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Board of County Commissioners

November 4, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 131 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR)
  2. 2 INVOCATION ▶ jump to 0:13
  3. 2 Rollcall ▶ jump to 0:04
  4. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:15
  5. 3 Note ▶ jump to 0:06
  6. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 0:43
  7. 4 Note ▶ jump to 0:06
  8. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 0:58
  9. 5 Rollcall ▶ jump to 0:11
  10. A.1. Employee Recognition 25-2029 ▶ jump to 0:59
  11. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 10:06
  12. B.1. Comments. ▶ jump to 10:07
  13. C. APPROVE CONSENT AGENDA ▶ jump to 10:36
  14. C.1. Approve Consent Agenda. 25-1962 Approved Pass
  15. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA)
  16. D.1. Disbursements. 25-1963 Approved Pass ▶ jump to 11:47
  17. D.2. Minutes of Regular Board meeting held on October 21, 2025. 25-1964 Approved Pass ▶ jump to 12:05
  18. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  19. 15 PAGE BREAK
  20. F. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 15:03
  21. F.1. Adopt Resolution Calling for a School Board of Polk County Referendum on November 3, 2026, General Election Ballot on the School Board of Polk County, Florida authorization to impose an additional 1.0 mill ad valorem tax annually on taxable property in Polk County for School Operating Purposes beginning July 1, 2027, and ending June 30, 2031. 25-1994 Continued Pass ▶ jump to 37:24
  22. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 37:27
  23. G.1. Approve the Construction Manager at Risk (CMAR), Guaranteed Maximum Price (GMP) Addendum No. 3 to Agreement 2023-074 with Wharton-Smith, Inc. for the Northeast Regional Wastewater Treatment Facility (NERWWTF). ($50,825,822.00 one-time expense) 25-2017 Approved Pass ▶ jump to 40:55
  24. G.2. Bargain Barn Road Realignment Infrastructure Agreement (cost not to exceed $3,756,473.49). 25-1930 Approved Pass ▶ jump to 45:09
  25. G.3. Approve Consultant Services Authorization (CSA) No. 2021-032-07 with CMHM Architects for Architectural and Engineering (A&E) services for a new Christina Fire Rescue EMS Station project. ($312,225.00 one-time expense) 25-1946 Approved Pass ▶ jump to 48:35
  26. G.4. Approve Consultant Services Authorization (CSA) No. 2021-032-08 with CMHM Architects for Architectural and Engineering (A&E) services for a new Willow Oak Fire Rescue EMS Station project. ($207,090.00 one-time expense) 25-1947 Approved Pass ▶ jump to 51:06
  27. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 51:08
  28. H.1. Commissioner Troutman Comments. ▶ jump to 51:09
  29. I. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 51:11
  30. I.1. Commissioner Braswell Comments. ▶ jump to 51:12
  31. J. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 52:01
  32. J.1. Commissioner Santiago Comments. ▶ jump to 52:01
  33. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 52:03
  34. K.1. Appoint Ashley Loute to the Polk County Lakes Access Advisory Committee for the three-year term, November 17, 2025, to November 16, 2028. 25-1987 Approved Pass ▶ jump to 52:21
  35. K.2. Commissioner Scott Comments. ▶ jump to 52:23
  36. L. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 56:11
  37. L.1. Chair Wilson Comments. ▶ jump to 56:12
  38. M. LAY BOARD APPOINTMENTS
  39. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 56:13
  40. N.1. Public Hearing (LDCPAL 2025-4-EAR Based Comp Plan, CPA) (Adoption Hearing) to consider a Large-Scale Comprehensive Plan Amendment to change several policies in all Comprehensive Plan elements per the requirements of Florida Statutes 163.3191, Evaluation and Appraisal Report (EAR). (No Fiscal Impact) 25-1996 Approved Pass ▶ jump to 62:18
