Committee of the Whole
178 Sam's Street, Decatur, GA 30030 (Multipurpose Room A1201)
Agenda — 68 items
- 1 Tentative Agenda
- 1 Attendance
- 2 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
- I. Committee of the Whole
- A. Committee Reports
- B. Marathon Health
- C. Pathways to Home: DeKalb's Texas Delegation Debrief
- D. Review of the Proposed Executive Agenda for September 9, 2025
- 8 PROPOSED PRELIMINARY ITEMS
- 9 Airport
- Commission District(s): 1 and 6 Lease Agreement with Epps Air Service, LLC dba Aero Center Epps Atlanta, LLC. There is no cost to the County.
- 11 Chief Executive Office
- 12 Commission District(s): All Strategic Planning and Organizational Development Consulting Services (Purchasing Policy Exemption). Consists of the Implementation of The Operational And Performance Assessment and Development of a Countywide Transformation Strategy and Road Map. A Contract Will Be Developed and Executed in a Form Acceptable to the County Attorney Or His Designee. Awarded To: The Momentum Firm, LLC. Amount Not to Exceed: $475,000.00 .
- 13 Finance - Risk Management
- 14 Commission District(s): All Commission Districts Nationwide Fee Structure Change
- 15 Purchasing & Contracting
- 16 Purchasing & Contracting - to ERPS Committee
- 17 Commission District(s): All RFP - Request for Proposals No. 2025-020-RFP Employee Assistance Program (Five (5) Year Multiyear Contract): for use by the Department of Human Resource & Merit Systems (HRMS). Consists of psychological counseling for all County employees for both personal and work stress- related conditions and/or other issues. Recommend award to the highest scoring proposer, who is responsive and responsible: Keystone Peer Review Organization (KEPRO), LLC. Amount Not To Exceed: $725,000.00.
- 18 Commission District(s): All CO - Change Order No. 3 to Contract No. 1239452 Employee Assistance Program (Multiyear Contract): for use by the Department of Human Resources & Merit System (HRMS). This contract consists of psychological counseling for all County employees for both personal and work stress-related related conditions and/or other issues. This request seeks to ratify a previously provided term increase. This request also seeks to increase the contract term and funds through November 30, 2025. Awarded to Keystone Peer review Organization (KEPRO), LLC. Amount Not To Exceed: $28,500.00.
- 19 Purchasing & Contracting - to OPS Committee
- 20 Commission District(s): All RA - Cooperative Agreement for Audio Visual Equipment, Accessories, and Services (OMNIA Partners/Region 4 Education Service Center (ESC) Contract No. R201202 [OMNIA/Region 4 ESC]): for use by DCTV. This contract consists of purchasing from the competitively let OMNIA/Region 4 ESC contract to upgrade DCTV studio and broadcasting equipment. This request seeks to ratify previously issued Purchase Order Nos.: 5042721, 5042124, and 5041864 for the purchase of audio, visual, and production related supplies. Awarded to B&H Foto and Electronics Corp. dba B&H. Amount Not to Exceed: $180,187.81.
- 21 Purchasing & Contracting - to PECS Committee
- 22 Commission District(s): Districts 1 and 7 CO - Change Order No. 1 to Contract No. 2000067 for RFP No. 24-500667 Presidential Parkway - Embry Hills Arts & Culture Small Area Plan (SAP): for use by the Department of Planning & Sustainability (P&S). This contract consists of providing professional services for creating, revitalizing and/or recreating the brand of the Presidential Parkway/Embry Hills Regional and Town Center. This request seeks to increase the scope of services and contract funds. Awarded to: Pond & Company, Inc. Amount Not To Exceed: $110,000.00.
