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Board of County Commissioners

March 18, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 129 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:23
  2. 1 Rollcall ▶ jump to 0:12
  3. 2 INVOCATION ▶ jump to 0:24
  4. 2 Note ▶ jump to 0:15
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:26
  6. 3 Note ▶ jump to 0:15
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 1:04
  8. 4 Rollcall ▶ jump to 0:20
  9. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:21
  10. A.1. Employee Recognition 25-0360 ▶ jump to 1:22
  11. B. CEREMONIAL PROCLAMATIONS
  12. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 5:13
  13. C.1. Comments. ▶ jump to 5:15
  14. D. APPROVE CONSENT AGENDA ▶ jump to 11:11
  15. D.1. Approve Consent Agenda. 25-0363 Approved Pass ▶ jump to 11:21
  16. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 11:23
  17. E.1. Disbursements. 25-0364 Approved Pass ▶ jump to 12:25
  18. E.2. Minutes of Regular Board meeting held on March 4, 2025. 25-0365 Approved Pass ▶ jump to 12:46
  19. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  20. G. COUNTY ATTORNEY (RANDY MINK)
  21. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 12:50
  22. H.1. Approve the Local Agency Program (LAP) Agreement between Polk County and the Florida Department of Transportation (FDOT) for the Maine Avenue Sidewalk Project, associated resolutions, CIP Budget Amendment and budget resolution ($3,228,442.00 one-time unanticipated revenue). 25-0321 Approved Pass ▶ jump to 15:28
  23. H.2. Approve the first amendment to the contract with Tri-County Human Services, Inc. (TCHS) to provide staffing in support for the HATCH Program. (not to exceed $1,020,132 for the duration of the contract, and not to exceed $365,965.18 for FY 24/25). 25-0418 Approved Pass ▶ jump to 19:16
  24. H.3. Approve Consultant Services Agreement (CSA) No. 2022-063-02 with Inwood Consulting Engineers, Inc. to provide professional engineering services for Daughtery Road Park Phase I development. ($736,759.10 one-time expense) 25-0437 Approved Pass ▶ jump to 22:40
  25. H.4. Approve Standard Grant Agreement #P5028 between the State of Florida Department of Environmental Protection and Polk County for the Circle B Bar Reserve Pond Project. (one-time $200,000 grant revenue and $200,000 county match) 25-0338 Approved Pass ▶ jump to 25:35
  26. I. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 25:38
  27. I.1. Commissioner Troutman Comments. ▶ jump to 25:39
  28. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 25:40
  29. J.1. Commissioner Braswell Comments. ▶ jump to 25:40
  30. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 28:36
  31. K.1. Commissioner Santiago Comments. ▶ jump to 28:36
  32. L. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 28:59
  33. L.1. Commissioner Scott Comments. ▶ jump to 29:00
  34. M. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 29:50
  35. M.1. Chair Wilson Comments. ▶ jump to 29:51
  36. N. LAY BOARD APPOINTMENTS ▶ jump to 30:43
  37. N.1. Approve two new appointments and six reappointments to the Contractor Licensing Board 25-0433 Approved Pass ▶ jump to 30:56
  38. 34 PAGE BREAK
  39. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 30:59
  40. O.1. Public Hearing (LDCT-2024-21 Accessory Structures LDC Text Amendment) (Adoption Hearing) to amend Chapter 2, Section 206.A, Accessory Dwelling Units; Section 208.F, Accessory Structure Setbacks; Section 209.D, Accessory Structure Location and Chapter 9, Section 930, to add Accessory Dwelling Units. (No Fiscal Impact). 25-0415 Approved Pass ▶ jump to 40:08
  41. P. PUBLIC HEARINGS ▶ jump to 40:17
