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Committee of the Whole

July 30, 2024 ·9:00 AM Final-revised

Manuel J. Maloof Auditorium

Agenda PDF Official record ↗

Agenda — 88 items

  1. 1 Tentative Agenda
  2. 2 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
  3. I. Committee of the Whole
  4. A. Committee Reports
  5. B. Review of the Proposed Executive Agenda for August 13, 2024
  6. 6 PROPOSED PUBLIC HEARING ITEMS
  7. 7 Public Works - Transportation
  8. 8 Commission District(s): 5 & 7 Traffic Calming Petition - Adcox Road between Redan Road and Fenbrook Drive. Cost to the County is $14,850. 2024-0882
  9. 9 PROPOSED APPEAL ITEMS
  10. 10 Planning and Sustainability
  11. 11 COMMISSION DISTRICT(S): Commission District 02 Super District 06 Appeal of a Decision of the Historic Preservation Commission at 1384 Emory Road Petition No.: 2024-0917 Proposed Use: Appeal a decision of the Historic Preservation Commission. Location: 1384 Emory Road, Atlanta, Georgia 30306, in the Druid Hills Historic District. Parcel No.: 18 054 11 015 2024-0917
  12. 12 PROPOSED PRELIMINARY ITEMS
  13. 13 Airport
  14. 14 Commission District(s): 1 and 6 Non-Federal Reimbursable Agreement with the Department of Transportation Federal Aviation Administration (FAA) to Establish Low Power Distance Measuring Equipment (DME) at Peachtree-DeKalb Airport (DeKalb Peachtree Airport). There is a cost to the County in the total estimated amount of $29,801.20. 2024-0827
  15. 15 Commission District(s): 1 and 6 Resolution to Accept GDOT Contract for Costs Associated with Airfield Lighting Replacement at the DeKalb Peachtree Airport. There is a $130,579.80 cost to the County. 2024-0849
  16. 16 Executive Assistant - Chief Operating Office
  17. 17 Commission District(s): All Commission Districts Authorizing Grading Easement Request on DeKalb County’s Property - AP 1246427 - Baron Court 2024-0958
  18. 18 Finance - Risk Management
  19. 19 Commission District(s): All Commission Districts This request seeks to amend Agenda Item 2023-1244, approved on October 24, 2023, to rescind the award made to WEX Inc. to provide flexible spending and health savings account management services and award to the County’s incumbent, HealthEquity, Inc 2024-0915
  20. 20 Fire & Rescue Services
  21. 21 Commission District(s): All Commission Districts Fiscal Year (FY) 2023 Assistance to Firefighters Grant totaling $104,250.00 2024-0911
  22. 22 Purchasing & Contracting
  23. 23 Purchasing & Contracting - to PWI Committee
  24. 24 Commission District(s): All CO - Change Order No. 4 to Contract No. 1263589 SPLOST Phase II Road Resurfacing Projects - Area B (365 Day Contract): for use by Public Works -Roads & Drainage (R&D). This contract consists of patching, milling, and resurfacing of County Roads. This request seeks to increase the scope of work, contract funds, and contract term through December 31, 2024. Awarded to HEH Paving, Inc. Amount Not to Exceed: $1,099,965.84. 2024-0752
  25. 25 Commission District(s): All RES - Rescission of Award under ITB No. 21-101466 Rental of Various Heavy Equipment (Three (3) Year Multiyear Contract): for use by the Departments of Public Works - Roads & Drainage (R&D), Watershed Management (DWM), and Sanitation. These contracts consist of the rental of various heavy equipment. This request seeks to rescind the award to Yancey Brothers Company and re-award to the next lowest, responsive and responsible bidders: H&E Equipment Services, Inc., Herc Rentals, Inc., and Sunbelt Rentals, Inc. Total Amount Not to Exceed: $500,000.00. 2024-0807