- 23 Purchasing & Contracting - to PWI Committee
- 24 Commission District(s): All LB - Invitation No. 24-101685 Small Diameter Sewer Cleaning (Three (3) Year Multiyear Contract): for use by the Department of Watershed Management (DWM). Consists of cleaning the sewer system to prevent spills. Recommend award to the lowest, responsive and responsible bidders: Atakapa Services, LLC; International Design Services (IDS) Global, Inc.; The Renee Group, Inc. Total Amount Not To Exceed: $21,013,200.00.
- 25 Commission District(s): All CO - Change Order No. 3 to Contract No. 1302434 and Change Order No. 4 to Contract Nos. 1302440 and 1302439 Tree Cutting and Removal Services (Three (3) Year Multiyear Contract): for use by Public Works - Beautification (PWB), Roads & Drainage (R&D) Divisions and Departments of Watershed Management (DWM), Facilities Management (FM), Recreation, Parks, and Cultural Affairs (RPCA). These contracts consist of providing countywide tree cutting and removal services on an as needed basis. This request seeks to increase contract funds in support of PWB. Awarded to Casey Tree Experts, Inc., Neda Inc. dba Garden of Aden and One Two Tree, LLC. Total Amount Not to Exceed: $450,000.00.
- 26 Commission District(s): ALL LB - Invitation No. 2025-015-ITB Common Bricks (Three (3) Year Multiyear Contract): for use by the Department of Watershed Management and Public Works - Roads & Drainage. Consists of the purchase and delivery of standard common bricks, including manhole bricks, sewer bricks, building bricks, facing bricks, and loadbearing concrete masonry units for ongoing maintenance and infrastructure needs throughout the County. Recommend award to the lowest, responsive and responsible bidder: FM Shelton. Inc. Amount Not To Exceed: $186,000.00
- E. Review of Board of Commissioners Preliminary Agenda
- 28 PRELIMINARY
- 29 Board of Commissioners
- 30 Commission District(s): ALL Approval of Minutes for the August 28, 2025 Committee of the Whole Meeting
- 31 Board of Commissioners - District 1
- 32 Commission District(s): District 1 To Appropriate $5,000 from the 2025 District 1 Reserve for Appropriation (00201. 579002. 100.0000.0000) Combined with Equal Contributions from Districts 6 and 2 to the Latin American Association (LAA) For Essential Program Support
- 33 Commission District(s): District 1 Allocate an Amount Not to Exceed $18,000 from the District 1 Category $1M - Commissioner District Transportation Projects Funds to the Pendleton Group for Monitoring Services of the Transit Oriented Development (TOD) and Multi-use Trail Value Capture Analysis for Bus Rapid Transit (BRT) Studies
- 34 Commission District(s): District 1 Transfer an Amount Not to Exceed $55,000 from the District 1 Category $1M - Commissioner District Transportation Projects Funds to DeKalb Public Works’ Transportation Division for Lighting Projects to Enhance the Lighting at Three DeKalb County Underpasses to Promote Safe Pedestrian and Vehicular Travel
- 35 Board of Commissioners - District 7
- 36 Commission District(s): District 7 An Item to Allocate an Amount Not to Exceed $265,000 of the District 7 ARP Interest Funds to Stellar Foresight for DeKalb County Youth Aviation Programming.
- 36 Commission District(s): District 1 A Resolution in Observation of Constitution Day in Dekalb County, Georgia and Honoring The Formation and Signing of The United States Constitution on September 17, 1787, and Celebrating the Rights and Responsibilities of Citizenship.
- 37 Commission District(s): District 7 An Item to Allocate an Amount Not to Exceed $50,000 of the District 7 Reserve for Appropriation Funds to Arabia Alliance for Historical Preservation of Lyon Farmhouse.
- 37 Board of Commissioners - District 6
- 38 Commission District(s): District 7 An Item to Allocate an Amount Not to Exceed $10,000 of the District 7 Reserve for Appropriation Funds to Benevolent Missions of Atlanta for DeKalb Youth STEAM Programming.
