Committee of the Whole
178 Sam's Street, Decatur, GA 30030 (Multipurpose Room A1201)
Agenda — 99 items
- 1 This meeting will be conducted via teleconference (Zoom). Simultaneous public access to the meeting will be available (1) via live stream on DCTV’s webpage, and (2) on DCTVChannel23.TV
- 1 Attendance
- 2 Tentative Agenda
- 3 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
- I. Committee of the Whole
- A. Committee Reports
- B. CEO Discussion
- C. Water/Sewer Rates Discussion
- D. Review of the Proposed Executive Agenda for January 28, 2025
- 9 PROPOSED PRELIMINARY ITEMS
- 10 Airport
- 11 Commission District(s): 1 and 6 Non-Federal Reimbursable Agreement Between Department of Transportation Federal Aviation Administration (FAA) and DeKalb County, DeKalb Peachtree Airport. There is a cost to the County in the amount of $177,648.76.
- 12 Planning and Sustainability
- 13 Commission District(s): All Commission Districts A Resolution Supporting a Grant Match for an Application for the 2025 Historic Preservation Fund Clg Survey & Planning Grant
- 14 Police Services
- 15 Commission District(s): All Commission Districts FY24 Homeland Security Grant Program (EOD K9) from the Georgia Emergency Management and Homeland Security Agency (GEMA/HS), $3,000.00.
- 16 Public Works - Roads & Drainage
- 17 Commission District(s): All Commission Districts Authorizing Georgia Power Easement Request on DeKalb County’s Property - 727 Camp Road, Decatur, GA 30032
- 18 Recreation, Parks and Cultural Affairs
- 19 Commission District(s): 4 and 6 To approve the annual agreement for Little Creek Horse Park
- 20 Commission District(s): 2 and 6 Acceptance of FY2024 Economic Development Initiative - Community Project Funding (CPF) - Congressional Grants Division Grant Award from the U.S. Department of Housing and Urban Development (HUD) in the total amount of $850,000.00 for the Kittredge Park Renovations.
- 21 Commission District(s): 3 and 7 Acceptance of FY2024 Economic Development Initiative - Community Project Funding (CPF) - Congressional Grants Division Grant Award from the U.S. Department of Housing and Urban Development (HUD) in the total amount of $850,000.00 for the County Line Park Improvements, with no match required.
- 22 WorkSource DeKalb
- 23 Commission District(s): ALL DISTRICTS Acceptance of Federal Workforce Innovation and Opportunity Act (WIOA) Rapid Response Grant for Dislocated Worker - Fiscal Year 2025 from the Technical College System of Georgia not to exceed $70,000.
- E. Review of Board of Commissioners Preliminary Agenda
- 25 APPOINTMENTS
- 26 Magistrate Court
- 27 Commission District(s): All Commission Districts. Request to Re-Appoint Senior Magistrate Court Judges
- 28 ITEMS FOR RECORDING IN THE MINUTES
- 29 Board of Commissioners - District 7
- 30 Commission District(s): District 7 Recording the Re-Appointment of Reuben D. Jones to the DeKalb County Airport Advisory Board, District 7 Post
- 30 Board of Commissioners - District 6
- 31 Commission District(s): District 7 Recording the Re-Appointment of Edward Patton to the Planning Commission
- 31 Commission District(s): Commission District 6 Recording of the Removal of the District 6 Dan Wright the District 6 Appointee and the Recording of the Appointment of Dr. Juaney A. Lynn-Rigsby as the District 6 Appointee to the DeKalb County Zoning Board of Appeals (“ZBA”)
- 32 Tax Commissioner
- 33 Commission District(s): All To Record the Appointment of Nicole M. Golden to Position of Chief Deputy Tax Commissioner
- 34 PRELIMINARY
- 35 Board Of Commissioners
- 36 Commission District(s): ALL Approval of Minutes for the January 21, 2025 Committee of the Whole Meeting
- 37 Commission District(s): All Commission Districts A Resolution Establishing the DeKalb County Board of Commissioners’ Committees
- 38 Board of Commissioners - District 2
- 39 Commission District(s): District 2 Appropriation of $32,110 from District 2 Parks Bond Funding for Installation of an Aluminum Fence at Mason Mill Park
- 40 District Attorney
- 41 Commission District(s): all Acceptance of Violence Against Women Act Grant for $55,405 to the District Attorney’s Office
- F. Review/Recap of New Items for the BOC Agenda
- G. Items Previously Heard
- 44 PUBLIC HEARING ITEMS
- 45 Public Works - Transportation
- 46 Commission District(s): 2 & 6 Traffic Calming Petition - Clifton Road between Ponce De Leon Avenue and North Decatur Road and Clifton Ridge from Clifton Road to Cul-de-sac. No Cost to County.
