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Board of County Commissioners

October 21, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 154 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:12
  2. 1 Rollcall
  3. 2 INVOCATION ▶ jump to 0:13
  4. 2 Note ▶ jump to 0:04
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:14
  6. 3 Note ▶ jump to 0:04
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 0:56
  8. 4 Rollcall ▶ jump to 0:08
  9. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:11
  10. A.1. Employee Recognition 25-1868 ▶ jump to 1:13
  11. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 7:32
  12. B.1. Comments. ▶ jump to 7:33
  13. C. APPROVE CONSENT AGENDA ▶ jump to 12:00
  14. C.1. Approve Consent Agenda. 25-1889 Approved Pass ▶ jump to 12:06
  15. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 12:08
  16. D.1. Minutes of Regular Board meeting held on October 7, 2025. 25-1890 Approved Pass ▶ jump to 14:02
  17. D.2. Disbursements. 25-1891 Approved Pass ▶ jump to 13:47
  18. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  19. F. COUNTY ATTORNEY (RANDY MINK)
  20. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 14:10
  21. G.1. Approve Agreement for Sale and Purchase between Texas Aquatic Harvesting, Inc. and Polk County for the construction of a new wastewater treatment facility to service the East Regional service area. ($8,530,000 one-time expense) 25-1916 Approved Pass ▶ jump to 18:21
  22. G.2. Approve and ratify the Letter of Agreement and IGT Provider Questionnaire from the State of Florida, Agency for Health Care Administration (AHCA) for the Public Emergency Medical Transportation Medicaid Managed Care Supplement Payment Program ($4,989,893.04 not-to-exceed, one-time expense) 25-1837 Approved Pass ▶ jump to 20:37
  23. G.3. Approve construction contract with Ajax Paving Industries of Florida LLC for the roadway improvements for North Galloway Road at 10th Street, CIP Amendment and budget transfer. ($3,063,097.56 one-time expense - $1,063,098 one-time transfer) 25-1933 Approved Pass ▶ jump to 24:02
  24. G.4. Approve the Local Agency Program (LAP) Agreement between Polk County and the Florida Department of Transportation (FDOT) for the Kathleen Road Project Development and Environment (PD&E) Study, associated resolutions, Budget resolutions to establish budget ($2,000,000.00 one-time unanticipated revenue). 25-1504 Approved Pass ▶ jump to 25:57
  25. G.5. Approve agreement with Fleischman Garcia Maslowski (FG+M) for architectural & engineering services for the Polk County and City of Bartow Joint-Use Fire Rescue Station. ($799,930.85 onetime expense) 25-1905 Approved Pass ▶ jump to 28:55
  26. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 28:59
  27. H.1. Commissioner Troutman Comments. ▶ jump to 29:02
  28. I. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 29:06
  29. I.1. Appoint Angelic Sims as a member (Seat 6) of the Polk County Planning Commission for the three-year term, November 4, 2025 through November 3, 2028. 25-1370 Approved Pass ▶ jump to 29:22
  30. I.1. Commissioner Braswell Comments. ▶ jump to 29:24
  31. J. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 29:24
  32. J.1. Commissioner Santiago Comments. ▶ jump to 29:25
  33. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 29:26
  34. K.1. Commissioner Scott Comments. ▶ jump to 29:27
  35. L. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 30:02
  36. L.1. Chair Wilson Comments. ▶ jump to 30:03
  37. M. LAY BOARD APPOINTMENTS
  38. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 30:05
  39. N.1. Public Hearing (LDCPAS-2025-15 Crescent Road CPA) (Adoption Hearing) to consider the adoption of an applicant-initiated Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation from Residential Medium (RMX) to Employment Center (ECX) on 17.42 +/- acres in the North Ridge Selected Area Plan. (No Fiscal Impact) 25-1903 Approved Pass ▶ jump to 33:59
  40. N.2. Public Hearing (LDCD-2025-3 Hamilton Road Sub-district) (Adoption Hearing) to consider the adoption of a sub-district change from Business Park Center (BPC-1) to Business Park Center-2 (BPC-2) on 38+/- acres within in the Urban Growth Area (UGA) and Rural Development Area (RDA). (No Fiscal Impact) 25-1920 Approved Pass ▶ jump to 36:11
