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Board of County Commissioners (Organizational)

November 18, 2025 ·9:00 AM Final-revised ·Organizational Meeting

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 153 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:13
  2. 1 Rollcall ▶ jump to 0:05
  3. 2 INVOCATION ▶ jump to 0:14
  4. 2 Note ▶ jump to 0:08
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:16
  6. 3 Note ▶ jump to 0:08
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 1:03
  8. 4 Rollcall ▶ jump to 0:12
  9. 5 REORGANIZATION OF THE BOARD (RANDY MINK, COUNTY ATTORNEY) ▶ jump to 1:20
  10. 1. Comments from the General Public regarding Reorganization of the Board. 25-2070 ▶ jump to 1:22
  11. 2. Elect Chairperson. 25-2071 Approved Pass ▶ jump to 2:06
  12. 3. Elect Vice Chairperson. 25-2072 Approved Pass ▶ jump to 3:03
  13. 4. Adopt Resolution Authorizing Banks to Honor and Cash Warrants signed by new Chairperson and the Clerk effective November 18, 2025. 25-2073 Approved Pass ▶ jump to 3:32
  14. 5. Recognition of the outgoing Chair. 25-2171 ▶ jump to 3:39
  15. A. PRESENTATIONS and RECOGNITIONS
  16. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 7:17
  17. 12 Minutes
  18. B.1. Comments. ▶ jump to 7:18
  19. C. APPROVE CONSENT AGENDA ▶ jump to 46:04
  20. C.1. Approve Consent Agenda. 25-2076 Approved Pass ▶ jump to 46:20
  21. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 46:22
  22. D.1. Disbursements. 25-2074 Approved Pass ▶ jump to 47:18
  23. D.2. Minutes of Regular Board meeting held on November 4, 2025. 25-2075 Approved Pass ▶ jump to 47:37
  24. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  25. F. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 49:45
  26. F.1. Adopt Resolution Calling for a School Board of Polk County Referendum on November 3, 2026, General Election Ballot on the School Board of Polk County, Florida authorization to impose an additional 1.0 mill ad valorem tax annually on taxable property in Polk County for School Operating Purposes beginning July 1, 2027, and ending June 30, 2031. 25-2199 Approved Pass ▶ jump to 50:59
  27. F.2. Approve Amendment No. 1 to Agreement No. QG010 between Florida Department of Environmental Protection (FDEP) and Polk County and to fund the Wilson Ranch Reserve Hydrological Restoration Project. (no fiscal impact) 25-2164 Approved Pass ▶ jump to 51:52
  28. F.3. Approve the Conservation Easement with HGS, LLC, dba RES Environmental Operating Company (Grantor) in favor of Polk County, a political subdivision of the State of Florida (Grantee). (No Fiscal Impact) 25-2158 Approved Pass ▶ jump to 52:16
  29. G. COUNTY MANAGER (BILL BEASLEY)
  30. G.1. Accept the Federal Emergency Management Agency (FEMA), Department of Homeland Security, 2024 Staffing for Adequate Fire and Emergency Response (FF) Grant (SAFER) funding opportunity for 50 additional firefighter positions and approve the establishment of the new positions. ($10,228,826.66 one-time revenue, $6,358,459.84 cash match). 25-1850 Approved Pass ▶ jump to 59:22
  31. G.2. Approve an Interlocal Agreement between the City of Winter Haven (CITY) and Polk County, a political subdivision of the State of Florida (COUNTY) for the protection of Astute Financial Land Trust property, located on the eastern shore of Lake Pansy and accept Conservation Easement for recordation. ($600,000 one-time expense) 25-2163 Approved Pass
  32. G.3. Approve Consultant Services Authorization (CSA) No. 2025-032-01 with AECOM Technical Services, Inc. (Consultant) for the Spirit Lake Road Roundabout Project. ($846,132.75 one-time expense) 25-2121 Approved Pass ▶ jump to 65:57
  33. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 66:07
