docketcity.com
Home › Polk County › Meetings

Board of County Commissioners

June 4, 2024 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 123 items

  1. 1 CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR) ▶ jump to 1:51
  2. 1 Rollcall ▶ jump to 1:42
  3. 2 INVOCATION
  4. 2 Note ▶ jump to 1:47
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 2:06
  6. 3 Note ▶ jump to 1:48
  7. 4 PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR) ▶ jump to 2:50
  8. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 3:06
  9. B. CEREMONIAL PROCLAMATIONS
  10. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 3:15
  11. C.1. Comments. ▶ jump to 3:16
  12. D. APPROVE CONSENT AGENDA ▶ jump to 3:25
  13. D.1. Approve Consent Agenda. 24-0863 ▶ jump to 3:26
  14. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 7:18
  15. C.1. Comments. ▶ jump to 3:34
  16. E.1. Disbursements. 24-0864 Approved Pass ▶ jump to 8:06
  17. E.2. Minutes of Regular Board meeting held on May 21, 2024. 24-0865 Approved Pass ▶ jump to 8:23
  18. D. APPROVE CONSENT AGENDA ▶ jump to 7:01
  19. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  20. D.1. Approve Consent Agenda. 24-0863 Approved Pass ▶ jump to 7:09
  21. G. COUNTY ATTORNEY (RANDY MINK)
  22. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 8:34
  23. H.1. Request Board approve (1) Construction contract with CenState Contractors, Inc. for the Lakeland - Bartow - Polk County potable water interconnect project ($2,193,765.00 one-time expense), and (2) CIP amendment to the FY 23/24 Utilities Community Investment Program (CIP) Expansion budget from reserves in the amount of $600,000.00. This project is partially funded through the American Rescue Plan through the United States Department of Treasury. 24-0883 Approved Pass ▶ jump to 11:24
  24. H.2. Approve Consultant Services Authorization 2024-006-01 with Black and Veatch Corp. for the Polk County Utilities Division Solar Power Design project ($406,139 not-to-exceed, one-time expense) 24-0833 Approved Pass ▶ jump to 13:13
  25. H.3. Request Board approve 1) Construction contract with Whitehead Construction, Inc. for the Polk County Emergency Operation Center Warehouse project ($1,438,446.00 one-time expense), and 2) CIP amendment and budget transfer from the General Capital Improvement Fund Reserves in the amount of $75,035.00 to fully fund the project. 24-0879 Approved Pass ▶ jump to 16:46
  26. H.4. Accept and execute grant agreement with the State of Florida, Division of Emergency Management from funds in specific appropriation 2710, $220,000 in nonrecurring capital outlay funds provided to the Polk County Board of County Commissioners for the Polk County Utilities Administration Building Generator Replacement Project. 24-0846 Approved Pass ▶ jump to 18:30
  27. H.5. Approve Infrastructure Agreement between Polk County and Trident-Davenport, LLC for the Sand Mine Road intersection improvement project (Estimated $238,672.00 one-time expense) 24-0885 Approved Pass ▶ jump to 21:02
  28. H.6. Approve construction contract with Insituform Technologies, LLC. for the Lake Victoria outfalls project - ARP ($214,329.59 one-time expense from American Rescue Plan Funds) 24-0872 Approved Pass ▶ jump to 26:00
  29. I. COMMISSIONER DISTRICT 1 (GEORGE LINDSEY) ▶ jump to 26:11
  30. I.1. Commissioner Lindsey Comments. ▶ jump to 26:12
  31. J. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 26:13
  32. J.1. Commissioner Wilson Comments. ▶ jump to 26:13
  33. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 26:15