  41. N.3. Public Hearing (LDCT-2025-13 Non-Phosphate Mining Exemption) (Adoption Hearing) to consider the adoption of an applicant-initiated ordinance amending the Land Development Code to allow an exemption for fill material excavation associated with approved phosphate mines and gypsum stacks. (No Fiscal Impact) 25-1904 Approved Pass ▶ jump to 37:33
  42. O. PUBLIC HEARINGS ▶ jump to 37:40
  43. O.1. Public Hearing to consider adoption of a Resolution to vacate and close deeded and maintained right-of-way for J Day Drive, Lakeland, Florida (No fiscal impact) 25-1875 Approved Pass ▶ jump to 40:27
  44. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 40:29
  45. P.1. Becky Bywater to discuss Polk County Animal Control ▶ jump to 40:49
  46. P.2. Comments. ▶ jump to 44:24
  47. Q. WORK SESSION ITEMS
  48. R. CONSENT AGENDA ITEMS
  49. R. COMMISSIONER DISTRICT 1
  50. R. COMMISSIONER DISTRICT 2
  51. R. COMMISSIONER DISTRICT 3
  52. R. COMMISSIONER DISTRICT 4
  53. R. COMMISSIONER DISTRICT 5
  54. R. COUNTY COMPTROLLER
  55. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2227. 25-1881 Approved Pass
  56. R.2. Appoint property custodian for the office of Parks and Natural Resources (Parks). 25-1882 Approved Pass
  57. R.3. Appoint property custodian for the office of Parks and Natural Resources (Natural Resources). 25-1883 Approved Pass
  58. R.4. Accept Unclaimed Funds check in the amount of $24,777.48 from Joe G. Tedder, Tax Collector. 25-1892 Approved Pass
  59. R.5. Accept Unclaimed Funds check in the amount of $3,020.48 from Stacy M. Butterfield, Clerk of Circuit Court. 25-1893 Approved Pass
  60. R. COUNTY MANAGER
  61. R. ECONOMIC DEVELOPMENT
  62. R. TOURISM/SPORTS MARKETING
  63. R.6. Approve Sponsorship Agreement with Theatre Winter Haven, Inc. for eight events occurring during FY 25/26. ($405,945 one-time expense) (Arts, Culture & Heritage) 25-1832 Approved Pass
  64. R.7. Approve Sponsorship Agreement with Lake Wales Arts Council, Inc. for four events occurring during FY 25/26. ($196,555 one-time expense) (Arts, Culture & Heritage) 25-1817 Approved Pass
  65. R.8. Approve selection committee’s recommendation to authorize staff to negotiate with Digitech of Lakeland, Inc. to perform graphic design services. (No fiscal impact) 25-1924 Approved Pass
  66. R. OFFICE OF PLANNING & DEVELOPMENT
  67. R.9. SET HEARING: (LDCPAL-2025-6 Poinciana-Bayberry St CPA) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 72.27 +/- acres of a 189.43 +/- acre parcel from Development of Regional Impact (DRI) in the Rural Development Area (RDA) to Institutional (INST) in the Utility Enclave Area (UEA). The suggested transmittal hearing date is November 4, 2025, at 9:15 a.m. and the adoption hearing date is January 6, 2026, at 9:15 a.m. 25-1911 Approved Pass
  68. R.10. SET HEARING: (LDCPAL-2025-8 (NRSAP PIX CPA Text) to consider the adoption of a Large-Scale Comprehensive Plan Text Amendment to change Policy 2.131-Q4. L. c. The suggested transmittal hearing date is November 4, 2025, at 9:15 a.m. and the adoption hearing date is February 17, 2026, at 9:15 a.m. 25-1912 Approved Pass
  69. R.11. SET HEARING: (LDCPAS-2025-21 Old Tampa Hwy to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Residential Low (RL) to Industrial (IND) on 2.5 +/- acres of a 2.87 +/- acre parcel and located in the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is November 4, 2025, at 9:15 a.m. 25-1913 Approved Pass
  70. R.12. SET HEARING: (LDCPAS-2025-22 Motor Vault East CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Residential Low (RL) to Institutional (INST) on 2.28 +/- acres and located in the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is November 4, 2025, at 9:15 a.m. 25-1914 Approved Pass
  71. R.13. SET HEARING: (LDCT-2025-7 Cargo Containers Text Amendment) to amend Section 206.K to allow cargo containers on residentially developed properties. The suggested hearing dates are for the first reading on November 4, 2025, at 9:15 a.m. and the adoption hearing date on December 2, 2025, at 9:15 a.m. 25-1915 Approved Pass
