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Board of County Commissioners

September 16, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 117 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:14
  2. 1 Rollcall ▶ jump to 0:03
  3. 2 INVOCATION ▶ jump to 0:18
  4. 2 Note ▶ jump to 0:08
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:19
  6. 3 Note ▶ jump to 0:08
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 1:14
  8. 4 Rollcall ▶ jump to 0:11
  9. A. PRESENTATIONS and RECOGNITIONS
  10. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 1:35
  11. B.1. Comments. ▶ jump to 1:36
  12. C. APPROVE CONSENT AGENDA ▶ jump to 1:44
  13. C.1. Approve Consent Agenda. 25-1544 Approved Pass ▶ jump to 2:02
  14. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 2:09
  15. D.1. Disbursements. 25-1545 Approved Pass ▶ jump to 3:08
  16. D.2. Minutes of Regular Board meeting held on September 2, 2025. 25-1546 Approved Pass ▶ jump to 3:25
  17. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  18. F. COUNTY ATTORNEY (RANDY MINK)
  19. 15 PAGE BREAK
  20. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 3:29
  21. G.1. Tri-Party Agreement for State Housing Initiatives Program (SHIP) Funding for Grove Manor Phase II Apartments, Lake Wales, Florida. ($1,500,000 one-time expense) 25-1617 Approved Pass ▶ jump to 6:17
  22. G.2. 2nd Amendment to Power Line Road Northern Extension (Phase 1) Infrastructure Agreement – Cost increase in the amount of $3,250,490 25-1581 Approved Pass ▶ jump to 10:06
  23. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 10:10
  24. H.1. Commissioner Troutman Comments. ▶ jump to 10:11
  25. I. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 10:15
  26. I.1. Commissioner Braswell Comments. ▶ jump to 10:16
  27. J. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 10:17
  28. J.1. Commissioner Santiago Comments. ▶ jump to 10:18
  29. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 12:39
  30. K.1. Commissioner Scott Comments. ▶ jump to 12:39
  31. L. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 12:40
  32. L.1. Chair Wilson Comments. ▶ jump to 12:41
  33. M. LAY BOARD APPOINTMENTS
  34. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 12:44
  35. N.1. Public Hearing (LDCPAS-2025-14 Solution Land FLUMA Small Scale CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use Map designation from Business Park Center (BPC) to Industrial (IND) in the Rural Development Area on a 26.21 +/- acre parcel. 25-1589 Approved Pass ▶ jump to 16:31
  36. N.2. Public Hearing (LDCT-2025-12 Mobile Home Sales LDC Text Amendment) (Adoption Hearing) to allow Retail, Home Sales Offsite as a permitted use in the Industrial-X (INDX) land use district. 25-1590 Approved Pass ▶ jump to 17:34
  37. N.3. Public Hearing (LDCT-2025-16 Heavy Machinery Equipment Sales and Services LDC Text Amendment) (Adoption Hearing) to allow Heavy Machinery Equipment Sales and Services as a conditional use in the Industrial-X (INDX) land use district. 25-1593 Approved Pass ▶ jump to 18:20
  38. O. PUBLIC HEARINGS
  39. O.1. Public Hearing (LDCPAS-2024-7 Goldenrod Lane CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use Map designation from Development of Regional Impact (DRI) to Residential Low (RL-1) in the Poinciana Master Plan on a 17.1 +/- acre parcel near the city limits of Haines City. 25-1588 Approved Pass ▶ jump to 22:44
  40. O.2. Public Hearing to consider adoption of a Resolution to vacate portions of platted, unopened, and unmaintained rights-of-way as shown on Fields Map of Survey of the Town of Loughman, Florida. (No fiscal impact) 25-1549 Approved Pass ▶ jump to 24:42
  41. O.3. Public Hearing to consider adoption of a Resolution providing that the proposed Polk County Ag-Center serves a public purpose 25-1615 Approved Pass ▶ jump to 26:34
  42. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 26:44
  43. P.1. Comments. ▶ jump to 26:45
  44. Q. WORK SESSION ITEMS
