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Board of County Commissioners

July 16, 2024 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 142 items

  1. 1 CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR) ▶ jump to 0:28
  2. 1 Rollcall ▶ jump to 0:14
  3. 2 INVOCATION ▶ jump to 0:30
  4. 2 Note ▶ jump to 0:17
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:32
  6. 3 Note ▶ jump to 0:17
  7. 4 PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR) ▶ jump to 1:13
  8. 4 Rollcall ▶ jump to 0:23
  9. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:30
  10. A.1. Employee Recognition 24-1173 ▶ jump to 1:31
  11. B. CEREMONIAL PROCLAMATIONS
  12. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 5:07
  13. C.1. Comments. ▶ jump to 5:11
  14. D. APPROVE CONSENT AGENDA ▶ jump to 11:53
  15. D.1. Approve Consent Agenda. 24-1123 Approved Pass ▶ jump to 11:59
  16. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 12:02
  17. E.1. Disbursements. 24-1124 Approved Pass ▶ jump to 13:19
  18. E.2. Minutes of Regular Board meeting held on July 2, 2024. 24-1125 Approved Pass ▶ jump to 13:43
  19. E.3. Consider adoption of Resolution authorizing the issuance of Utility System Revenue and Revenue Refunding Bonds, Series 2024 not to exceed $105,000,000. 24-1215 Approved Pass ▶ jump to 15:10
  20. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  21. G. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 16:24
  22. G.1. Yarborough Lane Extension Impact Fee Credit Agreement. 24-1137 Approved Pass ▶ jump to 16:57
  23. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 17:21
  24. H.1. Approve a Construction Manager at Risk, Guaranteed Maximum Price (GMP) Addendum with Rodda Construction, Inc. for Phase I to convert five soccer fields at Simmers Young Park to artificial turf fields. ($5,813,279.00 one-time expense) 24-1168 Approved Pass ▶ jump to 21:02
  25. H.2. Ratify Agreement No. 2022-100 with Trane U.S. Inc. and approve increased annual estimated recurring expense amount of $3,500,000. 24-1177 Approved Pass ▶ jump to 24:55
  26. H.3. Approve Consultant Services Authorization (CSA) No. 2021-032-04 with CMHM Architects for Architectural and Engineering (A&E) services for a new Lakeland Hills Fire Rescue EMS Station project. ($213,700.00 one-time expense) 24-1105 Approved Pass ▶ jump to 26:51
  27. H.4. Approve the first amendment to contract with Lakeland Volunteers in Medicine, Inc. (LVIM) for medical, dental, and behavioral health services to qualified residents. (Total amount not to exceed: $1,341,217 for FY 23/24, $1,376,719 for FY 24/25 and $1,413,641 for FY 25/26) 24-1171 Approved Pass ▶ jump to 29:05
  28. H.5. Approve piggyback agreement with Lifeline Mobile, Inc. for the purchase of one new mobile medical unit. ($602,326.00 one-time expense) 24-1165 Approved Pass ▶ jump to 32:46
  29. H.6. Approve the contract with Central Florida Speech & Hearing Center, Inc. for the purchase and build-out of two mobile audiology services cargo vans. (Total amount not to exceed $291,606). 24-1169 Approved Pass ▶ jump to 36:12
  30. I. COMMISSIONER DISTRICT 1 (GEORGE LINDSEY) ▶ jump to 36:19
  31. I.1. Commissioner Lindsey Comments. ▶ jump to 36:20
  32. J. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 36:21
  33. J.1. Commissioner Wilson Comments. ▶ jump to 36:22
  34. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 36:22
  35. K.1. Commissioner Santiago Comments. ▶ jump to 36:23
  36. L. COMMISSIONER DISTRICT 5 (NEIL COMBEE) ▶ jump to 36:24
  37. L.1. Commissioner Combee Comments. ▶ jump to 36:25
  38. M. COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR) ▶ jump to 36:27
  39. M.1. Chair Braswell Comments. ▶ jump to 36:27
  40. N. LAY BOARD APPOINTMENTS
  41. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 36:29
