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Board of County Commissioners

May 7, 2024 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 136 items

  1. 1 CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR) ▶ jump to 0:18
  2. 1 Rollcall ▶ jump to 0:05
  3. 2 INVOCATION ▶ jump to 0:24
  4. 2 Note ▶ jump to 0:13
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 1:02
  6. 3 Note ▶ jump to 0:13
  7. 4 PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR) ▶ jump to 1:03
  8. 4 Rollcall ▶ jump to 0:16
  9. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:19
  10. A.1. Lance Schmidt, Managing Principal of Office, Central Florida of CliftonLarsonAllen, LLP will present the Annual Comprehensive Financial Audit for the fiscal year ended September 30, 2023. 24-0657 ▶ jump to 1:23
  11. B. CEREMONIAL PROCLAMATIONS
  12. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 7:02
  13. C.1. Comments. ▶ jump to 7:03
  14. D. APPROVE CONSENT AGENDA ▶ jump to 25:44
  15. D.1. Approve Consent Agenda. 24-0643 Approved Pass ▶ jump to 25:51
  16. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 25:53
  17. E.1. Disbursements. 24-0644 Approved Pass ▶ jump to 26:52
  18. E.2. Minutes of Regular Board meeting held on April 16, 2024. 24-0646 Approved Pass ▶ jump to 27:10
  19. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  20. G. COUNTY ATTORNEY (RANDY MINK)
  21. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 27:19
  22. H.1. Request Board approve 1) Construction contract with Strickland Construction, Inc. for the Polk County Sheriff’s Office Ridge District Station at Poinciana project ($10,543,327.00 one-time expense), and 2) CIP amendment and budget transfer in the amount of $2,310,849.00 from General Capital Improvement Fund Reserves. 24-0673 Approved Pass ▶ jump to 37:54
  23. H.2. Approve construction contract with Strickland Construction, Inc. for the construction of a new roadway maintenance facility in Frostproof. ($4,410,000.00 one-time expense). 24-0656 Approved Pass ▶ jump to 39:57
  24. H.3. Approve construction contract with Crisdel Group, Inc. for the Fort Fraser Trail Extension - Winter Lake Road to Glendale Street ($6,943,298.20 one-time expense) 24-0699 Approved Pass ▶ jump to 42:18
  25. H.4. Approve Local Agency Program (LAP) Supplemental Agreement with the Florida Department of Transportation (FDOT) to fund the construction phase of the Inwood Elementary School sidewalk improvement project, CIP Amendment, Resolution and budget amendment. ($554,455.00 one-time revenue) 24-0602 Approved Pass ▶ jump to 45:44
  26. H.5. Approve the contract with Central Florida Health Care, Inc. (CFHC) for the proposed purchase and renovation of a new community health center in Mulberry. (Total amount not to exceed $4,000,000) 24-0707 Approved Pass ▶ jump to 48:14
  27. H.6. Approve the contract with Winter Haven Hospital, Inc. d/b/a Center for Behavioral Health (WHCBH) for the proposed renovations, equipment and supplies. (Total amount not to exceed $408,966) 24-0711 Approved Pass ▶ jump to 50:05
  28. I. COMMISSIONER DISTRICT 1 (GEORGE LINDSEY) ▶ jump to 50:08
  29. I.1. Appoint Susan L. Smith as a member of the Housing Finance Authority for the remainder of the four-year term ending January 22, 2025. 24-0689 Approved Pass ▶ jump to 50:23
  30. I.2. Commissioner Lindsey Comments. ▶ jump to 50:26
  31. J. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 62:06
  32. J.1. Commissioner Wilson Comments. ▶ jump to 62:09
  33. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 63:56
  34. K.1. Commissioner Santiago Comments. ▶ jump to 63:57
  35. L. COMMISSIONER DISTRICT 5 (NEIL COMBEE)
  36. L.1. Appoint Adam Bass as an alternate member of the Polk County Planning Commission for the remainder of the three-year term, May 7, 2024 to July 1, 2026. 24-0676 Approved Pass ▶ jump to 67:15
  37. L.2. Commissioner Combee Comments. ▶ jump to 65:37
  38. M. COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR) ▶ jump to 65:38
  39. M.1. Chair Braswell Comments. ▶ jump to 71:32
  40. N. LAY BOARD APPOINTMENTS
  41. N.1. Appoint Le Rue “Skip” Stellfox to the Tohopekaliga Water Authority (TWA) Board of Supervisors for the remainder of a vacated term and a new 1-year term ending September 30, 2025. 24-0709 Approved Pass ▶ jump to 77:55
