Commission Districts 3 & 6 DeKalb County’s objection to the proposed annexation of approximately 23 acres of land in unincorporated DeKalb County into the City of Atlanta pursuant to annexation via the sixty percent (60%) method. 2024-0305 Accepted to the BOC agenda – Preliminary
  54. 48 Commission District(s): All Approval of Minutes of the Special Called Meeting of February 6, 2024. 2024-0281 Accepted to the BOC agenda - Consent
  55. 49 District Attorney
  56. 50 Commission District(s): all Acceptance of Continuation Sexual Assault Kit Initiative Grant to District Attorney’s Office; $567,960, no match required. 2024-0252 Accepted to the BOC agenda - Consent
  57. 51 Superior Court
  58. 52 Commission District(s): All Rescind Agenda Item No. 2023-0450: SPLOST Funding Contract for Modernization of Existing Elevators for the DeKalb County Courthouse Judicial Tower - $180,505.72 2024-0128 Accepted to the BOC agenda and assigned
  59. D. Review/Recap of New Items for the BOC Agenda
  60. E. Items Previously Heard
  61. 55 PUBLIC HEARING ITEMS
  62. 56 Chief Executive Office
  63. 57 Commission District(s): All 2024 Operating Budget 2024-0256
  64. 58 Planning and Sustainability
  65. 59 COMMISSION DISTRICT(S): 2 & 6 Application of AP Zonolite, LLC c/o Troutman, Pepper, Hamilton & Sanders, LLP to rezone property from the M (Light Industrial) Zoning District to the C-1 (Local Commercial) Zoning District to expand the office and commercial uses on the property.
  66. 60 "DECISION ONLY” ITEMS – NO PUBLIC HEARING
  67. 61 COMMISSION DISTRICT(S): All Districts Application of Director of Planning & Sustainability to Amend the DeKalb County Zoning Ordinance to Revise Definition of "Drive Through Facility” and Revise Description of Land Uses and How They Are Permitted in Land Use Table Relating to "Drive Through Facility" and for Other Purposes. This Text Amendment is County-wide.
  68. 62 APPEAL ITEMS
  69. 63 Planning and Sustainability
  70. 64 COMMISSION DISTRICT(S): 2 & 6 Appeal of a Decision of the Historic Preservation Commission at 2005 Ponce De Leon Ave 2024-0182
  71. 65 APPOINTMENTS
  72. 66 Chief Executive Office
  73. 67 Commission District(s): All Commission Districts Re-appointment to the DeKalb Regional Land Bank Authority Board - Brenda Foye Cornelius 2024-0136
  74. 67 Planning and Sustainability
  75. 68 Commission District(s): All Commission Districts Appointment to the DeKalb County Board of Assessors - Ms. Genet Hopewell 2024-0242
  76. 69 ITEMS FOR DECISION BY THE BOARD
  77. 70 Board of Commissioners - District 2
  78. 71 Commission District(s): All Commission Districts Appropriation of $6,884 from 2023 District 2 Youth Reserves for the Youth Aviation Program at Peachtree DeKalb Airport
  79. 72 Board of Commissioners - District 4
  80. 73 Commission District(s): District 4 Appropriate not to exceed $10,000 of Youth Violence Prevention Discretionary General Funds to Biplane Rides Over Atlanta for the PDK Youth Aviation Program.
  81. 74 Board of Commissioners - District 6
  82. 75 Commission District(s): District 3, 6, and all commission districts A Resolution to Encourage DeKalb County CEO Michael Thurmond to End the Executive Order Closing Intrenchment Creek Park and to Reopen It to the Public As Soon As Possible
  83. 76 Commission District(s): All Commission Districts To Adopt a Resolution Establishing a Police Civilian Review Board in DeKalb County, GA to Review and Investigating Certain Complaints Against the DeKalb County Police Department (DKPD) and its Employees.
