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Board of County Commissioners

February 20, 2024 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 134 items

  1. 1 CALL TO ORDER - 9:00 a.m. Rick Wilson, Vice Chair ▶ jump to 0:23
  2. 1 Rollcall ▶ jump to 0:10
  3. 2 INVOCATION ▶ jump to 0:25
  4. 2 Note ▶ jump to 0:13
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:27
  6. 3 Note ▶ jump to 0:13
  7. 4 PLEDGE OF ALLEGIANCE ▶ jump to 1:10
  8. 4 Rollcall ▶ jump to 0:20
  9. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:29
  10. A.1. Employee Recognition 24-0199 ▶ jump to 1:30
  11. B. CEREMONIAL PROCLAMATIONS
  12. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 5:21
  13. C.1. Brandy Wells - Request for Funding (Another Chance Youth Mentor Program).
  14. C.2. Comments. Approved Pass ▶ jump to 21:24
  15. D. APPROVE CONSENT AGENDA Approved Pass ▶ jump to 21:55
  16. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 22:01
  17. E.1. Disbursements. 24-0173 Approved Pass ▶ jump to 23:07
  18. 13 Comments
  19. E.2. Minutes of Regular Board meeting held on February 6, 2024. 24-0174 Approved Pass ▶ jump to 23:26
  20. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  21. G. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 23:37
  22. G.1. Approve staff to pursue acquisition of the site nominated to the Environmental Lands Program. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommends pursuing acquisition of EL-110-23. (no fiscal impact) 24-0263 Approved Pass ▶ jump to 24:19
  23. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 24:38
  24. H.1. Approve purchase of Motorola Diagnostx equipment for the Public Safety Radio System ($644,793.85 one-time expense). 24-0208 Approved Pass ▶ jump to 26:42
  25. H.2. Approve The Florida Defense Infrastructure Grant Agreement (S0232) made between Florida Department of Commerce (Commerce) and Polk County (County) (one-time revenue of $500,000). 24-0240 Approved Pass ▶ jump to 30:20
  26. H.3. Agreement for mowing and ditch cleaning services between Polk County and the Association of Poinciana Villages, Inc. (APV) ($224,000.00 estimated annual expense). 24-0142 Approved Pass ▶ jump to 32:09
  27. I. COMMISSIONER DISTRICT 1 (GEORGE LINDSEY) ▶ jump to 33:17
  28. I.1. Commissioner Lindsey Comments. ▶ jump to 33:18
  29. J. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 33:18
  30. J.1. Commissioner Wilson Comments. ▶ jump to 33:19
  31. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 33:20
  32. K.1. Commissioner Santiago Comments. ▶ jump to 33:21
  33. L. COMMISSIONER DISTRICT 5 (NEIL COMBEE) ▶ jump to 33:22
  34. L.1. Commissioner Combee Comments. ▶ jump to 33:25
  35. M. COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR) ▶ jump to 33:27
  36. M.1. Chair Braswell Comments. ▶ jump to 33:28
  37. N. LAY BOARD APPOINTMENTS ▶ jump to 33:42
  38. N.1. Appoint Alice Brown to Housing and Neighborhood Development’s Citizen Advisory Committee (CAC) for the three-year term February 20, 2024, through February 20, 2027. 24-0229 Approved Pass ▶ jump to 34:02
  39. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 34:12
  40. O.1. Public Hearing (LDCT-2023-14 US 27 SAP RACX Storage & Car Wash) (First Reading) to consider the adoption of a request to add “Self-Storage Facility” and “Full-Service Car Wash” to the Use Table for the Regional Activity Center (RACX) land use district in the US 27 Selected Area Plan (SAP). (No Fiscal Impact). 24-0203 ▶ jump to 36:38
  41. O.2. Public Hearing (LDCPAS-2023-20 Graceway Thornhill INST and Appendix 2.135 text CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment (CPA) to change the Future Land Use designation change on 5.8 +/- acres from Residential Low (RL), Neighborhood Activity Center (NAC), and Business Park Center (BPC) to Institutional (INST) the Transit Supportive Development Area (TSDA) and amend text in Appendix 2.135. Parcel Specific Future Land Use Map Amendments with conditions to remove the southern 30 feet of the subject site and the southern 30 feet of the adjacent NAC). This case is related to LDCT-2023-21 to amend Appendix E, Parcel Specific Future Land Use) of the Land Development Code. (No Fiscal Impact) 24-0202 Approved Pass ▶ jump to 39:40