  42. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 78:05
  43. O.1. Public Hearing (LDCPAL-2023-11 US 27 NR SAP ECX) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 29.69+/- acres from Professional Institution-X (PIX) to Employment Center-X (ECX) and to amend Policy 2.131-Q4, M, c (a) to delete the new driveway access prohibition to US 27 within the Transit Supportive Development Area (TSDA), Transit Corridor and Transit Center of the Transit Centers and Corridors Overlay. (No Fiscal Impact) 24-0640 Approved Pass ▶ jump to 84:01
  44. O.2. Public Hearing (LDCT-2024-3 Recreational Camping LDC Text Amendment) (First Reading) to consider the adoption of a County-initiated request to modify Conditional Use criteria for Recreational Camping and RV Parks (No Fiscal Impact). 24-0635 ▶ jump to 84:04
  45. O.3. Public Hearing (LDCT-2024-4 Streets & Pedestrian Safety Text Amendment) (First Reading) to add EV Charging Stations as accessory uses and require 20 MPH speed limits signs on Level 2 plans for residential subdivisions with public roads. (No Fiscal Impact). 24-0636 ▶ jump to 85:53
  46. O.4. Public Hearing (LDCT-2024-5 Boat Ramps Amendment) (First Reading) to allow administrative approval of Boat Ramps to be open 24 Hours in Recreation Open Space (ROS) land use districts (No Fiscal Impact). 24-0638 ▶ jump to 88:29
  47. P. PUBLIC HEARINGS ▶ jump to 89:29
  48. P.1. Public Hearing (LDCU-2024-4 North Lakeland Brownfield Designation) (Adoption Hearing) to consider the designation of a 22.5-acre site as a Brownfield. (No Fiscal Impact) 24-0639 Approved Pass ▶ jump to 91:28
  49. P.2. Public Hearing (LDCPAL-2023-12 Green Swamp Density CPA Text) (Transmittal Hearing) to change SECTION 2.132-D RURAL SPECIAL PROTECTION AREA (RURAL-SPA) and modifications of POLICY 2.132-D4 and POLICY 2.132-D5. (No Fiscal Impact) (Request to continue to June 18, 2024, at 9:15 a.m.) 24-0634 Approved Pass ▶ jump to 91:53
  50. P.3. Public Hearing to consider adoption of an ordinance amending Polk County Ordinance 2022-029, the Polk County Local Provider Participation Fund Ordinance (no fiscal impact). 24-0685 Approved Pass ▶ jump to 81:35
  51. Q. WORK SESSION ITEMS
  52. R. CONSENT AGENDA ITEMS
  53. R. COMMISSIONER DISTRICT 1
  54. R. COMMISSIONER DISTRICT 2
  55. R. COMMISSIONER DISTRICT 3
  56. R. COMMISSIONER DISTRICT 4
  57. R. COMMISSIONER DISTRICT 5
  58. R. COUNTY COMPTROLLER
  59. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2193. 24-0647
  60. R. COUNTY MANAGER
  61. R.2. Approve the First Amendment to the Amended and Restated Administrative Agreement for the Governmental 457(b) Deferred Compensation Plan. (No Fiscal Impact) 24-0652 Approved Pass
  62. R.3. Approve the following documents relating to the Deferred Compensation Plan offered to county employees: 1) Adoption Agreement for Eligible Governmental 457 Plan, 2) Amendment to Implement SECURE Act and Other Law Changes and the Certificate of Adopting Resolution to the Implement SECURE Act, 3) Amendment for the CARES Act, and the Certificate of Adopting Resolution for the CARES Act. (No Fiscal Impact) 24-0706 Approved Pass
  63. R. ECONOMIC DEVELOPMENT
  64. R. TOURISM/SPORTS MARKETING
  65. R. OFFICE OF PLANNING & DEVELOPMENT
  66. R.4. SET HEARING: (LDCPAS-2023-24/US 98 Commercial CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 1.69+/- acres from Agricultural/Residential-Rural (A/RR) and Phosphate Mining (PM) to Rural Cluster Center (RCC) in the Rural Development Area (RDA) The suggested adoption hearing date is May 21, 2024, at 9:30 a.m. 24-0625 Approved Pass
  67. R.5. SET HEARING: (LDCPAS-2023-32/Lakeland Highlands CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 0.61+/- acres from Residential Medium (RM) to Office Center (OC) in the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is May 21, 2024, at 9:30 a.m. 24-0627 Approved Pass
  68. R.6. SET HEARING: (LDCPAS-2024-1/Dundee Road L/R CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 18.53+/- acres from Business Park Center (BPC) to Leisure Recreational (L/R) in the Urban Growth Area (UGA). The suggested adoption hearing date is May 21, 2024, at 9:30 a.m. 24-0628 Approved Pass
  69. R.7. SET HEARING: (LDCT-2024-1 Florinda Farms Text Amendment) for a LDC Text amendment to amend Appendix E, Section E105. The suggested hearing dates are, for the first reading on May 21, 2024, at 9:30 a.m., and the second reading on June 4, 2024, at 9:30 a.m. 24-0629 Approved Pass
