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Board of County Commissioners

April 2, 2024 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 125 items

  1. 1 CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR) ▶ jump to 0:21
  2. 1 Rollcall ▶ jump to 0:08
  3. 2 INVOCATION ▶ jump to 0:23
  4. 2 Note ▶ jump to 0:15
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:34
  6. 3 Note ▶ jump to 0:15
  7. 4 PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR) ▶ jump to 1:08
  8. 4 Rollcall ▶ jump to 0:19
  9. A. PRESENTATIONS and RECOGNITIONS
  10. B. CEREMONIAL PROCLAMATIONS
  11. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 1:26
  12. C.1. Comments. ▶ jump to 1:27
  13. D. APPROVE CONSENT AGENDA ▶ jump to 5:02
  14. D.1. Approve Consent Agenda. 24-0465 Approved Pass ▶ jump to 5:13
  15. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 5:16
  16. E.1. Disbursements. 24-0466 Approved Pass ▶ jump to 6:09
  17. E.2. Minutes of Regular Board meeting held on March 19, 2024. 24-0467 Approved Pass ▶ jump to 6:26
  18. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY ▶ jump to 8:53
  19. F.1. Update on the Polk Regional Water Cooperative - Eric DeHaven, P.E., PRWC Executive Director 24-0468 ▶ jump to 8:54
  20. G. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 25:12
  21. G.1. Approve the release of a surety in the amount of $380,375.54 in the form of Performance Bond No. GM226202 for One College Place. (No fiscal impact) 24-0438 Approved Pass ▶ jump to 25:38
  22. G.2. Approve the release of a warranty and surety in the amount of $243,409.46 in the form of Maintenance Bond No. GM 204417 for Astonia North. (No fiscal impact) 24-0434 Approved Pass ▶ jump to 26:06
  23. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 26:19
  24. H.1. Approve a ten-year Sponsorship and Host Agreement with RussMatt LLC beginning in FY 23/24 through FY 32/33. ($2,093,000.00 estimated expense over ten years) 24-0488 Approved Pass ▶ jump to 28:55
  25. H.2. Approve the contract with Peace River Center for Personal Development, Inc. for uncompensated inpatient psychiatric services. (Not to exceed $1,492,262 annually) 24-0492 Approved Pass ▶ jump to 31:21
  26. H.3. Approve Florida Department of Environmental Protection (FDEP) Grant Agreement No. WRP08 with Polk County to co-fund the Lake Lulu Wetland Restoration Project. (one-time revenue by FDEP in the amount of $375,000 and $375,000 Polk County match) 24-0480 Approved Pass ▶ jump to 38:26
  27. H.4. Approve agreement with Dream Traxx, LLC to design and build a world class motocross track at Bone Valley ATV Park. ($240,075.00 one-time expense) 24-0498 Approved Pass ▶ jump to 41:04
  28. H.5. Approve staff to pursue acquisition of the site nominated to the Environmental Lands Program. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommends pursuing acquisition of EL-116-24. (no fiscal impact) 24-0491 Approved Pass ▶ jump to 47:04
  29. H.6. Approve staff to pursue acquisition of the site nominated to the Environmental Lands Program. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommends pursuing acquisition of EL-117-24. (no fiscal impact) 24-0541 Approved Pass ▶ jump to 57:56
  30. H.7. Approve staff to pursue acquisition of the site nominated to the Environmental Lands Program. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommends pursuing acquisition of EL-118-24. (no fiscal impact) 24-0542 Approved Pass ▶ jump to 63:56
  31. I. COMMISSIONER DISTRICT 1 (GEORGE LINDSEY) ▶ jump to 66:20