  42. O.1. Public Hearing (LDCPAS-2024-2 Outdoor Sales Land Use Change CPA) (Adoption Hearing) to consider the Future Land Use Map change from Residential Suburban (RS) to Commercial Enclave (CE) (No Fiscal Impact) 24-1158 Approved Pass ▶ jump to 40:44
  43. O.2. Public Hearing (LDCT-2024-11 LDC Chapter 9 Text Amendment) (First Reading) to amend multiple sections of Chapter 9 (No Fiscal Impact). 24-1153 Continued Pass ▶ jump to 41:44
  44. P. PUBLIC HEARINGS ▶ jump to 41:47
  45. P.1. Public Hearing (LDCPAL-2023-13 Septic to Sewer Text Change CPA) (Adoption Hearing) to consider the adoption of a Large-Scale Comprehensive Plan text amendment to several elements of the Comprehensive Plan will be amended that address new septic tank limitations in areas with Basin Management Action Plans, a new overlay called Nutrient Restoration Plan Overlay (NRPO), and septic tank to sewer conversation in the NRP. (No Fiscal Impact) REQUEST TO CONTINUE 24-1150 Continued Pass ▶ jump to 43:05
  46. P.2. Public Hearing (LDCT-2023-24 Septic to Sewer) (Adoption Hearing) to consider the adoption of a County-initiated request to amend the Land Development Code to add the Nutrient Restoration Plan Overlay, restrictions on septic tanks, and definitions. (No Fiscal Impact). REQUEST TO CONTINUE 24-1151 ▶ jump to 43:10
  47. P.3. Public Hearing (LDCPAL-2023-12 Green Swamp Density CPA Text) (Transmittal Hearing) to change Section 2.132-D Rural Special Protection Area (Rural-SPA) and modifications of Policy 2.132-D4 and Policy 2.132-D5. (No Fiscal Impact) 24-1149 Approved Pass ▶ jump to 61:52
  48. P.4. Public Hearing (LDCT-2024-13 Green Swamp Density Measurement Text Amendment) for a LDC Text amending Chapter 5, Section 502, Table 5.3, and Amending Section 506. (No Fiscal Impact) 24-1152 Approved ▶ jump to 62:11
  49. P.5. Public Hearing to consider adoption of a Resolution to vacate portions of platted, unopened, and unmaintained rights-of-way as shown on the Map of Starr Lake Development and the Replat of Starr Lake Development, Lake Wales, Florida. (No fiscal impact) 24-1176 Approved Pass ▶ jump to 65:12
  50. P.6. Public Hearing to consider adoption of a Resolution to vacate a portion of a platted public drainage easement as shown on the plat of Country View Estates II. (No fiscal impact) 24-1183 Approved Pass ▶ jump to 68:02
  51. P.7. Public Hearing to consider adoption of a Resolution to vacate portions of platted, unopened, and unmaintained rights-of-way as shown on the map of Florida Development Co. Tract and on the Replat of Lakewood Heights. (No fiscal impact) 24-1189 Approved Pass ▶ jump to 73:29
  52. P.8. Public Hearing to consider adoption of a Resolution to vacate a portion of maintained right-of-way for Shady Oaks Drive. (No fiscal impact) 24-1195 Approved Pass ▶ jump to 76:26
  53. P.3 Public Hearing (LDCPAL-2023-12 Green Swamp Density CPA Text) (Transmittal Hearing) to change Section 2.132-D Rural Special Protection Area (Rural-SPA) and modifications of Policy 2.132-D4 and Policy 2.132-D5. (No Fiscal Impact) 24-1149 Approved Pass ▶ jump to 61:52
  54. P.9. Public Hearing to consider adoption of a Resolution approving proposed revision to the Utilities Division Schedule of Rates, Charges, and Fees. 24-1174 Approved Pass ▶ jump to 95:09
  55. P.4 Public Hearing (LDCT-2024-13 Green Swamp Density Measurement Text Amendment) for a LDC Text amending Chapter 5, Section 502, Table 5.3, and Amending Section 506. (No Fiscal Impact) 24-1152 ▶ jump to 62:11
  56. Q. WORK SESSION ITEMS
  57. R. CONSENT AGENDA ITEMS
  58. R. COMMISSIONER DISTRICT 1
  59. R. COMMISSIONER DISTRICT 2
  60. R. COMMISSIONER DISTRICT 3
  61. R. COMMISSIONER DISTRICT 4
  62. R. COMMISSIONER DISTRICT 5
  63. R. COUNTY COMPTROLLER
