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Board of County Commissioners

April 1, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 127 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:25
  2. 1 Rollcall ▶ jump to 0:13
  3. 2 INVOCATION ▶ jump to 0:27
  4. 2 Note ▶ jump to 0:16
  5. 3 Brian Lynch, Polk County Fire Rescue ▶ jump to 0:28
  6. 3 Note ▶ jump to 0:16
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 1:24
  8. 4 Rollcall ▶ jump to 0:20
  9. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:51
  10. 5 Note ▶ jump to 0:22
  11. A.1. Florida Department of Health Interim Director - Aaron Kissler (Dr. Joy Jackson, FDOH Director) ▶ jump to 1:52
  12. 6 Note ▶ jump to 0:22
  13. B. CEREMONIAL PROCLAMATIONS
  14. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 6:15
  15. C.1. Glenn Smith to discuss Code Enforcement and tax increases. ▶ jump to 6:18
  16. C.2. Comments. ▶ jump to 8:48
  17. D. APPROVE CONSENT AGENDA ▶ jump to 16:46
  18. D.1. Approve Consent Agenda. 25-0469 Approved Pass ▶ jump to 16:55
  19. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 16:58
  20. E.1. Disbursements. 25-0478 Approved Pass ▶ jump to 18:01
  21. E.2. Minutes of Regular Board meeting held on March 18, 2025. 25-0479 Approved Pass ▶ jump to 18:16
  22. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  23. G. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 19:34
  24. G.1. Adopt Resolution Creating a Comprehensive Plan Advisory Committee (CPAC) and approve 15 nominees to serve as Lay Board Appointments on the CPAC. 25-0519 Approved Pass ▶ jump to 20:47
  25. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 20:50
  26. H.1. Approve a contract to construct and maintain a Joint Use Fire Rescue Station between the City of Bartow and Polk County. (Fiscal impact - Total project $12,000,000, Polk County portion $6,780,000 & City of Bartow portion $5,220,000) 25-0352 Approved Pass ▶ jump to 25:48
  27. H.2. Approve the Department of Justice FY24 COPS Technology and Equipment Program Invitational Solicitation grant awards and associated budget resolution to establish budget. ($1,559,000 one-time unanticipated revenue). 25-0324 Approved Pass ▶ jump to 28:10
  28. H.3. Approve purchase of Motorola Dynamic System Resilience Equipment and Implementation Services for the Public Safety Radio System. ($1,553,994.08 one-time expense) 25-0326 Approved Pass ▶ jump to 30:13
  29. H.4. Buckeye Loop Road Infrastructure Agreement. (Total project cost $780,615.39; developer portion $74,939 and County’s portion $705,676.39) 25-0438 Approved Pass ▶ jump to 33:17
  30. H.5. Approve agreement with Geosyntec Consultants, Inc. for professional engineering services for the Southeast Landfill. ($424,297.00 One-time expense) 25-0520 Approved Pass ▶ jump to 37:23
  31. I. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 37:36
  32. I.1. Commissioner Troutman Comments. ▶ jump to 37:37
  33. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 38:22
  34. J.1. Commissioner Braswell Comments. ▶ jump to 38:22
  35. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 38:23
  36. K.1. Commissioner Santiago Comments. ▶ jump to 38:24
  37. L. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 38:25
  38. L.1. Commissioner Scott Comments. ▶ jump to 38:25
  39. M. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 39:35
  40. M.1. Chair Wilson Comments. ▶ jump to 39:36
  41. N. LAY BOARD APPOINTMENTS
  42. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 39:41
  43. O.1. Public Hearing (LDCPAS-2024-34 Orchid Springs CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation from Residential Low (RL) to Residential Medium (RM) on 2.55 +/- acres of a total 5.84 +/- acres near the Winter Haven city limits. (No Fiscal Impact) 25-0500 Approved Pass ▶ jump to 43:20