  84. 77 Commission District(s): All Commission Districts A Resolution to Commit to the Transformation of the South River Forest by Adopting the Recommendations of the “Explore South River Forest” Report and Requesting For the Administration to Coordinate with the City of Atlanta and the Atlanta Regional Commission (ARC) to Develop a Master Plan
  85. 78 Board of Commissioners - District 7
  86. 79 Commission District(s): All Districts A Resolution Of The Governing Authority Of DeKalb County, Georgia, To Provide Annual Funding To DeKalb Pro Bono
  87. 80 GIS Department
  88. 81 Commission District(s): 4 & 6 To consider consenting to the deannexation of property located at 1086 Nielsen Drive, Clarkston, GA, 30021.
  89. 82 Purchasing & Contracting
  90. 83 Purchasing & Contracting - to FAB Committee
  91. 84 Commission District(s): All SWC - Statewide Contract (SWC) No. 99999-001-SPD0000198-0020 Office Computer and Educational Furniture: for use by the Superior Court. This request seeks to purchase three hundred and two (302) Cadence Management Chairs from the competitively let SWC. Awarded to Krug, Inc. Amount Not To Exceed: $239,165.18.
  92. 85 Commission District(s): ALL RFP - Request for Proposals No. 23-500652 Workers’ Compensation Bill Review and Pharmaceutical Management Services (Multiyear Contract): for use by the Department of Finance-Risk Management. Consists of providing bill review and pharmaceutical services for workers’ compensation claims. Recommend award to the highest scoring proposer: CorVel Healthcare Corporation. Amount Not To Exceed: $1,800,000.00. 2024-0116
  93. 86 Purchasing & Contracting - to OPS Committee
  94. 87 Commission District(s): ALL SS - Journal Technologies Case Management Software Upgrade (Sole Source): for use by the Department of Innovation and Technology (DoIT) on behalf of State Court - Probation. Consists of upgrading from the existing JustWare software solution to the eSupervision software. Awarded To: Journal Technologies. Amount Not To Exceed: $831,746.00.
  95. 88 Commission District(s): 1 & 6 RFP - Request for Proposal No. 22-500625 Eastside Aviation Development on DeKalb Peachtree Airport (Multi-Year Lease): for use by the DeKalb Peachtree (PDK) Airport. Consists of the design, construction, and management of business directly related to aviation for corporate aviation hangar development on the eastside of the airfield at the PDK Airport. Recommend award to the sole proposer: Sky Harbour, LLC. Estimated 50-Year Total Revenue Amount: $576,607,163.00 ($211,270,337.00 estimated towards DeKalb County).
  96. 89 Commission District(s): ALL REN - Contract Nos.: 1280880, 1280705, 1280725, 1281594, 1280875, 1280727, 1280728, 1281062, 1280730, 1287534, 1280732, 1280878, 1280874, 1280877, 1280750, 1280897, 1280755, 1280769, 1281593, 1280774, 1280788, 1280790, 1281575, 1280793, 1280797, 1280798, 1281598, 1281063, 1281556, 1281069, 1281237, 1281162, 1281189, 1280881, 1280826, 1280837, 1281600, 1280838, 1281064, 1280839, 1280842, 1282743, 1280843, 1280867, 1280956, 1280955, 1280977, 1282382, 1280868, 1280869, 1280870, 1281068, 1280871, 1280872, 1281239, and 1280873 Repair of Equipment: All Automobiles, On-the-Road, Off-the-Road, Vehicles, Motorcycles, Trucks, Trailers & Motorized Equipment (Annual Contract-2nd of 2 Options to Renew): for use by Public Works-Fleet Management (Fleet) and Fire Rescue Services (Fire). These contracts consist of providing vehicle & equipment repairs from qualified and/or obtaining repairs to keep vehicles on the road and equipment operating in the field from qualified and/or manufacturer dealers when the required repair is beyond the capacity or expertise of Fleet Management personnel. This request seeks to exercise the 2nd renewal option through February 28, 2025. This request also seeks to reserve the right to transfer funds between contracts based on needs. Awarded to 56 vendors (please see list below). Total Amount Not To Exceed: $7,800,000.00.