  34. H.1. Reappoint Matthew S. Swingle as a Member of the Lakes Access Advisory Committee, for the three-year term, November 17, 2025 through November 16, 2028. (District 1 Appointment) 25-2116 Approved Pass ▶ jump to 66:22
  35. H.2. Commissioner Troutman Comments. ▶ jump to 66:24
  36. I. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 66:26
  37. I.1. Reappoint Linda M. Schultz, Esq. as an Alternate Member of the Polk County Planning Commission, for the three-year term, January 3, 2026 through January 2, 2029. (District 2 Appointment) 25-2166 Approved Pass ▶ jump to 66:52
  38. I.2. Commissioner Wilson Comments. ▶ jump to 66:56
  39. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 66:57
  40. J.1. Commissioner Braswell Comments. ▶ jump to 66:58
  41. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 67:05
  42. K.1. Appoint Cyle Rickner to the Polk County Lakes Access Advisory Committee for the three-year term, November 17, 2025, to November 16, 2028. 25-2160 Approved Pass ▶ jump to 67:23
  43. K.2. Commissioner Santiago Comments. ▶ jump to 67:26
  44. L. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 67:27
  45. L.1. Commissioner Scott Comments. ▶ jump to 67:28
  46. M. LAY BOARD APPOINTMENTS
  47. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089
  48. O. PUBLIC HEARINGS ▶ jump to 70:58
  49. O.1. Public Hearing to consider the adoption of an Ordinance of the Polk County Board of County Commissioners establishing the "Mandatory Milestone Inspection Program." 25-2103 Approved Pass ▶ jump to 72:45
  50. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 72:49
  51. P.1. Colleen Harrison - Land Development/Road Issues ▶ jump to 73:17
  52. P.2. Kevin Noble to discuss semi truck issues on Alturus Road & Alturus Loop Road ▶ jump to 100:52
  53. P.3. Comments. ▶ jump to 76:38
  54. Q. WORK SESSION ITEMS
  55. R. CONSENT AGENDA ITEMS
  56. R. COMMISSIONER DISTRICT 1
  57. R. COMMISSIONER DISTRICT 2
  58. R. COMMISSIONER DISTRICT 3
  59. R. COMMISSIONER DISTRICT 4
  60. R. COMMISSIONER DISTRICT 5
  61. R. COUNTY COMPTROLLER
  62. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2229. 25-2128 Approved Pass
  63. R.2. Appoint property custodian for the office of Communications. 25-2036 Approved Pass
  64. R.3. Report 2025-12 Thornhill Road Bridge Construction audit report. 25-2069 Approved Pass
  65. R.4. Report 2025-14 Allied Universal audit report. 25-2148 Approved Pass
  66. R. COUNTY MANAGER
  67. R. ECONOMIC DEVELOPMENT
  68. R. TOURISM/SPORTS MARKETING
  69. R. OFFICE OF PLANNING & DEVELOPMENT
  70. R.5. SET HEARING: (LDCPAS-2025-16 Osprey Creek CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Development of Regional Impact (DRI) in the Rural Development Area (RDA) to Residential Low (RL-1) in the Utility Enclave Area (UEA) on 17.48 +/- acres located within the Rural Development Area (RDA). The suggested adoption hearing date is December 2, 2025, at 9:15 a.m. 25-2110 Approved Pass
  71. R.6. SET HEARING: (LDPD-2025-10/Level 4 Southern Storage Transitional Area District) for a Transitional Area District request for the expansion of an existing self- storage facility on approximately 9.40 +/- acres in the Residential Low-1 (RL-1) future land use designation located within the Urban Growth Area (UGA). The suggested hearing date is December 2, 2025, at 9:15 a.m. 25-2115 Approved Pass
  72. R.7. SET HEARING: (LDCPAL-2025-9 ECX Comprehensive Text Amendment) to amend Section 2.131-R, Policy 2.131-RA4 for the US 98 Selected Area Plan (SAP). The suggested hearing dates are the first reading on December 2, 2025, at 9:15 a.m. and the adoption hearing date on January 20, 2026, at 9:15 a.m. 25-2109 Approved Pass
