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Board of County Commissioners

April 21, 2026 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 130 items

  1. 1 CALL TO ORDER - 9:00 a.m. (MARTHA SANTIAGO, CHAIR)
  2. 2 INVOCATION ▶ jump to 0:19
  3. 2 Rollcall ▶ jump to 0:07
  4. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:32
  5. 3 Note ▶ jump to 0:11
  6. 4 PLEDGE OF ALLEGIANCE (MARTHA SANTIAGO, CHAIR) ▶ jump to 1:27
  7. 4 Note ▶ jump to 0:11
  8. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:43
  9. 5 Rollcall ▶ jump to 0:15
  10. A.1. Employee Recognition 26-0571 ▶ jump to 1:44
  11. A.2. Lance Schmidt, Principal and Chris Kessler, Principal with CliftonLarsonAllen, LLP, will present the Annual Comprehensive Financial Audit for the fiscal year ended September 30, 2025. 26-0536 ▶ jump to 10:03
  12. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 17:15
  13. B.1. Comments. ▶ jump to 17:15
  14. C. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 18:31
  15. C.1. Disbursements. 26-0573 Approved Pass ▶ jump to 19:27
  16. C.2. Minutes of Regular Board meeting held on April 7, 2026. 26-0574 Approved Pass ▶ jump to 19:49
  17. D. APPROVE CONSENT AGENDA ▶ jump to 19:57
  18. D.1. Approve Consent Agenda. 26-0572 Approved Pass ▶ jump to 20:04
  19. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  20. F. COUNTY ATTORNEY (RANDY MINK)
  21. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 20:11
  22. G.1. Approve construction contract with Rogar Management & Consulting of Florida, LLC for the Maine Avenue Sidewalk project ($2,418,685.50 one-time expense) 26-0613 Approved Pass ▶ jump to 23:26
  23. G.2. Approve agreement with Carollo Engineers, Inc. to provide Part 2 engineering services (Conceptual Design) for the East Regional Wastewater Treatment Facility (ERWWTF). ($976,382.54 one-time expense) 26-0553 Approved Pass ▶ jump to 25:44
  24. G.3. Approve Northeast Landfill Customer Convenience Center (NELF-CCC) Pilot Project and adopt a Resolution establishing the NELF-CCC disposal rates 26-0616 Approved Pass ▶ jump to 33:04
  25. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 33:15
  26. H.1. Commissioner Troutman Comments. ▶ jump to 33:16
  27. I. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 33:16
  28. I.1. Commissioner Wilson Comments. ▶ jump to 33:17
  29. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL)
  30. J.1. Commissioner Braswell Comments.
  31. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 33:20
  32. K.1. Commissioner Scott Comments. ▶ jump to 33:21
  33. L. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO, CHAIR) ▶ jump to 34:40
  34. L.1. Chair Santiago Comments. ▶ jump to 34:40
  35. M. LAY BOARD APPOINTMENTS
  36. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 35:15
  37. N.1. PUBLIC HEARING (LDCPAL 2026-1 OC Text) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment text amendment to modify the characteristics, location criteria and development criteria for the Office Center (OC) Future Land Use designation. (No Fiscal Impact) 26-0584 Approved Pass ▶ jump to 40:18
  38. N.2. PUBLIC HEARING (LDCT-2026-2 Office Center Consistency) (First Reading) to consider the adoption of an ordinance amending the Land Development Code to clarify development parameters of the Office Center (OC) district to implement policies in the Comprehensive Plan. No Fiscal Impact. 26-0591 ▶ jump to 40:21
  39. N.3. PUBLIC HEARING (LDCPAS-2025-37 Hwy 17 92 LCC CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on ±1.32 acres from Leisure/Recreation (LR) to Linear Commercial Corridor in the Urban Growth Area (UGA). (No Fiscal Impact) 26-0585 Approved Pass
  40. N.4. PUBLIC HEARING (LDCPAS-2025-38 Toho Marigold INST/NAC CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on ±12.5 acres from Development of Regional Impact (DRI) to Institutional (INST), and Neighborhood Activity Center (NAC) in the Utility Enclave Area (UEA). (No Fiscal Impact) 26-0586 Approved Pass ▶ jump to 47:09
  41. N.5. PUBLIC HEARING (LDCT-2025-28 Flex Space & Retail Plazas) (Adoption Hearing) to consider the adoption of an ordinance amending the Land Development Code to add standards for Flex Space and Retail Plazas. (No Fiscal Impact) 26-0587 Approved Pass ▶ jump to 48:56
  42. N.6. PUBLIC HEARING (LDCT-2025-29 Storage Yards) (Adoption Hearing) to consider the adoption of an ordinance amending the Land Development Code to add storage yards as a new land use activity in the Industrial (IND) districts. (No Fiscal Impact) 26-0588 Approved Pass ▶ jump to 50:37
