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Board of County Commissioners

January 7, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 136 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:17
  2. 1 Rollcall ▶ jump to 0:07
  3. 2 INVOCATION ▶ jump to 0:21
  4. 2 Note ▶ jump to 0:11
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:29
  6. 3 Note ▶ jump to 0:12
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 1:01
  8. A. PRESENTATIONS and RECOGNITIONS
  9. B. CEREMONIAL PROCLAMATIONS
  10. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 1:29
  11. C.1. Comments. ▶ jump to 1:39
  12. D. APPROVE CONSENT AGENDA ▶ jump to 25:29
  13. D.1. Approve Consent Agenda. 24-2431 Approved Pass ▶ jump to 25:45
  14. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 25:55
  15. E.1. Disbursements. 24-2429 ▶ jump to 25:57
  16. E.2. Minutes of Regular Board meeting held on December 17, 2024. 24-2430 Approved Pass ▶ jump to 27:22
  17. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  18. 15 PAGE BREAK
  19. E.1. Disbursements. 24-2429 Approved Pass ▶ jump to 26:55
  20. G. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 28:37
  21. G.1. Adopt Resolution Denying the Road Closure of Lake Marion Creek Road and Prohibiting County Road Closures Without the Board of County Commissioners Approval. 25-0005 Approved Pass ▶ jump to 30:15
  22. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 30:24
  23. H.1. Approve a U.S. Department of Housing and Urban Development (HUD) Grant Agreement #B-24-CP-FL-0609, associated resolution, CIP Amendment and budget transfer to amend the budget for unanticipated revenue for the FDC Grove Road / North Ridge Trail Flyover. ($6,000,000.00 one-time unanticipated revenue) 24-2479 Approved Pass ▶ jump to 33:16
  24. H.2. Approve a Federal-Funded Grant Agreement with the U.S. Department of Housing and Urban Development (HUD) Grant Agreement #B-24-CP-FL-0651, associated resolution, CIP Amendment and budget transfer to amend the budget for unanticipated revenue for sidewalks in the Poinciana Community. ($850,000.00 one-time unanticipated revenue) 24-2478 Approved Pass ▶ jump to 35:42
  25. H.3. Approve professional services agreements with both WSP USA and Kimley-Horn and Associates for the North Rifle Range Road Drainage & Sidewalk Improvement Project and Inwood Drainage Improvement Project (Wahneta and Inwood). ($314,979.00 (Wahneta) one-time expense and $130,375.00 (Inwood) one-time expense) 24-2490 Approved Pass ▶ jump to 38:35
  26. I. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 38:43
  27. I.1. Commissioner Troutman Comments. ▶ jump to 38:45
  28. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL)
  29. J.1. Appoint Chad Tagtow as a Member (Seat 5) of the Polk County Industrial Development Authority, for the three-year term, January 23, 2025 through January 22, 2028. 24-2441 Approved Pass ▶ jump to 39:33
  30. J.2. Commissioner Braswell Comments. ▶ jump to 39:46
  31. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 39:47
  32. K.1. Appoint Russel “Rusty” L. Mouton, II as Member No. 8 of the Industrial Development Authority, for the three-year term, January 23, 2025, to January 22, 2028. 24-2399 Approved Pass ▶ jump to 39:59
  33. K.2. Commissioner Santiago Comments. ▶ jump to 40:08
  34. L. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 40:09
  35. L.1. Commissioner Scott Comments. ▶ jump to 40:10
  36. M. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 41:27
  37. M.1. Chair Wilson Comments. ▶ jump to 41:28
  38. N. LAY BOARD APPOINTMENTS
  39. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 41:34
  40. O.1. Public Hearing (LDCPAL-2024-4 Spirit Lake Text CPA) (Adoption Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change Future Land Use Element Policy 2.113-C3 in Objective 2.113-C Office Centers, to allow for the establishment of new Office Centers (OC) next to Commercial Enclaves (CE). 24-2469 ▶ jump to 41:36
  41. O.2. Public Hearing (LDCPAS-2024-3 Spirit Lake OC CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation from Residential-Low (RL) to Office Center (OC) on .44 acres. (No Fiscal Impact) 24-2472 Approved Pass ▶ jump to 45:49