- 38 Commission District(s): All To Appropriate $20,000 for Preproduction and Planning of the DeKalb Concert for Climate Change
- F. Review/Recap of New Items for the BOC Agenda
- G. Items Previously Heard
- 41 PUBLIC HEARING ITEMS
- 42 Planning and Sustainability
- 43 Commission District(s): All Commission Districts A Resolution to Amend Chapter 27 to Reduce the Minimum Unit Size for Single-Family Dwelling Units in Single-Family R-75 (Residential Medium Lot-75) and R-85 (Residential Medium Lot-85) Zoning Districts
- 44 APPOINTMENTS
- 45 Chief Executive Office
- 46 Commission District(s): All Commission Districts Appoint Mr. Stephen P. Smith, Esq. to Post 8 of the Development Authority of DeKalb County and Post 8 of the Private Hospital Authority.
- 47 Commission District(s): All Commission Districts Appoint Dr. Jewel Crawford, MD to Post 6 of the DeKalb County Board of Health.
- 48 Commission District(s): All Commission Districts Appoint Mr. Mike Cooper to Post 6 of the DeKalb County Public Library Board of Trustees.
- 49 Commission District(s): All Commission Districts Appoint Mr. William E. (Ted) Rhinehart to Post 8 of the DeKalb County Public Library Board of Trustees.
- 50 ITEMS FOR DECISION BY THE BOARD
- 51 Board of Commissioners - District 5
- 52 Commission District(s): Commission Districts 3, 5 & 7 Expansion of the East Metro Community Improvement District (CID)
- 53 Board of Commissioners - District 6
- 54 Commission District(s): All Commission Districts Substitute Agenda Item 2025-1107 With The Public Safety, Community Engagement, And Equal Service Joint Policy Statement.
- 55 Planning and Sustainability
- 56 Purchasing & Contracting - to OPS Committee
- 57 Commission District(s): All CO - Change Order No. 13 to Contract No. 1070267 Technology Solutions, Products and Services (Region 4 ESC/OMNIA Partners Contract No. R210401) [Cooperative Agreement]: for use by the Department of Innovation and Technology (DoIT) to be used by various Departments in the County. This contract consists of purchasing from the competitively let Region 4 ESC/OMNIA Partners contract for the purchase of computer peripherals, telecom equipment, networking components, uninterruptible power supplies (UPS), software renewals (such as Adobe), and various other IT hardware components to support enterprise operations. This request seeks to increase the contract funds and term through May 31, 2028. Awarded to CDW Government, LLC. Amount Not To Exceed $7,000,000.00.
- 58 Commission District(s): All SWC - Statewide Contract (SWC) No. 99999-001-SPD0000155-0001 Truck Chassis and Truck Bodies: for use by Public Works-Fleet Management to be used by the Department of Watershed Management (DWM). This request seeks to purchase from the competitively let SWC for nineteen (19) 2026 International MV607 Crew Cab and Chassis Trucks with Service Bodies. These trucks will be used to transport and haul work crews and equipment to various job site locations within the County. Awarded to Rush Truck Centers of GA, Inc., dba Rush Truck Center, Atlanta. Amount Not To Exceed: $3,757,877.00.
- 59 Commission District(s): All CO - Change Order No. 1 to Contract No. 1343032 Statewide Contract (SWC) No. 99999-SPD-SPD0000060-0003 Software and Ancillary Services: for use by the Department of Innovation and Technology (DoIT). This contract consists of purchasing from the competitively let SWC for software licenses and technical support to cover all existing Microsoft products utilized by the County. This request seeks to increase contract funds for the annual purchase of new and existing Microsoft software licenses and support services. Awarded to SHI International, Corporation. Amount Not To Exceed: $6,201,630.12.
- II. Special Called Meeting
- 61 Chief Executive Office
- 62 Commission District(s): All Adopt the Attached Resolution Designating a Member of the DeKalb County Governing Authority as DeKalb County’s Voting Delegate for the Association of County Commissioners of Georgia (“ACCG”) for 2025-2026.
- A. Executive Session
- B. Other Matters