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Board of County Commissioners

March 4, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 122 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:12
  2. 1 Rollcall ▶ jump to 0:03
  3. 2 INVOCATION ▶ jump to 0:13
  4. 2 Note ▶ jump to 0:05
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:14
  6. 3 Note ▶ jump to 0:06
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 0:58
  8. 4 Rollcall ▶ jump to 0:10
  9. A. PRESENTATIONS and RECOGNITIONS
  10. B. CEREMONIAL PROCLAMATIONS
  11. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 1:16
  12. C.1. Comments. ▶ jump to 1:17
  13. D. APPROVE CONSENT AGENDA ▶ jump to 1:38
  14. D.1. Approve Consent Agenda. 25-0255 Approved Pass ▶ jump to 1:48
  15. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 1:51
  16. E.1. Disbursements. 25-0256 Approved Pass ▶ jump to 2:51
  17. E.2. Minutes of Regular Board meeting held on February 18, 2025. 25-0257 Approved Pass ▶ jump to 3:07
  18. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  19. G. COUNTY ATTORNEY (RANDY MINK)
  20. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 3:16
  21. H.1. Approve Amendment No.3 to Agreement 2022-077, with Wright-Pierce, Inc. to provide Part 4 construction administration services for the Northeast Regional Wastewater Treatment Facility Expansion from 6.0 MGD to 9.0 MGD. ($9,658,092.00 one-time expense) 25-0317 Approved Pass ▶ jump to 15:26
  22. H.2. Approve agreement with Black & Veatch Corporation to provide Part 1 engineering services for improvements to the southwest regional wastewater treatment facility. ($3,100,586.00 one-time expense) 25-0299 Approved Pass ▶ jump to 18:03
  23. H.3. Approve the Seventh Amendment to the Cypress Lake Alternative Water Supply Agreement with the Water Cooperative of Central Florida relating to the Cypress Lake Wellfield. ($1,840,000 not-to-exceed, one-time expense) 25-0165 Approved Pass ▶ jump to 21:30
  24. H.4. Confirm the appointment of Shawn Smith to serve as Polk County Fire Rescue Services Director (Fire Rescue Chief). 25-0262 Approved Pass ▶ jump to 8:17
  25. I. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 21:38
  26. I.1. Commissioner Troutman Comments. ▶ jump to 21:39
  27. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 21:41
  28. J.1. Commissioner Braswell Comments. ▶ jump to 21:42
  29. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 23:55
  30. K.1. Commissioner Santiago Comments. ▶ jump to 23:55
  31. L. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 23:56
  32. L.1. Commissioner Scott Comments. ▶ jump to 23:57
  33. M. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 24:28
  34. M.1. Reappoint Daniel Haight, MD as a Member of the Citizens HealthCare Oversight Committee, representing Primary Care Physicians, for the four-year term, April 6, 2025 through April 5, 2029. 25-0250 Approved Pass ▶ jump to 24:41
  35. M.2. Chair Wilson Comments. ▶ jump to 24:49
  36. N. LAY BOARD APPOINTMENTS
  37. 33 PAGE BREAK
  38. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 25:06
  39. O.1. Public Hearing (LDCT-2024-21 Accessory Structures LDC Text Amendment) (First Reading) to amend Chapter 2, Section 206.A, Accessory Dwelling Units; Section 208.F, Accessory Structure Setbacks; Section 209.D, Accessory Structure Location and Chapter 9, Section 930, to add Accessory Dwelling Units. (No Fiscal Impact). 25-0302 ▶ jump to 27:26
  40. O.2. Public Hearing (LDCPAS-2024-28 Space Source Inc CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation from Development of Regional Impact (DRI) to Neighborhood Activity Center (NACX) on 7.49 +/- acres in the Poinciana DRI. (No Fiscal Impact) 25-0305 Approved Pass ▶ jump to 40:14
  41. O.3. Public Hearing (LDCU-2024-38 South Fort Meade Mine DRI Extension) (Adoption Hearing) to consider a request to extend the current Development Order expiration date 20 years to continue processing mined material at the South Fort Meade mine on 17,508.5 +/- acres in a Rural Development Area (RDA) and Phosphate Mining (PM) Future Land Use designation. (No Fiscal Impact) 25-0303 Approved Pass ▶ jump to 41:47
  42. O.4. Public Hearing (LDDRI-2024-1 South Fort Meade Mine DRI Extension) (Adoption Hearing) to consider a request to extend the current Development Order expiration date 20 years to continue processing mined material at the South Fort Meade mine on 17,508.5 +/- acres in a Rural Development Area (RDA) and Phosphate Mining (PM) Future Land Use designation. (No Fiscal Impact) 25-0304 Approved Pass ▶ jump to 41:57
  43. P. PUBLIC HEARINGS ▶ jump to 42:05
