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Board of County Commissioners

December 16, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 138 items

  1. 1 CALL TO ORDER - 9:00 a.m. (MARTHA SANTIAGO, CHAIR) ▶ jump to 0:16
  2. 1 Rollcall ▶ jump to 0:05
  3. 2 INVOCATION ▶ jump to 0:17
  4. 2 Note ▶ jump to 0:11
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:30
  6. 3 Note ▶ jump to 0:12
  7. 4 PLEDGE OF ALLEGIANCE (MARTHA SANTIAGO, CHAIR) ▶ jump to 1:33
  8. 4 Rollcall ▶ jump to 0:15
  9. A. PRESENTATIONS and RECOGNITIONS
  10. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 1:51
  11. B.1. Comments. ▶ jump to 1:53
  12. C. APPROVE CONSENT AGENDA ▶ jump to 2:08
  13. C.1. Approve Consent Agenda. 25-2319 Approved Pass ▶ jump to 2:38
  14. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 2:41
  15. D.1. Disbursements. 25-2320 Approved Pass ▶ jump to 3:43
  16. D.2. Minutes of Regular Board meeting held on December 2, 2025. 25-2321 Approved Pass ▶ jump to 4:05
  17. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  18. F. COUNTY ATTORNEY (RANDY MINK) ▶ jump to 5:20
  19. F.1. Discuss potential removal of Michael B. Schmidt as a member of the Polk County Planning Commission. 25-2433 Approved Pass ▶ jump to 13:20
  20. F.2. Approve Amendment #1 to Agreement 2025-015 with Geosyntec Consultants, Inc. for professional engineering services for the Southeast Landfill. ($39,072.00 One-time expense) 25-2382 Approved Pass ▶ jump to 14:12
  21. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 14:34
  22. G.1. Approve agreement with Eisman & Russo, Inc. for construction engineering and inspection (CEI) services for Thompson Nursery Road Phase I - Segment 1. (not-to-exceed one-time expense $5,010,675.00) 25-2231 Approved Pass ▶ jump to 19:01
  23. G.2. Approve construction contract with Kamminga & Roodvoets, Inc. for the Spirit Lake Road Roundabout project ($4,991,838.82 one-time expense) 25-2358 Approved Pass ▶ jump to 25:09
  24. G.3. Approve Land Purchase Agreement between Preservation of Natural Florida, Inc. and Polk County in conjunction with the Environmental Lands Program, CLASAC Project EL-113-24. ($226,250 total expense) 25-2280 Approved Pass ▶ jump to 31:38
  25. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 31:42
  26. H.1. Commissioner Troutman Comments. ▶ jump to 31:43
  27. I. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 32:19
  28. I.1. Commissioner Wilson Comments. ▶ jump to 32:20
  29. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 32:43
  30. J.1. Appoint Adam W. Greenway, Ph.D., to replace Blair Updike on the Comprehensive Plan Advisory Committee (CPAC). 25-2338 Approved Pass ▶ jump to 32:54
  31. J.2. Appoint Jamie Richardson as a Member of the Lakes Access Advisory Committee, for the three-year term, November 17, 2025 through November 16, 2028. (District 3 Appointment) 25-2383 Approved Pass ▶ jump to 33:13
  32. J.3. Commissioner Braswell Comments. ▶ jump to 33:16
  33. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 33:53
  34. K.1. Commissioner Scott Comments. ▶ jump to 33:54
  35. L. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO, CHAIR) ▶ jump to 35:26
  36. L.1. Chair Santiago Comments. ▶ jump to 35:26
  37. M. LAY BOARD APPOINTMENTS
  38. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 36:00
  39. N.1. Public Hearing (LDCPAL-2025-1 GPK Holly Hill Groves 2 CPA Amendment) (Adoption Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 14.6 acres from Employment Center - X (ECX) to Residential-High X (RHX). (No Fiscal Impact) 25-2346 Approved Pass ▶ jump to 43:33
  40. N.2. Public Hearing (LDCPAS-2025-25 Lake Marion Creek Dr and Pine CCX CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment (CPA) to change the Future Land Use designation on 1.58 +/- acres from Development of Regional Impact (DRI) to Convenience Center-X (CCX) in the Utility Enclave Area (UEA). (No Fiscal Impact) 25-2348 Approved Pass ▶ jump to 60:01
