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Board of County Commissioners (Organizational)

November 19, 2024 ·9:00 AM Final-revised ·Organizational Meeting

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 142 items

  1. 1 CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR) ▶ jump to 0:45
  2. 1 Rollcall ▶ jump to 0:25
  3. 2 INVOCATION ▶ jump to 0:47
  4. 2 Note ▶ jump to 0:38
  5. 3 Bill Dehart, Polk County Fire Rescue Chaplain ▶ jump to 1:00
  6. 3 Note ▶ jump to 0:38
  7. 4 PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR) ▶ jump to 1:34
  8. 4 Rollcall ▶ jump to 0:43
  9. 5 INVESTITURE CEREMONY (RANDY MINK, COUNTY ATTORNEY) ▶ jump to 1:51
  10. 1. Becky Troutman, County Commissioner, District 1. Stacy M. Butterfiled, CPA, Clerk of the Circuit Court and Comptroller, to administer oath. 24-2218 ▶ jump to 1:58
  11. 2. Bill Braswell, County Commissioner, District 3. Stacy M. Butterfield, CPA, Clerk of the Circuit Court and Comptroller, to administer oath. 24-2219 ▶ jump to 4:00
  12. 3. Michael Scott, County Commissioner, District 5. Daniel F. Pilka, Esq., to administer oath. 24-2220 ▶ jump to 5:12
  13. 9 REORGANIZATION OF THE BOARD (RANDY MINK, COUNTY ATTORNEY) ▶ jump to 6:41
  14. 4. Comments from the General Public regarding Reorganization of the Board. 24-2102 ▶ jump to 6:42
  15. 5. Elect Chairperson. 24-2103 Approved Pass ▶ jump to 7:43
  16. 6. Elect Vice Chairperson. 24-2104 Approved Pass ▶ jump to 8:09
  17. 7. Adopt Resolution Authorizing Banks to Honor and Cash Warrants signed by new Chairperson and the Clerk effective November 19, 2024. 24-2105 Approved Pass ▶ jump to 8:44
  18. 8. Recognition of the outgoing Chair. 24-2213 ▶ jump to 8:46
  19. A. PRESENTATIONS and RECOGNITIONS
  20. B. CEREMONIAL PROCLAMATIONS
  21. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 11:28
  22. C.1. Comments. ▶ jump to 11:30
  23. D. APPROVE CONSENT AGENDA ▶ jump to 22:28
  24. D.1. Approve Consent Agenda. 24-2106 ▶ jump to 22:33
  25. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA)
  26. E.1. Disbursements. 24-2107 ▶ jump to 22:33
  27. E.2. Minutes of Regular Board meeting held on November 5, 2024. 24-2108 Approved Pass ▶ jump to 24:01
  28. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  29. D.1. Approve Consent Agenda. 24-2106 Approved Pass ▶ jump to 22:45
  30. G. COUNTY ATTORNEY (RANDY MINK)
  31. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 25:36
  32. E.1. Disbursements. 24-2107 Approved Pass ▶ jump to 23:42
  33. H.1. Approve construction contract with Ajax Paving Industries of Florida, LLC for the Imperial Lakes drainage improvement project - ARP ($8,941,173.86 one-time expense from American Rescue Plan Funds) 24-2175 Approved Pass ▶ jump to 29:45
  34. H.2. Approve agreement with Kisinger Campo & Associates, Corp. for engineering services for the FDC Grove Road/North Ridge Trail flyover project. ($1,839,792.64 one-time expense) 24-2184 Approved Pass ▶ jump to 32:48
  35. H.3. Approve Standard Grant Agreement #INV51 with the State of Florida - Department of Environmental Protection (FDEP) to provide funding for the project: “Advanced Algae Cultivation Technology for Nutrient Removal from Florida Surface Waters” ($2,300,000 one-time revenue). 24-2097 Approved Pass ▶ jump to 35:32
  36. H.4. Approve Florida Defense Support Commission and Department of Commerce Defense Grant Agreement # S0253 to pursue less than fee acquisition with willing sellers in the Sentinel Landscape. (one-time revenue $500,000) 24-2210 Approved Pass ▶ jump to 38:14
  37. H.5. Approve 1) construction contract with Bul-Hed Corporation for the Lake Annie water quality improvement project, and 2) CIP amendment and budget transfer in the amount of $720,000.00 with in the American Rescue Plan and Stormwater MSTU Funds. ($3,300,300.14 one-time expense) 24-2198 Approved Pass ▶ jump to 41:27
  38. H.6. Approve Agreement for Sale and Purchase between R.F. Development Group Co., Inc. and Polk County in conjunction with the Environmental Lands Program, CLASAC Project EL-100-23. ($5,245,000 total expense) 24-2200 Approved Pass ▶ jump to 45:09
