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Committee of the Whole

March 5, 2024 ·9:00 AM Final

Manuel J. Maloof Auditorium

Agenda PDF Minutes PDF Official record ↗

Agenda — 109 items

  1. 1 Tentative Agenda
  2. 1 Attendance
  3. 2 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
  4. I. Committee of the Whole
  5. A. Committee Reports
  6. B. Decide DeKalb Quarterly Update
  7. C. Charter Review Commission
  8. D. Review of the Proposed Executive Agenda for March 12, 2024
  9. 8 PROPOSED PUBLIC HEARING ITEMS
  10. 9 GIS Department
  11. 10 Commission District(s): 3 & 6 Resolution to Consider Public Right of Way Abandonment Petition for a 42,344 Sqft (0.97-Acre) Section of Koppers Road and an Adjacent 29,339 Sqft (0.67-Acre) Section of an Unnamed Road. 2024-0302 Held off of the agenda (pending further review)
  12. 11 Commission District(s): 3 & 6 Resolution to Consider a Public Right of Way Abandonment Petition for a 13,317 Sf (0.30-Acre) Section of Right of Way Known as Lancaster Rd Located Within Land Lot 17 Of The 15th District of DeKalb County, Georgia. 2024-0303 Held off of the agenda (pending further review)
  13. 12 PROPOSED PRELIMINARY ITEMS
  14. 13 Airport
  15. 13 Planning and Sustainability
  16. 14 Commission District(s): 1 and 6 Standardized T-Hangar Lease Agreement with Cal Abel. There is no cost to the County. 2024-0318 Accepted to the BOC agenda - Consent
  17. 14 Commission District(s): District 4 & Super District 7 Intergovernmental Agreement with Gwinnett County 2024-0371 Accepted to the BOC agenda - Public Hearing
  18. 15 Commission District(s): 1 and 6 Standardized T-Hangar Lease Agreement with John Strickland. There is no cost to the County. 2024-0319 Accepted to the BOC agenda - Consent
  19. 16 Commission District(s): 1 and 6 Standardized T-Hangar Lease Agreement with Lee Skandalakis. There is no cost to the County. 2024-0320 Accepted to the BOC agenda - Consent
  20. 17 Commission District(s): 1 and 6 Standardized T-Hangar Lease Agreement with Ezra Jones III. There is no cost to the County. 2024-0321 Accepted to the BOC agenda - Consent
  21. 18 Fire & Rescue Services
  22. 19 Commission District(s): All Commission Districts EMS Trauma-Related Equipment for FY 2024 Grant Georgia Trauma Care Network Commission (GTCNC) 2024-0322 Accepted to the BOC agenda - Consent
  23. 20 GIS Department
  24. 21 Commission District(s): 4 & 6 To consider consenting to the deannexation of property located at 1078 Nielsen Drive, Clarkston, GA, 30021. 2024-0290 Accepted to the BOC agenda - Consent
  25. 22 Human Services
  26. 23 Commission District(s): All Acceptance of Federal Transit Administration (FTA) 5310 Funds from the Atlanta Regional Commission in the Amount of $23,991.25 for Transportation - at a cost to the County of $4,798.25. 2024-0315 Accepted to the BOC agenda - Consent
  27. 24 Purchasing & Contracting
  28. 25 Purchasing & Contracting - to OPS Committee
  29. 26 Commission District(s): ALL REN - Contract Nos.: 1284154, 1284156, 1284155, 1284157, and 1284158 Lubricants (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request seeks to exercise the 2nd renewal option through March 31, 2025. User Departments also reserve the right to transfer funds between awardees based on department needs. Awarded to Dilmar Oil Co.; The McPherson Companies, Inc.; Lubrication Engineers, Inc.; Taylor Enterprises, Inc.; and Cadence Petroleum. Total Amount Not To Exceed: $700,000,00. 2024-0157 Accepted to the BOC agenda and assigned
  30. 27 Commission District(s): ALL CO - Change Order No. 5 to Contract No. 1072167 Customer Billing System Replacement (Multiyear Contract): for use by the Department of Innovation & Technology (DoIT). This contract consists of the delivery, implementation, integration, and annual maintenance and support of a state-of-the-art Customer Information System (CIS) solution. This request seeks to increase contract funds to continue additional go-live support training, resources and per diem professional services. Awarded to Systems & Software, Inc. Amount Not To Exceed: $250,000.00. 2024-0204 Accepted to the BOC agenda and assigned
