Committee of the Whole
Manuel J. Maloof Auditorium
Agenda — 104 items
- 1 Tentative Agenda
- 2 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
- I. Committee of the Whole
- A. Committee Reports
- B. Review of the Proposed Executive Agenda for July 23, 2024
- 6 PROPOSED APPOINTMENTS
- 7 Chief Executive Office
- 8 Commission District(s): All Commission Districts Appointment to the DeKalb County Hospital Authority - Ms. Shunda Harper.
- 9 PROPOSED PRELIMINARY ITEMS
- 10 Airport
- 11 Commission District(s): 1 and 6 Standardized T-Hangar Space Lease Agreement with Theodore S. Williams. There is no cost to the County.
- 12 Commission District(s): 1 and 6 Standardized T-Hangar Space Lease Agreement with Scott Will. There is no cost to the County.
- 13 Commission District(s): 1 and 6 Standardized T-Hangar Space Lease Agreement with Steve Nail. There is no cost to the County.
- 14 Commission District(s): 1 and 6 Standardized T-Hangar Space Lease Agreement with Evanthe Papastathis. There is no cost to the County.
- 15 Public Works - Roads & Drainage
- 16 Commission District(s): Countywide Accept the Funding from the Georgia Department of Transportation (GDOT) for the FY2024 Local Maintenance and Improvement Grant Program, (Supplemental Grant) Amount Appropriated for DeKalb County - ($5,315,481.51)
- 17 Purchasing & Contracting
- 18 Purchasing & Contracting - to ERPS Committee
- 19 Commission District(s): ALL CA - Cooperative Agreement for Public Safety Communications Technology and Hardware Solutions (Sourcewell Contract No. 042021-MOT): for use by Police Services (PS). Consists of purchasing from the competitively let Sourcewell contract for the purchase of forty (40) remote speaker microphones, forty (40) chargers, three hundred (300) batteries, one hundred (100) APX 6000 radios, one hundred (100) single unit chargers, one hundred (100) microphones, one hundred (100) mobile vehicle radios as well as device installation and programming. Awarded to: Motorola Solutions, Inc. Amount Not To Exceed: $1,167,816.40.
- 20 Purchasing & Contracting - to OPS Committee
- 21 Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1362884 Prefabricated Animal Kennels (Emergency Purchase): for use by the Department of Facilities Management (FM). Consists of the construction and installation of six (6) prefabricated animal kennels. This request seeks to increase the scope of work and funds. Awarded to Horizon Structures, LLC. Amount Not To Exceed: $801,360.00.
- 22 Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1380301 Task Order Contract for Minor Construction, (Fulton County Contract No. 23ITB138741K-JAJ(B) [Cooperative Agreement]: for use by the Department of Facilities Management (FM). This contract consists of purchasing from the competitively let Fulton County contract for the repair, alteration, modernization, maintenance, rehabilitation, construction, etc. of buildings, structures, or other real property. This request seeks to increase the scope of work and funds to allow for construction services required under the DeKalb County animal shelter overflow project. Awarded to: Hawk Construction Company, LLC. Amount Not To Exceed: $1,442,380.00.
- 23 Commission District(s): ALL CA - Cooperative Agreement for Workforce Management Systems and Related Products, Services and Solutions (Omnia Partners/Cobb County, Georgia Contract No. 18220): for use by the Department of Innovation and Technology (DoIT). This request seeks to purchase from the competitively let Omnia Partners/Cobb County, Georgia Contract for the continued use of Kronos software, hardware, support, and maintenance services for recording and tracking of time for departments throughout the County. Awarded to Kronos Incorporated. Amount Not To Exceed: $177,110.60.
- 24 Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1296651 Parts for Vehicles & Off-Road Equipment (Annual with 2 Options to Renew): for use by Public Works-Fleet Management. This contract consists of repair parts for all types of vehicles and equipment. This request seeks consent to assign the contract with IEH Auto Parts, LLC, and its remaining contract funds and term, to TPH Holdings, LLC dba The Parts House. CONSENT TO ASSIGNMENT
- 25 Commission District(s): All SS - Fuelmaster Software and Hardware Upgrade (Multiyear Contract) [Sole Source]: for use by the Department of Innovation and Technology (DoIT). Consists of annual maintenance and upgrade to the existing Fuelmaster System that dispenses and tracks fuel usage for County vehicles. Awarded to Syntech Systems Inc. Amount Not To Exceed: $345,999.03.