  64. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2198. 24-1167 Approved Pass
  65. R. COUNTY MANAGER
  66. R. ECONOMIC DEVELOPMENT
  67. R. TOURISM/SPORTS MARKETING
  68. R. OFFICE OF PLANNING & DEVELOPMENT
  69. R.2. SET HEARING: (LDCD-2024-3 New Tampa Highway Sub-District) to consider the adoption of a Sub-District Change to change 5.92 +/- acres from Business Park Center-1 (BPC-1) to Business Park Center-2 (BPC-2) in the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is August 6, 2024, at 9:15 a.m. 24-1140 Approved Pass
  70. R.3. SET HEARING: (LDCPAL-2024-3 CR 640 Industrial Park CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 380 +/- acres from Phosphate Mining (PM) to Industrial (IND) in the Rural Development Area (RDA). The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is October 1, 2024, at 9:15 a.m. 24-1141 Approved Pass
  71. R.4. SET HEARING: (LDCPAL-2024-1 Socrum Loop Rd PRESV CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 6.88+/- acres from Residential Low-X (RL-X) and Office Center-X (OCX) to Preservation-X (PRESVX) in the Green Swamp ACSC, Polk City Special Protection Area (SPA) and Urban Growth Area (UGA). The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is December 17, 2024, at 9:15 a.m. 24-1143 Approved Pass
  72. R.5. SET HEARING: (LDCPAS-2023-29 Grove Avenue RH CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 10.76 +/- acres from Residential Suburban (RS) to Residential Low (RL-1) and from Suburban Development Area (SDA) to Urban Growth Area (UGA). The suggested adoption hearing date is August 6, 2024, at 9:15 a.m. 24-1144 Approved Pass
  73. R.6. SET HEARING: (LDCPAS-2024-4 Winter Lake Road RH CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 7.8 +/- acres from Residential Low 2 (RL-2) to Residential High (RH) and in the Urban Growth Area (UGA). The suggested adoption hearing date is August 6, 2024, at 9:15 a.m. 24-1145 Approved Pass
  74. R.7. SET HEARING: (LDCPAL-2023-10 Alderman Rd BPC CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the future Land Use designation on 101 +/- acres of a parent tract of 166 +/- acres from Agricultural/Residential Rural (A/RR) and Residential Low (RL) to Business Park Center (BPC) and in the Rural Development Area (RDA), Transit Supportive Development Area (TSDA), Transit Core and Transit Center of the Transit Centers and Corridors Overlay. This case is related to LDCT-2023-23. The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is October 1, 2024, at 9:15 a.m. 24-1142 Approved Pass
  75. R.8. SET HEARING: (LDCT-2023-23 Alderman Rd Text Amendment) to amend to Appendix E adding Conditions for development on parent tracts totaling 166.0± acres and in the Rural Development Area (RDA), Transit Supportive Development Area (TSDA), Transit Core and Transit Center of the Transit Centers and Corridors Overlay, related. This case is related to LDCPAL-2023-10. The suggested transmittal date is August 6, 2024, at 9:15 a.m. and the adoption hearing date is October 1, 2024, at 9:15 a.m. 24-1146 Approved Pass
  76. R.9. SET HEARING: (LDWA-2024-21 Garden of Eden Access Waiver) to consider the approval of an Access Waiver to allow eight single-family lots on an easement on 40.41 +/- acres in the Residential Suburban (RS) Future Land Use and Suburban Development Area (SDA). The suggested hearing date is August 6, 2024, at 9:15 a.m. 24-1147 Approved Pass
  77. R.10. SET HEARING: (LDCPAL-2024-2 Wahneta Main Street Commercial Overlay CPA) to change Section 2.134-A of the Wahneta Neighborhood Plan to allow for establishment of the Main Street Commercial Overlay by adding new policies and mapping the Overlay on the Future Land Use Map. The suggested transmittal date is September 3, 2024, at 9:15 a.m. and the adoption hearing date is November 5, 2024, at 9:15 a.m. 24-1148 Approved Pass