  31. 28 Commission District(s): ALL CO - Change Order No. 2 to Contract No. 1279315 Application Maintenance and Operations Support for DeKalb County’s Gov CX City 311 application (Sole Source): for use by the Department of Innovation and Technology (DoIT). This contract consists of providing the annual maintenance and operation support for DeKalb County’s Gov CX City 311 application. This request seeks to increase contract funds and term through February 28, 2027. This request also seeks to ratify a previously provided fifteen (15) day contract term increase, effective as of February 29, 2024. Awarded to Speridian Technologies, LLC. Amount Not To Exceed: $600,000.00. 2024-0206 Accepted to the BOC agenda and assigned
  32. 29 Commission District(s): ALL CA - Cooperative Agreement for Palo Alto Network and Infoblox Equipment (General Services Administration (GSA) Multiple Award Schedule Contract No. 47QSWA18D008F): for use by the Department of Innovation and Technology (DoIT). Consists of purchasing from the GSA Schedule Contract for the annual maintenance and support of the County’s Palo Alto network and Infoblox equipment. Awarded to Carahsoft Technology Corporation. Amount Not to Exceed: $702,062.00. 2024-0209 Accepted to the BOC agenda and assigned
  33. 30 Commission District(s): ALL SWC- Statewide Contract (SWC) No. 99999-SPD-T20120501-0013 Networking Equipment and IT Infrastructure Products: for use by the Department of Innovation and Technology (DoIT). This request seeks to purchase the annual maintenance and support for the County’s Juniper network equipment from the competitively let SWC. Awarded to Layer 3 Communications, LLC. Amount Not to Exceed: $409,833.00. 2024-0211 Accepted to the BOC agenda and assigned
  34. 31 Commission District(s): All REN - Contract No. 1245846 Network Professional Services & Monitoring (Annual Contract- 3rd Renewal of 4 Options to Renew): for use by the Department of Innovation and Technology (DoIT). This contract consists of providing managed network services and maintenance support for the enterprise local wide area County voice and data network. This request seeks to exercise the 3rd renewal option through March 31, 2025. Awarded to Layer 3 Communications, LLC. Amount Not To Exceed: $977,658.30. 2024-0217 Accepted to the BOC agenda and assigned
  35. 32 Commission District(s): All CO - Change Order No. 8 to Contract No. 1070633 End-User Computing (Statewide Contract): for use by the Department of Innovation and Technology (DoIT). This request seeks to purchase from the competitively let Statewide Contract (SWC) No. 99999-SPD-SPD000161-004 to purchase new computers, laptops, scanners, and accessories utilized by all County departments. This request seeks to increase contract funds. Awarded to Dell Marketing, L.P. Amount Not To Exceed $3,000,000.00. 2024-0306 Accepted to the BOC agenda and assigned
  36. 33 Purchasing & Contracting - to PWI Committee
  37. 34 Commission District(s): All SS - Ditch Witch Worx- Hammerhead Piercing Tools (Sole Source - Two Years): for use by the Department of Watershed Management (DWM). Consists of purchasing equipment, parts, and services for DWM. This request is seeking approval of a two year sole source. Awarded to Ditch Witch Worx. Amount Not To Exceed: $435,000.00. Accepted to the BOC agenda and assigned
  38. 35 Commission District(s): All CO - Change Order No. 1 to Contract Nos. 1271092, 1271093 and 1271094 Construction Management Services (Multiyear Contract): for use by the Department of Watershed Management (DWM). These contracts consist of providing on-call construction management services. This request seeks to increase contract scope of work and funds. Awarded to CGA Solutions [Joint Venture of Corporate Environmental Risk Management, LLC (CERM)/Gresham Smith/Atkins North America, Inc.], EDT-Wade Trim-Reeves JV [Joint Venture of Engineering Design Technologies, Inc. and (EDT)/Wade Trim, Inc./RK Reeves and Associates, Inc.], and Tetra Tech, Inc. Amount Not To Exceed $10,445,329.50. 2024-0150 Accepted to the BOC agenda and assigned