  34. K.1. Commissioner Santiago Comments. ▶ jump to 26:16
  35. L. COMMISSIONER DISTRICT 5 (NEIL COMBEE) ▶ jump to 26:17
  36. L.1. Commissioner Combee Comments. ▶ jump to 26:18
  37. M. COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR) ▶ jump to 27:56
  38. M.1. Chair Braswell Comments. ▶ jump to 27:57
  39. N. LAY BOARD APPOINTMENTS
  40. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 28:17
  41. O.1. Public Hearing (LDCPAS-2023-34 Florinda Farms CPA Map and Text Amendment) (Adoption Hearing) to consider a change to the Future Land Use designation from Agricultural/Residential-Rural (A/RR) to Leisure/Recreation (L/R) and change the text of Section 2.135 of the Comprehensive Plan to limit the intensity of the L/R activity on the site. This case is related to LDCT-2024-1. 24-0852 Approved Pass ▶ jump to 43:17
  42. O.2. Public Hearing (LDCT-2024-1 Florinda Farms LDC Text Amendment) (Adoption Hearing) to consider an amendment to the text of the Land Development Code Appendix E, Section E105, to limit the intensity of the proposed Leisure/Recreation (L/R) activity of the site that is part of LDCPAS-2023-34 24-0853 Approved Pass ▶ jump to 44:41
  43. P. PUBLIC HEARINGS
  44. P.1. Public Hearing to consider adoption of an amendment to Ordinance 08-015 sections four (4) and seven (7) for the fire chief or fire chief’s designee to declare and repeal a “burn ban.” 24-0890 Approved Pass ▶ jump to 45:39
  45. P.2. Public Hearing to Consider Adoption of a Resolution Allowing for the Installation of Five Traffic Calming Devices (Speed Humps) on Dossey Road South, Near Lakeland. (estimated $25,000.00 one-time expense) 24-0583 Approved Pass ▶ jump to 40:28
  46. Q. WORK SESSION ITEMS
  47. R. CONSENT AGENDA ITEMS
  48. R. COMMISSIONER DISTRICT 1
  49. R. COMMISSIONER DISTRICT 2
  50. R. COMMISSIONER DISTRICT 3
  51. R. COMMISSIONER DISTRICT 4
  52. R. COMMISSIONER DISTRICT 5
  53. R. COUNTY COMPTROLLER
  54. R.1. Proposed Fiscal Year 2025 budgets for Charles Cove, Cypress Park Estates, Eagle Hammock, East 547, Lake Deer, Lawson Dunes, Pollard Road, North Boulevard, Schaller Preserve and Water Tank Road Community Development Districts. 24-0866
  55. R.2. Removal of equipment from inventory as listed on Blanket Removal Form 2195. 24-0871 Approved Pass
  56. R.3. Appoint property custodian for the office of Procurement Division. 24-0873 Approved Pass
  57. R. COUNTY MANAGER
  58. R. ECONOMIC DEVELOPMENT
  59. R. TOURISM/SPORTS MARKETING
  60. R. OFFICE OF PLANNING & DEVELOPMENT
  61. R.4. SET HEARING: (LDCT-2024-7 Water Star Text Amendment) to add Chapter 2, Section 212, Plumbing Fixtures and Appliances, and amend Chapter 2, Section 226, Irrigation Systems. The suggested hearing dates are, for the first reading on June 18, 2024, at 9:15 a.m., and the second reading on July 2, 2024, at 9:15 a.m. 24-0859 Approved Pass
  62. R.5. SET HEARING: (LDCPAL-2023-12 Green Swamp Density Record CPA Text) to change SECTION 2.132-D RURAL SPECIAL PROTECTION AREA (RURAL-SPA) and modifications of POLICY 2.132-D4 and POLICY 2.132-D5. The suggested transmittal date is June 18, 2024, at 9:15 a.m. and the adoption hearing date is September 3, 2024, at 9:15 a.m. 24-0856 Approved Pass
  63. R.6. SET HEARING: (LDCT-2024-13 GS Density Measurement Text Amendment) for a LDC Text amending Chapter 5, Section 502, Table 5.3, and Amending Section 506. The suggested hearing dates are, for the first reading on June 18, 2024, at 9:15 a.m., and the second reading on September 3, 2024, at 9:15 a.m. 24-0860 Approved Pass