- 47 "DECISION ONLY” ITEMS – NO PUBLIC HEARING
- 48 Watershed Management
- 49 Commission District(s): 3 and 6 Septic to Sewer Petition - Cougar Court - Ellenwood, Georgia
- 50 APPOINTMENTS
- 51 Chief Executive Office
- 52 Commission District(s): All Commission Districts Appointment to the DeKalb County Public Library Board of Trustees - Ms. Hillary Gardner
- 53 ITEMS FOR DECISION BY THE BOARD
- 54 Board Of Commissioners
- 55 Commission District(s): All Commission Districts Resolution Establishing an Affordable Housing Trust Fund for DeKalb County, Georgia
- 56 Commission District(s): ALL Approval of Minutes for the January 7, 2025 Committee of the Whole Meeting
- 57 Board of Commissioners - District 1
- 58 Commission District(s): All Commission Districts Substitute Agenda Item 2024-1233 - A Joint Policy Statement On An Effective, Coordinated, And Compassionate Response To Homelessness.
- 59 Board of Commissioners - District 2
- 60 Commission District(s): District 2 Ordinance to establish a cat, dog, and domestic rabbit litter registry and limit certain production and transfer of such animals.
- 61 Commission District(s): All Commission Districts Resolution of the Board of Commissioners of DeKalb County, Georgia, to Establish a Plan for Addressing Homelessness and to Support the Housing First Model
- 62 Commission District(s): All Districts Resolution of the Board of Commissioners of DeKalb County Supporting Policy Changes to Protect Seniors, Disabled Individuals, and Low-Income Residents Against Upcoming Water Rate Increases
- 63 Commission District(s): All Commission Districts A Resolution to Allocate DeKalb County Funding for the Creation of a Land Trust for DeKalb County
- 64 Board of Commissioners - District 6
- 65 Commission District(s): All Commission Districts Allocate an amount not to exceed $200,000.00 to the following organizations for the provision of comprehensive reproductive care and access to Plan B for women in DeKalb County: 1. Feminist Women's Health Center (FWHC) - amount not to exceed $150,000.00 2. ARC-Southeast - amount not to exceed $50,000.00.
- 66 Commission District(s): All Commission Districts A Resolution to Establish the Environmental Justice and Sustainability Resident Advisory Group
- 67 Commission District(s): All DeKalb County Commission Districts A Resolution to Create a “Sustainability Fund” to Support Mitigating Climate Change, Reducing Greenhouse Gas Emissions, Reaching Clean Energy Goals, Improving Resiliency in Our Neighborhoods and County Facilities, and Creating Local, Green Jobs
- 68 Commission District(s): All Commission Districts A Resolution of the Board of Commissioners of DeKalb County Requesting an Operational Audit of the DeKalb County Watershed Department.
- 69 Commission District(s): All Commission Districts A Resolution by The Board of Commissioners of DeKalb County Designating 1/8th of the Hotel-Motel Tax Revenue for An Affordable Housing Trust Fund Beginning in 2025, Pending Fund Approval
- 70 Commission District(s): All Commission Districts To Approve a Resolution to Affirm the Provisions of Section 13(d) of the DeKalb County Organizational Act, Emphasizing the Chief Executive, Executive Assistant, or His or Her Designee’s Lack of Authority to Appoint, Remove, and Fix the Compensation of the DeKalb County Board of Commission’s Employees.