- 26 Purchasing & Contracting - to PECS Committee
- 27 Commission District(s): 3 & 6 LB - Invitation No. 24-101650 Pool Renovation at NH Scott Park (Multiyear): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of the renovation of the pool, pool site, and all things necessary to complete the renovation. Recommend award to the sole responsive and responsible bidder: Summit Properties and Development Co., LLC. Amount Not To Exceed: $3,662,368.81.
- 28 Purchasing & Contracting - to PWI Committee
- 29 Commission District(s): 1,3,6,7 SWC - Statewide Contract (SWC) No. 99999-SPD-S20200901-00023 Indefinite Quantity Construction (ezIQC®) Services: for use by the Department of Watershed Management (DWM). Consists of piggybacking off the competitively let SWC for small to medium sized construction projects. This request is for miscellaneous repairs and repainting of three potable water ground storage tanks and one elevated water storage tank located at four locations inside the County. Awarded to Lichty Commercial Construction, Inc. Amount Not To Exceed: $2,668,230.45.
- 30 Commission District(s): 1 and 6 LB-Invitation No. 23-101559 Scott Candler Water Treatment Plant (SCWTP) Electrical Building No. 2 Structural Design Improvements (Multiyear Contract): for use by the Department of Watershed Management (DWM). Consists of providing services to structurally rehabilitate the Scott Candler Water Treatment Plant (SCWTP) Electrical Building No. 2. Recommend award to the sole responsive and responsible bidder: Heavy Constructors, Inc. Amount Not To Exceed $1,993,483.80.
- 31 Commission District(s): All CA - Cooperative Agreement for Electrical/Mechanical & Electronic Repairs (Cobb County, GA Contract No. 24-6802): for use by the Department of Watershed Management (DWM). Consists of the purchase of services to replace and repair electric motors. Awarded to Cole Technology, Inc. and Tekwell Services, LLC. Total Amount Not To Exceed: $1,400.000.00.
- 32 Commission District(s): All SS - Flygt Equipment and Services (Sole Source): for use by the Department of Watershed Management (DWM). Consists of purchasing parts and services for Flygt Pumps and Controls. This request seeks to establish a three year agreement with and will assist in the continuous operation of County lift stations. Awarded to Xylem Water Solutions USA, Inc. Amount Not To Exceed: $750,000.00.
- 33 Commission District(s): ALL LB - Invitation No. 24-101658 Four Pedestrian Crossings with Rectangular Rapid Flashing Beacons (120 Days): for use by the Department of Public Works - Transportation. Consists of the construction of crosswalks with rectangular rapid flashing beacons on Central Drive, Indian Creek Way, Redan Road, and Briarlake Road. Recommend award to the lowest, responsive, and responsible bidder: NGT Group, LLC. Amount Not To Exceed: $200,514.49.
- 34 Commission District(s): All CO - Change Order No. 1 to Contract No. 1334397 Right-of-Way Mowing (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation and Beautification. This contract consists of mowing and lawn maintenance services at one hundred thirteen (113) right-of-way locations throughout the County. This request seeks to increase service locations by twenty-two (22) additional locations and contract funds. Awarded to Flex Landscaping, LLC. Amount Not To Exceed: $458,132.00.