  41. N.2. Public Hearing (LDCPAS-2025-21 Old Tampa HWY CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation on 2.5 acres of a 2.87 acres +/- parcel from Residential Low (RL-4) to Industrial (IND). (No Fiscal Impact) 25-1999 Approved Pass
  42. N.3. Public Hearing (LDCPAS-2025-22 Motor Vault East CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation on 2.28 +/- acres from Residential Low (RL) to Institutional (INST). (No Fiscal Impact) 25-2000 Approved Pass ▶ jump to 66:25
  43. N.4. Public Hearing (LDCPAL-2025-6 Poinciana Bayberry St CPA) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation on 72.27 +/- acres from Development of Regional Impact (DRI) to Institutional (INST) in Poinciana Master Plan. (No Fiscal Impact) 25-1997 Approved Pass ▶ jump to 67:40
  44. N.5. Public Hearing (LDCPAL 2025-8 North Ridge SAP PIX Text Change, CPA) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Text Amendment to Policy 2.131-Q4. L. c. (g) in the North Ridge Selected Area Plan (SAP) regarding limitations on commercial uses in the Professional Institutional-X (PIX) Future Land Use designation. This request is related to a Land Development Code text amendment (LDCT-2025-14). (No Fiscal Impact) 25-1998 Approved Pass ▶ jump to 69:15
  45. N.6. Public Hearing (LDCT-2025-14 North Ridge SAP PIX LDC Text) (First Reading) to consider the adoption of a Land Development Code text amendment to amend Chapter 4, Section 401.06.E in the North Ridge Selected Area Plan (SAP) relating to commercial use limitations in the Professional Institutional-X (PIX) Future Land Use designation. This case is related to LDCPAS-2025-8 a Comprehensive Plan Text Amendment. (No Fiscal Impact) 25-2004 ▶ jump to 69:17
  46. N.7. Public Hearing (LDCT-2025-7 Cargo Containers on Residential Property) (First Reading) to consider the adoption of an ordinance amending the Land Development Code to allow cargo containers on residentially developed properties meeting or exceeding one acre. (No Fiscal Impact) 25-2001 ▶ jump to 70:51
  47. N.8. Public Hearing (LDCT-2025-8 Pool Safety LDC Text) (First Reading) to consider the adoption of a Land Development Code text amendment to amend Chapter 2, Section 211, Pools and Screen Enclosures, to refer to Florida Building Code and Florida Statutes for consistency with above ground pool safety measures. (No Fiscal Impact) 25-2002 ▶ jump to 72:14
  48. N.9. Public Hearing (LDCT-2025-9 SE Polk Mobile Homes) (First Reading) to consider the adoption of an ordinance amending the Land Development Code to remove conditional use standards for Individual Mobile Homes within the Southeast Polk Selected Area Plan to conform with the rest of the County. (No Fiscal Impact) 25-2003 ▶ jump to 73:14
  49. O. PUBLIC HEARINGS
  50. O.1. Public Hearing to consider adoption of a resolution to vacate and close a portion of maintained right-of-way for Second Terrace a/k/a 1st Street North in the Eloise area near Winter Haven. (No fiscal impact) (Continued to December 2, 2025) 25-1973 Continued Pass ▶ jump to 74:59
  51. O.2. Public Hearing to consider adoption of an ordinance granting an Economic Development Ad Valorem Tax Exemption to a new business, Fort Meade DC, LLC, and approval of a Performance Agreement with the company. 25-1989 Approved Pass ▶ jump to 82:42
  52. O.3. Public Hearing to consider adoption of an ordinance requiring criminal history screening requirements. 25-1988 Approved Pass ▶ jump to 83:31
  53. O.4. Public Hearing to consider the adoption of an ordinance setting the yearly salary of Commissioners in accordance with Section 2.5 of the Polk County Charter. 25-1971 Approved Pass ▶ jump to 84:37
  54. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 84:41
  55. P.1. Comments. ▶ jump to 84:42
  56. Q. WORK SESSION ITEMS
  57. R. CONSENT AGENDA ITEMS
  58. R. COMMISSIONER DISTRICT 1
  59. R. COMMISSIONER DISTRICT 2
  60. R. COMMISSIONER DISTRICT 3
