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Board of County Commissioners

June 17, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 119 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:19
  2. 1 Rollcall ▶ jump to 0:12
  3. 2 INVOCATION ▶ jump to 0:42
  4. 2 Note ▶ jump to 0:16
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:49
  6. 3 Note ▶ jump to 0:16
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 1:17
  8. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:33
  9. A.1. Employee Recognition 25-0960 ▶ jump to 1:41
  10. B. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 7:30
  11. B.1. Dartha Shular, National Coalition of 100 Black Women, Inc. President, to propose a county ordinance establishing a comprehensive print and digital media public awareness campaign to identify, prevent, and combat human trafficking in Polk County. ▶ jump to 7:33
  12. B.2. Comments. ▶ jump to 12:34
  13. C. APPROVE CONSENT AGENDA ▶ jump to 12:37
  14. C.1. Approve Consent Agenda. 25-0955 Approved Pass ▶ jump to 12:48
  15. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 13:01
  16. D.1. Disbursements. 25-0956 Approved Pass ▶ jump to 13:57
  17. D.2. Minutes of Regular Board meeting held on June 3, 2025. 25-0957 Approved Pass ▶ jump to 14:12
  18. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  19. F. COUNTY ATTORNEY (RANDY MINK)
  20. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 14:21
  21. G.1. Approve cooperative agreement with Carahsoft Technology Corp. for case management and contract management software modules and implementation services. ($3,228,188.60 total 5-year expense) 25-0989 Approved Pass ▶ jump to 18:27
  22. G.2. Approve agreement with The Lunz Group, LLC, for architectural & engineering services for the Sheriff’s Office - Polk County Joint-Use Warehouse & Facilities Management Administration Building. ($1,117,825.00 one-time expense) 25-0977 Approved Pass ▶ jump to 20:46
  23. G.3. Approve agreement with The Lunz Group, LLC, for architectural & engineering services for a new roadway maintenance facility. ($556,277.00 one-time expense) 25-0978 Approved Pass ▶ jump to 23:07
  24. G.4. Approve cooperative agreement and lease agreements with Mobile Modular Management Corporation for relocatable building and storage solutions with related services. ($997,923.00 one-time expense) 25-0985 Approved Pass ▶ jump to 30:08
  25. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 30:13
  26. H.1. Commissioner Troutman Comments. ▶ jump to 30:14
  27. I. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 30:15
  28. I.1. Commissioner Braswell Comments. ▶ jump to 30:16
  29. J. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 31:56
  30. J.1. Commissioner Santiago Comments. ▶ jump to 31:57
  31. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 31:58
  32. K.1. Commissioner Scott Comments. ▶ jump to 32:00
  33. L. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 37:17
  34. L.1. Chair Wilson Comments. ▶ jump to 37:18
  35. M. LAY BOARD APPOINTMENTS ▶ jump to 37:20
  36. 33 PAGE BREAK
  37. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 37:26
  38. N.1. Public Hearing (LDCPAS-2025-3 Lake Gibson Estates CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation from Residential Low (RL-3) to Residential Medium (RM) on a 2.52 +/- acres. (No Fiscal Impact) 25-0968 Denied Pass ▶ jump to 46:00
  39. N.2. Public Hearing (LDCPAS-2025-5 Lake Hancock Road CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation from Business Park Center (BPC-2X) to Residential Low (RL-1X) in the US 98 Selected Area Plan on a 2.28 +/- acre parcel near the Bartow city limits. (No Fiscal Impact) 25-0969 Approved Pass ▶ jump to 47:39
  40. N.3. Public Hearing to consider the adoption of LDCT-2025-10, a County-initiated to amend Chapter 2, Section 207, Temporary Uses, subsection 207.L, Road Construction Material/Equipment, 207.M, Temporary Storage of Vegetative Debris Collected from Major Storms. (First Reading) 25-0972 ▶ jump to 47:42
  41. N.4. Public Hearing to consider the adoption of LDCT-2025-4, a County-initiated request to consider the adoption of an LDC Text amendment to Chapter 9 Development Review Procedures, Section 960(A), Types of Public Notice, by removing the current text of a 500-foot distance in which mail notices are to be sent to area property owners and replacing it with 1,000 feet. (Adoption Hearing) (Continued to July 15, 2025) 25-0971 Continued Pass ▶ jump to 49:35