  26. 26 Commission District(s): All CO - Change Order No. 1 to Contract No. 1372099 Cooperative Agreement for Safety Shoes (Fairfax County, Virginia Contract No. 44000012004): for use by the Department of Watershed Management (DWM) and Public Works - Roads and Drainage (RAD). This contract consists of the purchase of safety shoes of various styles, types, and sizes. This request is to increase the contract funds and add the Department of Recreation, Parks and Cultural Affairs (RPCA) and Public Works - Fleet Management (FM), Beautification, and Sanitation Divisions to the contract. Awarded to Saf-Gard Safety Shoe Co. Total Amount Not To Exceed: $256,400.00. 2024-0810
  27. 27 Commission District(s): All CO - Change Order No. 1 to Contract No. 1172083 Meter Testing Equipment, Hardware/Software Maintenance and Support (Sole Source): for use by the Department of Watershed Management (DWM). This contract consists of software maintenance of MARS Meter Testing Equipment. This request seeks to increase the contract funds and contract term through July 31, 2025. This request also seeks to ratify PO No. 1375538 and a previously provided forty (40) day contract term increase, effective as of July 22, 2024. Awarded to OW Investors, LLC dba Mars Company. Amount Not to Exceed: $150,000.00. 2024-0818
  28. C. Review of Board of Commissioners Preliminary Agenda
  29. 29 PRELIMINARY
  30. 30 Board Of Commissioners
  31. 31 Commission District(s): All Approval of Minutes for the August 20, 2024 Committee of the Whole Meeting 2024-0864
  32. 32 Board of Commissioners - District 2
  33. 33 Commission District(s): District 2 Appropriation of $16,000 from the District 2 2024 Youth Reserve for Appropriation to the Fruitful Community Foundation for an Inter-Generational Climate Resilient Community Hub Spanning the Central DeKalb Senior Center and the Toco Hill Library 2024-0828
  34. 34 Commission District(s): District 2 Appropriation of $50,000 from the District 2 American Rescue Plan Funding to the Clyde Shepherd Nature Preserve for Stormwater Management Projects 2024-0955
  35. 35 Commission District(s): District 2 Appropriation of $50,000 from the District 2 American Rescue Plan Funding to the Wylde Center for a Stormwater Management Project at Oakhurst Garden 2024-0957
  36. 36 Clerk to the Board of Commissioner and CEO
  37. 37 Commission District(s): All Approval of the Minutes of the Board of Commissioners Meeting of July 23, 2024 2024-0923
  38. 38 Superior Court
  39. 39 Commission District(s): All Increase DeKalb County Fleet by 4 Vehicles 2024-0910
  40. 40 Commission District(s): All Districts Criminal Justice Coordinating Council Accountability Court Housing Grant to the DeKalb County Accountability Courts via Bureau Justice Assistance-$94,080.00 2024-0920
  41. D. Review/Recap of New Items for the BOC Agenda
  42. E. Items Previously Heard
  43. 43 PUBLIC HEARING ITEMS
  44. 44 Finance - Risk Management
  45. 45 Commission District(s): All Home Rule Ordinance to amend the Pension Code of DeKalb County, Georgia, 1962 Ga. Laws 3088, as amended, to provide for an increase in monthly pension benefit amount to specified eligible retirees, joint annuitants and beneficiaries. 2024-0506
  46. 46 Planning and Sustainability
  47. 47 COMMISSION DISTRICT(S): Commission District 3 Super District 6 Application of Brad Noble with Metro Capital Investment, LLC for a Special Land Use Permit (SLUP) for a self-storage facility in the C-2 (General Commercial) zoning district, at 2020 & 2030 Moreland Avenue; and, 1022 & 1032 Hillcrest Drive. 2024-0109