  32. I.1. Commissioner Lindsey Comments. ▶ jump to 66:21
  33. J. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 66:21
  34. J.1. Commissioner Wilson Comments. ▶ jump to 66:22
  35. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 66:23
  36. K.1. Commissioner Santiago Comments. ▶ jump to 66:24
  37. L. COMMISSIONER DISTRICT 5 (NEIL COMBEE) ▶ jump to 67:27
  38. L.1. Re-appoint Stephen Kalogridis to serve as a member of the Housing Finance Authority for the four-year term, March 1, 2024, to February 29, 2028. 24-0447 Approved Pass ▶ jump to 67:35
  39. L.2. Commissioner Combee Comments. ▶ jump to 67:46
  40. M. COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR) ▶ jump to 67:47
  41. M.1. Chair Braswell Comments. ▶ jump to 67:48
  42. N. LAY BOARD APPOINTMENTS
  43. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 71:40
  44. O.1. Public Hearing (LDCT-2024-2 Townhomes LDC Text Amendment) (First Reading) to consider the adoption of a County-initiated request to clarify the approval process and development standards for multi-family townhome developments. (No Fiscal Impact). 24-0441 ▶ jump to 74:12
  45. P. PUBLIC HEARINGS ▶ jump to 76:06
  46. P.1. Public Hearing (LDCDD-2024-1 / Grenelefe CDD) to consider the adoption of an applicant-initiated ordinance to establish a new Community Development District (CDD) the unincorporated area of the county. (No fiscal impact 24-0457 Denied Fail ▶ jump to 143:36
  47. P.2. Public Hearing to Consider Adoption of a Resolution Allowing for the Installation of Three Traffic Calming Devices (Speed Humps) on Lichtenwalter Road, Near Winter Haven. (estimated $15,000.00 one-time expense) 24-0386 Approved Pass ▶ jump to 146:22
  48. Q. WORK SESSION ITEMS
  49. R. CONSENT AGENDA ITEMS
  50. R. COMMISSIONER DISTRICT 1
  51. R. COMMISSIONER DISTRICT 2
  52. P.1. Public Hearing (LDCDD-2024-1 / Grenelefe CDD) to consider the adoption of an applicant-initiated ordinance to establish a new Community Development District (CDD) the unincorporated area of the county. (No fiscal impact 24-0457 Approved Pass ▶ jump to 144:07
  53. R. COMMISSIONER DISTRICT 3
  54. R. COMMISSIONER DISTRICT 4
  55. R. COMMISSIONER DISTRICT 5
  56. R. COUNTY COMPTROLLER
  57. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2191. 24-0477 Approved Pass
  58. R. COUNTY MANAGER
  59. R. ECONOMIC DEVELOPMENT
  60. R. TOURISM/SPORTS MARKETING
  61. R. OFFICE OF PLANNING & DEVELOPMENT
  62. R.2. SET HEARING: (LDCPAL-2023-13 Septic to Sewer CPA Text) to changes include Division 2.100 Future Land Use Element, Appendix 2.132 Critical Area Resource Management Plan; Division 2.300 Conservation Element, 3.100 Infrastructure Element, Division 4.200 Capital Improvements Element and adding and modifying definitions to Division 4.400 Glossary. The suggested transmittal date is April 16, 2024, at 9:30 a.m. and the adoption hearing date is June 18, 2024, at 9:30 a.m. 24-0427
  63. R.3. SET HEARING: (LDCT-2023-24 Septic to Sewer Text) to amend Chapter 5, Chapter 6, Chapter 7, Chapter 8, and Chapter 10. The suggested hears dates are, for the first reading on April 16, 2024, at 9:30 a.m., and the second reading (Adoption) on June 18, 2024, at 9:30 a.m. 24-0428 Approved Pass
  64. R.4. SET HEARING: (LDCU-2024-4 Brownfield Area Designation) to consider the adoption of a Brownfield Designation. The suggested adoption hearing dates are April 16, 2024, at 9:30 a.m., and May 7, 2024, at 9:30 a.m. 24-0429 Approved Pass