  44. P.1. Public Hearing to consider adoption of a Resolution Allowing for the Installation of Three Traffic Calming Devices (Speed Humps) on Shenandoah Street, Near Lakeland. (estimated $15,000.00 one-time expense) 25-0158 Approved Pass ▶ jump to 46:02
  45. P.2. Public Hearing to consider adoption of a Resolution to vacate and close maintained right-of-way for Florence Avenue shown as Florence Drive on the Plat of J. A. Leslie Subdivision, Winter Haven, Florida. (No fiscal impact) 25-0265 Approved Pass ▶ jump to 48:07
  46. P.3. Public Hearing to consider adoption of a Resolution to vacate portions of platted, and unmaintained rights-of-way as shown on the Revised Plat of Crooked Lake Subdivision, Lake Wales, Florida. (No fiscal impact) 25-0276 Approved Pass ▶ jump to 50:06
  47. Q. WORK SESSION ITEMS ▶ jump to 50:15
  48. Q.1. Warehouse and Industrial Impact Fees 2nd Work Session (Extraordinary Circumstances) - 10:00 a.m. ▶ jump to 50:16
  49. R. CONSENT AGENDA ITEMS
  50. R. COMMISSIONER DISTRICT 1
  51. R. COMMISSIONER DISTRICT 2
  52. R. COMMISSIONER DISTRICT 3
  53. R. COMMISSIONER DISTRICT 4
  54. R. COMMISSIONER DISTRICT 5
  55. R. COUNTY COMPTROLLER
  56. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2212. 25-0286
  57. R. COUNTY MANAGER
  58. R. ECONOMIC DEVELOPMENT
  59. R. TOURISM/SPORTS MARKETING
  60. R. OFFICE OF PLANNING & DEVELOPMENT
  61. R.2. Accept Alta Davenport potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 25-0279
  62. R.3. Accept a one-year warranty and surety in the amount of $33,612.28 in the form of Maintenance Bond No. 0859297 for Alta Davenport. (No Fiscal Impact) 25-0280 Approved Pass
  63. R.4. Approve the release of a surety in the amount of $1,495,929.87 in the form of Performance Bond No. 4469896 for Danbury Townhomes (aka Danbury @ Ridgewood Lakes). (No Fiscal Impact) 25-0282 Approved Pass
  64. R.5. Accept Danbury Townhomes (aka Danbury @ Ridgewood Lakes) potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No Fiscal Impact) 25-0285 Approved Pass
  65. R.6. Accept a one-year warranty and surety in the amount of $411,629.39 in the form of Maintenance Bond No. 4476044 for Danbury Townhomes (aka Danbury @ Ridgewood Lakes). (No Fiscal Impact) 25-0288 Approved Pass
  66. R.7. Approve the release of a surety in the amount of $10,419,846.92 in the form of Performance Bond No. FGAC-24195 for Garden Hills at Providence Phase 2. (No Fiscal Impact) 25-0290 Approved Pass
  67. R.8. Accept Garden Hills at Providence Phase 2 potable water, wastewater, and reclaimed utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No Fiscal Impact) 25-0291 Approved Pass
  68. R.9. Accept a one-year warranty and surety in the amount of $490,066.31 in the form of Irrevocable Letter of Credit No. FGAC-24873 for Garden Hills at Providence Phase 2. (No Fiscal Impact) 25-0292 Approved Pass
  69. R.10. Accept Minnesota Avenue Waterline potable water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No fiscal impact) 25-0294 Approved Pass
  70. R.11. Accept a one-year warranty and surety in the amount of $6,425.43 in the form of Maintenance Bond No. 41K237614 for Minnesota Avenue Waterline. (No Fiscal Impact) 25-0295 Approved Pass
  71. R.12. Accept a performance surety in the amount of $59,590.78 in the form of Performance Bond No. 0217727 for Auburndale FSER. (No Fiscal Impact) 25-0281 Approved Pass
  72. R.13. Accept a performance surety in the amount of $286,726.39 in the form of Performance Bond No. LICX1984358 for K-Ville Ph 2 & 3 ROW. (No Fiscal Impact) 25-0293 Approved Pass
  73. R.14. Accept a performance surety in the amount of $85,374.00 in the form of Performance Bond No. 108178423 for Rifle Range Road Substation. (No Fiscal Impact) 25-0296 Approved Pass
  74. R.15. Approve recommended changes to the functional classification of select Polk County roads: Avenue M NW, Catherine Drive, Friedlander Road, Windee Avenue, 2nd Street NW and 31st Street NW. (No fiscal impact) 25-0289 Approved Pass
  75. R. BUILDING
  76. R. DEPUTY COUNTY MANAGER
  77. R. BUDGET & MANAGEMENT SERVICES
  78. R. PROCUREMENT
  79. R. COMMUNICATIONS
  80. R. COOPERATIVE EXTENSION SERVICES
  81. R. HEALTH & HUMAN SERVICES
  82. R. EQUITY & HUMAN RESOURCES
  83. R. INFORMATION TECHNOLOGY
  84. R. CODE ENFORCEMENT
  85. R. COURT SERVICES
  86. R. RISK MANAGEMENT
  87. R. COMMUNITY HEALTH CARE
  88. R.16. Approve Polk HealthCare Plan Medical Services Agreement with Vein & Vascular Experts, PLLC for specialty care services. (Transfer of existing appropriations to medical provider). 25-0267 Approved Pass