  72. R.14. SET HEARING: (LDCT-2025-8 Pool Safety Text Amendment) to amend Chapter 2, Section 211, Pools and Screen Enclosures. The suggested hearing dates are for the first reading on November 4, 2025, at 9:15 a.m. and the adoption hearing date on December 2, 2025, at 9:15 a.m. 25-1917 Approved Pass
  73. R.15. SET HEARING: (LDCT-2025-9 SE Polk Mobile Home) to amend Section 401.08.01 to remove Mobile Home criteria. The suggested hearing dates are for the first reading on November 4, 2025, at 9:15 a.m. and the adoption hearing date on December 2, 2025, at 9:15 a.m. 25-1918 Approved Pass
  74. R.16. SET HEARING: (LDCT-2025-14 NRSAP PIX Text Amendment) to amend Section 401.06.E.3.i.ii to increases allowable area for Gas Stations; amend direct frontage to internal road network and amend Section 401.06.E.3.r.i. to remove Professional Institutional-X (PIX) from Retail standards and add a limitation for Retail in the PIX. The suggested hearing dates are for the first reading on November 4, 2025, at 9:15 a.m. and the adoption hearing date on February 17, 2026, at 9:15 a.m. 25-1919 Approved Pass
  75. R.17. Approve the release of a surety in the amount of $286,726.39 in the form of Performance Bond No. LICX1984358 for Cadence Crossing Ph 2 & 3 (FKA K-Ville Ph 2 & 3). (No Fiscal Impact) 25-1898 Approved Pass
  76. R.18. Accept a one-year warranty and surety in the amount of $32,723.91 in the form of Maintenance Bond No. LICX1986844 for Cadence Crossing Ph 2 & 3 (FKA K-Ville Ph 2 & 3). (No Fiscal Impact) 25-1899 Approved Pass
  77. R.19. Approve the release of a surety in the amount of $219,436.00 in the form of Performance Bond No. 41K237323 for Victory Ridge Academy. (No Fiscal Impact) 25-1900 Approved Pass
  78. R.20. Accept an eighteen-month warranty and surety in the amount of $12,964.00 in the form of Maintenance Bond No. 41K237944 for Victory Ridge Academy. (No Fiscal Impact) 25-1901 Approved Pass
  79. R.21. Approve the release of a warranty and surety in the amount of $234,965.70 in the form of Maintenance Bond No. 4531539 for Watersong Phase 2. (No Fiscal Impact) 25-1902 Approved Pass
  80. R.22. Approve the release of a surety in the amount of $286,726.39 in the form of Performance Bond No. LICX1984358 for K-Ville Ph 2 & 3 ROW. (No Fiscal Impact) 25-1910 Approved Pass
  81. R.23. Approve the release of a surety in the amount of $724,360.43 in the form of Performance Bond No 47SUR300214011189 for Keen’s Grove. (No Fiscal Impact) 25-1909 Approved Pass
  82. R.24. Accept Performance Surety in the amount of $53,469.08 in the form of Performance Bond No. 017264546 for 3955 Anchuca Industrial Facility. (No Fiscal Impact) 25-1931 Approved Pass
  83. R. BUILDING
  84. R. DEPUTY COUNTY MANAGER
  85. R. BUDGET & MANAGEMENT SERVICES
  86. R. PROCUREMENT
  87. R. COMMUNICATIONS
  88. R. COOPERATIVE EXTENSION SERVICES
  89. R. HEALTH & HUMAN SERVICES
  90. R.25. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Davenport, FL, for Case #RC25-SHIP-016. ($209,996.40 one-time expense). 25-1884 Approved Pass
  91. R.26. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Eagle Lake, FL., for Case #RC25-SHIP-001. ($183,132.00 one-time expense). 25-1824 Approved Pass
  92. R. HUMAN RESOURCES
  93. R. INFORMATION TECHNOLOGY
  94. R.27. Add WANRack dark fiber service from Roads and Drainage facility to the new Fire Training facility. (One-time Construction Cost of $98,867; afterwards $75,000 due over 10YR Term) 25-1812 Approved Pass
  95. R. CODE ENFORCEMENT
  96. R. COURT SERVICES
  97. R. RISK MANAGEMENT
  98. R. COMMUNITY HEALTH CARE
  99. R.28. Approve the amendment and restatement to the contract with Central Florida Health Care, Inc. to provide dental services to eligible low-income county residents. (Total amount not to exceed $1,500,000 annually.) 25-1396 Approved Pass
  100. R.29. Approve the Purchase Agreement with Central Florida Behavioral Health Network, Inc. (CFBHN) for Coordinated Opioid Recovery (CORE) funds. (Total revenue $109,375) 25-1787 Approved Pass
