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Board of County Commissioners

March 19, 2024 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 128 items

  1. 1 CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR)
  2. 2 INVOCATION ▶ jump to 0:26
  3. 2 Rollcall ▶ jump to 0:05
  4. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 1:04
  5. 3 Rollcall ▶ jump to 0:17
  6. 4 PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR) ▶ jump to 1:05
  7. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:23
  8. A.1. Employee Recognition 24-0373 ▶ jump to 1:24
  9. B. CEREMONIAL PROCLAMATIONS
  10. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 5:06
  11. C.1. Phillip Amerson to discuss speed humps for Lamplight Lane & Twilight Lane in Winter Haven. ▶ jump to 5:14
  12. C.2. Comments. ▶ jump to 7:05
  13. D. APPROVE CONSENT AGENDA ▶ jump to 12:20
  14. D.1. Approve Consent Agenda. 24-0395 Approved Pass ▶ jump to 12:28
  15. C.2. Comments. ▶ jump to 7:10
  16. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 12:31
  17. E.1. Disbursements. 24-0396 Approved Pass ▶ jump to 13:35
  18. E.2. Minutes of Regular Board meeting held on March 5, 2024 24-0397 Approved Pass ▶ jump to 13:47
  19. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  20. G. COUNTY ATTORNEY (RANDY MINK)
  21. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 14:00
  22. H.1. Approve the contract with Lakeland Regional Health Systems, Inc. and Lakeland Regional Medical Center, Inc. d/b/a Lakeland Regional Health (LRH) for specialty care services to non-Polk HealthCare Plan (PHP) members and navigation services. (Total amount not to exceed $2,400,000 annually) 24-0417 Approved Pass ▶ jump to 17:03
  23. H.2. Approve the contract with Lakeland Regional Medical Center, Inc. (LRMC) for the proposed renovations to expand clinical space at their Morrell Internal Medicine (MIM) clinic in Lakeland. (Total amount not to exceed $1,500,000) 24-0415 Approved Pass ▶ jump to 19:07
  24. H.3. Approve a Marketing Partnership Agreement with the Detroit Tigers to extend the Tigers Spring Training agreement to continue training in Polk County for an additional seven years. ($1,960,000 expense from the Tourist Development Tax fund over a period of 7 years) 24-0014 Approved Pass ▶ jump to 21:19
  25. H.4. Approve construction contract with Kamminga & Roodvoets, Inc. for the East Main at Combee Road intersection project ($787,497.90 one-time expense) 24-0376 Approved Pass ▶ jump to 24:36
  26. H.5. Approve Consultant Services Authorization (CSA) No. 22-087-02 with HDR Engineering Inc., (Consultant) for engineering services for the design of improvements on the Country Club Road at Buckeye Loop Road Intersection Improvements Project. ($378,645.01 one-time expense) 24-0375 Approved Pass ▶ jump to 27:00
  27. H.6. Approve Land Purchase Agreement between Alcoma Properties, LTD and Polk County for the purchase of property in conjunction with Masterpiece Road at Timberlane Road intersection improvements along with a CIP amendment and budget transfer. ($525,000 one-time expense) 24-0400 Approved Pass ▶ jump to 30:14
  28. H.7. Approve Land Purchase Agreement between Clint Payne and Tanya Payne and Polk County in conjunction with the Upper Kissimmee Watershed Water Quality Improvements/Lake Marion Scrub Project. ($225,000 one-time expense) 24-0413 Approved Pass ▶ jump to 34:20
  29. I. COMMISSIONER DISTRICT 1 (GEORGE LINDSEY) ▶ jump to 34:24
  30. I.1. Commissioner Lindsey Comments. ▶ jump to 34:28
  31. J. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 34:29
  32. J.1. Commissioner Wilson Comments. ▶ jump to 34:34
  33. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 34:35
  34. K.1. Appoint Marian Ryan as a member of the Conservation Land Acquisition Selection Advisory Committee (CLASAC) for the remainder of the four-year term ending April 30, 2027. 24-0404 Approved Pass ▶ jump to 34:50
