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Board of County Commissioners

August 5, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 122 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:40
  2. 1 Rollcall ▶ jump to 0:04
  3. 2 INVOCATION ▶ jump to 0:43
  4. 2 Note ▶ jump to 0:08
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:44
  6. 3 Note ▶ jump to 0:08
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 1:23
  8. 4 Rollcall ▶ jump to 0:20
  9. A. PRESENTATIONS and RECOGNITIONS
  10. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 1:44
  11. B.1. Comments. ▶ jump to 1:59
  12. C. APPROVE CONSENT AGENDA ▶ jump to 2:20
  13. C.1. Approve Consent Agenda. 25-1187 Approved Pass
  14. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 2:39
  15. D.1. Disbursements. 25-1188 Approved Pass ▶ jump to 3:27
  16. D.2. Minutes of Regular Board meeting held on July 15, 2025. 25-1189 Approved Pass ▶ jump to 3:43
  17. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  18. F. COUNTY ATTORNEY (RANDY MINK)
  19. 15 PAGE BREAK
  20. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 6:53
  21. G.1. Approve CIP Amendment and budget transfer from the Chestnut Sidewalk Project to the Willow Ridge, Lake Seward, and Davenport Drainage Projects within the General Capital Improvement Fund ($2,800,000.00 one-time budget transfer) 25-1176 Approved Pass
  22. G.2. Approve Amendment Five to the Master Purchase Agreement with Motorola Solutions, Inc. (total cost of 3 years $4,707,440.00 - Yr 1 $1,402,797.00, Yr 2 $1,563,414.00 and Yr 3 $1,741,229.00) 25-1247 Approved Pass ▶ jump to 9:27
  23. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN)
  24. H.1. Commissioner Troutman Comments. ▶ jump to 9:34
  25. I. COMMISSIONER DISTRICT 3 (BILL BRASWELL)
  26. I.1. Commissioner Braswell Comments. ▶ jump to 9:35
  27. J. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO)
  28. J.1. Commissioner Santiago Comments. ▶ jump to 9:37
  29. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT)
  30. K.1. Commissioner Scott Comments.
  31. L. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR)
  32. L.1. Reappoint Jacquelyn Codd as a member of the Polk County Sidewalk Advisory Committee, for the three-year term, October 1, 2025 through September 30, 2028. 25-1177 Approved Pass ▶ jump to 11:19
  33. J.1. Commissioner Santiago Comments. ▶ jump to 9:43
  34. L.2. Chair Wilson Comments.
  35. M. LAY BOARD APPOINTMENTS
  36. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 11:32
  37. N.1. Public Hearing (LDCPAL-2025-1 GPK Holly Hill Groves 2 CPA Amendment) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 14.6 acres from Employment Center - X (ECX) to Residential-High X (RHX). (No Fiscal Impact). 25-1259 Approved Pass ▶ jump to 16:32
  38. 33 PAGE BREAK
  39. O. PUBLIC HEARINGS ▶ jump to 17:57
  40. O.1. Public Hearing to consider adoption of an ordinance amending Ordinance 25-036 Master Inwood Street Lighting MSBU Ordinance to replace boundary description found in “Exhibit A.” 25-1231 Adopted Pass ▶ jump to 18:47
  41. O.2. Public Hearing to consider adoption of a Resolution allowing for the Installation of Seven Traffic Calming Devices (Speed Humps) on Catherine Drive, Near Lakeland. (estimated $35,000.00 one-time expense) 25-1080 Adopted Pass ▶ jump to 21:47
  42. O.3. Public Hearing to consider adoption of a Resolution allowing for the Installation of Five Traffic Calming Devices (Speed Humps) on Lakeland Highlands Road, Near Lakeland (estimated $25,000.00 one-time expense) 25-1082 Adopted Pass ▶ jump to 23:27
  43. O.4. Public Hearing to consider adoption of a Resolution allowing for the Installation of Two Traffic Calming Devices (Speed Humps) on Stephenson Avenue, Near Babson Park (estimated $10,000.00 one-time expense) 25-1083 Adopted Pass ▶ jump to 25:04
  44. O.5. Public Hearing to consider adoption of a Resolution allowing for the Installation of Three Traffic Calming Devices (Speed Humps) on Tangelo Street, Near Highland Park Manor. (estimated $15,000.00 one-time expense) 25-1107 Adopted Pass ▶ jump to 30:22
  45. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 31:14
  46. P.1. G. Robert Weedon, DVM, MPH to continue discussion regarding amending the Polk County Animal Ordinance. ▶ jump to 31:21