  39. H.7. Approve construction contract with CenState Contractors, Inc. for the Babson Park Water Production Facility No. 1 ground storage tank and high service pump station project. ($4,348,630.00 one-time expense from American Rescue Plan Funds and $393,275.00 Connection Fee Funds) 24-2135 Approved Pass ▶ jump to 47:36
  40. I. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 47:40
  41. I.1. Commissioner Troutman Comments. ▶ jump to 47:41
  42. J. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 49:21
  43. J.1. Commissioner Wilson Comments. ▶ jump to 49:22
  44. K. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 48:02
  45. K.1. Commissioner Braswell Comments. ▶ jump to 48:03
  46. L. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 48:07
  47. L.1. Commissioner Santiago Comments. ▶ jump to 48:08
  48. M. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 48:36
  49. M.1. Commissioner Scott Comments. ▶ jump to 48:37
  50. N. LAY BOARD APPOINTMENTS
  51. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 49:39
  52. O.1. Public Hearing (LDCPAS-2024-16 Dinaco LLC CPA) (Adoption Hearing) to consider a Future Land Use change from Residential Suburban (RS) to Linear Commercial Corridor (LCC) on +/- 0.8 acres in the Suburban Development Area (SDA). (No Fiscal Impact) 24-2144 Approved Pass ▶ jump to 53:36
  53. O.2. Public Hearing (LDCPAS-2024-19 Lakeland Highlands OC CPA) (Adoption Hearing) to consider a Future Land Use Map change from Residential Medium (RM) to Office Center (OC) on +/- 1.4 acres in the Transit Supportive Development Area (TSDA). (No Fiscal Impact) 24-2145 Approved Pass ▶ jump to 54:45
  54. O.3. Public Hearing (LDCT-2024-23 Subdivision of Lots with Multiple Structures) (First Reading) to consider the adoption of a County-initiated request to allow lots with multiple units in existence for over 20 years to subdivide regardless of the minimum lot size, provided certain conditions can be met. 24-2189 ▶ jump to 54:48
  55. P. PUBLIC HEARINGS ▶ jump to 57:17
  56. P.1. Public Hearing to consider adoption of a resolution to vacate portions of platted public drainage and utility easements as shown on the Plat of River Ranch Shores Unit One. (No fiscal impact) 24-2111 Approved Pass ▶ jump to 59:18
  57. P.2. Public Hearing (LDPD-2024-2 Shepherd Rd Multi-family) (De Novo Hearing) to consider an appeal to the Planning Commission’s decision to deny LDPD-2024-2. 24-2146 Denied Pass ▶ jump to 106:13
  58. Q. WORK SESSION ITEMS
  59. R. CONSENT AGENDA ITEMS
  60. R. COMMISSIONER DISTRICT 1
  61. R. COMMISSIONER DISTRICT 2
  62. R. COMMISSIONER DISTRICT 3
  63. R. COMMISSIONER DISTRICT 4
  64. R. COMMISSIONER DISTRICT 5
  65. R. COUNTY COMPTROLLER
  66. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2206. 24-2148
  67. R. COUNTY MANAGER
  68. R. ECONOMIC DEVELOPMENT
  69. R. TOURISM/SPORTS MARKETING
  70. R. OFFICE OF PLANNING & DEVELOPMENT
  71. R.2. SET HEARING (LDCDD-2024-5 Lake Hamilton Bluff Third CDD Boundary Amendment) to consider the adoption of an applicant-initiated resolution consenting to the amendment of the external boundaries of an existing Community Development District (CDD) that is mostly within the Lake Hamilton town limits. Suggested hearing date is December 3, 2024, at 9:00 a.m. (No fiscal impact) 24-2190
  72. R.3. Accept Berry Plaza potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-2137
  73. R.4. Accept a one-year warranty and cash surety in the amount of $12,572.57 for Berry Plaza. (No fiscal Impact) 24-2139
  74. R.5. Accept Performance Surety in the amount of $25,145.00 in the form of Performance Bond No. 108116455 for Driveway Installation as part of the PGS Highway 98 relocation project. (No fiscal impact) 24-2140
  75. R.6. Approve the release of a surety in the amount of $319,864.96 in the form of Performance Bond No. 024273476 for Wilder Pines. (No fiscal impact) 24-2141