  35. K.2. Commissioner Santiago Comments. ▶ jump to 34:53
  36. L. COMMISSIONER DISTRICT 5 (NEIL COMBEE) ▶ jump to 34:54
  37. L.1. Commissioner Combee Comments. ▶ jump to 34:55
  38. M. COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR) ▶ jump to 35:08
  39. M.1. Chair Braswell Comments. ▶ jump to 35:09
  40. N. LAY BOARD APPOINTMENTS ▶ jump to 35:10
  41. N.1. Reappoint JaQuis McCullough to Housing and Neighborhood Development's Affordable Housing Advisory Committee (AHAC) beginning retroactively January 1, 2024, and ending December 31, 2026. 24-0369 Approved Pass ▶ jump to 35:27
  42. N.2. Reappoint Nicole Redmond to Housing and Neighborhood Development's Affordable Housing Advisory Committee (AHAC) beginning retroactively January 1, 2024, and ending December 31, 2026. 24-0371 Approved Pass ▶ jump to 35:48
  43. N.3. Reappoint Mark Piburn to Housing and Neighborhood Development's Affordable Housing Advisory Committee (AHAC) beginning retroactively January 1, 2024, and ending December 31, 2026. 24-0370 Approved Pass ▶ jump to 36:05
  44. N.4. Reappoint Tom Wodrich to Housing and Neighborhood Development's Affordable Housing Advisory Committee (AHAC) beginning retroactively January 1, 2024, and ending December 31, 2026. 24-0372 Approved Pass ▶ jump to 36:24
  45. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 36:38
  46. O.1. Public Hearing (LDCPAS-2023-11 Providence N-27 CAC) (Adoption Hearing) to consider the Future Land Use Map change from Preservation-X (PRES-X) to Community Activity Center-X (CAC-X). (No Fiscal Impact) 24-0388 Approved Pass ▶ jump to 40:29
  47. O.2. Public Hearing (LDDRI 2023-1 Providence N-27 CAC) (Adoption Hearing) to consider an amendment to the Providence Development of Regional Impact (DRI) for the 1) expansion of the N-27 commercial area (related to LDCPAS-2023-11), 2) summarization of the residential and commercial unit counts within the Neighborhoods, and 3) extend the buildout dates of Phase I and Phase II. (No Fiscal Impact) 24-0393 Approved Pass ▶ jump to 41:47
  48. O.3. Public Hearing (LDCPAS-2023-21 Rifle Range HIC) (Adoption Hearing) to consider the Future Land Use Map change from Agricultural/Rural Residential-X (A/RR-X) in the Rural Development Area (RDA) to High Impact Commercial-X (HIC-X) in the Suburban Development Area (SDA). (No Fiscal Impact) 24-0389 Approved Pass ▶ jump to 43:09
  49. O.4. Public Hearing (LDCPAS-2023-31 Fox Lake Drive CPA) (Adoption Hearing) to consider a Future Land Use designation change from Linear Commercial Corridor (LCC) to Residential Medium (RM) in the Transit Supportive Development Area (TSDA). 24-0391 Approved Pass ▶ jump to 44:25
  50. O.5. Public Hearing (LDCPAS-2023-28 Lake Marion ROS) (Adoption Hearing) to consider the Future Land Use Map change from Poinciana Pre-Development of Regional Impact (PRE-DRI#1) to Recreation Open Space (ROS). (No Fiscal Impact) 24-0390 Approved Pass ▶ jump to 45:29
  51. O.6. Public Hearing (LDCD-2023-14 Drane Field/Hamilton Road Subdistrict) (Adoption Public Hearing) to consider the adoption of a Sub-District Change from Business Park Center-1 (BPC-1) to Business Park Center-2 (BPC-2) on 29+/- acres in the Urban Growth Area (UGA 24-0387 Approved Pass ▶ jump to 46:44
  52. O.7. Public Hearing (LDCT-2023-19 Housing LDC Text Amendment) (Adoption Hearing) to consider the adoption of a County-initiated request to alleviate certain administrative burdens on citizens to develop and use individual lots, reduce the levels of review for certain uses, and provide clarity for citizens and staff when applying existing conditional use standards. (No Fiscal Impact). 24-0392 Approved Pass ▶ jump to 47:55