  48. 48 APPOINTMENTS
  49. 49 Chief Executive Office
  50. 50 Commission District(s): All Commission Districts Reappointment to the Development Authority of DeKalb County - Mr. Kevin Gooch. Reappointment to the Private Hospital Authority of DeKalb County - Mr. Kevin Gooch. Reappointment to the Residential Care Facilities for the Elderly Authority - Mr. Kevin Gooch. 2024-0844
  51. 51 Commission District(s): All Commission Districts Reappointment to the Development Authority of DeKalb County - Mr. Don Bolia. Reappointment to the Private Hospital Authority of DeKalb County - Mr. Don Bolia. Reappointment to the Residential Care Facilities for the Elderly Authority - Mr. Don Bolia. 2024-0845
  52. 52 Commission District(s): All Commission Districts ​​Reappointment to the Development Authority of DeKalb County - Mr. Andrew Greenberg. ​Reappointment to the Private Hospital Authority of DeKalb County - Mr. Andrew Greenberg. ​Reappointment to the Residential Care Facilities for the Elderly Authority - Mr. Andrew Greenberg. 2024-0846
  53. 53 Commission District(s): All Commission Districts Reappointment to the Development Authority of DeKalb County - Ms. Rebekah Coblentz. Reappointment to the Residential Care Facilities for the Elderly Authority - Ms. Rebekah Coblentz. Reappointment to the Private Hospital Authority - Ms. Rebekah Coblentz. 2024-0847
  54. 54 Commission District(s): All Commission Districts Appointment to the DeKalb County Hospital Authority - Ms. Shunda Harper. 2024-0906
  55. 55 ITEMS FOR DECISION BY THE BOARD
  56. 56 Board of Commissioners - District 1
  57. 57 Commission District(s): All Districts To Request the Department of Planning and Sustainability Staff to Explore the Feasibility of Adopting Standard Dumpster Requirements for Apartment Complexes and Multi-Family Units
  58. 58 Board of Commissioners - District 2
  59. 59 Commission District(s): All Commission Districts Appropriation of $6,884 from 2023 District 2 Youth Reserves for the Youth Aviation Program at Peachtree DeKalb Airport
  60. 60 Commission District(s): All Commission Districts Resolution Requesting Accountability and Compliance with Essential Functions Identified within the Classification Specification for the Chief of Staff, Board of Commissioners 2024-0380
  61. 61 Commission District(s): District 2 A Resolution Adopting a Contextualization Statement for the Relic Cannon Previously Removed from the Decatur Square 2024-0663
  62. 62 Commission District(s): All Districts Resolution to Create a Citizen Oversight Committee for SPLOST II Revenues and Expenditures 2024-0797
  63. 63 Commission District(s): All Commission Districts A Resolution to Amend the Board of Commissioners Standing Procedural Rules 2024-0842
  64. 64 Board of Commissioners - District 4
  65. 65 Commission District(s): District 4 Appropriate not to exceed $10,000 of Youth Violence Prevention Discretionary General Funds to Biplane Rides Over Atlanta for the PDK Youth Aviation Program.
  66. 66 Board of Commissioners - District 6
  67. 67 Commission District(s): District 3, 6, and all commission districts A Resolution to Encourage DeKalb County CEO Michael Thurmond to End the Executive Order Closing Intrenchment Creek Park and to Reopen It to the Public As Soon As Possible
  68. 68 Commission District(s): All Commission Districts To Adopt a Resolution Establishing a Police Civilian Review Board in DeKalb County, GA to Review and Investigating Certain Complaints Against the DeKalb County Police Department (DKPD) and its Employees.