  42. O.3. Public Hearing (LDCT-2023-21 Graceway Thornhill INST Appendix E Text amendment) (Adoption Hearing) to consider an ordinance adopting a Land Development Text Amendment to amending Appendix E of the Land Development Code to remove the southern 30 feet of the subject site and the NAC in Appendix E (Parcel Specific Land Use). This case is related to LDCPAS-2023-20 which is a Future Land Use designation change on 5.8 +/- acres from Residential Low (RL), Neighborhood Activity Center (NAC), and Business Park Center (BPC) to Institutional (INST) and amend text in Appendix 2.135. (No Fiscal Impact) 24-0209 Approved Pass ▶ jump to 41:00
  43. P. PUBLIC HEARINGS ▶ jump to 41:11
  44. P.1. Public Hearing (LDCPAL-2023-9 RCC Text Change CPA) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan text amendment to modify Objectives/Policies in the Future Land Use Element related to the Rural Cluster Center Future Land Use District and activity centers. (No Fiscal Impact) 24-0200 Approved Pass ▶ jump to 45:47
  45. P.2. Public Hearing (LDCPAS-2023-27 St. Matthews INST CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment (CPA) to change the Future Land Use designation on 29.34 +/- acres from Residential Medium (RM) to Institutional (INST) in the Urban Growth Area (UGA). (No Fiscal Impact) 24-0210 Approved Pass ▶ jump to 51:52
  46. P.3. Public Hearing (LDWA-2023-58 Silver Fox Path Access Waiver) to consider the adoption of an applicant-initiated request seeking a waiver to Chapter 8, Section 821.A of Polk County’s Land Development Code (LDC) to access through a platted residential lot with the intent of creating four (4) residential lots. (No fiscal impact) 24-0205 Approved Pass ▶ jump to 58:32
  47. P.4. Public Hearing (LDCT-2023-15 Mine and Mill Text Amendment) (Adoption Hearing) to consider the adoption of an applicant-initiated request to add additional property to a conditional Comprehensive Map Amendment in Appendix E of the Land Development Code (LDC) to allow the applicant to apply for a Conditional Use request for Construction Aggregate, Processing and Storage in an Industrial (IND) land use district. 24-0204 Denied Pass ▶ jump to 123:02
  48. P.5. Public Hearing to consider adopting the Polk County claims settlement ordinance raising the amount the Risk Manager may issue or receive in settlements from twenty-five thousand dollars ($25,000) to fifty thousand dollars ($50,000). 23-4099 Approved Pass ▶ jump to 125:28
  49. Q. WORK SESSION ITEMS
  50. R. CONSENT AGENDA ITEMS
  51. R. COMMISSIONER DISTRICT 1
  52. R. COMMISSIONER DISTRICT 2
  53. R. COMMISSIONER DISTRICT 3
  54. R. COMMISSIONER DISTRICT 4
  55. R. COMMISSIONER DISTRICT 5
  56. R. COUNTY COMPTROLLER
  57. R.1. Approve Consent Agenda. 24-0172
  58. R.2. Removal of equipment from inventory as listed on Blanket Removal Form 2188. 24-0206 Approved Pass
  59. R. COUNTY MANAGER
  60. R. ECONOMIC DEVELOPMENT
  61. R. TOURISM/SPORTS MARKETING
  62. R. OFFICE OF PLANNING & DEVELOPMENT
  63. R.3. SET HEARING (LDCT-2023-19 Housing LDC Text Amendment) to consider the adoption of a County-initiated request to alleviate certain administrative burdens on citizens to develop and use individual lots, reduce the levels of review for certain uses, and provide clarity for citizens and staff when applying existing conditional use standards. The suggested hearing dates are for the first reading on March 5, 2024, at 9:30 a.m. and the second reading on March 19, 2024, at 9:30 a.m. 24-0197
  64. R.4. SET HEARING: (LDCT-2023-20 Mining Inspection Text Amendment) to consider the amendment to Chapter 3, Section 303. The suggested hearing dates are for the first reading on March 5, 2024, at 9:30 a.m. and the Adoption reading on March 19, 2024, at 9:30 a.m. 24-0198 Approved Pass
  65. R.5. Island Club West Tract L Plat for Conditional Approval. (No fiscal impact) 24-0184 Approved Pass
  66. R.6. Accept Culver’s Christina potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-0180 Approved Pass