  65. R.5. SET HEARING: (LDDRI-2023-3 River Ranch DRI Map H Amendment) to amend The River Ranch Development of Regional Impact (DRI) Development Order to add a mixed-use category on 4.4 +/- acres of the total 187.04 +/- acres within the Rural Development Area (RDA). The suggested adoption hearing date is April 16, 2024, at 9:30 a.m. 24-0430 Approved Pass
  66. R.6. SET HEARING (LDWA-2023-74/Hatchineha Road Access Waiver) to consider the approval of an applicant-initiated request for a waiver to LDC Section 705.B necessary to allow the issuance of building permits for up to four (4) single-family homes on property that gains access solely via an easement that exceeds ¼ mile. Suggested hearing date is April 16, 2024, at 9:30 a.m. No Fiscal Impact. 24-0431 Approved Pass
  67. R.7. Campbell Subdivision Plat for Conditional Approval. (No fiscal impact) 24-0435 Approved Pass
  68. R.8. Approve the release of a surety in the amount of $5,107,766.16 in the form of Performance Bond No. EACX4027715 Lake Deer Estates. (No fiscal impact) 24-0436 Approved Pass
  69. R.9. Accept a one-year warranty and surety in the amount of $88,990.61 in the form of Maintenance Bond No. LICX1979636 for Lake Deer Estates. (No fiscal Impact) 24-0437 Approved Pass
  70. R.10. Approve the release of a warranty and surety in the amount of $75,187.20 in the form of Maintenance Bond No. 024251046 for Preservation Pointe Phase 2. (No fiscal impact) 24-0439 Approved Pass
  71. R.11. Approve the release of a warranty and surety in the amount of $105,265.14 in the form of Maintenance Bond No. LICX1165867 for Preservation Pointe Phase 3. (No fiscal impact) 24-0440 Approved Pass
  72. R.12. Request to approve the release of the Irrevocable Letter of Credit No.BOCFL062 in the amount of $1,452,277.00 associated with the Impact Fee Credit and Reimbursement Agreement for Drane Field #3 Distribution Offsite Improvements Drane Field Road. 24-0473 Approved Pass
  73. R.13. Approve recommended changes to the functional classification of select Polk County roads: Alderman Road, FDC Grove Road and Minute Maid Ramp Road 2. (No fiscal impact) 24-0432 Approved Pass
  74. R. BUILDING
  75. R. DEPUTY COUNTY MANAGER
  76. R. BUDGET & MANAGEMENT SERVICES
  77. R. PROCUREMENT
  78. R. COMMUNICATIONS
  79. R.14. Sexual Assault Awareness Month Proclamation 24-0352 Approved Pass
  80. R.15. Child Abuse Prevention Month 24-0426 Approved Pass
  81. R.16. Water Conservation Month Proclamation 24-0487 Approved Pass
  82. R. COOPERATIVE EXTENSION SERVICES
  83. R. HEALTH & HUMAN SERVICES
  84. R.17. Approve Modification of State Housing Initiatives Partnership (SHIP) Rehabilitation program Homeowner Assistance Agreement and Grant Agreement for the property located in Unincorporated Winter Haven, FL. for Case# RC23-SHIP-004. ($35,159.00 one-time expense). 24-0495 Approved Pass
  85. R. EQUITY & HUMAN RESOURCES
  86. R. INFORMATION TECHNOLOGY
  87. R. CODE ENFORCEMENT
  88. R. COURT SERVICES
  89. R. RISK MANAGEMENT
  90. R. INDIGENT HEALTH CARE
  91. R. FACILITIES MANAGEMENT
  92. R.18. Approve Consultant Services Authorization (CSA) No. 2021-028-01 with Straughn Trout Architects, LLC, for Architectural and Engineering (A&E) services associated with a new Roads and Drainage Division Inspection Testing Building. ($168,376.00 one-time expense) 24-0422 Approved Pass
  93. R.19. Request Board Approve Amendment No.1 with Johnson, Levinson, Ragan, Davila, Inc., for Agreement 2022-118, Polk County Administration Building Heating, Ventilation and Air Conditions (HVAC) Upgrade, an American Rescue Plan Funded project. ($33,250.00 one-time expense from the American Rescue Plan Fund) 24-0482 Approved Pass