  44. O.2. Public Hearing (LDCT-2024-28 I-4 SAP LDC Text Amendment) (First Reading) to amend Chapter 4, Section 401.01, I-4/NE Parkway Plan Districts, to remove outdated criteria and requirements for residential development from the I-4 Selected Area Plan (SAP). (No Fiscal Impact). 25-0502 ▶ jump to 43:22
  45. O.3. Public Hearing (LDCT-2025-2 INST-2 LDC Text Amendment) (First Reading) to allow Vehicle Service, Mechanical and outdoor storage in the Institutional-2 (INST-2) land use district. (No Fiscal Impact). 25-0503 ▶ jump to 45:30
  46. P. PUBLIC HEARINGS ▶ jump to 46:33
  47. P.1. Public Hearing (LDCPAL-2024-15 ILE Text CPA) (Adoption Hearing) for a Large-Scale Comprehensive Plan text amendment to Policies 2.130-B3.3 and 2.130B3.4 regarding duplexes in Office Center-X (OCX) and sewer connection in Section 2.130-B Indian Lakes Estates (ILE). This case is related to LDC-2024-24, a companion Land Development Code Text Amendment. (No Fiscal Impact) 25-0499 Denied Pass ▶ jump to 68:44
  48. P.2. Public Hearing (LDCT-2024-24, Chapter 4, Section 402.C) (Adoption Hearing) to consider the adoption of LDCT-2024-24, a County-initiated request to create a new use table for Pre-DRI #2, commonly known as Indian Lake Estates, and add language regarding sewer connections and duplexes in Office Center (OCX) with conditions. No Fiscal Impact. 25-0501 Denied Pass ▶ jump to 69:58
  49. P.3. Public Hearing to consider the adoption of an ordinance providing procedure requirements to close Polk County-owned roads. 25-0487 Approved Pass ▶ jump to 71:01
  50. P.4. Public Hearing to consider adoption of a resolution to vacate a portion of a platted public drainage-retention easement as shown on the plat of Pineview Estates Phase II, Mulberry, Florida. (No fiscal impact) 25-0466 Approved Pass ▶ jump to 72:48
  51. P.5. Public Hearing to consider adoption of a resolution to vacate any County or public interest in a 30-foot-wide strip of land lying adjacent to the east of Parcel ID Numbers 272822-000000-031010/031030. (No fiscal impact) 25-0488 Approved Pass ▶ jump to 74:46
  52. Q. WORK SESSION ITEMS
  53. R. CONSENT AGENDA ITEMS
  54. R. COMMISSIONER DISTRICT 1
  55. R. COMMISSIONER DISTRICT 2
  56. R. COMMISSIONER DISTRICT 3
  57. R. COMMISSIONER DISTRICT 4
  58. R. COMMISSIONER DISTRICT 5
  59. R. COUNTY COMPTROLLER
  60. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2214. 25-0513 Approved Pass
  61. R. COUNTY MANAGER
  62. R. ECONOMIC DEVELOPMENT
  63. R. TOURISM/SPORTS MARKETING
  64. R. OFFICE OF PLANNING & DEVELOPMENT
  65. R.2. SET HEARING: (LDCPAS-2025-4 Bradley Junction Fire Station CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Rural Cluster Center-Residential (RCC-R) to Institutional-1 (INST-1) on ±8.13 acres to recognize an existing Water Treatment Facility and County Fire Rescue Station in the Rural Development Area (RDA). The suggested adoption hearing date is April 15, 2025, at 9:15 a.m. 25-0504 Approved Pass
  66. R.3. SET HEARING: (LDCPAS-2025-6 ABC Road Caloosa Fire Station CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Agricultural/Residential Rural (A/RRX) to Institutional-1 (INSTX) on ±5.82 acres for a new County Fire Rescue Station in the Rural Development Area (RDA) and Southeast Polk SAP. The suggested adoption hearing date is April 15, 2025, at 9:15 a.m. 25-0505 Approved Pass
  67. R.4. SET HEARING: (LDCT-2025-3 Stressed Basins LDC Text Amendment) to amend Chapter 1, Section 105, Relationship to other regulations; Chapter 2, Section 227, Filling and Excavating; Chapter 7, Section 703, Concurrency, and Section 740, Storm Water Management; Chapter 10, Definitions; and Appendix A, Section A102, Seasonal High Water Table. The suggested hearing dates are, first reading on April 15, 2025, at 9:15 a.m. and the second reading on May 6, 2025, at 9:15 a.m. 25-0506 Approved Pass