  41. N.3. Public Hearing (LDCPAS-2025-27 Highway 542 East Property CPA Amendment) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 12.64 acres from Residential-Suburban (RS) to Business-Park Center (BPC). (No Fiscal Impact). 25-2350 Approved Pass ▶ jump to 63:14
  42. N.4. Public Hearing (LDCD-2025-7 Highway 542 East Property District Change) (Adoption Hearing) to consider the adoption of a sub-district change from Business Park Center (BPC-1) to Business Park Center-2 (BPC-2) on 12.64 acres within in the Suburban Development Area (SDA). (No Fiscal Impact) 25-2345 Approved Pass ▶ jump to 64:23
  43. N.5. Public Hearing (LDCT-2025-22 Recovery Residences) (Adoption Hearing) to consider the adoption of an ordinance amending the use tables in Chapter 2, Chapter 4, and Chapter 5, to add large group homes into residential future land use districts; amending chapter 10, definitions, to add recovery residences to conform with state statute. (No Fiscal Impact) 25-2353 Approved Pass ▶ jump to 65:49
  44. O. PUBLIC HEARINGS ▶ jump to 66:02
  45. O.1. Public Hearing (LDCD-2025-6 Hamilton Road Sub-district) (Adoption Hearing) to consider the adoption of a sub-district change from Business Park Center-1 (BPC-1) to Business Park Center-2 (BPC-2) to allow for outdoor storage. (No Fiscal Impact) 25-2344 Approved Pass ▶ jump to 77:31
  46. O.2. Public Hearing (LDCPAS-2025-26 Natural Encounters CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Map Amendment to change the Future Land Use (FLU) designation on 33 acres +/- parcel from Agricultural/Residential Rural (A/RR) to Leisure/Recreation (L/R)) in the Rural Development Area (RDA) with a Comprehensive Plan Text Amendment to Section 2.135 Parcel Specific Future Land Use Map Amendment with Conditions to reference the subject site has development conditions as part of a LDC Text Amendment (LDCT-2025-18). (No Fiscal Impact) 25-2349 Approved Pass ▶ jump to 87:31
  47. O.3. Public Hearing (LDCT-2025-18 Natural Encounters LDC Text Amendment) (Adoption Hearing) to add development conditions in Appendix E, Section E105 to limit the allowable uses on property subject to the Small Scale Comprehensive Plan Map and Text amendment (LDCPAS-2025-25) from Agricultural Residential Rural (A/RR) to Leisure Recreation (L/R) on 33 +/- acres with a Comprehensive Plan Text Amendment to Section 2.135 Parcel Specific Future Land Use Map Amendment with Conditions to reference the subject site has development conditions. (No Fiscal Impact) 25-2352 Approved Pass ▶ jump to 87:53
  48. O.4. Public Hearing (LDCPAS-2025-17 Braddock & Berkley Rd NAC CPA Amendment) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on ±7.95 acres from Residential Low (RL) to Neighborhood Activity Center (NAC) with a Comprehensive Plan Text Amendment to Section 2.135 Parcel Specific Future Land Use Map Amendment with Conditions to reference the subject site has development conditions as part of a LDC Text Amendment (LDCT-2025-19) to Appendix E. (No Fiscal Impact). 25-2347 Approved Pass ▶ jump to 141:42
  49. O.5. Public Hearing (LDCT-2025-19 Berkley & Braddock Text Amendment) (Adoption Hearing) to amend Appendix E, Section E105, Parcel Specific Comprehensive Plan Amendments with Conditions on property subject to the Small Scale Comprehensive Plan Map and Text Amendment (LDCPAS-2025-17) from Residential Low (RL) to Neighborhood Activity Center (NAC) on 7.95 +/- acres with a Comprehensive Plan Text Amendment to Section 2.135 Parcel Specific Future Land Use Map Amendment with Conditions to reference the subject site has development conditions. (No Fiscal Impact) 25-2381 Approved Pass ▶ jump to 142:24