  39. 36 Commission District(s): All CO - Change Order No. 2 to Contract No. 1223623 HDPE Pipe Liners (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). This contract consists of providing High Density Polyethylene (HDPE) pipe liners. This request seeks to increase the contract funds and term through October 30, 2025. Awarded to Contech Engineered Solutions, LLC. Amount Not To Exceed: $300,000.00. 2024-0212 Accepted to the BOC agenda and assigned
  40. 37 Commission District(s): All CO - Change Order No. 1 To Contract No. 1318561 For 2022 LMIG Road Resurfacing (365 Day Contract): For Use By Public Works - Roads & Drainage (R&D). This Contract Consists of Resurfacing Dekalb County Roads. This Request Seeks to Increase the Contract Term Through June 30, 2024. Awarded To C.W. Matthews Contracting Co., Inc. CONTRACT TERM INCREASE ONLY. 2024-0246 Accepted to the BOC agenda and assigned
  41. 38 Commission District(s): ALL REN - Contract No. 1290916 Ready-Mix Concrete (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). This contract consists of providing ready-mix concrete for the construction and patching of sidewalks, curbs, headwalls, and driveways. This request is to exercise the 2nd renewal option through May 31, 2025 and includes a price increase. Awarded to F.M. Shelton, Inc. Amount Not To Exceed: $375,000.00. 2024-0255 Accepted to the BOC agenda and assigned
  42. 39 Commission District(s): All CO - Change Order No. 1 to Contract Nos. 1324307 and 1324314 Rental of Various Equipment (Three (3) Year Multiyear Contract): for use by Public Works - Roads & Drainage (R&D) and Sanitation. This contract consists of the rental of various heavy equipment. This request seeks to transfer funds in the amount of $30,000.00 from Contract No. 1324314 to Contract No. 1324307. Awarded to H & E Equipment Services, Inc. and Herc Rentals, Inc. FUNDS TRANSFER ONLY. 2024-0270 Accepted to the BOC agenda and assigned
  43. 40 Commission District(s): All CO - Change Order No. 2 to Contract No. 1214031 Granite Rubble Stone (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM), Recreation, Parks & Cultural Affairs (RPCA), and Public Works - Roads and Drainage (PW-RD). This contract consists of the purchase of granite rubble stone used to address erosion control issues. This request seeks to increase the contract funds and term through March 31, 2025. Awarded to Bedrock Granite Co., Inc. Amount Not To Exceed: $425,000.00. 2024-0296 Accepted to the BOC agenda and assigned
  44. 41 Watershed Management
  45. 42 Commission District(s): 1, 2 & 6 Georgia Department of Transportation Contract Item Agreement - Water and Sewer Facilities Project PI M006293 State Route 141 from the Fulton County Line to County Road 7955 Peachtree Road in DeKalb County, Georgia - Estimated $218,000 2024-0268 Accepted to the BOC agenda and assigned
  46. 43 Commission District(s): 2, 4, 6 & 7 Change Order to Agenda Item 2022-1809 Water and Sewer Facilities Project PI M006326 resurface State Route 10 from State Route 8 to the Gwinnett County Line in DeKalb County for an additional $78,143 2024-0269 Accepted to the BOC agenda and assigned
  47. 44 Commission District(s): 4, 5, 6, & 7 Change Order to Agenda Item 2020-0345 & 2020-1044 GDOT PI M005808 Water Facilities to resurface SR8/Lawrenceville Hwy from Fulton County Line to Gwinnett County Line in DeKalb County for an additional $249,521.72 2024-0278 Accepted to the BOC agenda and assigned
  48. 45 Commission District(s): 2 & 6 Georgia Department of Transportation Contract Item Agreement - Water and Sewer Facilities Project PI 0016054 State Route 141 from the Fulton County Line to County Road 7955 Peachtree Road in DeKalb County construct a Displaced Left Turn Interchange (DLTI) for the westbound to southbound movement on Interstate 85 at State Route 42/North Druid Hills Road in DeKalb County, Georgia - Estimated $3,653,406.52 2024-0301 Accepted to the BOC agenda and assigned