  68. R.5. SET HEARING: (LDCT-2025-4 Public Notice LDC Text Amendment) to amend Chapter 9, Section 960, Public Notice, subsection 960.A Types of Public Notice. The suggested hearing dates are, first reading on April 15, 2025, at 9:15 a.m. and the second reading on May 6, 2025, at 9:15 a.m. 25-0507 Approved Pass
  69. R.6. SET HEARING: (LDCT-2025-6 Mobile Homes allowed in all plats prior to 1971) to amend Section 303, Individual Mobile Homes. The suggested hearing dates are, first reading on April 15, 2025, at 9:15 a.m. and the second reading on May 6, 2025, at 9:15 a.m. 25-0508 Approved Pass
  70. R.7. Perch Lake Road Plat for Conditional Approval. (No Fiscal Impact) 25-0498 Approved Pass
  71. R.8. Accept El Carwash potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No Fiscal Impact) 25-0493 Approved Pass
  72. R.9. Accept a one-year warranty and cash surety in the amount of $4,483.29 for El Carwash. (No fiscal Impact) 25-0494 Approved Pass
  73. R.10. Accept Performance Surety in the amount of $2,367,755.54 in the form of Performance Bond No. US00145971SU25A for Fox Branch Ranch Phase 2. (No Fiscal Impact) 25-0495 Approved Pass
  74. R.11. Accept Performance Surety in the amount of $724,360.43 in the form of Performance Bond No. 47SUR300214011189 for Keen’s Grove Plat. (No Fiscal Impact) 25-0496 Approved Pass
  75. R.12. Accept Performance Surety in the amount of $1,797,703.65 in the form of Performance Bond No. 47SUR300214011188 for Myrtlebrook Preserve. (No Fiscal Impact) 25-0497 Approved Pass
  76. R. BUILDING
  77. R. DEPUTY COUNTY MANAGER
  78. R. BUDGET & MANAGEMENT SERVICES
  79. R. PROCUREMENT
  80. R. COMMUNICATIONS
  81. R. COOPERATIVE EXTENSION SERVICES
  82. R. HEALTH & HUMAN SERVICES
  83. R.13. Approve modification of State Housing Initiatives Partnership (SHIP) Rehabilitation program Homeowner Assistance Agreement and Grant Agreement for the property located in Haines City, FL., for Case #RC23-SHIP-003. ($2,449.00 one-time expense). 25-0481 Approved Pass
  84. R. EQUITY & HUMAN RESOURCES
  85. R. INFORMATION TECHNOLOGY
  86. R.14. Approve piggyback agreement with Forerunner Technologies, Inc. for telephone system maintenance and equipment ($350,000 estimated recurring annual expense) 25-0417 Approved Pass
  87. R. CODE ENFORCEMENT
  88. R. COURT SERVICES
  89. R. RISK MANAGEMENT
  90. R. COMMUNITY HEALTH CARE
  91. R. FACILITIES MANAGEMENT
  92. R. FLEET MANAGEMENT
  93. R. PARKS & NATURAL RESOURCES
  94. R.15. Resolution authorizing the submittal of a Florida Boating Improvement Program Grant Application with the Florida Fish & Wildlife Conservation Commission Florida. (No fiscal impact) 25-0472
  95. R. FIRE RESCUE
  96. R. EMERGENCY MANAGEMENT
  97. R.16. Amendment #1 with INDIGITAL for 911 Services and Software License (Total cost $122,399.80). 25-0428 Approved Pass
  98. R. REAL ESTATE SERVICES
  99. R.17. Declare surplus and authorize the private conveyance of the County’s interest in Parcel ID Number 242822-000000-042019 to Hulbert Homes, Inc. ($1,632 one-time revenue) 25-0486 Approved Pass
  100. R.18. Authorize an Easement to the City of Lakeland in conjunction with electric service to the Eaton Park Fire Station. (No fiscal impact) 25-0468 Approved Pass
  101. R.19. Approve Release of Easements for drainage easements adjacent to Buckeye Loop Road in conjunction with development. (No fiscal impact) 25-0480 Approved Pass
  102. R.20. Approve Release of Easement for drainage easement adjacent to K-Ville Avenue (CR 542) in conjunction with development. (No fiscal Impact) 25-0484 Approved Pass