  42. P.1. Public Hearing to consider adoption of an ordinance amending and restating Polk County Ordinance 2024-062, the Polk County Amended and Restated Comprehensive Impact Fee Ordinance, for the purpose of adopting the 2025 Warehouse Transportation Impact Fee Study, and the related Extraordinary Circumstances Study Supplement, and imposing updated rates for Warehouse and Industrial Transportation Impact Fees. 25-0401 Denied Fail ▶ jump to 47:08
  43. Q. WORK SESSION ITEMS
  44. R. CONSENT AGENDA ITEMS
  45. R. COMMISSIONER DISTRICT 1
  46. R. COMMISSIONER DISTRICT 2
  47. R. COMMISSIONER DISTRICT 3
  48. P.1. Public Hearing to consider adoption of an ordinance amending and restating Polk County Ordinance 2024-062, the Polk County Amended and Restated Comprehensive Impact Fee Ordinance, for the purpose of adopting the 2025 Warehouse Transportation Impact Fee Study, and the related Extraordinary Circumstances Study Supplement, and imposing updated rates for Warehouse and Industrial Transportation Impact Fees. 25-0401 Denied Fail ▶ jump to 56:12
  49. R. COMMISSIONER DISTRICT 4
  50. 44 Minutes
  51. R. COMMISSIONER DISTRICT 5
  52. R. COUNTY COMPTROLLER
  53. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2213. 25-0421 Approved Pass
  54. R. COUNTY MANAGER
  55. R. ECONOMIC DEVELOPMENT
  56. R. TOURISM/SPORTS MARKETING
  57. R. OFFICE OF PLANNING & DEVELOPMENT
  58. R.2. SET HEARING: (LDCPAS-2024-34 Orchid Springs CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Residential Low (RL) to Residential Medium (RM) on the upland 2.55 +/- acres of a total 5.84 +/- acres in the Urban Growth Area (UGA). The suggested adoption hearing date is April 1, 2025, at 9:15 a.m. 25-0434 Approved Pass
  59. R.3. SET HEARING: (LDCT-2024-28 I-4 Selected Area Plan Revisions Text Amendment) to amend Chapter 4, Section 401.01, I-4/NE Parkway Plan Districts. The suggested hearing dates are for the first reading on April 1, 2025, at 9:15 a.m. and the second reading on April 15, 2025, at 9:15 a.m. 25-0435 Approved Pass
  60. R.4. SET HEARING: (LDCT-2025-2 Vehicle Service, Mechanical and Outdoor Storage Text Amendment) to amend Chapter 2 to allow Vehicle Service, Mechanical and outdoor storage in INST-2. The suggested hearing dates are for the first reading on April 1, 2025, at 9:15 a.m. and the second reading on April 15, 2025, at 9:15 a.m. 25-0436 Approved Pass
  61. R.5. Fox Branch Ranch Phase 1B Plat for Conditional Approval. (No Fiscal Impact) 25-0407 Approved Pass
  62. R.6. Gard Estates Plat for Conditional Approval. (No Fiscal Impact) 25-0408 Approved Pass
  63. R.7. Groves at Grenelefe Plat for Conditional Approval. (No Fiscal Impact) 25-0410 Approved Pass
  64. R.8. North Lake Reedy Reserve Plat for Conditional Approval. (No fiscal impact) 25-0413 Approved Pass
  65. R.9. Touchstone Phase 1 Plat for Conditional Approval. (No Fiscal Impact) 25-0414 Approved Pass
  66. R.10. Accept Mosby Citrus Ridge (aka Orlando Breeze) potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No Fiscal Impact) 25-0411 Approved Pass
  67. R.11. Accept a one-year warranty and surety in the amount of $13,861.54 in the form of Maintenance Bond No. 800166897 for Mosby Citrus Ridge (aka Orlando Breeze). (No Fiscal Impact) 25-0412 Approved Pass
  68. R.12. Accept Performance Surety in the amount of $3,350,165.18 in the form of Performance Bond No. 0266208 for Fox Branch Ranch Phase 1. (No fiscal impact) 25-0406 Approved Pass
  69. R.13. Approve the release of a warranty and surety in the amount of $10,000.00 in the form of Maintenance Bond No. 301280C for Culver’s Christina. (No fiscal impact) 25-0405 Approved Pass
  70. R.14. Approve the release of a warranty and surety in the amount of $328,284.83 in the form of an Irrevocable Letter of Credit No. FGAC-23464 for Garden Hills Phase 1. (No Fiscal Impact) 25-0409 Approved Pass