  97. 90 Commission District(s): ALL REN - Contract No. 1283053 Purchase, Delivery, Installation, Maintenance & Repair of Propane Fuel Tanks (Annual Contract-2nd of 2 Options to Renew): for use by Public Works-Fleet Management. This contract consists of purchasing and delivering propane gas to propane tanks at various locations in the County. This request seeks to exercise the 2nd renewal option through February 28, 2025. Awarded to Blossman Gas Inc. of Georgia. Amount Not To Exceed: $50,000.00.
  98. 91 Commission District(s): ALL SWC - Statewide Contract No. 99999-SPD-SPD000155-0001 Truck Chassis and Truck Bodies: for use by Public Works-Fleet Management. Consists of purchasing from the competitively let Statewide Contract to purchase one (1) truck with permanent stake body, liftgate and air compressor. This request will assist Fleet Management in handling roadside assistance requests and on-site tire replacements for DeKalb County Vehicles. Awarded to Rush Truck Centers of GA, Inc. Amount Not To Exceed: $152,813.00.
  99. 92 Commission District(s): All LB - Invitation No. 23-101576 Light Bulbs, Fixtures, Lamps, and Ballasts (Annual Contract with 2 Options To Renew): for use by the Department of Facilities Management (FM). Consists of the purchase of light bulbs, fixtures, lamps, and ballasts. Recommend award to the lowest, responsive, and responsible bidder: Summit Lighting Solutions. Amount Not To Exceed: $125,000.00.
  100. 93 Commission District(s): All CO - Change Order No. 4 to Contract No. 1171242 Implementation of Cityworks Asset Management Platform (Annual Contract With 2 Options to Renew): for use by the Department of Innovation and Technology (DoIT) to be used by the Departments of Public Works - Roads and Drainage (R&D) and Facilities Management (FM). This contract consists of providing implementation services for Cityworks Asset Management software. This request seeks to increase the contract scope of work and funds. Awarded to Woolpert, Inc. Amount Not To Exceed: $180,929.00.
  101. 94 Commission District(s): ALL SWC - Statewide Contract (SWC) No. 99999-SPD-SPD0000155-0001 Truck Chassis and Truck Bodies: for use by Public Works-Fleet Management. This request seeks to purchase from the competitively let SWC for four (4) 19,500 GVWR trucks with high utility bodies and cranes. This request will assist in servicing and repairing heavy duty trucks and off-road equipment. Awarded to Rush Truck Centers of GA, Inc. Amount Not To Exceed: $818,924.00. 2024-0115
  102. 95 Commission District(s): ALL CO - Change Order No. 3 to Contract No. 1307812 Repair, Maintenance, and Installation of Fire Intrusion Alarm Systems (Emergency Contract): for use by the Department of Facilities Management (FM). This contract consists of providing maintenance, repair and installation of fire intrusion alarms. This request is to increase contract funds. Awarded to: All-Star Fire, LLC. Amount Not To Exceed: $485,680.00. 2024-0140
  103. 96 Commission District(s): ALL CO - Change Order No. 6 to Contract Nos.: 1213631, 1213634 and 1213635 Commercial Janitorial Services (Multiyear Contract): for use by the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). This contract consists of the development, management, and monitoring of high quality commercial janitorial/cleaning/ custodial services and Day Porters. This request seeks to increase contract funds to support services for FY2024. Awarded to Building Maintenance Services, Cleanstar National, Inc., and A-Action Janitorial. Total Amount Not To Exceed: $4,426,854.84. 2024-0154
  104. 97 Commission District(s): All EM - Prefabricated Animal Kennels (Emergency Purchase): for use by the Department of Facilities Management. Consists of the construction and installation of six (6) prefabricated animal kennels. This request seeks to ratify the emergency purchase. Awarded to Horizon Structures, LLC. Amount Not To Exceed: $1,091,775.00. 2024-0159