  42. N.5. Public Hearing to consider the adoption of LDCT-2025-3, a County-initiated request to consider the adoption of an LDC Text amendment to multiple sections, to address stressed drainage basins, and improve stormwater management standards. (Adoption Hearing) (Continued to July 15, 2025) 25-0970
  43. N.6. Public Hearing (LDCT-2025-5 Coops & Roosters LDC Text Amendment) (Adoption Hearing) to reduce the setbacks for structures intended for the feeding and sheltering of livestock and fowl from 50 to 10 feet. Prohibiting roosters and other disruptive fowl on properties less than one-half acre. (No Fiscal Impact) (Continued to July 15, 2025). 25-0823
  44. O. PUBLIC HEARINGS ▶ jump to 49:46
  45. O.1. Public Hearing to consider adoption of a resolution to vacate a portion of platted, unopened, and unmaintained right-of-way as shown on the map of Goldenbough Association’s Plat of Homesites, Lake Wales, Florida. Also accept a Quit Claim Deed for additional right-of-way for Goldenbough Road . (No fiscal impact) 25-0980 Approved Pass ▶ jump to 51:50
  46. O.2. Public hearing to consider adoption of an Assessment Resolution setting the rate of collection and approval of the Non-Ad Valorem Assessment Roll for the 2025 Local Provider Participation Fund special assessment, and authorizing the County Manager to execute Letters of Agreement with the State of Florida Agency for Health Care Administration. (no fiscal impact) 25-0987 Approved Pass ▶ jump to 55:07
  47. P. WORK SESSION ITEMS
  48. Q. CONSENT AGENDA ITEMS
  49. Q. COMMISSIONER DISTRICT 1
  50. Q. COMMISSIONER DISTRICT 2
  51. Q. COMMISSIONER DISTRICT 3
  52. Q. COMMISSIONER DISTRICT 4
  53. Q. COMMISSIONER DISTRICT 5
  54. Q. COUNTY COMPTROLLER
  55. Q.1. Removal of equipment from inventory as listed on Blanket Removal Form 2219. 25-0965
  56. Q.2. Report 2025-05 EMS Controlled Substances Management. 25-0947
  57. Q.3. Proposed Fiscal Year 2025/2026 budgets for Cypress Park Estates, Hammock Reserve, Hartford Terrace, Hamilton Bluff, Highland Meadows, Highland Meadows II, Highland Meadows West, Hunt Club Grove, and Lake Deer Community Development Districts. 25-0959
  58. Q.4. Resolution providing for the division of proceeds of the six (6) cent Local Option Gas Tax beginning on September 1, 2025. 25-0958
  59. Q. COUNTY MANAGER
  60. Q. ECONOMIC DEVELOPMENT
  61. Q. TOURISM/SPORTS MARKETING
  62. Q. OFFICE OF PLANNING & DEVELOPMENT
  63. Q.5. RE-SET HEARING: (LDCPAL-2024-17 Stuart Property Thornhill Road) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 326.92+/- acres from Agricultural/Residential-Rural (A/RR) to Residential-Low (RL) and from Rural Development Area (RDA) to Urban Growth Area (UGA) on the Future Land Use Map. The suggested adoption hearing date is July 15, 2025, at 9:15 a.m. 25-0975
  64. Q.6. SET HEARING: (LDCD-2025-1 Stuart Property Sub-District) to consider the adoption of a Sub-District Change to change 178 +/- acres from Residential-Low-1 (RL-1) to Residential-Low-4 (RL-4). The case is related to LDCPAL-2024-17, a request to the change the Future Land Use Map from Agricultural/Residential-Rural (A/RR) to Residential-Low (RL), and from Rural Development Area (RDA) to Urban Growth Area (UGA) on the Future Land Use Map. The suggested adoption hearing date is July 15, 2025, at 9:15 a.m. 25-0974
  65. Q.7. Accept Performance Surety in the amount of $18,964.00 in the form of Irrevocable Letter of Credit NO. BOCFL071 for JSMJ Properties, LLC Warehouse. (No Fiscal Impact) 25-0976
  66. Q.8. Accept a Performance Surety in the amount of $130,117.00 in the form of Commercial Performance Bond No. OFL0529069 for the Whidden RV Park Extension. (No Fiscal Impact) 25-0973
  67. Q.9. Thompson Nursery Road Proportionate Share Agreement - Maringa Valley Development (In the amount of $101,375.48). 25-0967
  68. Q.10. 1st Amendment to Wynnstone, Cascades, & Brentwood Infrastructure Agreement. Specifically, amending the “Letter of Credit” terms in the agreement to allow a Surety (Performance) Bond. 25-1005
  69. Q. BUILDING
  70. Q. DEPUTY COUNTY MANAGER
  71. Q. BUDGET & MANAGEMENT SERVICES
  72. Q. PROCUREMENT
  73. Q. COMMUNICATIONS
  74. Q. COOPERATIVE EXTENSION SERVICES
  75. Q. HEALTH & HUMAN SERVICES
  76. Q. EQUITY & HUMAN RESOURCES
  77. Q. INFORMATION TECHNOLOGY