  71. R. BUILDING
  72. R. DEPUTY COUNTY MANAGER
  73. R. BUDGET & MANAGEMENT SERVICES
  74. 68 PAGE BREAK
  75. R. PROCUREMENT
  76. R.15. Report of Fiscal Year 2023/2024 emergency and sole source purchases that exceeded $50,000.00. (No fiscal impact) 25-0430 Approved Pass
  77. R. COMMUNICATIONS
  78. R. COOPERATIVE EXTENSION SERVICES
  79. R. HEALTH & HUMAN SERVICES
  80. R.16. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program Homeowner Assistance Agreement and Grant Agreement for property located in Auburndale, FL., for Case #RC23-SHIP-014. ($183,525.00 one-time expense). 25-0395 Approved Pass
  81. R.17. Approve Amendment #2 for the City of Bartow Sub-recipient Agreement. (No Fiscal Impact). 25-0327 Approved Pass
  82. R. EQUITY & HUMAN RESOURCES
  83. R.18. Approve the 2024-2025 Collective Bargaining Agreements and the Memorandum of Understanding between the Polk County Board of County Commissioners and Polk County Professional Firefighters I.A.F.F., Local 3531, Rank-and-File and Battalion Chiefs Bargaining Units. 25-0460 Approved Pass
  84. R. INFORMATION TECHNOLOGY
  85. R. CODE ENFORCEMENT
  86. R. COURT SERVICES
  87. R. RISK MANAGEMENT
  88. R.19. Request Board approval for the Risk Manager to bind coverage effective April 1, 2025, through March 31, 2026, for its comprehensive commercial property insurance program for a total annual premium of $1,879,390 25-0427 Approved Pass
  89. R. COMMUNITY HEALTH CARE
  90. R. FACILITIES MANAGEMENT
  91. R.20. Approve Consultant Services Authorization (CSA) No. 2021-034-2 with Borrelli & Partners Inc. for design architectural and engineering services associated with the Polk County Parks & Natural Resources Division, new Chemical Storage Building, CIP project. ($172,579.50 one-time expense) 25-0402 Approved Pass
  92. R.21. Approve selection committee’s recommendation to authorize staff negotiations with The Lunz Group, for architectural and engineering services for the Polk County Agricultural Center Complex. (No Fiscal Impact) 25-0422 Approved Pass
  93. R. FLEET MANAGEMENT
  94. R. PARKS & NATURAL RESOURCES
  95. R.22. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommends pursuing acquisition of EL-133-25 and EL-134-25 and to recommend staff to proceed with pursuing the acquisition process. CLASAC recommends to not pursue acquisition of EL-132-25. (no fiscal impact) 25-0431 Approved Pass
  96. R.23. Approve Amendment #3 to Master Research Agreement C-23-022 Task Order No: 1, Task Order No:2 & Task Order No:3 with Florida Atlantic University (University) to complete work assignments related to watershed management and planning in Polk County. (no fiscal impact) 25-0439 Approved Pass
  97. R.24. Approve Amendment #4 for a time extension for 4337-4-PAN with Florida Department of Emergency Management (FDEM) to complete work assignments related to watershed management and planning in Polk County. (no fiscal impact) 25-0440 Approved Pass
  98. R.25. Approve Amendment #4 for a time extension for 4337-4-PAO with Florida Department of Emergency Management (FDEM) to complete work assignments related to watershed management and planning in Polk County. (no fiscal impact) 25-0441 Approved Pass
  99. R.26. Approve Amendment #4 for a time extension for 4337-4-PAP with Florida Department of Emergency Management (FDEM) to complete work assignments related to watershed management and planning in Polk County. (no fiscal impact) 25-0442 Approved Pass
  100. R. FIRE RESCUE
  101. R. EMERGENCY MANAGEMENT
  102. R. REAL ESTATE SERVICES