- 71 Board of Commissioners - District 7
- 72 Commission District(s): All Districts Resolution to Address Eliminating Blight Caused by Unattended Donation Boxes.
- 73 Finance
- 74 Commission District(s): All Districts Adoption Of (1) The Attached Resolution Approving 10% Rate Increase No Earlier Than May 1 for the Year 2025, and Nine Additional Increases in the Amount of 10% Each , Which Shall Become Effective on Each January 1, Beginning January 1, 2026 Through and Including January 1, 2034, and (2) the Attached Series 2025 Bond Resolution Authorizing the Issuance by the County of not to Exceed $450 Million in Total Par Amount of Its Water and Sewerage Revenue Bonds, for the Purpose of Rehabilitating of the Scott Candler Water Treatment Facility and Other Crucial Water and Sewerage Projects, for the Department of Watershed Management (DWM) CIP.
- 75 Public Safety
- 76 Commission District(s): All RA - Ratification of Contract No. 2000023 DeKalb County E-911 Call Handling System (Emergency Purchase): for use by E911 Communications (E911). This contract consists of a five (5) year agreement with AT&T for the upgrade to the County’s 911 system. This request seeks to ratify the emergency purchase of the sole source “ESinet” 911 system with the “APEX” add on features from Carbyne Ltd. and authorize the Chief Executive Officer or his designee to execute all of the necessary documents, including but not limited to the “Master Agreement”, two (2) “Price Lists” from AT&T, the I Flex contract and the ADI Contract, as well as the “Terms and Conditions” from Carbyne. Awarded to AT&T Enterprises, LLC. Amount Not To Exceed: $8,128,791.04.
- 77 Public Works - Roads & Drainage
- 78 Commission District(s): ALL Stormwater Master Plan
- 79 Purchasing & Contracting
- 80 Purchasing & Contracting - to FAB Committee
- 81 Commission District(s): ALL CO - Change Order No. 4 to Contract No. 1236388 Retail Image Lockbox Services: for use by the Department of Finance. This contract consists of the provision of lockbox services. This request is to increase the contract funds and extend the term through December 31, 2025. Awarded to REMITCO LLC. Amount Not To Exceed: $134,000.00.
- 82 Commission District(s): ALL CO - Change Order No. 6 to Contract No. 988895 Print & Mail Services, Electronic Billing Presentment and Data Processing (Annual Contract with 4 Options To Renew) for the Department of Finance-UCO to be used by the Department of Watershed Management (DWM), Public Works-Sanitation and the Peachtree DeKalb Airport. This contract consists of providing customized bill formatting, print and mail services, hosting the County’s water and sewer portal and other miscellaneous statements to citizens and businesses. This request seeks approval to increase the contract fund and to extend the contract term for twelve (12) months through December 31, 2025. Awarded To Level One, LLC/a Doxim Company. Amount Not To Exceed: $1,328,219.68.
- 83 Commission District(s): ALL REN - Contract No. 1365832 Law Enforcement Accessories (Annual Contract - 1st Renewal Option of 2 Options to Renew): for use by the Department of Police Services (PS) and the Marshal’s Office (Marshal). This contract consists of the purchase of various law enforcement accessories. This request seeks to exercise the 1st renewal option through January 31, 2026. Awarded To: Dana Safety Supply, Inc. Amount Not To Exceed: $356,168.54.
- 84 Purchasing & Contracting - to OPS Committee
- 85 Commission District(s): ALL CO - Change Order No. 7 to Contract Nos.: 1213631, 1213634 and 1213635 Commercial Janitorial Services (Multiyear Contract): for use by the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of the development, management, and monitoring of high quality commercial janitorial/cleaning/ custodial services and Day Porters. This request seeks to ratify payments made to close out October through December 2024 invoices. This request also seeks to ratify a previously provided (45) forty-five day contract term increase, effective December 31, 2024. Lastly, this request seeks to increase contract funds and term through June 30, 2025. Awarded to: Building Maintenance Services, Cleanstar National, Inc., and A-Action Janitorial. Amount Not To Exceed: $3,684,471.76.