  49. E. Review of Board of Commissioners Preliminary Agenda
  50. 47 PRELIMINARY
  51. 48 Board of Commissioners
  52. 49 Commission District(s): All Commission Districts Board of Commissioners Community Spending Projects: Federal Funding Requests 2024-0332 Accepted to the BOC agenda and assigned
  53. 50 Commission District(s): All Approval of Minutes for the March 5, 2024 Committee of the Whole Meeting 2024-0336 Accepted to the BOC agenda - Consent
  54. 50 APPOINTMENTS
  55. 51 Board of Commissioners - District 2
  56. 51 Board of Commissioners - District 3
  57. 52 Commission District(s): District 2 and District 6 Resolution Bringing Attention to the Intergovernmental and Settlement Agreement between the City of Atlanta and DeKalb County 2024-0328 Accepted to the BOC agenda and assigned
  58. 52 Commission District(s): District 3 To Accept the Resignation of Muhammad Jihad From District 3 Community Council and the Replacement Appointment with Mrs. Edwinett Murphy 2024-0375 Accepted to BOC agenda - Appointment
  59. 53 Board of Commissioners - District 5
  60. 54 Commission District(s): District 5 An item to allocate $150,000 of the American Rescue Plan Trance II Funds Assigned to POETA Account 106388.63230.521209.10.05.602778 to the Trust for Public Land for the Community Schoolyards Project for use at schools identified in District 5 2024-0353 Accepted to the BOC agenda - Consent
  61. 55 Clerk to the Board of Commissioner and CEO
  62. 56 Commission District(s): All Approval of the Minutes of the Board of Commissioners Meeting of February 27, 2024 2024-0324 Accepted to the BOC agenda - Consent
  63. 57 District Attorney
  64. 58 Commission District(s): all Acceptance of Additional Sexual Assault Kit Initiative Grant to District Attorney’s Office; $225,796, no match required. 2024-0325 Accepted to the BOC agenda - Consent
  65. 59 Commission District(s): all Acceptance of $5,000 for 2024 National Crime Victims’ Rights Week Grant to the District Attorney’s Office; no match required 2024-0326 Accepted to the BOC agenda - Consent
  66. 59 Commission District(s): District 2 Resolution Regarding the Charter Review Commission's Report 2024-0370 Accepted to the BOC agenda and assigned
  67. F. Review/Recap of New Items for the BOC Agenda
  68. 60 Board of Commissioners - District 3
  69. G. Items Previously Heard
  70. 61 Commission District(s): District 3 To accept the transfer of a 12 passenger 2016 Ford Transit van from MARTA to be awarded to the DeKalb Atlanta Senior Center 2024-0373 Accepted to the BOC agenda - Consent
  71. 62 PUBLIC HEARING ITEMS
  72. 62 Commission District(s): District 3 SPLOST II Funds Used to Provide LED Lights on Glenwood (Decorative Pedestrian Lighting) Amount Not to Exceed $100K 2024-0374 Accepted to the BOC agenda - Consent
  73. 63 Board of Commissioners - District 4
  74. 64 Commission District(s): All Districts are affected by this item. Adoption of the 2018 International Maintenance Code
  75. 65 Planning and Sustainability
  76. 66 COMMISSION DISTRICT(S): Commission District 5 Super District 7 Application of Michael Reynolds for a Major Modification of zoning conditions pursuant to CZ-87086 to construct a hardware store in the C-1 (Local Commercial) zoning district and Tier 1 of the Hidden Hills Overlay District. 5440 Covington Highway.
  77. 67 "DECISION ONLY” ITEMS – NO PUBLIC HEARING
  78. 68 Planning and Sustainability
  79. 69 COMMISSION DISTRICT(S): All Districts Application of Director of Planning & Sustainability to Amend the DeKalb County Zoning Ordinance to Revise Definition of "Drive Through Facility” and Revise Description of Land Uses and How They Are Permitted in Land Use Table Relating to "Drive Through Facility" and for Other Purposes. This Text Amendment is County-wide.