  67. R.7. Accept a one-year warranty and surety in the amount of $5,911.50 in the form of Maintenance Bond No. 9954170 Culver's Christina. (No fiscal Impact) 24-0181 Approved Pass
  68. R.8. Accept Elan Champions Ridge potable water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-0182 Approved Pass
  69. R.9. Accept a one-year warranty and cash surety in the amount of $7,008.25 for Elan Champions Ridge. (No fiscal Impact) 24-0183 Approved Pass
  70. R.10. Accept Providence Apartments Phase 1 potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-0189 Approved Pass
  71. R.11. Accept a one-year warranty and surety in the amount of $19,107.10 in the form of a cash Providence Apartments Phase 1. (No fiscal Impact) 24-0191 Approved Pass
  72. R.12. Approve the release of a warranty and surety in the amount of $31,788.54 in the form of Maintenance Bond No. 21BSBIV1365 Legacy Union Townhomes. (No fiscal impact) 24-0186 Approved Pass
  73. R.13. Approve the release of a warranty and surety in the amount of $22,287.10 in the form of Maintenance Bond No. and rider 014221941 for Sun State Utility. (No fiscal impact) 24-0193 Approved Pass
  74. R.14. Approve the release of a cash surety in the amount of $1,563.90 for Posner Village Phase 2. (No fiscal impact) 24-0187 Approved Pass
  75. R.15. Approve the release of a cash surety in the amount of $10,261.10 for Publix Champions Crossing. (No fiscal impact) 24-0192 Approved Pass
  76. R. BUILDING
  77. R.16. Interlocal Agreement between Polk County Building Division and the Village of Highland Park (City). 24-0207 Approved Pass
  78. R. DEPUTY COUNTY MANAGER
  79. R. BUDGET & MANAGEMENT SERVICES
  80. R. PROCUREMENT
  81. R.17. Report of Fiscal Year 2022/2023 emergency and sole source purchases that exceeded $50,000.00. (No fiscal impact) 24-0211 Approved Pass
  82. R. COMMUNICATIONS
  83. R. COOPERATIVE EXTENSION SERVICES
  84. R. HEALTH & HUMAN SERVICES
  85. R.18. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program Homeowner Assistance Agreement and Grant Agreement for property located in Unincorporated Lake Wales, FL for Case # RC23-SHIP-002 ($178,554.20 one-time expense) 24-0190 Approved Pass
  86. R. EQUITY & HUMAN RESOURCES
  87. R. INFORMATION TECHNOLOGY
  88. R. CODE ENFORCEMENT
  89. R. COURT SERVICES
  90. R. RISK MANAGEMENT
  91. R. INDIGENT HEALTH CARE
  92. R.19. Approve Polk HealthCare Plan Medical Services Agreement with Total Life Health Center, LLLP for primary care services. (Transfer of existing appropriations to medical provider). 24-0152 Approved Pass
  93. R. FACILITIES MANAGEMENT
  94. R.20. Request Board approve construction contract with JCR Construction & Services LLC, for the Courthouse Phase II - ADA 1st Floor Restrooms project. ($282,886.82 one-time expense). 24-0215 Approved Pass
  95. R. FLEET MANAGEMENT
  96. R. PARKS & NATURAL RESOURCES
  97. R.21. Approve staff to pursue acquisition of sites nominated to the Environmental Lands Program. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommends pursuing acquisition of EL-106-23, EL-107-23, EL-109-23, EL-111-24, EL-112-24, EL-113-24, EL-114-24 and EL-115-24 and CLASAC does not recommend pursuing acquisition of EL-108-23. (no fiscal impact) 24-0225 Approved Pass
  98. R.22. Approve Amendment #1 to Standard Grant Agreement # 22SRP74 with the State of Florida Department of Environmental Protection (FDEP) to provide funding for the Polk County Parks and Natural Resources Ridge to River Protection of Critical Assets project (no fiscal impact). 24-0232 Approved Pass
  99. R. FIRE RESCUE
  100. R.23. Department of Justice Grant - Edward Byrne Memorial Justice Assistance Grant (JAG) Program and transfer from Special Revenue Grant Fund Reserves (one time revenue of $113,803) 24-0178 Approved Pass
  101. R.24. Department of Justice Grant - Edward Byrne Memorial Justice Assistance Grant (JAG) Program (one time revenue of $103,108) 24-0163 Approved Pass
  102. R.25. Department of Justice Grant - Edward Byrne Memorial Justice Assistance Grant (JAG) Program (one time revenue of $97,315) 24-0006 Approved Pass