  64. R.7. SET HEARING: (LDCPAS-2023-33 Mediterranean Drive CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 8.5 +/- acres from Development of Regional Impact (DRI) to Residential Low-X (RL-X) in the Utility Enclave Area (UEA). This case is related to LDCD-2024-2. The suggested adoption hearing date is June 18, 2024, at 9:15 a.m. 24-0858 Approved Pass
  65. R.8. SET HEARING: (LDCD-2024-2 Mediterranean Drive Sub-District Change) to consider the adoption of Sub-District Change from Residential Low-1X (RL-1X) to Residential Low-4X (RL-4X) on 8.5 +/- acres in the Utility Enclave Area (UEA). This case is related to LDCPAS-2023-33. The suggested adoption hearing date is June 18, 2024, at 9:15 a.m. 24-0855 Approved Pass
  66. R.9. SET HEARING: (LDCPAL-2024-8 Smokey Grove CPA Text) for a CPA Text Amendment to amend Policy 2.130-E1.1A in Section 2.130-E1. The suggested transmittal date is June 18, 2024, at 9:15 a.m. and the adoption hearing date is August 6, 2024, at 9:15 a.m. 24-0857 Approved Pass
  67. R.10. Accept Performance Surety in the amount of $10,419,846.92 in the form of Irrevocable Letter of Credit No. FGAC-24195 for Garden Hill Phase 2. (No fiscal impact) 24-0849 Approved Pass
  68. R.11. Accept a one-year warranty and surety in the amount of $16,768.50 in the form of a Maintenance Bond No. 7901110430 for Hickory Ranch Phase 2. (No fiscal impact) 24-0850 Approved Pass
  69. R.12. Approve the release of a surety in the amount of $1,700,000.00 in the form of a Performance Bond No. 30152647 for Hickory Ranch. (No fiscal impact) 24-0851 Approved Pass
  70. R.13. Consider the adoption of an Interlocal Agreement between Polk County, Lake County, Orange County, and Osceola County. (No fiscal impact) 24-0893 Approved Pass
  71. R. BUILDING
  72. R. DEPUTY COUNTY MANAGER
  73. R. BUDGET & MANAGEMENT SERVICES
  74. R. PROCUREMENT
  75. R. COMMUNICATIONS
  76. R. COOPERATIVE EXTENSION SERVICES
  77. R. HEALTH & HUMAN SERVICES
  78. R.14. Approve State Housing Initiative Partnership (SHIP) affordable housing contract and grant funds for the development of one new construction single family infill lot located in Haines City, FL. ($190,919.20 one-time expense) 24-0881 Approved Pass
  79. R.15. Approve State Housing Initiative Partnership (SHIP) affordable housing contract and grant funds for the development of one new construction single family infill lot located in Haines City, FL. ($190,008.20 one-time expense) 24-0884 Approved Pass
  80. R.16. Approve Subcontract Amendment Twelve between the Ounce of Prevention Fund of Florida and Polk County, for the provision of Healthy Families Polk Services for Fiscal Year 2023-2024. (No Fiscal Impact) 24-0836 Approved Pass
  81. R. EQUITY & HUMAN RESOURCES
  82. R. INFORMATION TECHNOLOGY
  83. R. CODE ENFORCEMENT
  84. R. COURT SERVICES
  85. R. RISK MANAGEMENT
  86. R.17. Approve Amendment 1 to Agreement 19-028 with Willis Towers Watson, LLC to extend the agreement for employee health plan and benefits consulting. ($190,000.00 estimated additional expense) 24-0874 Approved Pass
  87. R. INDIGENT HEALTH CARE
  88. R.18. Approve Polk HealthCare Plan Medical Services Agreement with ClearMedica Medical Center, LLC for primary care services. (Transfer of existing appropriations to medical provider). 24-0808 Approved Pass
  89. R.19. Approve Polk HealthCare Plan Medical Services Agreement with Positively U, Inc. d/b/a Harmony Health and Wellness Center for primary care services. (Transfer of existing appropriations to medical provider). 24-0844 Approved Pass