  70. R.8. SET HEARING (LDWA-2023-70/Cedar Ridge Road Access Waiver) to consider the approval of an applicant-initiated request for a waiver to LDC Section 705 necessary to allow the issuance of building permits for up to five (5) single-family homes on property that gains access solely via an easement and that the parent parcel does not front a paved public or private road. Suggested hearing date is Mary 21, 2024, at 9:30 a.m. (No Fiscal Impact) 24-0632 Approved Pass
  71. R.9. Sizemore East Plat for Conditional Approval. (No fiscal impact) 24-0633 Approved Pass
  72. R. BUILDING
  73. R. DEPUTY COUNTY MANAGER
  74. R. BUDGET & MANAGEMENT SERVICES
  75. R. PROCUREMENT
  76. R. COMMUNICATIONS
  77. R.10. Florida Water Reuse Week Proclamation 24-0351 Approved Pass
  78. R.11. Safe Boating Week Proclamation 24-0697 Approved Pass
  79. R. COOPERATIVE EXTENSION SERVICES
  80. R. HEALTH & HUMAN SERVICES
  81. R.12. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program Homeowner Assistance Agreement and Grant Agreement for property located in the City of Haines City, FL. for Case# RC23-SHIP-007. ($196,515.00 one-time expense). 24-0593 Approved Pass
  82. R. EQUITY & HUMAN RESOURCES
  83. R. INFORMATION TECHNOLOGY
  84. R. CODE ENFORCEMENT
  85. R. COURT SERVICES
  86. R. RISK MANAGEMENT
  87. R. INDIGENT HEALTH CARE
  88. R. FACILITIES MANAGEMENT
  89. R. FLEET MANAGEMENT
  90. R.13. Approve CIP amendment to add a Fuel Site Technology upgrade project to the FY 23/24 adopted CIP and transfer from Fleet Maintenance contingency reserve (One-time upgrade expense $146,429, 1st year recurring expense $15,763, totaling $162,192) 24-0620 Approved Pass
  91. R. PARKS & NATURAL RESOURCES
  92. R.14. Approve agreement with SePRO Corporation dba EutroPHIX to provide professional engineering services for Lake Deeson, a 55-acre lake located in Polk County north of downtown Lakeland. ($481,000.00 one-time expense) 24-0721 Approved Pass
  93. R.15. Approve agreement with SePRO Corporation dba EutroPHIX to provide professional engineering services for the Bear Branch stormwater conveyance system. ($389,000.00 one-time expense) 24-0722 Approved Pass
  94. R. FIRE RESCUE
  95. R. EMERGENCY MANAGEMENT
  96. R. REAL ESTATE SERVICES
  97. R.16. Declare surplus and authorize the private conveyance of the County’s interest in Parcel ID Number 283012-944600-070503 to Shauna and Mark Miratsky. ($500, one-time revenue.) 24-0687 Approved Pass
  98. R.17. Approve Right-of-Way Agreement between Bonnie A. Gray, and Polk County in conjunction with the County Road 557 Project, Parcel 114. ($104,260 one-time expense) 24-0662 Approved Pass
  99. R.18. Accept Quit Claim Deed for property being donated for conservation preservation, Ellis Estate Parcel. ($125 estimated one-time expense) 24-0683 Approved Pass
  100. R.19. Approve selection committee’s recommendation to authorize staff to enter into contract negotiations with 1) American Acquisition Group for Group A; and 2) Florida Acquisition & Appraisal, Inc. for Group B to perform acquisition services for drainage projects. (No fiscal impact) 24-0669 Approved Pass
  101. R.20. Accept instruments for additional rights-of-way along County Road 547 and Walker Lake Road as requested through the Development Review Process. (No fiscal impact) 24-0693 Approved Pass
  102. R.21. Ratify and accept a County Deed from Osceola County for additional right-of-way in conjunction with an intersection project known as CR 54 (Ronald Reagan Parkway) at Westside Boulevard Intersection Improvement Project. (No fiscal impact) 24-0624 Approved Pass
  103. R.22. Approve Agreement for Transfer of Public Road between the City of Winter Haven and Polk County for Coon Lake Road and authorize a County Deed for the right-of-way associated therewith. (No fiscal impact) 24-0686 Approved Pass
  104. R.23. Accept multiple deeds and easements for road rights-of-way and associated drainage facilities in conjunction with the with the Power Line Road improvements. (No fiscal impact) 24-0682 Approved Pass
  105. R.24. Accept Quit Claim Deed from William Lamboy for property being donated in Rancho Bonito. (no fiscal impact) 24-0688 Approved Pass