  53. O.8. Public Hearing (LDCT-2023-20 Mining Inspection Text Amendment) (Adoption Hearing) to consider the adoption of a Text Amendment to change the responsibility of performing annual mining inspections from Codes Enforcement to Land Development. (No Fiscal Impact) 24-0398 Approved Pass ▶ jump to 49:05
  54. P. PUBLIC HEARINGS ▶ jump to 49:10
  55. P.1. Public Hearing (LDCD-2023-10 Lunn Road Subdistrict) (Adoption Hearing) to consider the adoption of a Sub-District Change from Residential Low-1 (RL-1) to Residential Low-3 (RL-3) on 2.71+/- acres in the Transit Supportive Development Area (TSDA). 24-0399 Approved Pass ▶ jump to 57:12
  56. P.2. Public Hearing to consider the adoption of a Joint Planning Area and Interlocal Agreement - Amendment #3 between the City of Auburndale and Polk County 24-0384 Approved Pass ▶ jump to 59:34
  57. Q. WORK SESSION ITEMS
  58. R. CONSENT AGENDA ITEMS
  59. R. COMMISSIONER DISTRICT 1
  60. R. COMMISSIONER DISTRICT 2
  61. R. COMMISSIONER DISTRICT 3
  62. R. COMMISSIONER DISTRICT 4
  63. R. COMMISSIONER DISTRICT 5
  64. R. COUNTY COMPTROLLER
  65. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2190. 24-0394
  66. R. COUNTY MANAGER
  67. R. ECONOMIC DEVELOPMENT
  68. R. TOURISM/SPORTS MARKETING
  69. R. OFFICE OF PLANNING & DEVELOPMENT
  70. R.2. SET HEARING (LDCDD-2024-1 / Grenelefe CDD) to consider the adoption of an applicant-initiated ordinance to establish a new Community Development District (CDD) the unincorporated area of the county. Suggested hearing date is April 2, 2024, at 9:30 a.m. (No fiscal impact) 24-0289 Approved Pass
  71. R.3. SET HEARING (LDCT-2024-2 Townhome Amendment) to consider the adoption of a County-initiated request to clarify the approval process and development standards for multi-family townhome developments. The suggested hearing dates are for the first reading on April 2, 2024, at 9:30 a.m. and the second reading on April 16, 2024, at 9:30 a.m. 24-0385 Approved Pass
  72. R.4. Accept Performance Surety in the amount of $2,785,273.37 in the form of Performance Bond No. 41K236939 Millstone. (No fiscal impact) 24-0383 Approved Pass
  73. R.5. Approve the release of a warranty and surety in the amount of $108,985.72 in the form of Maintenance Bond No. LICX1203236 Madison Place Townhomes Phase 2 Paving. (No fiscal impact) 24-0380 Approved Pass
  74. R.6. Accept TLE Daycare Center potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-0281 Approved Pass
  75. R.7. Adler Estates Plat for Conditional Approval. (No fiscal impact) 24-0378 Approved Pass
  76. R. BUILDING
  77. R. DEPUTY COUNTY MANAGER
  78. R. BUDGET & MANAGEMENT SERVICES
  79. R.8. Request Board approve Federally Funded Subaward and Grant Agreement for DR-4734 Hurricane Idalia with the State of Florida, Florida Division of Emergency Management, and designate staff to execute actions within the agreement. (Estimated federal and state one-time revenue of $200,000) 24-0374 Approved Pass
  80. R.9. Approve an Amended American Rescue Plan Fund Agreement with Polk County School Readiness Coalition, Inc. (no fiscal impact) 24-0405 Approved Pass
  81. R. PROCUREMENT
  82. R. COMMUNICATIONS
  83. R. COOPERATIVE EXTENSION SERVICES
  84. R. HEALTH & HUMAN SERVICES
  85. R.10. Approve Modification No. 1 of State Housing Initiatives Partnership (SHIP) Rehabilitation program Homeowner Assistance Agreement and Grant Agreement for the property located in Frostproof, FL for Case# RC22-SHIP-015. ($1,216.80 one-time expense). 24-0355 Approved Pass
  86. R. EQUITY & HUMAN RESOURCES
  87. R. INFORMATION TECHNOLOGY
  88. R.11. Change orders with Five9, Inc. to add resource licenses to cloud contact center (One-time cost $17,200, recurring annual cost $124,512) 24-0414 Approved Pass
  89. R. CODE ENFORCEMENT
  90. R. COURT SERVICES
  91. R. RISK MANAGEMENT
  92. R.12. Polk County Annual Property Renewal (Annual Premium of $2,421,024) 24-0402 Approved Pass