  61. R. COMMISSIONER DISTRICT 4
  62. R. COMMISSIONER DISTRICT 5
  63. R. COUNTY COMPTROLLER
  64. R.1. Report 2025-13 Building Permit Fees follow-up audit. 25-1959 Approved Pass
  65. R.2. Removal of equipment from inventory as listed on Blanket Removal Form 2228. 25-1976 Approved Pass
  66. R. COUNTY MANAGER
  67. R.3. Approve 2026 State Legislative Priorities for Polk County. 25-2032 Approved Pass
  68. R. ECONOMIC DEVELOPMENT
  69. R. TOURISM/SPORTS MARKETING
  70. R. OFFICE OF PLANNING & DEVELOPMENT
  71. R.4. Accept Performance Surety in the amount of $45,260.60 in the form of Performance Bond No.101608415 for Commercial @ SWC SR 542 & Overlook Dr. (No Fiscal Impact) 25-1981 Approved Pass
  72. R.5. Accept Performance Surety in the amount of $313,179.35 in the form of Performance Bond No.017263228 for Drane Field #3 Hamilton Trailer Site & Hamilton Industrial. (No Fiscal Impact) 25-1983 Approved Pass
  73. R.6. Accept Performance Surety in the amount of $703,729.00 in the form of Performance Bond No. K41574896 for Eagle Lake Offsite Roadway Improvements. (No Fiscal Impact) 25-1984 Approved Pass
  74. R.7. Accept Performance Surety in the amount of $70,000 in the form of Performance Bond No.101473177 Mixed Use @ US Highway 192 & Town Center. (No fiscal impact) 25-1985 Approved Pass
  75. R.8. Approve selection committee’s recommendation to authorize staff negotiate agreements with Janet A. McDonald and Seth B. Claytor to serve as Land Use Hearing Officers. (No Fiscal Impact) 25-2015 Approved Pass
  76. R. BUILDING
  77. R. DEPUTY COUNTY MANAGER
  78. R. BUDGET & MANAGEMENT SERVICES
  79. R.9. Request Board to adopt a resolution accepting unanticipated revenue for Hurricane Milton Debris. (Estimated one-time federal and state revenue $10,970,795.00) 25-1986 Approved Pass
  80. R. PROCUREMENT
  81. R. COMMUNICATIONS
  82. R. COOPERATIVE EXTENSION SERVICES
  83. R. HEALTH & HUMAN SERVICES
  84. R.10. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Haines City, FL., for Case #RC24-SHIP-002. ($176,251.00 one-time expense). 25-1939 Approved Pass
  85. R.11. Approve First Amendment to a Tri-Party Agreement for State Housing Initiatives Program (SHIP) Funding for Grove Manor II Apartments, Lake Wales. (No fiscal impact) 25-2016 Approved Pass
  86. R. HUMAN RESOURCES
  87. R. INFORMATION TECHNOLOGY
  88. R. CODE ENFORCEMENT
  89. R. COURT SERVICES
  90. R. RISK MANAGEMENT
  91. R.12. Approve Corporate Client Agreement with FEDlogic, LLC to provide comprehensive federal and state benefits navigation services for Board of County Commissioners and Constitutional office employees and their families. (December 1, 2025 - November 30, 2026; $203,700 annual cost) 25-2010 Approved Pass
  92. R. COMMUNITY HEALTH CARE
  93. R.13. Approve the contract with Polk Vision, Inc. (Polk Vision) to lead a public awareness campaign and organize and manage a Behavioral Health Summit. (Total amount not to exceed $178,530.) 25-1982 Approved Pass
  94. R.14. Approve the second amendment to the contract with the School Board of Polk County for Traviss Technical College to provide dental services to eligible low-income county residents. (Total amount not to exceed $165,500 in FY 25/26 and $122,000 in FY 26/27 and subsequent years.) 25-1975 Approved Pass
  95. R.15. Approve the contract with Tri-County Human Services, Inc. for the purchase of incidentals for Helping HANDS participants. (Total amount not to exceed $150,000.) 25-1995 Approved Pass
  96. R.16. Approve Polk HealthCare Plan Medical Services Agreement with Florida Community Health Partners, LLC for primary care services. (estimated annual amount less than $100,000) 25-1979 Approved Pass
  97. R. FACILITIES MANAGEMENT