  47. P.2. Comments.
  48. Q. WORK SESSION ITEMS
  49. Q.1. FY26 - FY30 Community Investment Program (CIP)
  50. R. CONSENT AGENDA ITEMS
  51. R. COMMISSIONER DISTRICT 1
  52. R. COMMISSIONER DISTRICT 2
  53. R. COMMISSIONER DISTRICT 3
  54. R. COMMISSIONER DISTRICT 4
  55. R. COMMISSIONER DISTRICT 5
  56. R. COUNTY COMPTROLLER
  57. R.1. Report 2025-08 Building Division Trust Accounts follow-up audit. 25-1182
  58. R.2. Proposed Fiscal Year 2025/2026 budgets for Alafia Preserve, Bridgewater, Crosswinds East, Donaldson Knoll, Eagle Ridge, Lake Ashton, Lake Mattie Preserve, Lakeside Landings and Lawson Dunes Community Development Districts. 25-1190
  59. R.3. Removal of equipment from inventory as listed on Blanket Removal Form 2222. 25-1226
  60. R. COUNTY MANAGER
  61. R. ECONOMIC DEVELOPMENT
  62. R. TOURISM/SPORTS MARKETING
  63. R.4. Approve an Interlocal Agreement with the City of Auburndale for Equipment Donation at the Championship Ski Lake (No fiscal impact) 25-1186
  64. R. OFFICE OF PLANNING & DEVELOPMENT
  65. R.5. SET HEARING: (LDCPAS-2025-9 ECX CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Town Center (TCX) to Employment Center (ECX) on 5.45 +/- acres in the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is August 19, 2025, at 9:15 a.m. 25-1258
  66. R.6. SET HEARING: (LDCPAS-2025-8 Lake Daisy CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Recreation Open Space (ROS) to Residential Low (RL) on 3.9 +/- acres in the Transit Supportive Development Area (TSDA). This case is related to LDCD-2025-2. The suggested adoption hearing date is August 19, 2025, at 9:15 a.m. 25-1257
  67. R.7. SET HEARING: (LDCD-2025-2 Lake Daisy Sub-District) to consider the adoption of a Sub-District Change to change 3.9 +/- acres from Residential-Low-1 (RL-1) to Residential-Low-4 (RL-4) in the Transit Supportive Development Area (TSDA). This case is related to LDCPAS-2025-8. The suggested adoption hearing date is August 19, 2025, at 9:15 a.m. 25-1255
  68. R.8. RE-SET HEARING: (LDCPAL-2024-19 Minute Maid Rd Ramp 1 CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 3.2+/- acres from Residential High (RHX) to Tourism Commercial Center (TCCX) in the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is August 19, 2025, at 9:15 a.m. 25-1256
  69. R.9. Fulton Green Road Infrastructure Agreement (Cash reimbursement not to exceed $135,605.58). 25-1262
  70. R.10. Release a Irrevocable Letter of Credit No. 70005638 and replace with a new Irrevocable Letter of Credit No. 48715830470 for Cypress Sand Mine in the amount of $36,332.29. (No fiscal impact) 25-1261
  71. R.11. Approve master agreement with Gurr Professional Services, Inc. for 3rd party review of phosphate land development applications. (Estimated $45,000.00 annual recurring expense) 25-1250
  72. R. BUILDING
  73. R. DEPUTY COUNTY MANAGER
  74. R. BUDGET & MANAGEMENT SERVICES
  75. R. PROCUREMENT
  76. R. COMMUNICATIONS
  77. R. COOPERATIVE EXTENSION SERVICES
  78. R. HEALTH & HUMAN SERVICES
  79. R.12. Approve Subcontract Fiscal Year 2025-2026 between the Ounce of Prevention Fund of Florida, Healthy Families Florida, and Polk County, a political subdivision of the State of Florida (Healthy Families Polk). ($1,571,553 one-time revenue and $1,728,571 one-time cash match contribution) 25-1225
  80. R.13. Approve State Housing Initiatives Partnership (SHIP) 1) Annual Report (AR) for FY 2022-2023 Closeout Year and 2) Local Housing Incentives Certification Form. (No fiscal impact). 25-1269
  81. R. HUMAN RESOURCES
  82. R. INFORMATION TECHNOLOGY
  83. R.14. Renewal of Oracle SaaS and IaaS Cloud Services (Cost of Renewal: $1,290,247.36) 25-1242
  84. R.15. Renewal of Oracle Planning and Budgeting Cloud Service (24-Mo Renewal: $103,680) 25-1243