  103. R. EMERGENCY MANAGEMENT
  104. R. REAL ESTATE SERVICES
  105. R.26. Approve Right-of-Way Agreement between Richard and Pamela Skudlarek and Polk County in conjunction with the County Road 557 Project, Parcel 716. ($5,000 one-time expense) 24-0213 Approved Pass
  106. R.27. Adopt Resolutions of Necessity for multiple parcels authorizing condemnation for transportation improvements to County Road 557, Project No. 5400135. (No fiscal impact) 24-0214 Approved Pass
  107. R.28. Adopt Resolution of Necessity authorizing condemnation for transportation improvements to the intersection of County Road 54 at Westside Boulevard, Project No. 5400189. (No fiscal impact) 24-0171 Approved Pass
  108. R.29. Approve Subordination Agreement between Polk County and Duke Energy Florida, LLC in conjunction with the CR 547 (Davenport Blvd) at 10th Street Intersection Improvement Project. (No fiscal impact) 24-0175 Approved Pass
  109. R.30. Accept instruments for additional right-of-way along Old Tampa Highway, Lake Harris Dr., 10th Street North, CR 542 and Martin Luther King Boulevard as requested through the Development Review Process. (No fiscal impact) 24-0212 Approved Pass
  110. R.31. Approve maintained right-of-way map for a portion of County Road 630, located in the Frostproof area. (No fiscal impact) 24-0179 Approved Pass
  111. R.32. Accept an Access Easement from Ritchie Bros. Properties Inc., in conjunction with a Polk County Utilities existing Lift Station. (No fiscal impact) 24-0220 Approved Pass
  112. R.33. Accept a Utility Easement from Desmond Surujbali in conjunction with bulk wastewater services to Briarwood Estates Mobile Home Park. (No fiscal impact) 24-0226 Approved Pass
  113. R. ROADS & DRAINAGE
  114. R.34. Approve Consultant Services Authorization (CSA) No. 22-086-03 with DRMP, Inc. (Consultant) to provide Construction Engineering and Inspection (CEI) services for the City of Lake Wales Minor Streetscape Improvement Project for East Orange Avenue and East Crystal Avenue. ($162,566.25 one-time expense) 24-0158 Approved Pass
  115. R.35. Approve Consultant Services Authorization (CSA) No. 22-096-02 with WSP USA Environment & Infrastructure Inc. (Consultant) for design services for the Vaughn Road Widening project. ($112,447.00 one-time expense) 24-0164 Approved Pass
  116. R.36. Approve piggyback agreement with TransCore ITS, LLC for intelligent transportation systems (ITS) maintenance services for the Roads and Drainage Division. ($80,000 estimated recurring expense) 24-0221 Approved Pass
  117. R.37. Approve Amendment #2 to Agreement 2022-043 with Kisinger Campo & Associates for Palmer Road drainage improvement project. (no expense) 24-0216 Approved Pass
  118. R.38. Approve updated Polk County Residential Traffic Calming Policy (No fiscal impact). 24-0252 Approved Pass
  119. R. UTILITIES
  120. R. WASTE & RECYCLING
  121. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  122. R. COURT RELATED
  123. R. POLK COUNTY PROPERTY APPRAISER
  124. R. POLK COUNTY SHERIFF
  125. R.39. Approve and release an appropriation and expenditure of $101,000.00 from the Domestic Violence Training Fund. ($101,000.00 one-time expense) 24-0231 Approved Pass
  126. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  127. R. POLK COUNTY TAX COLLECTOR
  128. R. SUPERINTENDENT OF POLK COUNTY SCHOOLS
  129. R. WORKFORCE DEVELOPMENT BOARD
  130. R. COUNTY ATTORNEY
  131. R.40. SET PUBLIC HEARING to consider adoption of an ordinance granting an Economic Development Ad Valorem Tax Exemption for Project River, a new business. (Suggested hearing date is March 5, 2024 at 9:00 a.m.) 24-0224 Approved Pass
  132. R.41. SET PUBLIC HEARING to consider adoption of an ordinance granting an Economic Development Ad Valorem Tax Exemption for Project Cedar, a new business. (Suggested hearing date is March 5, 2024 at 9:00 a.m.) 24-0228 Approved Pass
  133. R.42. Approve a cover letter acknowledging the building official’s letter to Mr. James Abercrombie addressing the reasons for the denial of Mr. Abercrombie’s re-roof permit (BT-2022-1395). 24-0265 Approved Pass
  134. 129 ANNOUNCEMENTS