  94. R. FLEET MANAGEMENT
  95. R. PARKS & NATURAL RESOURCES
  96. R.20. Approve agreement with Madrid Engineering Group, Inc. dba Madrid CPWG to provide professional engineering services for the Crystal Lake Park boardwalk. ($199,365.00 one-time expense) 24-0462 Approved Pass
  97. R.21. Approve State Wildlife Grant Funding Agreement No. 23044 with the Florida Fish and Wildlife Conservation Commission (FWC) to co-fund the Peace River Streambank Restoration project near Bowling Green (one-time revenue $162,500 and a required match of $87,500). 24-0481 Approved Pass
  98. R. FIRE RESCUE
  99. R. EMERGENCY MANAGEMENT
  100. R.22. Transfer from reserves for Emergency 911 funds (one time revenue $50,000). 24-0485 Approved Pass
  101. R. REAL ESTATE SERVICES
  102. R.23. SET HEARING to consider requests to vacate platted and unmaintained rights-of-way shown on the map of Ransone’s Addition to Bradley Junction and on the Replat of Davenport Terminals. (Suggested hearing date is April 16, 2024 at 9:30 a.m or immediately following the regular agenda) 24-0474 Approved Pass
  103. R.24. Approve Right-of-Way Agreement between Tampa Electric Company and Polk County in conjunction with the Thompson Nursery Road Phase 1 Segment 1 Project, Parcel 727. ($15,000 one-time expense) 24-0452 Approved Pass
  104. R.25. Approve maintained right-of-way map for Alturas Babson Park Cutoff Road. (No fiscal impact) 24-0456 Approved Pass
  105. R.26. Accept instruments for additional right-of-way along Hart Road and Daughtery Road as requested through the Development Review Process. (No fiscal impact) 24-0494 Approved Pass
  106. R.27. Authorize an Easement to the City of Lakeland as requested for public water utilities, Southern Avenue property (Tri-County). (No fiscal impact) 24-0470 Approved Pass
  107. R. ROADS & DRAINAGE
  108. R.28. Approve construction contract with Earth Tech, LLC. for the Power Line Road pressure grouting project. ($368,361.00 one-time expense) 24-0484 Approved Pass
  109. R.29. Request Board approve the correction of a Scrivener’s Error on an agenda item regarding a budget resolution and CIP budget amendment that was approved at the February 6, 2024 Board meeting. 24-0449 Approved Pass
  110. R. UTILITIES
  111. R.30. Approve Services Authorization 18-019-07, Modification No. 1 with the University of Central Florida for the Hodge Street Water Treatment Facility Operations Assessment ($67,144 additional lump sum expense). 24-0476 Approved Pass
  112. R.31. Approve Amendment No. 2 to Agreement 2022-021 with Stantec Consulting Services, Inc. for post-go-live support services (estimated $48,000 recurring annual expenses) 24-0483 Approved Pass
  113. R. WASTE & RECYCLING
  114. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  115. R. COURT RELATED
  116. R. POLK COUNTY PROPERTY APPRAISER
  117. R. POLK COUNTY SHERIFF
  118. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  119. R. POLK COUNTY TAX COLLECTOR
  120. R. SUPERINTENDENT OF POLK COUNTY SCHOOLS
  121. R. WORKFORCE DEVELOPMENT BOARD
  122. R. COUNTY ATTORNEY
  123. R.32. Release of Lien related to an Affordable Housing Impact Fee Waiver for Sylvia M. Davids (No fiscal impact) 24-0496 Approved Pass
  124. R.33. Establish Auditor Selection Committee and approve selection of committee members (No fiscal impact) 24-0499 Approved Pass
  125. 120 ANNOUNCEMENTS