  103. R.27. SET HEARING to consider requests to vacate a portion of a platted drainage easement shown on the plat of Pineview Estates Phase 2 along with a request to vacate any County or public interest in 30-foot wide strip of land lying adjacent to the east of Parcel ID Numbers 272822-000000-031010/031030. (Suggested hearing date is April 1, 2025 at 9:00 a.m or immediately following the regular agenda) 25-0419 Approved Pass
  104. R.28. Authorize the County Attorney’s Office or outside counsel to stipulate to a final judgment for Parcel 105 in the case of Polk County v. Milton Leory Willis, Jr., et al, an eminent domain lawsuit filed to acquire needed rights-of-way for the CR 542A (Galloway Road) @ 10th Street Project. ($6,070 one-time expense) 25-0432 Approved Pass
  105. R.29. Adopt a resolution authorizing negotiations required by §73.015, Florida Statutes to be undertaken by the County Real Estate Services Director and his designated agents, subject to final Board approval, for acquisitions necessitated by new Roads and Drainage CIP Projects; Holly Hill Road/Florida Development Road; Deen Still Road/Northridge Trail/Waverly Barn Road; and Mt. Olive Road @ SR 33. (No fiscal impact) 25-0346 Approved Pass
  106. R.30. Accept Polk County Utilities Easement from Hope Rise Development LLC and 234 Fantasy LLC, as requested through the Development Review Process. (No fiscal impact) 25-0424 Approved Pass
  107. R.31. Approve Subordination Agreement between Polk County and City of Lake Alfred, Florida, in conjunction with the County Road 557 Road Widening Improvement Project. (No fiscal impact) 25-0425 Approved Pass
  108. R. ROADS & DRAINAGE
  109. R.32. Request Board approve Amendment No. 2 to Agreement 2021-016 with AECOM Technical Services, Inc. for Construction Engineering and Inspection (CEI) services for the West Pipkin Road widening project. ($470,095.55 one-time expense) 25-0416 Approved Pass
  110. R.33. Approve Road Closure Requests greater than 5 Days 25-0443 Approved Pass
  111. R. UTILITIES
  112. R.34. Approve Corrected Release of Claims for Consultant Services Authorization (CSA) 18-060-03 with Jones Edmunds & Associates, Inc. for the Crooked Lake Park Receivership - Wastewater Treatment Facility (WWTF) Abandonment and Lift Station Replacements project. (Release of Claims (payment to County) totaling $144,221.06). 25-0359 Approved Pass
  113. R.35. Approve the 2024 updates (Reference Manuals) by way of adopting a formal resolution consistent with requirements stated within Utilities Ordinance No. 10-081. 25-0274 Approved Pass
  114. R. SOLID WASTE
  115. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  116. R. COURT RELATED
  117. R. POLK COUNTY PROPERTY APPRAISER
  118. R. POLK COUNTY SHERIFF
  119. 113 PAGE BREAK
  120. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  121. R.36. Approve a transfer from the Special Revenue Grant Fund Reserve for Contingency to establish budget for the 2024-2025 Election Security ESF Grant Fund (Unanticipated revenue and expense of $13,800) 25-0358 Approved Pass
  122. R. POLK COUNTY TAX COLLECTOR
  123. R. WORKFORCE DEVELOPMENT BOARD
  124. R.37. Request Board Approval for CareerSource Polk to align with neighboring workforce boards to form the Tampa Bay Regional Planning Area. 25-0398 Approved Pass
  125. R. COUNTY ATTORNEY
  126. R.38. SET HEARING to consider the adoption of an Ordinance of the Polk County Board of County Commissioners prohibiting camping on certain property, unless specifically authorized. SUGGESTED HEARING DATE: April 15, 2025, at 9:00 a.m. 25-0329 Approved Pass
  127. R.39. Approve First Amendment to Interlocal Agreement with the City of Frostproof for Collection of Polk County Impact Fees (No fiscal impact) 25-0400 Approved Pass
  128. R.40. Authorize the filing of claim in the class action lawsuit of City of Laurel, Mississippi v. Cintas Corporations No. 2. 25-0467 Approved Pass
  129. 123 ANNOUNCEMENTS