  42. O.3. Public Hearing (LDCT-2024-26 As-Builts/Record Drawings and Appendix A Revisions) (First Reading) to consider the adoption of a County-initiated LDC Text amendment to multiple sections of the Land Development Code to clarify, document, and improve ways to install infrastructure and prepare development sites for residential and commercial construction projects. (First Reading) 24-2474 ▶ jump to 45:58
  43. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 41:38
  44. P. PUBLIC HEARINGS
  45. O.1. Public Hearing (LDCPAL-2024-4 Spirit Lake Text CPA) (Adoption Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change Future Land Use Element Policy 2.113-C3 in Objective 2.113-C Office Centers, to allow for the establishment of new Office Centers (OC) next to Commercial Enclaves (CE). 24-2469 Approved Pass ▶ jump to 44:46
  46. P.1. Public Hearing (LDCT-2024-27 SR 60 & Boy Scout Road RCC ACP Text Amendment) (First Reading) to consider the adoption of a joint County and applicant-initiated ordinance amending the Land Development Code. The applicant has asked for this case to be continued to February 4, 2025. No Fiscal Impact. 24-2480 Continued Pass ▶ jump to 47:07
  47. P.2. Public Hearing (LDCPAL 2024-6 Grenelefe UEA Comp Plan Text CPA) (Adoption Hearing) to consider a Large-Scale Comprehensive Plan Text Amendment to Section 2.130-E1 Grenelefe Utility Enclave Area (UEA) revising land use and development totals and related policies for property designated Residential Low-X (RLX), Residential Medium-X (RMX), Residential High-X (RHX), Tourist Commercial Center-X (TCCX), Development of Regional Impact-X (DRIX), add location criteria for Neighborhood Activity Center-X (NACX), and remove the requirement for a Planned Development. This case is related to a Comprehensive Plan map amended (LDCPAL-2024-5) on 526± acres. LDCT-2024-10 is a companion Land Development Code Text Amendment. (No Fiscal Impact) 24-2471 Approved Pass
  48. P.3. Public Hearing (LDCT-2024-10 Grenelefe UEA LDC Text Amendment) (Adoption Hearing) amending Chapter 4, Special District, Section 402, Development of Regional Impact and Pre-Development of Regional Impact, and Utility Enclave Areas, revising introductory statements in Section 402, F. Grenelefe Utility Enclave Area (UEA), revising development standards for all land use districts in the Grenelefe UEA use Table 4.26, revising residential lot standards in Table 4.27, revising references to short term rentals, adding a general land development plan, and other related changes. This case has a companion Comprehensive Plan Text Amendment (LDCPAL-2024-6) and related Comprehensive Plan Future Land Use Map Amendment (LDCPAL-2024-5). (No Fiscal Impact) 24-2473 Approved Pass
  49. P.4. Public Hearing (LDCPAL-2024-5 Grenelefe DRI CPA) (Adoption Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 526+/- acres from Tourism-Commercial Center-X (TCCX), and Development of Regional Impact-X (DRIX) to Residential Low-X (RLX), Residential Medium-X (RMX), and Neighborhood Activity Center-X (NACX). This case is related to a Comprehensive Plan Text Amendment (LDCPAL-2024-6) and Land Development Code Text Amendment (LDCT-2024-10). (No Fiscal Impact) 24-2470 Approved Pass
  50. P.5. Public Hearing (LDCDD-2024-6 / Grenelefe CDD) to consider the adoption of an applicant-initiated ordinance to establish a new Community Development District (CDD) within the unincorporated area of Polk County. (No fiscal impact) 24-2468 Approved Pass
  51. P.6. Interlocal Agreement (Grenelefe Improvements / Grenelefe CDD) between Polk County and the Grenelefe Community Development District assuring the follow-through of commitments made by the petitioner for the Grenelefe CDD. (No fiscal impact) 24-2455 Approved Pass ▶ jump to 111:39
  52. Q. WORK SESSION ITEMS
  53. R. CONSENT AGENDA ITEMS
  54. R. COMMISSIONER DISTRICT 1
  55. R. COMMISSIONER DISTRICT 2
  56. R. COMMISSIONER DISTRICT 3
  57. R. COMMISSIONER DISTRICT 4
  58. R. COMMISSIONER DISTRICT 5
  59. R. COUNTY COMPTROLLER
  60. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2208. 24-2437
  61. R. COUNTY MANAGER
  62. R. ECONOMIC DEVELOPMENT
  63. R. TOURISM/SPORTS MARKETING
  64. R. OFFICE OF PLANNING & DEVELOPMENT
  65. R.2. SET HEARING: (LDCT-2024-18 Section 220 Warehouse Separation Text Amendment) to amend Section 220, add Agricultural/Residential Rural (A/RR) for applicability, and add Subsection H. The suggested hearing dates are for the first reading on January 21, 2025, at 9:15 a.m. and the second reading on February 4, 2025, at 9:15 a.m. 24-2475