  89. R.17. Approve the third amendment to the contract with Tri-County Human Services, Inc. to provide behavioral health services to eligible low-income county residents. (No fiscal impact.) 25-0314 Approved Pass
  90. R. FACILITIES MANAGEMENT
  91. R.18. Approve selection committee’s recommendation to authorize staff negotiations with The Lunz Group, LLC, design a new roadway maintenance facility. (No Fiscal Impact) 25-0318 Approved Pass
  92. R. FLEET MANAGEMENT
  93. R. PARKS & NATURAL RESOURCES
  94. R. FIRE RESCUE
  95. R. EMERGENCY MANAGEMENT
  96. R. REAL ESTATE SERVICES
  97. R.19. Authorize the County Attorney’s Office or outside counsel to stipulate to a final judgment for Parcel 136 in the case of Polk County v. John Storc, Candy M. Guzman, et al, an eminent domain lawsuit filed to acquire needed rights-of-way for the County Road 557 Project. ($87,700 one-time expense) 25-0319 Approved Pass
  98. R.20. Approve Land Purchase Agreement in conjunction with the purchase of a conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Camacho parcel. ($2,000 one-time expense) 25-0272 Approved Pass
  99. R.21. Accept Quit Claim Deed for property being donated for conservation preservation, Boughton Estate parcel. (No fiscal impact) 25-0273 Approved Pass
  100. R.22. Authorize the sale of County owned properties located at 12 Cedar Street and 16 Cedar Street in Haines City to income eligible buyers for the purpose of promoting affordable housing. (No fiscal impact) 25-0277 Approved Pass
  101. R.23. Approve a Perpetual Easement and License Agreement between Polk County and Southwest Florida Water Management District in conjunction with two monitoring wells proposed by the District. (No fiscal impact) 25-0315 Approved Pass
  102. R.24. Adopt a Resolution authorizing the temporary closure to public vehicular traffic access to a portion of a County-maintained roadway known as Holly Hill Fruit Road along with unmaintained platted right-of-way lying to the east thereof and unmaintained platted right-of-way lying between Holly Hill Road and Florida Development Road. (No Fiscal Impact) 25-0316 Approved Pass
  103. R. ROADS & DRAINAGE
  104. R.25. Approve Consultant Services Authorization (CSA) No. 22-096-04 with WSP USA Environment & Infrastructure, Inc. (Consultant) to provide Construction Engineering & Inspection (CEI) services for the US 27 @ Tierra Del Sol Boulevard/Central Grove Road Intersection Improvements Project. ($298,410.30 one-time expense) 25-0252 Approved Pass
  105. R.26. Approve Consultant Services Authorization (CSA) No. 22-098-03 with WSP USA, Inc. (Consultant) to provide Construction Engineering & Inspection (CEI) services for the Palmer Road Drainage Improvements Project. ($295,577.54 one-time expense - General Revenue Fiscal Recovery Funds) 25-0253 Approved Pass
  106. R.27. Approve Joint Project Agreement (JPA) with the City of Lakeland for adjustment of wastewater infrastructure on the Fort Fraser Trail Extension Project. (no fiscal impact) 25-0307 Approved Pass
  107. R. UTILITIES
  108. R.28. Approve Consultant Services Authorization 2024-007-02 with Carollo Engineers, Inc. for the Southwest Regional Utility Service Area (SWRUSA) Master Plan Update Project ($314,995.29 not-to-exceed, one-time expense) 25-0309 Approved Pass
  109. R.29. Approve Consultant Services Authorization 2024-007-01 with Carollo Engineers, Inc., to provide professional services for the Advanced Metering Infrastructure (AMI) Support - Northeast Regional Utility Service Area Design Services project. ($125,658.88 not-to-exceed, one-time expense) 25-0308 Approved Pass
  110. R. SOLID WASTE
  111. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  112. R. COURT RELATED
  113. R. POLK COUNTY PROPERTY APPRAISER
  114. R. POLK COUNTY SHERIFF
  115. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  116. R. POLK COUNTY TAX COLLECTOR
  117. R. WORKFORCE DEVELOPMENT BOARD
  118. R. COUNTY ATTORNEY
  119. R.30. SET PUBLIC HEARING to consider the adoption of an ordinance providing procedure requirements to close Polk County-owned roads. Suggested Hearing Date: April 1, 2025, at 9:00 a.m. or soon thereafter. 25-0300 Approved Pass
  120. R.31. Approve Interlocal with the District Medical Examiner for Legal Services by the County Attorney’s Office and approve Waiver of Conflict. 25-0259 Approved Pass
  121. R.32. Authorize Deputy County Manager, John Bohde to negotiate on behalf of Polk County and to recommend settlement to the Polk County Board of County Commissioners in cases involving WHS Visions of Lakeland, LLC or BS Ranch and Farm, Inc. including, but not limited to, Case No. 2023CA-6073. 25-0345 Approved Pass
  122. 118 ANNOUNCEMENTS