  78. R.11. Joyner Oaks Plat for Conditional Approval. (No fiscal impact) 24-1128 Approved Pass
  79. R.12. Millan Oaks Plat for Conditional Approval. (No fiscal impact) 24-1131 Approved Pass
  80. R.13. Pine Pointe at Astoria Plat for Conditional Approval. (No fiscal impact) 24-1132 Approved Pass
  81. R.14. Accept RCMA Daycare Expansion potable water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-1133 Approved Pass
  82. R.15. Accept a one-year warranty and surety in the amount of $5,667.07 in the form of Maintenance Bond No. 100277329 for RCMA Daycare Expansion. (No fiscal impact) 24-1134 Approved Pass
  83. R.16. Approve the release of a warranty and surety in the amount of $102,575.76 in the form of Maintenance Bond No. 7901118545 for Windsor Island Resort Phase 3. (No fiscal impact) 24-1136 Approved Pass
  84. R.17. Assignment of Wynnstone, Cascades, & Brentwood Infrastructure Agreement to Westside Haines City Community Development District. 24-1138 Approved Pass
  85. R.18. Interlocal Agreement between Polk County and the City of Fort Meade for Floodplain Management Services 24-1139 Approved Pass
  86. R. BUILDING
  87. R. DEPUTY COUNTY MANAGER
  88. R. BUDGET & MANAGEMENT SERVICES
  89. R.19. Set Proposed Millage Rate for Fiscal Year 2024/2025 24-1204 Approved Pass
  90. R.20. Set Proposed Millage Rate for the Library Municipal Service Taxing Unit (MSTU) for Fiscal Year 2024/2025. 24-1205 Approved Pass
  91. R.21. Set Proposed Millage Rate for the Parks Municipal Service Taxing Unit for Fiscal Year 2024/2025 24-1208 Approved Pass
  92. R.22. Set Proposed Millage Rate for the Rancho Bonito Municipal Service Taxing Unit (MSTU) for Fiscal Year 2024/2025. 24-1210 Approved Pass
  93. R.23. Set Proposed Millage for the Stormwater Municipal Service Taxing Unit (MSTU) for Fiscal Year 2024/2025. 24-1211 Approved Pass
  94. R. PROCUREMENT
  95. R.24. Approve selection committee’s recommendation to authorize staff negotiations with Clifton Larson Allen LLP for annual financial auditing services to the Board and Elected Officials. (No fiscal impact) 24-1122 Approved Pass
  96. R. COMMUNICATIONS
  97. R. COOPERATIVE EXTENSION SERVICES
  98. R. HEALTH & HUMAN SERVICES
  99. R.25. Approve State Housing Initiative Partnership (SHIP) Program Rehabilitation/Replacement Program Homeowner Assistance Agreement and Grant Agreement for property located in Haines City, FL., for Case #RC23-SHIP-003. ($205,187.50 one-time expense). 24-1112 Approved Pass
  100. R.26. Approve selection committee’s recommendation to authorize staff to enter into contract negotiations with Green Mills Group - United Commons and Smith & Henzy for SHIP funds supporting multi-family rental developments. (No fiscal impact) 24-1196 Approved Pass
  101. R. EQUITY & HUMAN RESOURCES
  102. R. INFORMATION TECHNOLOGY
  103. R. CODE ENFORCEMENT
  104. R. COURT SERVICES
  105. R.27. Approve letter of support for allocation of FY2023 Byrne Justice Assistance Grant funds. 24-1154 Approved Pass
  106. R. RISK MANAGEMENT
  107. R. INDIGENT HEALTH CARE
  108. R. FACILITIES MANAGEMENT
  109. R.28. Approve Consultant Services Authorization (CSA) No. 2022-062-02 with Dewberry Engineers, Inc. for site development/permitting engineering services for a new Sheriff’s Office Evidence Storage Facility project. ($54,609.00 one-time expense) 24-1103 Approved Pass
  110. R.29. Approve selection committee’s recommendation to authorize staff enter into contract negotiations with CPH Consulting, LLC, for Architectural & Engineering Services for a new Polk County utilities northeast regional warehouse-operations building & fleet facility. (No Fiscal Impact) 24-1181 Approved Pass
  111. R. FLEET MANAGEMENT