  50. O.6. Public Hearing to consider Adoption of a Resolution Allowing for the Installation of Four Traffic Calming Devices (Speed Humps) on Arizona Avenue, Near Lakeland. (estimated $20,000.00 one-time expense) 25-2301 Approved Pass ▶ jump to 144:41
  51. O.7. Public Hearing to consider Adoption of a Resolution Allowing for the Installation of Two Traffic Calming Devices (Speed Humps) on Jamestown Avenue, Near Lakeland. (estimated $20,000.00 one-time expense) 25-2303 Approved Pass ▶ jump to 146:18
  52. O.8. Public Hearing to consider Adoption of a Resolution Allowing for the Installation of Two Traffic Calming Devices (Speed Humps) on Fox Creek Drive South, Near Mulberry. (estimated $10,000.00 one-time expense) 25-2302 Approved Pass ▶ jump to 148:05
  53. O.9. Public Hearing to consider the sale of the Waverly Utility System (water and wastewater) to the City of Lake Wales ($5,300,000.00 one-time revenue) 25-2403 Approved Pass ▶ jump to 153:33
  54. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 153:45
  55. P.1. Becky Bywater to discuss Polk County Budget. ▶ jump to 154:22
  56. P.2. Comments. ▶ jump to 159:00
  57. Q. WORK SESSION ITEMS
  58. R. CONSENT AGENDA ITEMS
  59. R. COMMISSIONER DISTRICT 1
  60. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 154:19
  61. R. COMMISSIONER DISTRICT 2
  62. R. COMMISSIONER DISTRICT 3
  63. R. COMMISSIONER DISTRICT 4
  64. R.1. Ratification of the BoCC Member and Liaison Assignments, effective December 16, 2025 25-2417 Approved Pass
  65. R. COMMISSIONER DISTRICT 5
  66. R. COUNTY COMPTROLLER
  67. R.2. Report 2025-16 Roads and Drainage Contractor Invoices audit 25-2316 Approved Pass
  68. R.3. Removal of equipment from inventory as listed on Blanket Removal Form 2231. 25-2329 Approved Pass
  69. R. COUNTY MANAGER
  70. R.4. Approve Amendment No. 1 to Professional Services Agreement #2025-061 with Arrow Group Consulting, LLC for lobbying services for fiscal year 2025-2026. (No fiscal impact) 25-2392 Approved Pass
  71. R.5. Approve an Agreement with Capital City Consulting, LLC for lobbying services for fiscal year 2025-2026. ($67,500 one-time expense) 25-2393 Approved Pass
  72. R.6. Approve an Agreement with Ballard Partners, Inc. for lobbying services for fiscal year 2025-2026. ($45,000 one-time expense) 25-2394 Approved Pass
  73. R. ECONOMIC DEVELOPMENT
  74. R. TOURISM/SPORTS MARKETING
  75. R. OFFICE OF PLANNING & DEVELOPMENT
  76. R.7. SET HEARING: (LDCD-2025-10 Poinciana Bayberry St Sub-District) to consider the adoption of a Sub-District to change 72.27 +/- acres from (INST-1) to Institutional (INST-2) in the Utility Enclave Area (UEA). The suggested adoption hearing date is January 6, 2026, at 9:15 a.m 25-2374 Approved Pass
  77. R.8. SET HEARING: (LDCPAS-2025-30 Lake Gibson Estates CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Residential Low (RL-3) to Residential Medium (RM) on 2.51 +/- acres in the Urban Growth Area (UGA). This case is related to LDCT-2025-21. The suggested adoption hearing date is January 20, 2026, at 9:15 a.m. 25-2376 Approved Pass
  78. R.9. SET HEARING: (LDCT-2025-21 Lake Gibson Estates LDC Text) to add development conditions in Appendix E, Section E105 and add policies in Section 2.135 in the Comprehensive The suggested hearing dates are for the first reading on January 6, 2026, at 9:15 a.m. and the adoption hearing date on January 20, 2026, at 9:15 a.m. 25-2377 Approved Pass
  79. R.10. SET HEARING: (LDCT-2025-23 Alcohol Separation Requirements & Hours LDC Text) to amend Chapter 2, Section 224, Alcohol Sales and Chapter 10 to add definitions. The suggested hearing dates are for the first reading on January 6, 2026, at 9:15 a.m. and the adoption hearing date on January 20, 2026, at 9:15 a.m. 25-2378 Approved Pass