  73. R.8. SET HEARING: (LDCT-2025-20 ECX LDC Text Amendment) to amend Chapter 4 Section 401.04 for the US 98 Selected Area Plan (SAP). The suggested hearing dates are for the first reading on December 2, 2025, at 9:15 a.m. and the adoption hearing on January 20, 2026, at 9:15 a.m. 25-2113 Approved Pass
  74. R.9. SET HEARING: (LDCT-2025-18 Natural Encounters Amendment) to amend Appendix E Parcel Specific Comprehensive Plan Amendments with Conditions. The suggested hearing dates are for the first reading on December 2, 2025, at 9:15 a.m. and the adoption hearing date on December 16, 2025, at 9:15 a.m. 25-2111 Approved Pass
  75. R.10. SET HEARING: (LDCT-2025-19 Berkley & Braddock Text Amendment) to amend Appendix E, Section E105, Parcel Specific Comprehensive Plan Amendments with Conditions. The suggested hearing dates are for the first reading on December 2, 2025, at 9:15 a.m. and the adoption hearing on December 16, 2025, at 9:15 a.m. 25-2112 Approved Pass
  76. R.11. SET HEARING: (LDCT-2025-22 Recovery Residences Text Amendment) to amend the use tables in Chapter 2, Chapter 4, Chapter 5 and Chapter 10. The suggested hearing dates are for the first reading on December 2, 2025, at 9:15 a.m. and the adoption hearing on December 16, 2025, at 9:15 a.m. 25-2114 Approved Pass
  77. R. BUILDING
  78. R. DEPUTY COUNTY MANAGER
  79. R. BUDGET & MANAGEMENT SERVICES
  80. R.12. Adopt resolution to amend the FY 24/25 budget for required Governmental GASB 87 and GASB 96 capital outlay adjustments. Accounting adjustments only. (No fiscal impact) 25-1974 Approved Pass
  81. R. PROCUREMENT
  82. R. COMMUNICATIONS
  83. R. COOPERATIVE EXTENSION SERVICES
  84. R. HEALTH & HUMAN SERVICES
  85. R.13. Approve State Housing Initiatives Partnership (SHIP) 1) Incentive Plan Implementation Annual Review 2025, 2) the Local Housing Assistance Plan (LHAP) Amendment Revisions and 3) the Authorizing Resolution. (No Fiscal Impact). 25-2105 Approved Pass
  86. R. HUMAN RESOURCES
  87. R. INFORMATION TECHNOLOGY
  88. R. CODE ENFORCEMENT
  89. R. COURT SERVICES
  90. R. RISK MANAGEMENT
  91. R.14. Approve dental insurance policy with Cigna Health and Life Insurance Company, effective January 1, 2026. 25-2153 Approved Pass
  92. R. COMMUNITY HEALTH CARE
  93. R.15. Approve the amendment and restatement to the contract with Lake Wales Care Center, Inc. for the provision of primary and specialty care services to eligible low-income county residents at the Lake Wales Free Clinic. (Total amount not to exceed $187,386 annually) 25-2052 Approved Pass
  94. R.16. Approve the Fifth Amendment to the Administrative Services Agreement with Meritain Health, Inc. for third party administrative services for the Polk HealthCare Plan. ($61,300 estimated recurring increase) 25-2157 Approved Pass
  95. R.17. Approve the Final Program Status Report and Final Financial Report for the Criminal Justice, Mental Health and Substance Abuse (CJMHSA) Reinvestment Grant (contract #LH833) with the State of Florida, Department of Children and Families (DCF) for the Helping Achieve Targeted Comprehensive Healthcare program. The final report to DCF requires approval from the Board of County Commissioners or its designee. 25-2061 Approved Pass
  96. R. FACILITIES MANAGEMENT
  97. R.18. Approve selection committee’s recommendation to authorize staff negotiations with Rodda Construction, Inc. for Construction Manager at Risk (CMAR) services for the Medical Examiner Expansion & Renovation building. (No Fiscal Impact) 25-2161 Approved Pass
  98. R. FLEET MANAGEMENT
  99. R.19. Approval of a CIP amendment to establish Fuel Site Technology upgrade project in the FY 24/25 CIP and a budget transfer from the Fleet Maintenance Reserves - Service Improvements ($168,500 one-time transfer) 25-2060 Approved Pass