  112. R.30. Approve piggyback agreement with Syn-Tech Systems, Inc. to upgrade the current Syn-Tech Fuel Master Software utilized at County fuel sites. ($162,191.72 one-time expense, $13,412.88 annual recurring expense) 24-1172 Approved Pass
  113. R. PARKS & NATURAL RESOURCES
  114. R. FIRE RESCUE
  115. R. EMERGENCY MANAGEMENT
  116. R. REAL ESTATE SERVICES
  117. R.31. Approve selection committee’s recommendation to authorize staff negotiations with American Acquisition Group, Florida Acquisition & Appraisal, Inc., HDR Engineering, Inc., and Independence Acquisition & Appraisal, LLC to perform property acquisition services. (No fiscal impact) 24-1121 Approved Pass
  118. R.32. Accept Polk County Utilities Easement from Park Square 27 LLC, as requested through the Development Review Process. (No fiscal impact) 24-1166 Approved Pass
  119. R.33. Adopt Resolutions of Necessity authorizing condemnation for transportation improvements to the intersection of CR 542A (Galloway Road) at 10th Street, Project No. 5400190. (No fiscal impact) 24-1197 Approved Pass
  120. R. ROADS & DRAINAGE
  121. R.34. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Old Kissimmee Road, Near Davenport. (Suggested Hearing Date: Tuesday, August 20, 2024, at 9:15 a.m.) (No fiscal impact) 24-1156 Approved Pass
  122. R.35. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Willis Road, Near Mulberry. (Suggested Hearing Date: Tuesday, August 20, 2024, at 9:15 a.m.) (No fiscal impact) 24-1157 Approved Pass
  123. R.36. Approve Infrastructure Agreement between Polk County and Lake Gibson Owner, LLC for Walmart Entrance at Daughtery Road (Estimated $142,601.83 one-time expense) 24-1184 Approved Pass
  124. R.37. Approve Modification No. 1 to CSA No. 22-81-01 with AIM Engineering & Surveying, Inc. (Consultant) for Design Services for the 1st Street NW Sidewalk Project. ($30,259.34 one-time expense). 24-1107 Approved Pass
  125. R.38. Approve Amendment 3 to Agreement 2022-018, with Stantec Consulting Services, Inc. for the Imperial Lakes Boulevard drainage improvement project. ($12,750.00 one-time expense from the American Rescue Plan Fund) 24-1164 Approved Pass
  126. R.39. Adopt a Resolution Setting Parking Restrictions on Campo Lane, Hamlet Loop and Meadow Bend Drive, within the Greenfield Village Subdivision, near Davenport. ($4,107.96 one-time expense) 24-1090 Approved Pass
  127. R.40. Adopt a Resolution Setting Speed Limit on Essex Avenue South, near Lakeland. ($100.07 one-time expense) 24-1089 Approved Pass
  128. R.41. Approve Local Agency Program (LAP) Agreement between Polk County and FDOT for FPN 453504-1-38-01 for design services of the North Lake Fitness Trail in the City of Davenport and associated resolution (no fiscal impact). 24-1106 Approved Pass
  129. R.42. Approve Construction Agreement and Resolution with the Florida Department of Transportation. (FDOT) for the US 27 @ Tierra Del Sol Blvd/Central Grove Rd Intersection Improvement Project (no fiscal impact). 24-1109 Approved Pass
  130. R. UTILITIES
  131. R. WASTE & RECYCLING
  132. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  133. R. COURT RELATED
  134. R. POLK COUNTY PROPERTY APPRAISER
  135. R. POLK COUNTY SHERIFF
  136. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  137. R. POLK COUNTY TAX COLLECTOR
  138. R.43. Approve budget transfer from Tax Collector Reserve for Contingency to the Tax Collector’s General Fund operating budget for software purchase. ($165,300 one-time transfer and expense) 24-1198 Approved Pass
  139. R. WORKFORCE DEVELOPMENT BOARD
  140. R. COUNTY ATTORNEY
  141. R.44. SET PUBLIC HEARING to consider adoption of an ordinance granting an Economic Development Ad Valorem Tax Exemption for Project Butterfly, a New Business. (Suggested hearing date is August 6, 2024 at 9:00 a.m.) 24-1046 Approved Pass
  142. 137 ANNOUNCEMENTS