  76. R.7. Accept Wilder Pines potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-2142
  77. R.8. Accept a one-year warranty and surety in the amount of $132,342.75 in the form of Maintenance Bond No. 024275411 for Wilder Pines. (No fiscal Impact) 24-2143
  78. R. BUILDING
  79. R. DEPUTY COUNTY MANAGER
  80. R. BUDGET & MANAGEMENT SERVICES
  81. R.9. Request Board approve a transfer from reserves to the Correctional County-Wide Impact Fee Fund (One-time transfer $8,000). 24-2156
  82. R.10. Adopt resolution to amend the FY 23/24 budget for required Governmental GASB 87 and GASB 96 capital outlay adjustments. Accounting adjustments only - no fiscal impact. 24-2149
  83. R. PROCUREMENT
  84. R. COMMUNICATIONS
  85. R.11. Farm-City Week Proclamation 24-2207
  86. R. COOPERATIVE EXTENSION SERVICES
  87. R. HEALTH & HUMAN SERVICES
  88. R.12. Resolution to amend the FY 23/24 budget for the Rohr Home Fund and transfer funds from the Indigent Health Care Half-Cent Sales Surtax Fund to cover unbudgeted expenses. ($715,000 one-time revenue and expense) 24-2204
  89. R.13. Approve the HOME Funded Renewal Tenant Based Rental Assistance (TBRA) Pilot Program sub-recipient agreement with the Homeless Coalition of Polk County. ($125,000 one-time expense). 24-2091
  90. R.14. State Housing Initiatives Partnership (SHIP) Incentive Plan Implementation Annual Review 2024, Authorizing Resolution and Local Housing Assistance Plan (LHAP) Amendment Revisions. (No fiscal impact) 24-2116
  91. R. EQUITY & HUMAN RESOURCES
  92. R.15. Approve the 2024-2025 Collective Bargaining Agreement (CBA) between the Polk County Board of County Commissioners (Polk County) and the International Association of Emergency Medical Technicians (EMTs) and Paramedics (IAEP) Local R5-917 SEIU/NAGE. 24-2130
  93. R. INFORMATION TECHNOLOGY
  94. R. CODE ENFORCEMENT
  95. R. COURT SERVICES
  96. R. RISK MANAGEMENT
  97. R. COMMUNITY HEALTH CARE
  98. R.16. Approve the contract with Tri-County Human Services, Inc. (TCHS) for the purchase and installation of generators. (Total amount not to exceed $430,000) 24-2154
  99. R. FACILITIES MANAGEMENT
  100. R. FLEET MANAGEMENT
  101. R.17. Approve piggyback agreement with Dana Safety Supply, Inc. for vehicle lighting, parts, and installation services. (estimated $100,000.00 - $250,000.00 recurring annual expense) 24-2197
  102. R. PARKS & NATURAL RESOURCES
  103. R.18. Approve interlocal agreement with the United States Fish and Wildlife Service (the Service) to implement the Peace River Streambank Restoration project north of Bowling Green in Polk County (one-time expense $250,000). 24-2195
  104. R.19. Approve staff to pursue acquisition of sites nominated to the Environmental Lands Program. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommends pursuing acquisition of EL-127-24, EL-129-24, EL-130-24 and EL-131-24 and to not pursue acquisition of EL-128-24. (no fiscal impact) 24-2208
  105. R.20. Approve Amendment #1 to Agreement #22FRP12 with the State of Florida Department of Environmental Protection (FDEP) to provide funding for the project: “Polk County Peace Creek Canal Basin Wetland Restoration” (no fiscal impact). 24-2147
  106. R.21. Approve License Agreement with the Southwest Florida Water Management District (SWFWMD) to allow Polk County to utilize the state property to complete the Innovative Technology Grant “Advanced Algae Cultivation Technology for Nutrient Removal from Florida Surface Waters” (No fiscal impact). 24-2191
  107. R. FIRE RESCUE
  108. R. EMERGENCY MANAGEMENT
  109. R.22. Approve state-funded 2024-2025 Emergency Management Preparedness and Assistance (EMPG) Subgrant Agreement and Certification. 24-2092
  110. R. REAL ESTATE SERVICES
  111. R.23. Approve Right-of-Way Agreement between DH Land Group LLC, a Florida limited liability company, and Polk County in conjunction with the County Road 557 Project, Parcels 130A, 130B and 722. ($1,892,175 one-time expense) 24-2128