  78. Q.11. Approve contract with CDW-G for Microsoft Office 365 Managed Professional Services for the Clerk of the Courts (One-time cost: $5,950, in addition to annual cost: $101,400) 25-0856
  79. Q. CODE ENFORCEMENT
  80. Q. COURT SERVICES
  81. Q.12. Approve Letter of Support for Allocation of FY2024 Byrne Justice Assistance Grant Funds 25-0966
  82. Q. RISK MANAGEMENT
  83. Q. COMMUNITY HEALTH CARE
  84. Q. FACILITIES MANAGEMENT
  85. Q. FLEET MANAGEMENT
  86. Q. PARKS & NATURAL RESOURCES
  87. Q.13. Approve the Florida Defense Infrastructure Grant Agreement (S0281) made between the Florida Department of Commerce (Commerce) and Polk County (County) (one-time revenue of $500,000) 25-0963
  88. Q.14. Approve Amendment No. 1 to Agreement 2024-036, with Dream Traxx, LLC for renovations and maintenance of All-Terrain Vehicle (ATV) tracks at Bone Valley ATV Park. ($80,000.00 estimated recurring annual expense) 25-0932
  89. Q. FIRE RESCUE
  90. Q. EMERGENCY MANAGEMENT
  91. Q. REAL ESTATE SERVICES
  92. Q.15. Approve Agreement between Marc D. Robinson and Kristy Robinson and Polk County for property purchase and CIP amendment for Willow Oak Fire Rescue Station. ($366,000 one-time expense) 25-1015
  93. Q.16. Approve Right-of-Way Agreement between Robert Ureste and Polk County in conjunction with the Thompson Nursery Road Phase 1 - Segment 2 Project. ($374,000 one-time expense) 25-0962
  94. Q.17. Approve Land Purchase Agreement between CM Holdings CFL, Inc. and Polk County for a parcel associated with the realignment of Bargain Barn Road. ($43,000 one-time expense) 25-0961
  95. Q.18. Declare surplus and authorize the private sale through sealed bid offering to adjacent landowners of the County’s interest in a platted park. (Potential for $5,000 or greater, one-time revenue) 25-0964
  96. Q.19. Declare surplus and authorize the private sale through sealed bid offering to adjacent landowners of County-owned Parcel ID Number 262905-670500-004002. (Potential for $4,494, one-time revenue) 25-0981
  97. Q.20. Accept Quit Claim Deed from KB Home Orlando LLC in conjunction with Ft. Fraser memorial. (No Fiscal Impact) 25-0979
  98. Q.21. Accept instrument for additional right-of-way along Parker Road. as requested through the Development Review Process. (No fiscal impact) 25-0982
  99. Q.22. Authorize the conveyance of the County’s interest in Parcel ID Number 272935-879000-003110 to the City of Lake Wales. (No fiscal impact) 25-0954
  100. Q. ROADS & DRAINAGE
  101. Q.23. Approve Change Order No. 1 with Crisdel Group, Inc., (Contractor) for the Fort Fraser Trail Extension Project. ($558,221.80 one-time expense) 25-0936
  102. Q.24. Approve Change Order No. 1 to Contract No. 2024-081 with Kaminga & Roodvoets, Inc (Contractor) for the Indian Woods Trails Drainage Improvement Project ($154,792.62 one-time expense). 25-0939
  103. Q.25. Adopt Resolution Setting Truck Restrictions on Graves Street and Tangerine Drive (near Haines City). ($221.11 one-time expense) 25-0940
  104. Q. UTILITIES
  105. Q. SOLID WASTE
  106. Q. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  107. Q. COURT RELATED
  108. Q. POLK COUNTY PROPERTY APPRAISER
  109. Q. POLK COUNTY SHERIFF
  110. Q. POLK COUNTY SUPERVISOR OF ELECTIONS
  111. Q. POLK COUNTY TAX COLLECTOR
  112. Q. WORKFORCE DEVELOPMENT BOARD
  113. Q. COUNTY ATTORNEY
  114. Q.26. RESET PUBLIC HEARING to consider adoption of an ordinance to create the Master Inwood Street Lighting Municipal Service Benefit Unit (MSBU). (Suggested hearing date: July 1, 2025) 25-0995
  115. Q.27. Approve the termination of a temporary construction easement that the County was previously granted pursuant to a Stipulated Final Judgment in the case of Polk County v. TLG Championsgate, LLC, et al (2021CA-002701-0103-00). 25-0933
  116. Q.28. Adopt resolution Repealing and Restating Resolution No. 2016-009, Adopting Policy Guidelines to be Applied to Docks and Improvements Placed on or About Platted Parks or Placed Over or In the Water Body Adjacent to Platted Parks. 25-0983
  117. Q.29. Release of Lien related to an Affordable Housing Impact Fee Waiver for Tracy Warner (No fiscal impact). 25-0984
  118. Q.30 Adopt resolution Repealing and Restating Resolution No. 2013-122, Establishing Rules and Policies Concerning the Providing of Opportunities for Members of the Public to be Heard on Propositions Before the Board Within the Meaning of, and in compliance with, Section 286.0114, Florida Statutes. 25-1033
  119. 116 ANNOUNCEMENTS