  80. R.11. SET HEARING: (LDCT-2025-24 Powerline Landscaping Buffer) to amend Chapter 3, Section 303, Solar Electric-Power Generation Facility and Chapter 7, Section 720, Landscaping and Buffering. The suggested hearing dates are for the first reading on January 6, 2026, at 9:15 a.m. and the adoption hearing date on January 20, 2026, at 9:15 a.m. 25-2379 Approved Pass
  81. R.12. SET HEARING: (LDPD-2025-9/DeNovo; The Highlands Club PD) This is a request appealing the decision of the Planning Commission to approve a Planned Development for 747 single-family homes. The suggested hearing dates are for the first reading on January 6, 2026, at 9:15 a.m. 25-2380 Approved Pass
  82. R.13. Approve the release of a warranty and surety in the amount of $134,591.02 in the form of Maintenance Bond No. LICX1983025 for Brentwood Townhomes Phase 2 & 3. (No Fiscal Impact) 25-2337 Approved Pass
  83. R.14. Accept Performance Surety in the amount of $49,995.50 in the form of Performance Bond No. 7901110846 for Dookhan Site Design. (No Fiscal Impact) 25-2340 Approved Pass
  84. R.15. Accept Performance Surety in the amount of $57,791.42 in the form of Performance Bond No. 108327991 for PS Sandhill Offsite Water Main Improvements. (No Fiscal Impact) 25-2341 Approved Pass
  85. R.16. Thompson Nursery Road Proportionate Share Agreement - Kingdom Valley Development (In the amount of $923.07). 25-2342 Approved Pass
  86. R.17. Approve selection committee’s recommendation to authorize staff negotiations with Kimley-Horn & Associates, Inc., Rummel, Klepper & Kahl, LLP, Chastain-Skillman, LLC, Dewberry Engineers, Inc., CivilSurv Design Group, Inc. and Pennoni Associates, Inc. for engineering staff augmentation services for Land Development. (No Fiscal Impact) 25-2267 Approved Pass
  87. R. BUILDING
  88. R. DEPUTY COUNTY MANAGER
  89. R. BUDGET & MANAGEMENT SERVICES
  90. R. PROCUREMENT
  91. R. COMMUNICATIONS
  92. R. COOPERATIVE EXTENSION SERVICES
  93. R. HEALTH & HUMAN SERVICES
  94. R. HUMAN RESOURCES
  95. R. INFORMATION TECHNOLOGY
  96. R.18. Approve license agreement with TeamDynamix Solutions LLC. for cloud Information Technology Service Management (ITSM) and implementation services. (5YR cost: $ 320,275.31) 25-2336 Approved Pass
  97. R. CODE ENFORCEMENT
  98. R. COURT SERVICES
  99. R. RISK MANAGEMENT
  100. R.19. Approve annual Stop Loss reinsurance with Aetna for the self-insured Employee Health Plan for a one-year premium of $809,000. 25-2354 Approved Pass
  101. R. COMMUNITY HEALTH CARE
  102. R.20. Approve the second amendment to the Polk HealthCare Plan Behavioral Health Services Agreement with BayCare Health System, Inc. for behavioral health care services. (estimated annual amount less than $100,000) 25-2327 Approved Pass
  103. R.21. Approve the second amendment to the Polk HealthCare Plan Behavioral Health Services Agreement with Tri-County Human Services, Inc. for behavioral health care services. (Transfer of existing appropriations to medical provider) 25-2372 Approved Pass
  104. R. FACILITIES MANAGEMENT
  105. R.22. Accept and execute Amendment three (3) to the Florida Department of Commerce (Formally Florida Department of Equal Opportunity) Federally funded Community Development Block Grant Mitigation Program (CDBG-MIT) subrecipient agreement with the Florida Department of Equal Opportunity for the Polk County Specialty Care/Children’s Home Society Roof Replacement project. (No fiscal impact) 25-2386 Approved Pass
  106. R. FLEET MANAGEMENT
  107. R. PARKS & NATURAL RESOURCES
  108. R. FIRE RESCUE
  109. R. EMERGENCY MANAGEMENT
  110. R.23. Resolution to increase established user fees for the use of Public Safety Radio System and Radio Communication services provided by the County and to adopt policy guidelines for such services (estimated $35,811,600 revenue over five years). 25-1808 Approved Pass
  111. R. REAL ESTATE SERVICES