  100. R. PARKS & NATURAL RESOURCES
  101. R.20. Conservation Land Acquisition Selection Advisory Committee (CLASAC) recommendations on the following sites nominated to the Environmental Lands Program are to pursue acquisition on EL-148-25: Ridge to River Corridor, EL-150 -25: Backbone, EL-152-25: Arbuckle Road, EL-153-25: Joshua Land Ranch, EL-154 -25: Kuder Ranch & Groves, EL-155-25: Griffin Properties, EL-156-25: Lake Buffum Ranch, EL-158-25: Black Properties, EL-159-25: LJR Partnership, EL-160-25: The 45 Acres, and EL-161-25: Butler Tree Farm. CLASAC recommends not to pursue acquisition EL- 149 -25: Windyhill, EL-151-25: Cody Cove Hillside, EL-157-25: Sink Branch Buffer, and EL-162-25: Meadowbrook SPD 25-2140 Approved Pass
  102. R. FIRE RESCUE
  103. R. EMERGENCY MANAGEMENT
  104. R. REAL ESTATE SERVICES
  105. R.21. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, McBride parcel ($6,000 one-time expense) 25-2120 Approved Pass
  106. R.22. Accept Drainage Easements from Casey Gifford and Whitney L. Filippone and Vicent D. Filippone, Jr. in conjunction with new development. (No Fiscal Impact) 25-2154 Approved Pass
  107. R.23. Accept a Polk County Utilities Easement from Standard Sand & Silica Company, as requested through the Development Review Process. (No fiscal impact) 25-2134 Approved Pass
  108. R.24. Authorize an Easement and Bill of Sale to the Tohopekaliga Water Authority in conjunction with water, wastewater and reclaimed water service to the Sheriff Northeast District Command Center. (No fiscal impact) 25-2118 Approved Pass
  109. R.25. Accept Quit Claim Deed and Temporary Construction Easement from Publix Super Markets, Inc., in conjunction with the Thompson Nursery Road Phase 1 -Segment 4 Project. (No fiscal impact) 25-2050 Approved Pass
  110. R.26. Accept Quit Claim Deed from BKN.Brickman Corp. for additional right-of-way for the intersection of Midway Road and Eastway Road. (No fiscal impact) 25-2135 Approved Pass
  111. R.27. Approve maintained right-of-way maps for Firetower Road, Lundy Road, Seminole Road, Ann King Road, and Rogers Road. (No fiscal impact) 25-2152 Approved Pass
  112. R. ROADS & DRAINAGE
  113. R.28. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Arizona Avenue near Lakeland. (Suggested Hearing Date: Tuesday, December 16, 2025, at 9:15 a.m.) (No fiscal impact) 25-2026 Approved Pass
  114. R.29. SET HEARING to Consider Adopting a Resolution Allowing for the Installation of Traffic Calming Devices (Speed Humps) on Jamestown Avenue near Lakeland. (Suggested Hearing Date: Tuesday, December 16, 2025, at 9:15 a.m.) (No fiscal impact) 25-2028 Approved Pass
  115. R.30. Adopt a Resolution Setting Parking Restrictions on Old Kissimmee Road, near Davenport. ($266.10 one-time expense) 25-2108 Approved Pass
  116. R.31. Adopt a Resolution Setting Speed Limit on County Road 559, near Auburndale. ($242.40 one-time expense) 25-2027 Approved Pass
  117. R.32. Approve selection committee’s recommendation to authorize staff negotiations with Johnson, Mirmiran and Thompson, Inc. for Construction Engineering and Inspection (CEI) services for the Maine Avenue sidewalk project. (No fiscal impact) 25-2159 Approved Pass
  118. R. UTILITIES
  119. R.33. Approve sole source agreement with Barney’s Pumps, Inc. to provide products and OEM replacement parts, maintenance, repair services, field service, and technical support for pumps and pumping and mixing equipment. ($600,000 estimated annual expense) 25-2162 Approved Pass
  120. R.34. Approve Consultant Services Authorization (CSA) 2024-014-04, with Jones Edmunds & Associates, Inc. for the Industrial Wastewater Local Limits Development Assistance project. ($173,186.00 not-to-exceed, one-time expense). 25-2102 Approved Pass