  45. R. CONSENT AGENDA ITEMS
  46. R. COMMISSIONER DISTRICT 1
  47. R. COMMISSIONER DISTRICT 2
  48. R. COMMISSIONER DISTRICT 3
  49. R. COMMISSIONER DISTRICT 4
  50. R. COMMISSIONER DISTRICT 5
  51. R. COUNTY COMPTROLLER
  52. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2225. 25-1595 Approved Pass
  53. R. COUNTY MANAGER
  54. R.2. Approve an Agreement with Arrow Group Consulting, LLC. for lobbying services for fiscal year 2026. ($240,000 one-time expense) 25-1616 Approved Pass
  55. R. ECONOMIC DEVELOPMENT
  56. R. TOURISM/SPORTS MARKETING
  57. R. OFFICE OF PLANNING & DEVELOPMENT
  58. R.3. SET HEARING: (LDCD-2025-5 Bowling Green Sub-District) to consider the adoption of a Sub-District Change to change 1.02 +/- acres from Rural Cluster Center-Residential (RCC-R) to Rural Cluster Center-Commercial (RCC) in the Rural Development Area (RDA). The suggested adoption hearing date is October 7, 2025, at 9:15 a.m. 25-1594 Approved Pass
  59. R.4. SET HEARING: (LDCPAS-2025-20 Willow Oak Fire Station CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Residential Suburban (RS) to Institutional (INST) on ±2.15 acres located within the Suburban Development Area (SDA). The suggested adoption hearing date is October 7, 2025, at 9:15 a.m. 25-1596 Approved Pass
  60. R.5. SET HEARING: (LDCT-2025-13 Non-Phosphate Mining Text Amendment) to amend Chapter 2, Section 227, Filling and Excavating Land, and Chapter 3, Section 303, Criteria for Conditional Uses. The suggested hearing dates are for the first reading on October 7, 2025, at 9:15 a.m. and the adoption hearing date on October 21, 2025, at 9:15 a.m. 25-1597 Approved Pass
  61. R.6. Accept a one-year warranty and surety in the amount of $200,317.41 in the form of Maintenance Bond No. FGAC25489 for Garden Hills at Providence PH 3. 25-1584 Approved Pass
  62. R.7. Accept a one-year warranty and surety in the amount of $25,752.08 in the form of Maintenance Bond No. DUA003469 for Hawthorne Phase 3 Driveway. 25-1585 Approved Pass
  63. R.8. Accept Performance Surety in the amount of $950,983.00 in the form of Performance Bond No. 75003684 for East Ashton BLVD. 25-1583 Approved Pass
  64. R.9. Accept Performance Surety in the amount of $26,633.75 in the form of Performance Bond No. FGAC25556 for Hunt Club Grove South PH 1. 25-1586 Approved Pass
  65. R.10. Accept Performance Surety in the amount of $11,849.25 in the form of Performance Bond No. 3002247 for Jernigan Building. 25-1587 Approved Pass
  66. R. BUILDING
  67. R. DEPUTY COUNTY MANAGER
  68. R. BUDGET & MANAGEMENT SERVICES
  69. R.11. Approve Interlocal Agreement for Countywide Transit System with the Lakeland Area Mass Transit District ($4,200,000 expense) 25-1580 Approved Pass
  70. R. PROCUREMENT
  71. R. COMMUNICATIONS
  72. R. COOPERATIVE EXTENSION SERVICES
  73. R. HEALTH & HUMAN SERVICES
  74. R.12. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Fort Meade, FL, for Case #RC24-SHIP-009. ($187,500.00 one-time expense) 25-1609 Approved Pass
  75. R.13. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Haines City, FL., for Case #RC25-SHIP-006 Major. ($101,250.97 one-time expense). 25-1578 Approved Pass
  76. R.14. Approve modification of State Housing Initiatives Partnership (SHIP) Rehabilitation program 1) Homeowner Assistance Agreement and 2) Grant Agreement for the property located in Winter Haven, FL for Case #RC24-SHIP-012. ($11,402.00 one-time expense). 25-1502 Approved Pass
  77. R.15. Approve selection committee’s recommendation to authorize staff to negotiate an agreement with Cynet Health to provide recruitment services of mental health provider positions for community mental health agencies. (No fiscal impact) 25-1627 Approved Pass
  78. R. HUMAN RESOURCES
  79. R. INFORMATION TECHNOLOGY
  80. R. CODE ENFORCEMENT
  81. R. COURT SERVICES
  82. R. RISK MANAGEMENT
  83. R.16. Approve Public Entity General Liability insurance effective October 1, 2025, through September 30, 2026. (one-time payment of $514,250) 25-1613 Approved Pass