  112. R.24. Approve Right-of-Way Agreement between Siamak Rafieian, and Polk County in conjunction with the County Road 557 Project, Parcel 132. ($1,475,350 one-time expense) 24-2203
  113. R.25. Approve Land Purchase Agreement between Hammette International, Inc. and Polk County in conjunction with the Lake Lulu Wetland Restoration Project. ($98,000 one-time expense) 24-2205
  114. R.26. Approve Agreement for Transfer of Public Road between the City of Winter Haven and Polk County for a portion of Waters Road and authorize County Deed for the right-of-way associated therewith. (No fiscal impact) 24-2109
  115. R.27. Approve Release of Easements for drainage easements adjacent to Lake Mattie in conjunction with development. (No fiscal impact) 24-2118
  116. R.28. Accept Quit Claim Deed for property being donated for conservation preservation, Mohr parcel. (No fiscal impact) 24-2096
  117. R.29. Accept instruments for additional right-of-way along Detour Road, Bannon Island Road, and King Road as requested through the Development Review Process. (No fiscal impact) 24-2187
  118. R. ROADS & DRAINAGE
  119. R.30. Approve the Locally Funded Agreement and associated resolution between Polk County and the Florida Department of Transportation for the Ridge Scenic Highway (RSH) Connector Trail Project (FM# 452132-2-32-01). (no fiscal impact) 24-2117
  120. R. UTILITIES
  121. R.31. Amendment to the Fiscal Year 2023-2024 Utilities Community Investment Program (CIP) Budget and transfer from other CIP projects with the same funding source. One time transfer $1,393,770. 24-2186
  122. R.32. Approve Amendment No. 1 to Agreement 2023-051, with Dewberry Engineers, Inc. to provide professional engineering services for the ERUSA AWS Receiving Facility project ($697,212.80 one-time expense) 24-2171
  123. R.33. Adopt Resolution authorizing an amendment to the Fiscal Year 2023/2024 Utilities Division Budget and approve a CIP amendment to change funding sources. ($201,575,791 increase in Utilities Budgeted revenues and expenses). 24-2157
  124. R.34. Approve Consultant Services Authorization (CSA) 18-060-03, Modification No. 1 with Jones Edmunds & Associates, Inc. for the Crooked Lake Park Receivership - Wastewater Treatment Facility (WWTF) Abandonment and Lift Station Replacements project. ($45,116.00 increase; $352,560.00 revised not to exceed cost; time extension of 181 days). 24-2199
  125. R. SOLID WASTE
  126. R.35. Approve transfer from Reserves for Cash Balance Forward from Solid Waste Funds for FY 23/24 (one-time transfer $6,200,000) 24-2192
  127. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  128. R. COURT RELATED
  129. R. POLK COUNTY PROPERTY APPRAISER
  130. R. POLK COUNTY SHERIFF
  131. R.36. Approve Amendment to the Polk County Sheriff's Office (PCSO) FY 23/24 Budget 24-2194
  132. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  133. R. POLK COUNTY TAX COLLECTOR
  134. R. WORKFORCE DEVELOPMENT BOARD
  135. R. COUNTY ATTORNEY
  136. R.37. Adopt resolution amending and replacing Polk County Resolution No. 2024-190 amending the BERKLEY RIDGE Street Lighting Assessment Area by adding Berkley Ridge Phase 2 and Berkley Ridge Phase 3 into the Berkley Ridge Special Street Lighting Area. 24-2087
  137. R.38. Adopt resolution amending and replacing Polk County Resolution No. 2024-191 amending the Timberidge Street Lighting Assessment Area 24-2088
  138. R.39. Adopt resolution amending and replacing Polk County Resolution No. 2024-192 creating the Natures Reserve Street Lighting Assessment Area. 24-2089
  139. R.40. Adopt resolution amending and replacing Polk County Resolution No. 2024-193 creating the Sunrise Landing Street Lighting Assessment Area 24-2090
  140. R.41. Adopt a resolution establishing a procedure to assign commissioners to committees, councils, agencies, boards, commissions and other entities. 24-2212
  141. R.42. Consider resolution approving Declarations Extending State of Local Emergency 24-01 executed by the County Manager on November 8, 2024, November 15, 2024. 24-2209
  142. 136 ANNOUNCEMENTS