- C. Review of Board of Commissioners Preliminary Agenda
- 36 PRELIMINARY
- 37 Board of Commissioners
- 38 Commission District(s): All Approval of Minutes for the August 20, 2024 Committee of the Whole Meeting
- 39 Board of Commissioners - District 1
- 40 Commission District(s): District 1 To Approve the Appropriations of $50,000 from Non-Departmental - Unincorporated Fund assigned to Account (09130.579002.272.0000.0000) to Grant Fund (09130.611250.272.0000.0000) Reserved for District 1 to The Mind of a Winner for the 2024 District 1 Fur Run
- 41 Board of Commissioners - District 2
- 42 Commission District(s): All Commission Districts An Ordinance to Prohibit Transient and Outdoor Sales of Dogs, Cats, and Domestic Rabbits in DeKalb County, Georgia
- 43 Commission District(s): Commission District 2 Appropriation of $19,000 from the 2024 District 2 Reserve for Appropriations to 100 Black Men of DeKalb County, Inc.
- 44 Board of Commissioners - District 6
- 45 Commission District(s): All Commission Districts Appropriation of $45,600.00 from the 2024 District 6 Reserve for Appropriations Youth Fund for the DeKalb Athletic League Plus (PAL) Inc. for the Project Addition of a Pavilion for the Benefit of the Youth Participating in the DeKalb Police Athletic League Plus Program and Activities
- 46 Commission District(s): All Commission Districts Appropriation of $5,000 from the 2024 Super District 6 Reserve for Appropriation to Latin American Association to Support the Mission and Operations that Provide Direct Services of Economic Empowerment, Civic Engagement, Youth Services, Family Stabilization and Immigration Services for Latinos in DeKalb County
- 47 Commission District(s): All Commission Districts Appropriation of $5,000 from the 2024 Super District 6 Reserve for Appropriation to GALEO to Support Efforts to Increase Civic Participation in the Latino Community Programs and Develop Prominent Latino Leaders
- 48 Clerk to the Board of Commissioner and CEO
- 49 Commission District(s): All Approval of the Minutes of the Board of Commissioners Meeting of June 25, 2024
- 50 Commission District(s): All Approval of the Minutes of the Board of Commissioners Meeting of July 9, 2024
- 51 Commission District(s): All Approval of Minutes of the Special Called Meeting of June 27, 2024.
- 52 District Attorney
- 53 Commission District(s): all Creation of a Time-Limited Regular Part-Time SAKI Cold Case Investigator Position in the District Attorney’s Office; No County Funds Required
- 54 Commission District(s): all Acceptance of 2025 Child Support Contract Between the State of Georgia and the Office of the District Attorney
- 55 Commission District(s): all Acceptance of an additional $48,511.03 for State of Georgia Gang Activity Prosecution Grant, with no match required
- 56 Juvenile Court
- 57 Commission District(s): For All Commission Districts Juvenile Drug Treatment Court Grant Award Request For Approval. Amount Appropriated to DeKalb County - ($11,930)
- 58 Commission District(s): For All Commission Districts Juvenile Mental Health Treatment Court Grant Award Request For Approval. Amount Appropriated to DeKalb County - ($12,600)
- 59 Commission District(s): For All Commission Districts Family Treatment Court Grant Award Request For Approval. Amount Appropriated to DeKalb County - ($43,226)
- D. Review/Recap of New Items for the BOC Agenda
- E. Items Previously Heard
- 62 PUBLIC HEARING ITEMS
- 63 Finance - Risk Management
- 64 Commission District(s): All Home Rule Ordinance to amend the Pension Code of DeKalb County, Georgia, 1962 Ga. Laws 3088, as amended, to provide for an increase in monthly pension benefit amount to specified eligible retirees, joint annuitants and beneficiaries.
- 65 Planning and Sustainability
- 66 COMMISSION DISTRICT(S): Commission District 2 Super District 6 Application of Fariz Morani for a Special Land Use Permit ( SLUP) to build and operate a restaurant with drive through in a C-2 (General Commercial) zoning district within a Town Center (TC) Activity Center, at 1726 Church Street.
- 67 COMMISSION DISTRICT(S): Commission District 2 Super District 6 Application of Fariz Morani for a Special Land Use Permit ( SLUP) to operate a drive through coffee shop within C-1 (Local Commercial) zoning district and within a Town Center (TC) Activity Center, at 3823 North Druid Hills Road.