  121. R. SOLID WASTE
  122. R.35. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Britt’s Land Clearing, Inc. 25-2049 Approved Pass
  123. R.36. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by TNT Dumpster Rental & Junk Removal, LLC. 25-2054 Approved Pass
  124. R.37. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Quick Skips dba Florida RemovALL, LLC. 25-2055 Approved Pass
  125. R.38. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Andrades Florida, LLC. 25-2059 Approved Pass
  126. R.39. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by All Pro Dumpster Rental & Hauling, LLC. 25-2063 Approved Pass
  127. R.40. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by DisposAll, Inc. 25-2064 Approved Pass
  128. R.41. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Coastal Transport of Polk County, LLC. 25-2065 Approved Pass
  129. R.42. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Southern Elevations, LLC. 25-2066 Approved Pass
  130. R.43. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Amenity Services, LLC. 25-2067 Approved Pass
  131. R.44. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by FL Trash Bandit, LLC. 25-2068 Approved Pass
  132. R.45. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Salt H2ORX, LLC dba Bin There Dump That Tampa Bay. 25-2145 Approved Pass
  133. R.46. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Keel’s Welding Fabrication & Repair, LLC dba Keel’s Dumpster. 25-2146 Approved Pass
  134. R.47. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Crystal Clean, LLC. 25-2147 Approved Pass
  135. R.48. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Goodbye to Junk, LLC. 25-2149 Approved Pass
  136. R.49. Approve renewal of the Non-Exclusive Commercial Franchise for FY2025-26 by Gregory M. Webb dba Webb’s Can-It. 25-2062 Approved Pass
  137. R.50. Approve renewal for Non-Exclusive Commercial Franchise for FY2025-26 by Pouncey Recycling & Sanitation INC. 25-2150 Approved Pass
  138. R.51. Approve the renewal of Non-Exclusive Commercial Franchise for FY2025-26 by Waste Pro of Florida, Inc. 25-2053 Approved Pass
  139. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  140. R. COURT RELATED
  141. R. POLK COUNTY PROPERTY APPRAISER
  142. R. POLK COUNTY SHERIFF
  143. R.52. Approve Amendment to the Polk County Sheriff's Office (PCSO) FY 24/25 Budget. 25-2117 Approved Pass
  144. R.53. Approve the Polk County Sheriff’s Office (PCSO) request to allocate excess revenue returned from FY 24/25 in the FY 25/26 budget and a transfer from the General Fund Reserve for Budget Stabilization for the purchase of safety equipment. ($1,960,000 one-time transfer) 25-2142 Approved Pass
  145. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  146. R. POLK COUNTY TAX COLLECTOR
  147. R. WORKFORCE DEVELOPMENT BOARD
  148. R. COUNTY ATTORNEY
  149. R.54. Consider approval of the proposed settlement in the matter of Estate of Shaun Seaman v. Polk County Sheriff’s Office ($90,000.00 one-time expense). 25-2144 Approved Pass
  150. R.55. Consider approval of the proposed settlement in the matter of Brian Poe v. Polk County Sheriff’s Office ($60,000.00 one-time expense). 25-2143 Approved Pass
  151. R.56. RESOLUTION recognizing Ordinance No. 25-062 as the Economic Development Ad Valorem Tax Exemption for Fort Meade DC, LLC. 25-2178 Approved Pass
  152. R.57. Approve letter to State Representative Canady to encourage the Florida state legislators to amend Section 1011.73, Fla. Stat. to allow district school boards to call elections regarding questions of school board ad valorem tax millages. 25-2201 Approved Pass
  153. 148 ANNOUNCEMENTS