  69. 69 Commission District(s): All Commission Districts A Resolution to Commit to the Transformation of the South River Forest by Adopting the Recommendations of the “Explore South River Forest” Report and Requesting For the Administration to Coordinate with the City of Atlanta and the Atlanta Regional Commission (ARC) to Develop a Master Plan
  70. 70 Board of Commissioners - District 7
  71. 71 Commission District(s): All Districts Resolution to Address Eliminating Blight Caused by Unattended Donation Boxes. 2024-0347
  72. 72 Chief Executive Office
  73. 73 Commission District(s): All. Appropriation of Emergency Rental Assistance (“ERA 2”) funds to several DeKalb County Non-Profits Agencies for assistance with the DeKalb County “Integrated Community Care Initiative” (ICCI) in an aggregate amount of $13,000,000. 2024-0593
  74. 74 Public Works - Roads & Drainage
  75. 75 Commission District(s): Countywide Accept the Funding from the Georgia Department of Transportation (GDOT) for the FY2024 Local Maintenance and Improvement Grant Program, (Supplemental Grant) Amount Appropriated for DeKalb County - ($5,315,481.51) 2024-0808
  76. 76 Purchasing & Contracting
  77. 77 Purchasing & Contracting - to PECS Committee
  78. 78 Commission District(s): 3 & 6 LB - Invitation No. 24-101650 Pool Renovation at NH Scott Park (Multiyear): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of the renovation of the pool, pool site, and all things necessary to complete the renovation. Recommend award to the sole responsive and responsible bidder: Summit Properties and Development Co., LLC. Amount Not To Exceed: $3,662,368.81. 2024-0805
  79. 79 Purchasing & Contracting - to PWI Committee
  80. 80 Commission District(s): 1,3,6,7 SWC - Statewide Contract (SWC) No. 99999-SPD-S20200901-00023 Indefinite Quantity Construction (ezIQC®) Services: for use by the Department of Watershed Management (DWM). Consists of piggybacking off the competitively let SWC for small to medium sized construction projects. This request is for miscellaneous repairs and repainting of three potable water ground storage tanks and one elevated water storage tank located at four locations inside the County. Awarded to Lichty Commercial Construction, Inc. Amount Not To Exceed: $2,668,230.45. 2024-0289
  81. 81 Commission District(s): 1 and 6 LB-Invitation No. 23-101559 Scott Candler Water Treatment Plant (SCWTP) Electrical Building No. 2 Structural Design Improvements (Multiyear Contract): for use by the Department of Watershed Management (DWM). Consists of providing services to structurally rehabilitate the Scott Candler Water Treatment Plant (SCWTP) Electrical Building No. 2. Recommend award to the sole responsive and responsible bidder: Heavy Constructors, Inc. Amount Not To Exceed $1,993,483.80. 2024-0601
  82. 82 Commission District(s): All CA - Cooperative Agreement for Electrical/Mechanical & Electronic Repairs (Cobb County, GA Contract No. 24-6802): for use by the Department of Watershed Management (DWM). Consists of the purchase of services to replace and repair electric motors. Awarded to Cole Technology, Inc. and Tekwell Services, LLC. Total Amount Not To Exceed: $1,400.000.00. 2024-0713
  83. 83 Commission District(s): All SS - Flygt Equipment and Services (Sole Source): for use by the Department of Watershed Management (DWM). Consists of purchasing parts and services for Flygt Pumps and Controls. This request seeks to establish a three year agreement with and will assist in the continuous operation of County lift stations. Awarded to Xylem Water Solutions USA, Inc. Amount Not To Exceed: $750,000.00. 2024-0793
  84. 84 Commission District(s): ALL LB - Invitation No. 24-101658 Four Pedestrian Crossings with Rectangular Rapid Flashing Beacons (120 Days): for use by the Department of Public Works - Transportation. Consists of the construction of crosswalks with rectangular rapid flashing beacons on Central Drive, Indian Creek Way, Redan Road, and Briarlake Road. Recommend award to the lowest, responsive, and responsible bidder: NGT Group, LLC. Amount Not To Exceed: $200,514.49. 2024-0812
  85. 85 Commission District(s): All CO - Change Order No. 1 to Contract No. 1334397 Right-of-Way Mowing (Annual Contract with 2 Options to Renew): for use by Public Works - Sanitation and Beautification. This contract consists of mowing and lawn maintenance services at one hundred thirteen (113) right-of-way locations throughout the County. This request seeks to increase service locations by twenty-two (22) additional locations and contract funds. Awarded to Flex Landscaping, LLC. Amount Not To Exceed: $458,132.00. 2024-0839
  86. II. Special Called Meeting
  87. A. Executive Session
  88. B. Other Matters