  105. 98 Commission District(s): 1 and 6 RA - Ratification of Purchase Order No. 1362014 Replacement of Engineered Material Arresting System (EMAS) Blocks (Emergency Purchase): for use by the DeKalb Peachtree Airport (PDK). This contract consists of replacing and installing 393 blocks and 8 shields in need of repair due to an aircraft accident. This request seeks to ratify an emergency purchase. Awarded to: Runway Safe, Inc. Amount Not To Exceed: $1,536,259.00. 2024-0168
  106. 99 Commission District(s): ALL REN - Contract No. 1323437 Pest Control Services (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Department of Facilities Management (FM). This contract consists of providing pest control services at County-owned facilities. This request is to exercise the 1st renewal option through February 28, 2025. Awarded to: Power House Termite and Pest Control, Inc. Amount Not To Exceed: $220,000.00 2024-0170
  107. 100 Commission District(s): ALL CO - Change Order No. 3 to Contract No. 1325124 and Change Order No. 2 to Contract Nos.: 1325126 and 1325127 Landscape Maintenance Services for Public Grounds (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management and Public Works - Sanitation. These contracts consist of providing landscape maintenance services for public grounds. This request is to increase funds to all three (3) contracts to continue services through the existing contract term. Awarded to: Artscape, Inc., The Simmons Group, and Let Us Love Your Lawn. Total Amount Not To Exceed: $433,332.00. 2024-0197
  108. 101 Purchasing & Contracting - to PECS Committee
  109. 102 Commission District(s): ALL LB - Invitation No. 23-101607 Plumbing Services for DeKalb CARES (Multi-Year Contract - 2 Years with 2 Options to Renew): for use by the Department of Community Development (CD). Consists of the installation and repair of plumbing fixtures and ensuring plumbing code enforcement for qualified low to moderate-income households throughout DeKalb County. Recommend award to the lowest, responsive and responsible bidder: J2 Connect, Inc. (fka J. Squared Plumbing). Amount Not To Exceed: $1,200,000.00.
  110. 103 Commission District(s): ALL CA - Athletic Surfaces with Installation, Related Equipment, Materials, and Services (Sourcewell Contract No. 031022-GER): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This request seeks to purchase from the competitively let Sourcewell Contract for the repair of the floor at Exchange Intergenerational Center. Awarded to: Gerflor USA, Inc. c/o Southeastern Surfaces & Equipment (SSE). Amount Not To Exceed: $128,760.00.
  111. 104 Commission District(s): 3 CA - Sports Lighting Solutions with Related Technology, Equipment, and Services (Sourcewell Contract No. 041123-MSL): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This request seeks to purchase from the competitively let Sourcewell contract to upgrade the athletic field lighting at Gresham Park. Awarded to: MUSCO Sports Lighting, LLC. Amount Not To Exceed: $960,000.00.
  112. 105 Purchasing & Contracting - to PWI Committee
  113. 106 Commission District(s): All LB - Invitation No. 22-101488 Consent Decree: Find and Fix Assessment and Rehabilitation (CD: FFAR) [Multiyear Contract]: for use by the Department of Watershed Management (DWM). Consists of primarily providing sanitary sewer assessments that include: assessments of Closed Circuit Television (CCTV) for pipes 18” diameter and Totally Integrated Sonar and Camera Inspection Technique (TISCIT) assessments and rehabilitation of pipes 24” diameter”. Recommend award to the lowest, responsive and responsible bidders: Inliner Solutions, LLC, and Southeast Pipe Survey, Inc. Total Amount Not To Exceed $90,712,867.00.
  114. 107 Commission District(s): All LB - Invitation No. 23-101564 Modular Office Trailers (Annual Contract with 2 Options to Renew): for use by the Department of Public Works - Sanitation. Consists of the purchase of modular office trailers. Recommend award to the lowest, responsive and responsible bidder: Modular Solutions, Inc. Amount Not To Exceed: $1,600,000.00.
  115. 108 Recreation, Parks and Cultural Affairs
  116. 109 Commission District(s): Districts 2 and 6 Callanwolde Fine Arts Center Amendment to Rental Agreement 2024-0179
  117. II. Special Called Meeting
  118. A. Executive Session
  119. B. Other Matters