  112. R.24. SET HEARING to consider requests to vacate a portion of a platted right-of-way shown on the map of Jester Subdivision along with a request to vacate any public interest in a portion of a 30-foot wide strip of land lying adjacent to the west of Parcel ID Number 273005-000000-011120. (Suggested hearing date is January 6, 2026 at 9:00 a.m or immediately following the regular agenda) 25-2281 Approved Pass
  113. R.25. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, McKinnie/Wilson parcel ($4,000 one-time expense) 25-2359 Approved Pass
  114. R.26. Accept a Drainage Easement from Connie Cristancho and Fabio Castro, as successor trustees and authorize a Partial Release of Easement for a drainage easement associated with Galloway Road. (No fiscal impact) 25-2006 Approved Pass
  115. R.27. Approve Subordinations of County Utility Interests between the State of Florida Department of Transportation and Polk County, FDOT parcels 104.7 and 105.7. (No fiscal impact) 25-2107 Approved Pass
  116. R.28. Authorize a County Deed to Woodland Ranch Estates 3, LLC as a title clearing measure. (No fiscal impact) 25-2276 Approved Pass
  117. R.29. Accept Quit Claim Deed for additional right-of-way along Old Combee Road as requested through the Development Review Process. (No fiscal impact) 25-2343 Approved Pass
  118. R. ROADS & DRAINAGE
  119. R.30. Approve Amendment No. 2 to Consultant Services Authorization (CSA) No. 22-087-02 with HDR Engineering Inc., (Consultant) to provide engineering services for the Country Club Road at Buckeye Loop Road Intersection Improvements Project ($23,180.00 one-time expense). 25-2290 Approved Pass
  120. R.31. Approve Road Closure Request (Minute Maid Ramp Road 2) in Accordance with the Ordinance No. 2025-020 25-2277 Approved Pass
  121. R. UTILITIES
  122. R.32. Approval of Standard Grant Agreement QG033 in the amount of $6,750,000 with the State of Florida Department of Environmental Protection (FDEP) for the Northeast Regional Wastewater Treatment Facility (NERWWTF) Expansion from 6.0 to 9.0 million gallons per day (MGD) Project ($6,750,000 one-time grant revenue) 25-2190 Approved Pass
  123. R.33. Approve Consultant Services Authorization (CSA) 2024-014-03, with Jones Edmunds & Associates, Inc. for the Sun Ray Wastewater Treatment Facility Advanced Wastewater Treatment Upgrades and Improvements Evaluation project. ($127,234.00 not-to-exceed, one-time expense). 25-2176 Approved Pass
  124. R. SOLID WASTE
  125. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  126. R. COURT RELATED
  127. R. POLK COUNTY PROPERTY APPRAISER
  128. R. POLK COUNTY SHERIFF
  129. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  130. R. POLK COUNTY TAX COLLECTOR
  131. R.34. Approve a budget transfer from the Tax Collector Reserve for Contingency for ongoing software and implementation purchases. ($185,111 one-time transfer) 25-2362 Approved Pass
  132. R. WORKFORCE DEVELOPMENT BOARD
  133. R. COUNTY ATTORNEY
  134. R.35. Approve Agreements for Land Use Hearing Officer Services with (1) Boswell & Dunlap LLP; and (2) Janet McDonald.($150 per hour of service) 25-2351 Approved Pass
  135. R.36. Approve the 2025-2028 Collective Bargaining Agreement between the Polk County Board of County Commissioners and Imperial Polk County EMTs and Paramedics I.A.E.P. LOCAL 917 R-5 SEIU/NAGE 25-2399 Approved Pass
  136. R.37. Consider approval of the proposed settlement in the matter of Charles Wilson v Polk County Board of County Commissioners; $145,000.00 one-time expense. 25-2400 Approved Pass
  137. R.38. Authorize the County Attorney’s Office and outside counsel to stipulate to a Final Judgment for Parcel 143 in the case of Polk County v. Meritage Homes of Florida, Inc., et al, an eminent domain lawsuit filed to acquire needed rights-of-way for the County Road 557 Project. ($225,900.00 one-time expense) 25-2415 Approved Pass
  138. 133 ANNOUNCEMENTS