  103. R.21. Accept instrument for additional right-of-way along Old Highway 37 as requested through the Development Review Process. (No fiscal impact) 25-0517 Approved Pass
  104. R.22. Authorize a County Deed to Polk Regional Water Cooperative in conjunction with its Southeast Wellfield and Water Production Facility Project. (No fiscal impact) 25-0522 Approved Pass
  105. R. ROADS & DRAINAGE
  106. R.23. Request Board approve the correction of a Scrivener’s Error on an agenda item regarding a budget resolution and CIP budget amendment that was approved at the February 6, 2024 Board meeting, a CIP amendment, and a budget amendment to correct the current year adopted budget ($800,000.00 one-time revenue and expense transfer). 25-0420 Approved Pass
  107. R.24. Approve Consultant Services Authorization (CSA) No. 22-091-04 with Kisinger Campo & Associates, Corp. (Consultant) to provide professional engineering services in connection to the preparation of initial engineering documents and 15% Line and Grade plans for the design of the Avon Park Cutoff Rd Bridge No. 164312 Replacement Project, CIP Amendment and budget transfer. ($188,345.00 one-time expense) 25-0444 Approved Pass
  108. R.25. Approve Consultant Services Authorization (CSA) No. 22-095-05 with Rummel, Klepper & Kahl, LLP, (Consultant) for engineering services for the Wilder Road Sidewalk project. ($164,860.00 one-time expense). 25-0471 Approved Pass
  109. R.26. Approve Consultant Services Authorization (CSA) No. 22-083-03 with Burgess and Niple, Inc., (Consultant) for final design services for stormwater conveyance improvements in the vicinity of the Georgetowne Manor Subdivision on Ariana Street ($106,897.18 one-time expense) 25-0473 Approved Pass
  110. R. UTILITIES
  111. R.27. Approve Consultant Services Authorization 2024-011-07 with Dewberry Engineers, Inc. for the Cherry Hill Direct Potable Reuse (DPR) Pilot - Ongoing Operations and Permitting Project (Not to exceed a one-time expense totaling $444,186.13) 25-0475 Approved Pass
  112. R.28. Approve Amendment No. 2 to Agreement 17-063 with Carollo Engineers, Inc. to provide Part 3 construction administration services for the Gibson Oaks Water Production Facility (WPF) ($136,477.00 one-time expense) 25-0404 Approved Pass
  113. R.29. Entry and Access Agreement between The Nature Conservancy and Orange County, Polk County, Tohopekaliga Water Authority, and the Central Florida Tourism Oversight District f/k/a Reedy Creek Improvement District for water supply monitoring. (No fiscal impact) 25-0470 Approved Pass
  114. R. SOLID WASTE
  115. R.30. Approve piggyback agreement with Gaston Tree Debris Recycling, L.L.C. (Gaston) for yard waste processing services at the North Central Landfill (estimated $1,300,000 expense) 25-0521 Approved Pass
  116. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  117. R. COURT RELATED
  118. R. POLK COUNTY PROPERTY APPRAISER
  119. R. POLK COUNTY SHERIFF
  120. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  121. R. POLK COUNTY TAX COLLECTOR
  122. R. WORKFORCE DEVELOPMENT BOARD
  123. R. COUNTY ATTORNEY
  124. R.31. Consider approval of the proposed settlement in the matter of Leigh Ashley v. Polk County Board of County Commissioners; $150,000.00 one-time expense. 25-0512 Approved Pass
  125. R.32. Consider approval of the proposed settlement in the matter of Christopher Foster v. Polk County Board of County Commissioners; $100,000.00 one-time expense. 25-0510 Approved Pass
  126. R.33. Consider approval of the proposed settlement in the matter of Jason Griffin v. Polk County Board of County Commissioners; $65,000.00 one-time expense 25-0511 Approved Pass
  127. 121 ANNOUNCEMENTS