  90. R.20. Request Board approve selection committee’s recommendation to authorize staff to enter into contract negotiations with Vistra Communications, LLC for advertising and related marketing services for the Polk HealthCare Plan. (No fiscal impact) 24-0847 Approved Pass
  91. R. FACILITIES MANAGEMENT
  92. R. FLEET MANAGEMENT
  93. R. PARKS & NATURAL RESOURCES
  94. R. FIRE RESCUE
  95. R. EMERGENCY MANAGEMENT
  96. R. REAL ESTATE SERVICES
  97. R.21. SET HEARING to consider requests to vacate portions of platted and unmaintained rights-of-way as shown on the map of the Townsite of West Frostproof, W.J. Howey Land Company and Starr Lake. (Suggested hearing date is June 18, 2024 at 9:00 a.m or immediately following the regular agenda) 24-0832 Approved Pass
  98. R.22. Approve Land Purchase Agreement in conjunction with the purchase of a conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Wilmoth parcel. ($2,500 one-time expense) 24-0825 Approved Pass
  99. R.23. Approve maintained right-of-way map for Marshall Edwards Road, located to the southeast of Bartow. (No fiscal impact) 24-0848 Approved Pass
  100. R.24. Approve Subordination Agreement between Polk County and Duke Energy Florida, LLC in conjunction with the CR 54 (Ronald Reagan Parkway) at Westside Boulevard Intersection Improvement Project, Parcel 100. (No fiscal impact) 24-0854 Approved Pass
  101. R.25. Accept and approve a Temporary Construction Easement from Lowe’s Home Centers, LLC in conjunction with the Fort Fraser Trail Extension Project. (No fiscal impact) 24-0868 Approved Pass
  102. R.26. Accept instruments for additional rights-of-way along Finney Road, Horseshoe Creek Road, Fussell Road East, and Old Haines City Lake Alfred Road as requested through the Development Review Process. (No fiscal impact) 24-0869 Approved Pass
  103. R. ROADS & DRAINAGE
  104. R.27. Approve Amendment to the State Highway Lighting, Maintenance, and Compensation Agreement with the Florida Department of Transportation (FDOT) to Include Updated Work Order and Exhibit “A” for FY 2024/2025, and Adopt a Resolution Authorizing the Chairman to Execute the Amendment on Behalf of the Polk County Board of County Commissioners ($128,352.40 one-time revenue/no match required) 24-0819 Approved Pass
  105. R.28. Request Board Approve Amendment 2 with WSP USA, for Agreement 2022-029, South Lake Wales drainage improvement project. ($67,115.25 one-time expense from the American Rescue Plan Fund) 24-0876 Approved Pass
  106. R.29. Approve Amendment 1 to Master Consulting Agreement 2022-088 with HNTB Corporation for an adjusted fee schedule. 24-0875 Approved Pass
  107. R. UTILITIES
  108. R. WASTE & RECYCLING
  109. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  110. R. COURT RELATED
  111. R. POLK COUNTY PROPERTY APPRAISER
  112. R. POLK COUNTY SHERIFF
  113. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  114. R. POLK COUNTY TAX COLLECTOR
  115. R. SUPERINTENDENT OF POLK COUNTY SCHOOLS
  116. R. WORKFORCE DEVELOPMENT BOARD
  117. R. COUNTY ATTORNEY
  118. R.30. SET HEARING to consider the vacation of portions of several plats associated with lands recently purchased by Polk County for conservation purposes. 24-0840 Approved Pass
  119. R.31. Authorize collection and recovery of taxes previously exempted for Dispenser Packaging, Inc. pursuant to Ordinance 2019-054, as amended. 24-0867 Approved Pass
  120. R.32. Adopt Resolution approving Fire Department Burn Ban 24-01. 24-0891 Approved Pass
  121. 115 ANNOUNCEMENTS
  122. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 40:50
  123. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 41:11