  84. R.17. Approve Cyber Risk and Network Security Liability annual insurance policy renewal effective October 1, 2025, through September 30, 2026. (one-time payment of $134,838) 25-1614 Approved Pass
  85. R. COMMUNITY HEALTH CARE
  86. R.18. Approve three Low Income Pool Letters of Agreement with the State of Florida Agency for Health Care Administration as the non-federal/state share of matching funds for: 1) Central Florida Health Care, Inc. 2) Peace River Center for Personal Development, Inc. 3) Tri-County Human Services, Inc. (not-to-exceed $3,545,953.46 one-time expense). 25-1666 Approved Pass
  87. R. FACILITIES MANAGEMENT
  88. R. FLEET MANAGEMENT
  89. R.19. Extension of MOU for Fleet Management with the City of Auburndale FY 25/26 (one-time revenue and expense of $747,700.00) 25-1630 Approved Pass
  90. R.20. Extension of MOU for Fleet Management with the City of Lake Wales FY 25/26 (one-time revenue and expense of $392,928.00) 25-1629 Approved Pass
  91. R. PARKS & NATURAL RESOURCES
  92. R. FIRE RESCUE
  93. R. EMERGENCY MANAGEMENT
  94. R. REAL ESTATE SERVICES
  95. R.21. Approve Right-of-Way Agreement between Baby A. Makil and Gisha Abraham, and Polk County in conjunction with the Mt. Olive Road at SR 33 Intersection Improvement Project, Parcel 100. ($95,000 one-time expense) 25-1575 Approved Pass
  96. R.22. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Harvey parcel ($4,000 one-time expense) 25-1619 Approved Pass
  97. R.23. Approve Agreement for Transfer of Public Road between the City of Lake Wales and Polk County for all of Conner Road and authorize County Deed for the right-of-way associated therewith. (No fiscal impact) 25-1548 Approved Pass
  98. R.24. Accept a Drainage Easement for drainage improvements along Lake Ariana Boulevard. (No fiscal impact) 25-1579 Approved Pass
  99. R.25. Accept Polk County Utility Easement from Davenport Self Storage II, LLC, a Delaware limited liability company, as requested through the Development Review Process. (No fiscal impact) 25-1612 Approved Pass
  100. R. ROADS & DRAINAGE
  101. R.26. Approve selection committee’s recommendation to authorize staff negotiations with WSB LLC for construction engineering and inspection services for the CR 557 widening project. (No fiscal impact) 25-1494 Approved Pass
  102. R. UTILITIES
  103. R.27. Approve the purchase of three vehicles for Utilities positions, Microsoft surface pros, accessories, truck mounts and a budget amendment to move operating funds to capital funds ($917,477 one-time transfer) 25-1016 Approved Pass
  104. R. SOLID WASTE
  105. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  106. R. COURT RELATED
  107. R. POLK COUNTY PROPERTY APPRAISER
  108. R. POLK COUNTY SHERIFF
  109. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  110. R. POLK COUNTY TAX COLLECTOR
  111. R. WORKFORCE DEVELOPMENT BOARD
  112. R. COUNTY ATTORNEY
  113. R.28. Approve Interlocal Agreements with each of 15 municipalities for the collection of Polk County Impact Fees. (No fiscal impact) 25-1582
  114. R.29. Approve the Extension of the Ad Valorem and Non-Ad Valorem Assessment Rolls prior to Completion of Value Adjustment Board Hearings (No Fiscal Impact) 25-1640 Approved Pass
  115. R.30. Authorize the County Attorney’s Office to open a probate in the Estate of Betty Frey for the limited purpose of clearing the title to the home located at 2348 W. Patterson Street, Lakeland, Florida 33815, and to take all legal steps necessary to do so. 25-1639 Approved Pass
  116. R.31. Authorize the County Attorney or his designee to file a complaint against all necessary parties to foreclose County Code Enforcement liens encumbering properties within Polk County owned by Salvador Lopez, Sr. a/k/a Salvador Lopez, and the County Manager to designate appropriate staff to represent the County in all related proceedings.. 25-1667 Approved Pass
  117. 113 ANNOUNCEMENTS