  101. R.30. Approve Polk HealthCare Plan Medical Services Agreement with Highlands Advanced Rheumatology and Arthritis Center, PL for rheumatology services. (estimated annual expense less than $100,000) 25-1835 Approved Pass
  102. R. FACILITIES MANAGEMENT
  103. R.31. Approve Change Order No. One (1) to Contract No. 2024-076 with Strickland Construction, Inc. for the Construction of the New Sally Port and Demolition of the Lawrence Crow Building. ($44,597.35 One-time Expense) 25-1863 Approved Pass
  104. R.32. Request Board to approve and execute a Restrictive Covenant for Grant No. 23.h.sc.100.014 between the State of Florida Department of State, Division of Historical Resources and Polk County for the History Center Exterior Window Restoration and Exterior Door Repair project. (No fiscal impact) 25-1823 Approved Pass
  105. R.33. Approve selection committee’s recommendation to authorize staff negotiate agreements with Rodda Construction, Inc., JF Construction Services, Whitehead Construction, SEMCO Construction, Inc., Henkelman Construction, Inc., Strickland Construction, Inc., Register Construction & Engineering, Inc., and Marcobay Construction, Inc. for Construction Manager at Risk (CMAR) continuing services. (No Fiscal Impact) 25-1886 Approved Pass
  106. R.34. Approve selection committee’s recommendation to authorize staff negotiations with Rodda Construction, Inc. for Construction Manager at Risk (CMAR) services for the new Sheriff’s Office and Polk County joint-use warehouse & Facilities Management administration building. (No Fiscal Impact) 25-1923 Approved Pass
  107. R.35. Approve selection committee’s recommendation to authorize staff negotiations with Marcobay Construction, Inc. for Construction Manager at Risk (CMAR) services for the new Agricultural Center Complex. (No Fiscal Impact) 25-1934 Approved Pass
  108. R. FLEET MANAGEMENT
  109. R. PARKS & NATURAL RESOURCES
  110. R.36. Approve the T. Mark Schmidt grant agreement between the Florida Department of Agriculture and Consumer Services (FDACS) and Polk County for the construction and purchase of two (2) pavilions with fencing and picnic tables to be installed within Bone Valley ATV Park. ($240,000 one-time grant revenue, $60,000 County match). 25-1825 Approved Pass
  111. R. FIRE RESCUE
  112. R. EMERGENCY MANAGEMENT
  113. R. REAL ESTATE SERVICES
  114. R.37. SET HEARING to consider a request to vacate a portion of maintained right-of-way for Second Terrace a/k/a 1st Street North. (Suggested hearing date is November 4, 2025 at 9:00 a.m or immediately following the regular agenda) 25-1880 Approved Pass
  115. R.38. Authorize the conveyance of the County’s interest in four parcels to the City of Lakeland. (No fiscal impact) 25-1943 Approved Pass
  116. R.39. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation properties located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Musech Estate parcels. ($8,000 one-time expense) 25-1859 Approved Pass
  117. R.40. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Sargent Estate parcel ($5,000 one-time expense) 25-1907 Approved Pass
  118. R.41. Accept a Perpetual Joint Use Drainage Easement for drainage improvements along Holly Hill Cutoff Road. (No fiscal impact) 25-1861 Approved Pass
  119. R.42. Accept Polk County Utility Easement from 2024 Shepherd Lakeland LLC, as requested through the Development Review Process. (No fiscal impact) 25-1865 Approved Pass
  120. R.43. Accept Polk County Utility Easement from Standard Sand & Silica Company, as requested through the Development Review Process. (No fiscal impact) 25-1927 Approved Pass
  121. R.44. Approve Third Amendment to Lease No. 321 Extension Agreement and between Polk County and Seniors First, Inc., a Florida not for profit corporation. (No Fiscal Impact) 25-1873 Approved Pass
  122. R.45. Accept Quit Claim Deed for additional right-of-way along Hamilton Road as requested through the Development Review Process. (No fiscal impact) 25-1906 Approved Pass
  123. R.46. Adopt a resolution authorizing the Real Estate Services Director to sign and submit vouchers for SHIP program funds to closing agents. (No fiscal impact) 25-1908 Approved Pass
  124. R. ROADS & DRAINAGE