  66. R.3. SET HEARING: (LDCU-2024-36/Level 4 Rodriguez Rights Restoration ABC Road) to allow a Conditional Use for recognition of a former legal non-conforming use of three dwelling units on one parcel per Section 120.H of the LDC. The property is located on 0.7 +/- acres in an Agricultural/Residential Rural (A/RR) Land Use district and in the Rural Development Area (RDA). The suggested hearing date is January 21, 2025, at 9:15 a.m. 24-2476
  67. R.4. Clubhouse Hills Estates Plat for Conditional Approval. (No fiscal impact) 24-2452
  68. R.5. Irwin Subdivision Plat for Conditional Approval. (No fiscal impact) 24-2457
  69. R.6. Ventures Subdivision Plat for Conditional Approval. (No fiscal impact) 24-2463
  70. R.7. Windee Tower Estates Plat for Conditional Approval. (No fiscal impact) 24-2467
  71. R.8. Accept the Connector Road (aka LTD Champions Ridge - Ronald Reagan Pkwy) project potable water and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-2453
  72. R.9. Accept a one-year warranty and surety in the amount of $484,359.53 in the form of Maintenance Bond No. 800170365 for Connector Road (aka LTD Champions Ridge - Ronald Reagan Pkwy). (No fiscal Impact) 24-2454
  73. R.10. Accept Marlowe at Ridgeview potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-2459
  74. R.11. Accept a one-year warranty and cash surety in the amount of $10,704.29 for Marlowe at Ridgeview. (No fiscal Impact) 24-2458
  75. R.12. Accept Volaris at Lake Wilson potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 24-2464
  76. R.13. Accept a one-year warranty and cash surety in the amount of $9,232.42 for Volaris at Lake Wilson. (No fiscal Impact) 24-2465
  77. R.14. Accept Performance Surety in the amount of $516,034.38 in the form of Performance Bond No. SEHNSU0824863 for Reserve at Lake Parker. (No fiscal impact) 24-2461
  78. R.15. Approve the release of a warranty and surety in the amount of $264,764.45 in the form of Maintenance Bond No. CMS354676 for Belle Haven Phase 2. (No fiscal impact) 24-2451
  79. R.16. Approve the release of a warranty and surety in the amount of $131,603.46 in the form of Maintenance Bond No. SU 1196179 for Hawthorne Phase 1 Roadway. (No fiscal impact) 24-2456
  80. R.17. Approve the release of a warranty and surety in the amount of $6,948.90 in the form of Maintenance Bond No. GM224910 for Sunrise Landing. (No fiscal impact) 24-2462
  81. R.18. Approve the release of a cash surety in the amount of $7,676.00 for Pollard Pointe. (No fiscal impact) 24-2460
  82. R. BUILDING
  83. R. DEPUTY COUNTY MANAGER
  84. R. BUDGET & MANAGEMENT SERVICES
  85. R. PROCUREMENT
  86. R. COMMUNICATIONS
  87. R. COOPERATIVE EXTENSION SERVICES
  88. R. HEALTH & HUMAN SERVICES
  89. R.19. Approve HOME Investment Partnership (HOME) rehabilitation/replacement program Homeowner Assistance Agreement and Grant Agreement for the property located in unincorporated Lakeland, FL., for Case #RC24-HOME-003. ($189,487.50 one-time expense). 24-2389
  90. R.20. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program Homeowner Assistance Agreement and Grant Agreement for property located in Unincorporated Lakeland, FL., for Case #RC24-SHIP-001. ($189,787.50 one-time expense). 24-2424
  91. R.21. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement Homeowner Assistance Agreement and Grant Agreement for property located in Waverly, FL., for Case #RC24-SHIP-005. ($201,329.60 one-time expense). 24-2425
  92. R.22. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program Homeowner Assistance Agreement and Grant Agreement for property located in Bartow, FL., for Case #RC23-SHIP-016. ($186,584.10 one-time expense). 24-2423
  93. R.23. Approve modification #1 of State Housing Initiatives Partnership (SHIP) affordable housing contract for the development of one new construction single family infill lot located in Haines City, FL., Case #NC24-SHIP-001. ($9,000.00 one-time expense). 24-2393
  94. R.24. Approve modification #1 of State Housing Initiatives Partnership (SHIP) affordable housing contract for the development of one new construction single family infill lot located in Haines City, FL., Case #NC24-SHIP-002. ($9,000.00 one-time expense). 24-2392
  95. R.25. Approve modification of State Housing Initiatives Partnership (SHIP) Hurricane Housing Recovery Program HHRP Rehabilitation program Homeowner Assistance Agreement and Grant Agreement for the property located in Winter Haven (Wahneta), FL., for Case #DR24-S-IAN-018. ($2,486.00 one-time expense). 24-2433