  85. R. CODE ENFORCEMENT
  86. R. COURT SERVICES
  87. R. RISK MANAGEMENT
  88. R.16. Approve selection committee’s recommendation to authorize staff negotiations with Cigna Health and Life Insurance Company for employee dental coverage. (No fiscal impact) 25-1270
  89. R.17. Approve selection committee’s recommendation to authorize staff negotiations with The Hartford for fully insured employee life and disability coverage. (No fiscal impact) 25-1271
  90. R. COMMUNITY HEALTH CARE
  91. R. FACILITIES MANAGEMENT
  92. R. FLEET MANAGEMENT
  93. R. PARKS & NATURAL RESOURCES
  94. R. FIRE RESCUE
  95. R.18. Requesting the approval of renewal application of Certificate of Public Convenience and Necessity (COPCN) for First 2 Aid EMS, Inc d/b/a Trident EMS. (No fiscal impact) 25-1267
  96. R. EMERGENCY MANAGEMENT
  97. R. REAL ESTATE SERVICES
  98. R.19. Approve Central Florida Expressway Authority Real Estate Purchase Agreement between the Central Florida Expressway Authority and Polk County regarding the State Road 538 project and authorize a County Deed for right-of-way parcels associated therewith. ($161,500, one time revenue) 25-1272
  99. R.20. Approve Agreement between Texas Aquatic Harvesting, Inc. and Polk County for the purchase of a utility easement in the East Regional Water Service Area. ($75,000 one-time expense) 25-1249
  100. R.21. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Burdon parcel ($2,000 one-time expense) 25-1252
  101. R.22. Declare surplus and authorize the public sale of County-owned remnant right-of-way parcels associated with the Kathleen Road Phase 2 Project. (Potential for $60,000 or greater, one-time revenue) 25-1228
  102. R.23. Accept Warranty Deed from JMBI Real Estate, LLC in conjunction with the Powerline Road Phase 1 improvements. (No fiscal impact) 25-1223
  103. R.24. Approve First Amendment to Lease No. 307 between Polk County and Main Street Bartow, Incorporated. (No Fiscal Impact) 25-1246
  104. R.25. Accept Drainage Easement from Otoniel Ortiz in conjunction with drainage improvements to Moss Road/Jones Road outfall ditch. (No Fiscal Impact) 25-1251
  105. R.26. Accept Polk County Utility Easement from Rave Commercial Legacy Tract B LLC, as requested through the Development Review Process. (No fiscal impact) 25-1253
  106. R.27. Adopt a resolution requesting an access easement from the State of Florida, Department of Transportation (“FDOT”) in conjunction with the West Pipkin Road project. (No fiscal impact) 25-1273
  107. R. ROADS & DRAINAGE
  108. R.28. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Wheeler Road North near Lakeland. (Suggested Hearing Date: Tuesday, September 2, 2025, at 9:15 a.m.) (No fiscal impact) 25-1137
  109. R.29. Adopt a Resolution Setting Parking Restrictions on Adele Road, Boots Road, Peak Avenue, and Porter Street, within the High Pointe North Subdivision, near Lakeland. ($3,802.95 one-time expense) 25-1170
  110. R. UTILITIES
  111. R.30. Approve Consultant Services Authorization 2024-013-01 with Hazen and Sawyer, P.C. for the Water Quality Laboratory Conceptual Design Project. ($197,390 not-to-exceed, one-time expense) 25-1092
  112. R.31. Approve Change Order No. 2 to Contract 2023-050 with Killebrew, Inc. for the Crooked Lake Park Receivership Lift Station and Force Main Improvements project ($18,500.00 one-time expense and 92 days extension) 25-1264
  113. R. SOLID WASTE
  114. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  115. R. COURT RELATED
  116. R. POLK COUNTY PROPERTY APPRAISER
  117. R. POLK COUNTY SHERIFF
  118. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  119. R. POLK COUNTY TAX COLLECTOR
  120. R. WORKFORCE DEVELOPMENT BOARD
  121. R. COUNTY ATTORNEY
  122. 117 ANNOUNCEMENTS