  106. R.25. Approve maintained right-of-way map for Crescent Valley Ranch Road, located in the Davenport area. (No fiscal impact) 24-0766 Approved Pass
  107. R. ROADS & DRAINAGE
  108. R.26. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Dossey Road South, Near Lakeland. (Suggested Hearing Date: Tuesday, June 4, 2024, at 9:30 a.m.) (No fiscal impact) 24-0581 Approved Pass
  109. R.27. Approve Amendment to the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation (FDOT) to Include Updated Exhibit “A” for FY 2024/2025 and Adopt a Resolution Authorizing the Chairman to Execute the Amendment on Behalf of the Polk County Board of County Commissioners. ($1,021,357.00 one-time revenue/no match required) 24-0666 Approved Pass
  110. R.28. Approve Interlocal Agreement between Polk County and the City of Auburndale for Road Improvements for the County Road 559 at Adams Road intersection improvements project (Estimated $328,376.00 one-time expense) 24-0623 Approved Pass
  111. R.29. Adopt a Resolution Setting Speed Limit on Galloway Oaks Drive, Within the Galloway Oaks Subdivision, near Lakeland. ($100.07 one-time expense) 24-0582 Approved Pass
  112. R.30. Adopt Resolution Setting Truck Restrictions on Bryant Road (near Lakeland). ($82.72 one-time expense) 24-0655 Approved Pass
  113. R.31. Approve selection committee’s recommendation to authorize staff to enter into contract negotiations with Kisinger Campo & Associates, Corp. for engineering services for the North Ridge Trail. (No fiscal impact) 24-0679 Approved Pass
  114. R.32. Approve Temporary License Agreement for the Lake Gibson Control Structure between Polk County (County), the City of Lakeland (City) and the Southwest Florida Water Management District (SWFWMD). 24-0691 Approved Pass
  115. R.33. Approve Temporary License Agreement for the Lake Parker Control Structure between Polk County (County) and the Southwest Florida Water Management District (SWFWMD). 24-0692 Approved Pass
  116. R. UTILITIES
  117. R.34. Approve piggyback agreement with A.C. Schultes of Florida, Inc. dba Rowe Drilling for water well services (estimated $137,000 recurring annual expense) 24-0684 Approved Pass
  118. R. WASTE & RECYCLING
  119. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  120. R. COURT RELATED
  121. R. POLK COUNTY PROPERTY APPRAISER
  122. R. POLK COUNTY SHERIFF
  123. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  124. R. POLK COUNTY TAX COLLECTOR
  125. R. SUPERINTENDENT OF POLK COUNTY SCHOOLS
  126. R. WORKFORCE DEVELOPMENT BOARD
  127. R.35. Confirm the Local Workforce Development Board (LWDB) Member list, the Local Workforce Development (LWD) Area Designation for Polk County Workforce Development Board, Inc. d/b/a CareerSource Polk, and authorize the chairman to sign the Local Workforce Designation form. 24-0696 Approved Pass
  128. R. COUNTY ATTORNEY
  129. R.36. SET PUBLIC HEARING to consider adoption of an ordinance amending Ordinance 18-027, as previously amended by Ord. 2019-031, the Economic Development Ad Valorem Tax Exemption for Exel, Inc. d/b/a DHL Supply Chain (USA) (Suggested hearing date is May 21, 2024 at 9:00 a.m.) 24-0671 Approved Pass
  130. R.37. Approve Agreement with Panza, Maurer & Maynard, PA, for legal services related to a HIPAA Compliance Review (not-to-exceed cost of $149,900). 24-0677 Approved Pass
  131. R.38. Request Board adopt resolution expressing the intent to issue future debt to finance the acquisition and construction of certain utility capital projects. 24-0661 Approved Pass
  132. R.39. Authorize the Chair to execute a letter in support of the Technical Assistance Grant for the Four Corners Future Growth and Collaborative Strategic Planning Project. 24-0670 Approved Pass
  133. R.40. Release of Lien related to a Workforce Housing Impact Fee Mitigation for Jerry I. Pollard (No fiscal impact). 24-0648 Approved Pass
  134. R.41. Release of Lien related to an Affordable Housing Impact Fee Waiver for Yvonne A. Ingraham (No fiscal impact). 24-0649 Approved Pass
  135. R.42. Request the Board authorize the filing of a temporary and permanent prohibitory injunction complaint against 1027 Fantasy, LLC for violating the Florida Building Code by allowing people to occupy a structure without a County issued Certificate of Occupancy. 24-0724 Approved Pass
  136. 132 ANNOUNCEMENTS