  96. R. EQUITY & HUMAN RESOURCES
  97. R. INFORMATION TECHNOLOGY
  98. R. CODE ENFORCEMENT
  99. R. COURT SERVICES
  100. R. RISK MANAGEMENT
  101. R.26. Consider approval of the proposed settlement in the matter of Robert Tyler v. Polk County Sheriff’s Office; $60,000.00 one-time expense. 24-2448
  102. R. COMMUNITY HEALTH CARE
  103. R.27. Approve Polk HealthCare Plan Behavioral Health Services Agreement with Therapeutic Innovative Passages Solutions, LLC for outpatient behavioral health services. (Transfer of existing appropriations to medical provider). 24-2416
  104. R.28. Approve the second amendment to the contract with Tri-County Human Services, Inc. (TCHS) for the provision of alcohol, substance abuse, and mental health services as mandated in Section 394.76 of the Florida Statutes. (Annual amount is based on the Local Match Calculation Form. In FY 24/25, the County’s estimated funding amount is $598,843, subject to final adjustments at the end of the State Fiscal Year.) 24-2443
  105. R. FACILITIES MANAGEMENT
  106. R.29. Approve Modification No. 4 to Consultant Services Authorization (CSA) No.17-44-03 with Inwood Consulting Engineers, Inc. (the “Consultant “) for civil engineering for the Roads and Drainage Ernie Caldwell Dundee Sub-Station project. ($94,904.00 one-time expense) 24-2445
  107. R. FLEET MANAGEMENT
  108. R. PARKS & NATURAL RESOURCES
  109. R. FIRE RESCUE
  110. R.30. Requesting the approval of renewal application of Certificate of Public Convenience and Necessity (COPCN) for AdventHealth EMS (No fiscal impact) 24-2297
  111. R. EMERGENCY MANAGEMENT
  112. R. REAL ESTATE SERVICES
  113. R.31. Approve a Right-of-Way Agreement between Polk County and Connie Miller in conjunction with the Power Line Road Phase 2 Project. ($706,000 one-time expense) 24-1982
  114. R.32. Declare surplus and authorize the public sale of County’s interest in Parcel ID Number 272813-000000-011020. (Potential for $250,000 or greater, one-time revenue) 24-2432
  115. R.33. Declare surplus and authorize the public sale of County-owned Parcel ID Number 232720-002020-000860. (Potential for $42,000 or greater, one-time revenue) 24-2440
  116. R.34. Declare surplus and authorize the private conveyance of the County’s interest in Parcel ID Number 252812-339800-000173 Sharon L. Phillips, Trustee. ($100 one-time revenue) 24-2446
  117. R.35. Authorize a Partial Release of Easement in conjunction with the Thompson Nursery Road Phase 1 - Segment 1 Project. (No fiscal impact) 24-2449
  118. R.36. Accept instruments for additional rights-of-way along Avenue “W” NW and Crescent Road as requested through the Development Review Process. (No fiscal impact) 24-2489
  119. R. ROADS & DRAINAGE
  120. R.37. Approve the Local Agency Program (LAP) Agreement between Polk County and the State of Florida Department of Transportation (FDOT) for the construction of Crystal Avenue and Orange Avenue Project. (no fiscal impact) 24-2482
  121. R. UTILITIES
  122. R.38. Approve selection committee’s recommendation to authorize staff negotiations with Carollo Engineers, Inc. to provide engineering services for both the east regional water production facility and wastewater treatment facility. (No fiscal impact) 24-2447
  123. R. SOLID WASTE
  124. R.39. Approve selection committee’s recommendation to authorize staff negotiations with Geosyntec Consultants, Inc. for professional engineering services for the Southeast Landfill. (No fiscal impact) 24-2484
  125. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  126. R. COURT RELATED
  127. R. POLK COUNTY PROPERTY APPRAISER
  128. R. POLK COUNTY SHERIFF
  129. R.40. Approve and release an appropriation and expenditure of $79,000.00 from the Domestic Violence Training Fund. ($79,000.00 one-time expense) 24-2450
  130. R.41. Approve and release an appropriation and expenditure from the Law Enforcement Trust Fund ($45,546.02 one-time expense) 24-2426
  131. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  132. R. POLK COUNTY TAX COLLECTOR
  133. R. WORKFORCE DEVELOPMENT BOARD
  134. R. COUNTY ATTORNEY
  135. R.42. Consider resolution approving Declarations Extending State of Local Emergency 24-01 executed by the County Manager on December 18, 2024, December 23, 2024, December 30, 2024, and January 6, 2025. 24-2444
  136. 130 ANNOUNCEMENTS