  93. R.13. Consider approval of the proposed settlement in the matter of Steve Donatelli v. Polk County Board of County Commissioners ($200,000.00 one-time expense). 24-0411 Approved Pass
  94. R.14. Consider approval of the proposed settlement in the matter of Milagros Williamson v. Polk County Sheriff’s Office ($60,000.00 one-time expense). 24-0410 Approved Pass
  95. R. INDIGENT HEALTH CARE
  96. R.15. Approve Polk HealthCare Plan Medical Services Agreement with Allegiant Health & Associates, LLC for primary care services. (Transfer of existing appropriations to medical provider). 24-0406 Approved Pass
  97. R.16. Approve Polk HealthCare Plan Medical Services Agreement with Lakeland Regional Health Systems, Inc. and Lakeland Regional Medical Center, Inc. d/b/a Lakeland Regional Health (Lakeland Regional Health) for specialty care services. (Transfer of existing appropriations to medical provider). 24-0416 Approved Pass
  98. R.17. Approve the second amendment to the contract with Tri-County Human Services, Inc. (TCHS) to provide peer support services for the Helping HANDS program. (no fiscal impact) 24-0407 Approved Pass
  99. R. FACILITIES MANAGEMENT
  100. R. FLEET MANAGEMENT
  101. R. PARKS & NATURAL RESOURCES
  102. R. FIRE RESCUE
  103. R.18. Requesting the approval of Initial application of Certificate of Public Convenience and Necessity (COPCN) for Med-Trans Corporation DBA AirStar1 (No Fiscal Impact). 24-0267 Approved Pass
  104. R.19. Requesting the approval of Initial application of Certificate of Public Convenience and Necessity (COPCN) for Rapid Response Medical Transportation LLC, DBA Rapid Response EMS (No Fiscal Impact). 24-0268 Approved Pass
  105. R. EMERGENCY MANAGEMENT
  106. R. REAL ESTATE SERVICES
  107. R.20. Approve Lease Amendment Number 8 to Lease Number 104 between Polk County and the United States of America for office space in the John Hunt Building. ($51,995.84 annual revenue) 24-0424 Approved Pass
  108. R.21. Approve Right-of-Way Agreement between the School Board of Polk County and Polk County in conjunction with the County Road 557 Project, Parcels 111 and 113. (No Fiscal Impact) 24-0419 Approved Pass
  109. R.22. Accept instrument for additional right-of-way along Holly Hill Fruit Road as requested through the Development Review Process. (No fiscal impact) 24-0408 Approved Pass
  110. R.23. Accept Polk County Utilities Easement from Plaza Street Fund 191, LLC, as requested through the Development Review Process. (No fiscal impact) 24-0412 Approved Pass
  111. R. ROADS & DRAINAGE
  112. R.24. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Lichtenwalter Road, Near Winter Haven. (Suggested Hearing Date: Tuesday, April 2, 2024, at 9:30 a.m.) (No fiscal impact) 24-0379 Approved Pass
  113. R.25. Adopt Resolution Setting Truck Restrictions on Evenhouse Road and Experiment Station Road (near Lake Alfred). ($272.21 one-time expense) 24-0377 Approved Pass
  114. R. UTILITIES
  115. R. WASTE & RECYCLING
  116. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  117. R. COURT RELATED
  118. R. POLK COUNTY PROPERTY APPRAISER
  119. R. POLK COUNTY SHERIFF
  120. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  121. R. POLK COUNTY TAX COLLECTOR
  122. R. SUPERINTENDENT OF POLK COUNTY SCHOOLS
  123. R. WORKFORCE DEVELOPMENT BOARD
  124. R. COUNTY ATTORNEY
  125. R.26. Set public hearing to consider adoption of an ordinance calling a referendum on November 5, 2024, for proposed amendment to merge the Efficiency Commission with the Charter Review Commission for expense reduction. SUGGESTED HEARING DATE: April 16, 2024 at 9:30 a.m. 24-0362 Approved Pass
  126. R.27. Release of Lien related to a Workforce Housing Impact Fee Mitigation for Teneka L. Autmon (No fiscal impact). 24-0403 Approved Pass
  127. R.28. Release of Lien related to a Workforce Housing Impact Fee Mitigation for Soraida Figueroa (No fiscal impact). 24-0401 Approved Pass
  128. 125 ANNOUNCEMENTS