- 68 COMMISSION DISTRICT(S): Commission District 2 Super District 6 Application of Fariz Morani to rezone from NS (Neighborhood Shopping) zoning district to C-1 (Local Commercial) district within a Town Center (TC) Activity Center to use the existing building to create a drive-through coffee shop, at 3823 North Druid Hills Road.
- 69 "DECISION ONLY” ITEMS – NO PUBLIC HEARING
- 70 Planning and Sustainability
- 71 COMMISSION DISTRICT(S): Commission District 3 Super District 6 Application of Brad Noble with Metro Capital Investment, LLC for a Special Land Use Permit (SLUP) for a self-storage facility in the C-2 (General Commercial) zoning district, at 2020 & 2030 Moreland Avenue; and, 1022 & 1032 Hillcrest Drive.
- 72 ITEMS FOR DECISION BY THE BOARD
- 73 Board of Commissioners - District 1
- 74 Commission District(s): All Districts To Request the Department of Planning and Sustainability Staff to Explore the Feasibility of Adopting Standard Dumpster Requirements for Apartment Complexes and Multi-Family Units
- 75 Board of Commissioners - District 2
- 76 Commission District(s): District 2 Ordinance to establish a cat, dog, and domestic rabbit litter registry and limit certain production and transfer of such animals.
- 77 Commission District(s): District 2 A Resolution Adopting a Contextualization Statement for the Relic Cannon Previously Removed from the Decatur Square
- 78 Commission District(s): All Commission Districts A Resolution to Establish the Framework for a Housing Plan for DeKalb County
- 79 Commission District(s): All Commission Districts A Resolution to Amend Chapter 27 to Reduce the Minimum Unit Size for Single-Family Dwelling Units in Single-Family R-75 (Residential Medium Lot-75) and R-85 (Residential Medium Lot-85) Zoning Districts
- 80 Board of Commissioners - District 6
- 81 Commission District(s): All Commission Districts A Resolution to Commit to the Transformation of the South River Forest by Adopting the Recommendations of the “Explore South River Forest” Report and Requesting For the Administration to Coordinate with the City of Atlanta and the Atlanta Regional Commission (ARC) to Develop a Master Plan
- 82 Commission District(s): All Commission Districts Allocate an amount not to exceed $200,000.00 to the following organizations for the provision of comprehensive reproductive care and access to Plan B for women in DeKalb County: 1. Feminist Women's Health Center (FWHC) - amount not to exceed $150,000.00 2. ARC-Southeast - amount not to exceed $50,000.00.
- 83 Commission District(s): All Commission Districts A Resolution to Establish the Environmental Justice and Sustainability Resident Advisory Group
- 84 Board of Commissioners - District 7
- 85 Commission District(s): All Districts Resolution to Address Eliminating Blight Caused by Unattended Donation Boxes.
- 86 Chief Executive Office
- 87 Commission District(s): All. Appropriation of Emergency Rental Assistance (“ERA 2”) funds to several DeKalb County Non-Profits Agencies for assistance with the DeKalb County “Integrated Community Care Initiative” (ICCI) in an aggregate amount of $13,000,000.
- 88 Purchasing & Contracting
- 89 Purchasing & Contracting - to FAB Committee
- 90 Commission District(s): ALL LB - Invitation No. 24-101654 Uniforms for DeKalb County Marshal’s Office (Annual Contract with 2 Options to Renew): for use by the Marshal’s Office. Consists of providing uniforms for the Marshal’s Office personnel. Recommend award to the lowest, responsive, and responsible bidders: Dana Safety Supply, and Galls LLC. Total Amount Not To Exceed: $160,000.00.
- 91 Purchasing & Contracting - to OPS Committee
- 92 Commission District(s): ALL LB - Invitation No. 24-101656 On Call Heating, Ventilation, and Air Conditioning (HVAC) Services (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). Consists of providing on-call HVAC services for County-owned properties. This request reserves the right to transfer funds between contracts based on the needs of the County. Recommend award to the lowest, responsive, and responsible bidders: B&W Mechanical Contractors, Inc., Galgon HVAC Mechanical Services, Inc., and Mann Mechanical Company, LLC. Total Amount Not To Exceed: $3,625,046.00.