  80. 70 APPOINTMENTS
  81. 71 Recreation, Parks and Cultural Affairs
  82. 72 Commission District(s): All Appointment of Whitney McGinniss to the DeKalb County Recreation, Parks & Cultural Affairs Citizen Advisory Board 2024-0245
  83. 73 ITEMS FOR DECISION BY THE BOARD
  84. 74 Board of Commissioners - District 1
  85. 75 Commission District(s): All Districts To Request the Department of Planning and Sustainability Staff to Explore the Feasibility of Adopting Standard Dumpster Requirements for Apartment Complexes and Multi-Family Units
  86. 76 Board of Commissioners - District 2
  87. 77 Commission District(s): All Commission Districts Appropriation of $6,884 from 2023 District 2 Youth Reserves for the Youth Aviation Program at Peachtree DeKalb Airport
  88. 78 Commission District(s): District 2 Ordinance to establish a cat, dog, and domestic rabbit litter registry and limit certain production and transfer of such animals. 2024-0190
  89. 79 Board of Commissioners - District 4
  90. 80 Commission District(s): District 4 Appropriate not to exceed $10,000 of Youth Violence Prevention Discretionary General Funds to Biplane Rides Over Atlanta for the PDK Youth Aviation Program.
  91. 81 Board of Commissioners - District 6
  92. 82 Commission District(s): District 3, 6, and all commission districts A Resolution to Encourage DeKalb County CEO Michael Thurmond to End the Executive Order Closing Intrenchment Creek Park and to Reopen It to the Public As Soon As Possible
  93. 83 Commission District(s): All Commission Districts To Approve a Resolution to Collaborate with MARTA to Achieve Portions of the DeKalb County Transit Master Plan Goals 2024-0282
  94. 84 Board of Commissioners - District 7
  95. 85 Commission District(s): All Districts A Resolution Of The Governing Authority Of DeKalb County, Georgia, To Provide Annual Funding To DeKalb Pro Bono
  96. 86 Clerk to the Board of Commissioner and CEO
  97. 87 Commission District(s): All Approval of the Minutes of the Board of Commissioners Meeting of February 14, 2024 2024-0276
  98. 88 Purchasing & Contracting
  99. 89 Purchasing & Contracting - to PECS Committee
  100. 90 Commission District(s): ALL CA - Athletic Surfaces with Installation, Related Equipment, Materials, and Services (Sourcewell Contract No. 031022-GER): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This request seeks to purchase from the competitively let Sourcewell Contract for the repair of the floor at Exchange Intergenerational Center. Awarded to: Gerflor USA, Inc. c/o Southeastern Surfaces & Equipment (SSE). Amount Not To Exceed: $128,760.00.
  101. 91 Purchasing & Contracting - to PWI Committee
  102. 92 Commission District(s): ALL LB - Invitation No. 23-101580 Litter Removal Services (Annual Contract with 2 Options to Renew): for use by Department of Public Works Sanitation/Beautification. Consists of providing year-round litter removal services on sixty-two (62) county roadways, MARTA stops, Department of Transportation interstate exit ramps, and medians. The County reserves the right to transfer funds between awardees based on Departmental needs. Recommend award to the lowest, responsive and responsible bidders: American Eagle, LLC and Russell Landscape. Total Amount Not To Exceed: $2,244,612.76.
  103. 93 Recreation, Parks and Cultural Affairs
  104. 94 Commission District(s): Districts 2 and 6 Callanwolde Fine Arts Center Amendment to Rental Agreement 2024-0179
  105. 95 Commission District(s): All Districts Additional Funding of $83,730 for BOOST After School Grant Year 3 2024-0247
  106. 96 Commission District(s): Districts 2 and 7 Park Pride Grant for Briarlake Forest Park 2024-0259
  107. II. Special Called Meeting
  108. A. Executive Session
  109. B. Other Matters