  125. R.47. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Fox Creek Drive South near Mulberry. (Suggested Hearing Date: Tuesday, December 16, 2025, at 9:15 a.m.) (No fiscal impact) 25-1896 Approved Pass
  126. R.48. Execute a Local Agency Program (LAP) Agreement No. 446549-1-58/68-01 with the Florida Department of Transportation (FDOT) for the Combee Academy SRTS Sidewalk and Street Lighting Project, and approve the associated Budget resolution to establish budget ($740,122.00 one-time unanticipated revenue) 25-1870 Approved Pass
  127. R.49. Adopt Resolution Setting Truck Restrictions on Bella Vista Street West and Walker Road (near Lakeland). ($1,788.02 one-time expense) 25-1895 Approved Pass
  128. R.50. Approve Road Closure Requests in Accordance with the Ordinance No. 2025-020 25-1854 Approved Pass
  129. R. UTILITIES
  130. R. SOLID WASTE
  131. R.51. Change Order No. 1 for the Southeast Landfill Class I Final Cap contract with Geosyntec Consultants, Inc. Contract sum will be increased by this change order in the amount of $39,072.00. 25-1794 Approved Pass
  132. R.52. Approve renewal for Non-Exclusive Commercial Franchise for Fiscal year 2025-26 with Trash Taxi Corp. 25-1876 Approved Pass
  133. R.53. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Carmel Dumpster Rentals, Inc. 25-1877 Approved Pass
  134. R.54. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Comfort House Inc. 25-1878 Approved Pass
  135. R.55. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by PB of Central FL. 25-1815 Approved Pass
  136. R.56. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Scrap It In Mulberry, LLC. 25-1872 Approved Pass
  137. R.57. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Tri-County Sweeping. 25-1871 Approved Pass
  138. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  139. R. COURT RELATED
  140. R. POLK COUNTY PROPERTY APPRAISER
  141. R. POLK COUNTY SHERIFF
  142. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  143. R. POLK COUNTY TAX COLLECTOR
  144. R. WORKFORCE DEVELOPMENT BOARD
  145. R. COUNTY ATTORNEY
  146. R.58. SET PUBLIC HEARING to consider the adoption of an ordinance setting the yearly salary of Commissioners in accordance with Section 2.5 of the Polk County Charter. Suggested Hearing Date: November 4, 2025, at 9:00 a.m. or soon thereafter. 25-1793 Approved Pass
  147. R.59. SET PUBLIC HEARING to consider adoption of an ordinance granting an Economic Development Ad Valorem Tax Exemption for Project Cumulus, a New Business. (Suggested hearing date is November 4, 2025 at 9:00 a.m.) 25-1857 Approved Pass
  148. R.60. SET PUBLIC HEARING to consider adoption of a resolution setting forth intention to utilize uniform method for collection of non-ad valorem assessments. SUGGESTED HEARING DATE: December 2, 2025 at 9:00 a.m. or soon thereafter. 25-1858 Approved Pass
  149. R.61. SET PUBLIC HEARING to consider adoption of an ordinance requiring criminal history screening requirements. (Suggested hearing date is November 4, 2025, at 9:00 am) 25-1957 Approved Pass
  150. R.62. Request Board adopt a Resolution Approving a Plan of Finance Concerning the Issuance by the Polk County Industrial Authority of the Authority’s Industrial Development Revenue Bonds for the Victory Ridge Academy Project in a principal amount not exceeding $40,000,000.00 to finance or refinance the costs of renovation, expansion, design, construction, equipping and/or furnishing of educational facilities to be located in Polk County, Florida, to be owned and operated to the extent of its interests therein by Victory Ridge Academy, Inc. This Resolution repeals Resolution 2025-100 adopted on September 2, 2025. 25-1921 Approved Pass
  151. R.63. Consider approval of the proposed settlement in the matter of Jeffrey Curtis v. Polk County Board of County Commissioners; $130,000.00 one-time expense. 25-1922 Approved Pass
  152. R.64. Release of Lien related to an Affordable Housing Impact Fee Waiver for Kimberlea Bean (No fiscal impact). 25-1952 Approved Pass
  153. R.65. Release of Lien related to an Affordable Housing Impact Fee Waiver for Jose F. Falu Sanchez and Ivis Maria Baez Murga (No fiscal impact). 25-1953 Approved Pass
  154. 150 ANNOUNCEMENTS