- 93 Commission District(s): All CA - Cooperative Agreement for Copiers and Printers (Omnia Partners/Region 4 Education Service Center (ESC) -TX Contract No. R191104) [Omnia/Region 4 ESC]: for use by the Department of Innovation and Technology (DoIT). Consists of purchasing from the competitively let Omnia/Region 4 ESC contract for forty-eight (48) months of leased Xerox managed print services. Awarded to Xerox Corporation. Amount Not To Exceed: $3,620,559.36.
- 94 Commission District(s): ALL CA- Cooperative Agreement for Firefighting Apparatus and Fire Service Vehicles (Sourcewell Agreement No. 113021-SUT): for use by Public Works-Fleet Management to be used by the Department of Fire & Rescue (FR). This request seeks to purchase from the competitively let Sourcewell Contract for four (4) Sutphen heavy duty custom pumpers to respond to emergency fire calls throughout the County. Awarded to Sutphen Corporation. Amount Not To Exceed: $4,798,924.00
- 95 Commission District(s): ALL CA - Cooperative Agreement for Firefighting Apparatus and Fire Service Vehicles (Sourcewell Contract No. 113021-SUT): for use by Public Works-Fleet Management to be used by the Department of Fire & Rescue (FR). This request seeks to purchase from the competitively let Sourcewell Cooperative Contract for two (2) 100 ft. mid-mount aerial ladder trucks to respond to emergency fire calls throughout the County. Awarded to Sutphen Corporation. Amount Not To Exceed: $4,057,094.20.
- 96 Commission District(s): ALL CA - Cooperative Agreement Firefighting Apparatus and Fire Service Vehicles (Sourcewell Contract No. 113021-SUT): for use by Public Works-Fleet Management to be used by the Department of Fire & Rescue (FR). This request seeks to purchase from the competitively let Sourcewell Cooperative Contract for two (2) 100 ft. mid-mount aluminum aerial platform trucks to respond to emergency fire calls throughout the County. Awarded to Sutphen Corporation. Amount Not To Exceed: $4,760,276.00.
- 97 Commission District(s): All RFP - Request for Proposals No. 23-500656 Staff Augmentation for Information Technology Services (Multi-year): for use by the Department of Innovation and Technology (DoIT). Consists of providing staffing augmentation and consulting resources to support County initiatives across the entire spectrum of its information technology stack. Recommend award to the highest scoring proposer: 22nd Century Technologies, Inc. Amount Not To Exceed: $15,290,815.68
- 98 Purchasing & Contracting - to PECS Committee
- 99 Commission District(s): ALL REN - Contract No. 1265085 Workforce Innovation and Opportunity Act (WIOA) One-Stop Operator (Annual Contract - 3rd Renewal of 3 Options to Renew): for use by WorkSource DeKalb (WSD). This contract consists of retaining a one-stop operator to coordinate and manage workforce services as required by WIOA. This request seeks to ratify a previously provided thirty-one (31) day contract term increase and exercise the 3rd renewal option through June 30, 2025. Awarded to In The Door, LLC. Amount Not To Exceed: $151,600.00.
- 100 Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1273911 Landscape Maintenance Services for County Parks: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of landscape and maintenance services for all County Parks. This request is to increase funding due to an increase in the number of sites maintained. Awarded to: Yellowstone Landscape Company. Amount Not To Exceed: $165,000.00.
- 101 Commission District(s): ALL REN - Contract No. 1330541 Workforce Innovation Opportunity Act (WIOA) Career Training Services (Annual Contract - 1st Renewal of 2 Options to Renew): for use by WorkSource DeKalb (WSD). This contract consists of providing career and readiness training to Youth participants within the Workforce Innovation Opportunity Act (WIOA) program. This request seeks to ratify a previously provided thirty (30) day contract term increase and exercise the 1st renewal option through June 30, 2025. Awarded to In The Door, LLC. Amount Not to Exceed: $400,000.00.
- II. Special Called Meeting
- A. Executive Session
- B. Other Matters