  98. R.17. Modification No. 01 to Consultant Services Authorization (CSA) No.2021-031-03 with SLAM Collaborative for the Polk County High Voltage Switchgear and Generator Study as a scope of services expansion to include additional Architectural Services, Electrical and Civil Engineering for property recently purchased at 222 East Main Street, Bartow, FL 33830 ($85,150.00 one-time expense) 25-2014 Approved Pass
  99. R. FLEET MANAGEMENT
  100. R.18. Approve budget amendment to transfer from reserves to capital expense in the Fleet Replacement Fund ($3.3 million one-time transfer) 25-2008 Approved Pass
  101. R. PARKS & NATURAL RESOURCES
  102. R.19. Approve lnterlocal Agreement between Polk County and Central Florida Regional Planning Council (CFRPC) to implement Polk County Vulnerability Assessment Adaptation Plan ($300,000 one-time expense). 25-1938 Approved Pass
  103. R.20. Approve Consultant Services Agreement (CSA) 22-061-01 with Chastain Skillman, Inc. to provide professional engineering services for East Central Park in Dundee Florida ($241,547.15 one-time expense.) 25-1993 Approved Pass
  104. R. FIRE RESCUE
  105. R. EMERGENCY MANAGEMENT
  106. R. REAL ESTATE SERVICES
  107. R.21. Adopt a resolution authorizing negotiations required by §73.015, Florida Statutes to be undertaken by the County Real Estate Services Director and his designated agents, subject to final Board approval, for acquisitions necessitated by new Roads and Drainage CIP Projects; various capacity, intersection, bridge and drainage projects.. (No fiscal impact) 25-1991 Approved Pass
  108. R.22. Approve Subordination Agreement between Polk County and the City of Lakeland. (No fiscal impact) 25-2007 Approved Pass
  109. R. ROADS & DRAINAGE
  110. R.23. Approve a FY 24/25 unbudgeted fund transfer for expense incurred from Hurricane Milton ($1,702,926.00 one-time transfer) 25-1992 Approved Pass
  111. R.24. Adopt a Resolution Setting Parking Restrictions on Bellview Drive, near Lake Wales ($1,035.76 one-time expense) 25-1977 Approved Pass
  112. R.25. Adopt a Resolution Setting Parking Restrictions on Fourth Street, near Mulberry ($266.01 one-time expense) 25-1978 Approved Pass
  113. R. UTILITIES
  114. R.26. Approval of Year-End Budget Adjustments for Utilities FY 25, including a CIP Amendment and Operating-to-Capital and Operating-to-Debt Service Transfers ($1,589,454 one-time transfer from reserves; $928,723 transfer within existing operating funds) 25-2012 Approved Pass
  115. R.27. Approve Amendment No. 2 to Agreement 2023-074, with Wharton-Smith, Inc., to revise the fee schedule. (No fiscal impact) 25-2018 Approved Pass
  116. R. SOLID WASTE
  117. R.28. Approve transfer from Operating to Capital in the Solid Waste Fund (one-time transfer of $357,495). 25-1970 Approved Pass
  118. R.29. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Noreast Services MBW Corp. dba 1-800 Got Junk. (No fiscal impact) 25-1954 Approved Pass
  119. R.30. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Williams Trucking Company, Inc. (No fiscal impact) 25-1955 Approved Pass
  120. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  121. R. COURT RELATED
  122. R. POLK COUNTY PROPERTY APPRAISER
  123. R. POLK COUNTY SHERIFF
  124. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  125. R. POLK COUNTY TAX COLLECTOR
  126. R. WORKFORCE DEVELOPMENT BOARD
  127. R. COUNTY ATTORNEY
  128. R.31. SET HEARING to consider the adoption of an Ordinance of the Polk County Board of County Commissioners establishing the "Mandatory Milestone Inspection Program." SUGGESTED HEARING DATE: November 18, 2025 at 9:00 a.m. 25-1968 Approved Pass
  129. R.32. Adopt Resolution approving issuance of Housing Finance Authority Multifamily Housing Revenue Bonds for Cypress Oaks Preservation, Ltd.in an aggregate face amount not to exceed $29,000,000.00. (No fiscal impact) 25-1969 Approved Pass
  130. R.33. Adopt Resolution Adopting Policy for Legal Representation for County Officials and Employees of Polk County. 25-1960 Approved Pass
  131. 127 ANNOUNCEMENTS