- 86 Commission District(s): ALL CA - Cooperative Agreement for Fuel Delivery with Related Services (Sourcewell Contract No. 121522-MNF): for use by Public Works-Fleet Management. Consists of a one (1) year purchase of gasoline and diesel fuel from the competitively let Sourcewell contract in support of the operation of County vehicles and equipment. Awarded to Mansfield Oil Co. of Gainesville, Inc. Amount Not To Exceed: $7,300,000.00.
- 87 Commission District(s): ALL CA - Cooperative Agreement for Maintenance, Repair and Operations (MRO) Supplies, Parts, Equipment, Materials, and Related Services (OMNIA Partners Contract No. 240078-01) (Multi-year with 2 Options to Renew): for use by the Departments of Facilities Management (FM), Watershed Management (DWM), Recreation, Parks, and Cultural Affairs (RPCA), Police Services (PS), Property Appraisal & Assessment, Fire Rescue (FR), Sanitation, Beautification (PWB), DeKalb County Emergency Management Agency (DEMA), Voter Registration and Elections (VRE), and Fleet Management. Awarded to W. W. Grainger, Inc. Amount Not To Exceed: $2,423,000.00.
- 88 Purchasing & Contracting - to PECS Committee
- 89 Commission District(s): ALL REN - Contract Nos.: 1359735, 1360830, and 1363193 Tree Cutting and Removal Services for RPCA (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Department of Recreation, Parks, and Cultural Affairs (RPCA). These contracts consist of providing tree cutting and removal services for County owned facilities. This request seeks to exercise the 1st renewal option through January 31, 2026. This request also seeks to reserve the right to transfer funds between contracts based on the needs of the County. Awarded to: One Two Tree LLC, Sesmas Tree Service LLC, and Casey Tree Experts Inc. Total Amount Not to Exceed: $450,000.00.
- 90 Purchasing & Contracting - to PWI Committee
- 91 Commission District(s): ALL CO - Change Order No. 3 to Contract Nos.: 1231540, 1231542, 1231546, 1231550 and 1231552 Engineering and Design Services for Public Works Transportation & Infrastructure (Multiyear Contract): for use by Public Works-Transportation (PW-Trans). These contracts consist of providing engineering services to initiate design of selected public works infrastructure improvement projects for the County. This request seeks approval to increase the contract term through December 31, 2025 for all contracts and also seeks to increase contract funds to Contract Nos.: 1231542, 1231546, and 1231552. Awarded to: AtkinsRealis USA, Inc., Vanasse Hangen Brustlin (VHB), Inc.; Arcadis U.S. Inc.; Atlas Technical Consultants; and AECOM Technical Services, Inc. Total Amount Not To Exceed: $1,000,000.00.
- 92 Commission District(s): All CO - Change Order No. 6 to Contract No. 1124403 Teledyne ISCO Training and Support, Equipment, Software and Licenses, Part and Related System Components for Sanitary Sewer Flow Monitoring (sole Source): for use by the Department of Watershed Management (DWM). This contract consists of the provision of vendor support and training in the installation and maintenance of equipment, flow monitoring equipment, parts and related system components used in the completion of existing hydraulic modeling and sewer monitoring programs related to Consent Decree requirements. This request is to increase funding and continue with the use of the existing sole source vendor through December 31, 2025. Awarded to Teledyne Instruments, Inc. as a business unit Teledyne ISCO. Amount Not to Exceed: 3,000,000.00.
- 93 Commission District(s): All CO - Change Order No. 6 to Contract No. 1177081 Trenchless Sewer Line Rehabilitation and Construction and Televising Inspection Services (Savannah Contract: Event No. 5937/Buyer Contract No. 886 [DeKalb Cooperative Agreement]: for use by Department of Watershed Management (DWM). This contract is a cooperative agreement and consists of providing sewer line rehabilitation services; to primarily include inspections, sewer line cleaning, and cured in place pipe. This request is to increase the contract scope of work, term through December 31, 2026, and funding. This request will allow for the continuation of existing sanitary sewer line rehabilitation services. Awarded to Insituform Technologies, LLC. Amount Not to Exceed $11,897,964.10.
- II. Special Called Meeting
- A. Executive Session
- B. Other Matters