  43. N.1 PUBLIC HEARING (LDCPAL 2026-1 OC Text) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment text amendment to modify the characteristics, location criteria and development criteria for the Office Center (OC) Future Land Use designation. (No Fiscal Impact) 26-0584 Approved Pass ▶ jump to 40:18
  44. N.7. PUBLIC HEARING (LDCT-2025-30 Administrative Plat Approval) (Adoption Hearing) to consider the adoption of an ordinance amending the Land Development Code to change the procedure of approving subdivision plats from the Board of County Commissioners to the Land Development Director in accordance changes to the Florida Statutes. No Fiscal Impact. 26-0590 Approved Pass ▶ jump to 56:30
  45. O. PUBLIC HEARINGS
  46. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 56:44
  47. P.1. Comments. Recommendation of Approval ▶ jump to 76:52
  48. Q. WORK SESSION ITEMS
  49. R. CONSENT AGENDA ITEMS
  50. R. COMMISSIONER DISTRICT 1
  51. R. COMMISSIONER DISTRICT 2
  52. R. COMMISSIONER DISTRICT 3
  53. R. COMMISSIONER DISTRICT 4
  54. 48 Comments. ▶ jump to 76:52
  55. R. COMMISSIONER DISTRICT 5
  56. R. COUNTY COMPTROLLER
  57. R.1. Approve revised Investment Policy. 26-0578
  58. R.2. Appoint property custodian for the office of Utilities/Operations/Utility Systems-Asset Management. 26-0600
  59. R.3. Appoint property custodian for the office of Parks and Natural Resource/Polk County History Center. 26-0601
  60. R.4. Removal of equipment from inventory as listed on Blanket Removal Form 2239. 26-0602
  61. R. COUNTY MANAGER
  62. R. ECONOMIC DEVELOPMENT
  63. R. TOURISM/SPORTS MARKETING
  64. R. OFFICE OF PLANNING & DEVELOPMENT
  65. R.5. Anielys Salgado requests the Board to refund the Level 4 Review fees and waive the Level 4 Review Pre-application fee totaling $4,858.00 for a Future Land Use designation change. (LDCPAS-2026-11 Medulla Rd RL) 26-0589
  66. R.6. SET HEARING: (LDCPAS-2025-19 PRWC CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use Map change from Residential Low-X (RLX) to Institutional-X (INSTX) on 9.91 +/- acres in the Urban Growth Area (UGA). The suggested adoption hearing date is May 5, 2026, at 9:15 a.m. 26-0593
  67. R.7. SET HEARING: (LDCD-2025-4 PRWC District Change) to consider the adoption of a Sub-District change on 9.91 +/- acres from (INST-1) to Institutional (INST-2) in the Urban Growth Area (UGA). The suggested adoption hearing date is May 5, 2026, at 9:15 a.m. 26-0592
  68. R.8. SET HEARING: (LDCT-2025-4 Poinciana Commercial NAC Activity Center Plan) Modifying Appendix E, Section E105 Parcel Specific Comprehensive Plan Amendments with Conditions. This case is related to LDCPAS 2025-40. The suggested hearing dates are for the first reading on May 5, 2026, at 9:15 a.m. and the adoption hearing date on May 19, 2026, at 9:15 a.m. 26-0594
  69. R.9. SET HEARING: (LDCT-2026-1 Wahneta Main Street Corridor Overlay) to amend Chapter 403.01 Wahneta Neighborhood Plan, to add the Main Street Commercial Overlay and reinstating Table 3 Wahneta Neighborhood Plan Temporary Uses and Modifications. The suggested hearing dates are for the first reading on May 5, 2026, at 9:15 a.m. and the adoption hearing date on May 19, 2026, at 9:15 a.m. 26-0595
  70. R. BUILDING
  71. R. DEPUTY COUNTY MANAGER
  72. R. BUDGET & MANAGEMENT SERVICES
  73. R.10. Approve budget amendment and budget transfer from the General Fund Reserve for Budget Stabilization to General County Administration operating budget for the Commission Boardroom audio-visual equipment upgrade project ($207,000 one-time transfer) 26-0580
  74. R. PROCUREMENT
  75. R. COMMUNICATIONS
  76. R. COOPERATIVE EXTENSION SERVICES
  77. R. HEALTH & HUMAN SERVICES
  78. R.11. Approve the State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for the property located in Winter Haven, FL., for Case #RC25-SHIP-017. ($184,841.00 one-time expense). 26-0549
  79. R.12. Approve the State Housing Initiative Partnership (SHIP) Program New Construction program Rehabilitation/Reconstruction Work Contract for property located in 830 3rd Street, Winter Haven, FL., for Case #NC25-SHIP-001. ($176,212.00 one-time expense). 26-0552
  80. R.13. Approve First Amendment to American Rescue Plan Local Fiscal Recovery Funding Agreement with Theatre Winter Haven Inc. (No fiscal impact) 26-0523
  81. R. HUMAN RESOURCES
  82. R. INFORMATION TECHNOLOGY
  83. R. CODE ENFORCEMENT
  84. R. COURT SERVICES
  85. R. RISK MANAGEMENT
  86. R. COMMUNITY HEALTH CARE
  87. R. FACILITIES MANAGEMENT
  88. R. FLEET MANAGEMENT
  89. R. PARKS & NATURAL RESOURCES
  90. R. FIRE RESCUE
  91. R. EMERGENCY MANAGEMENT
  92. R. REAL ESTATE SERVICES
  93. R.14. Approve Land Purchase Agreements in conjunction with the purchase of conservation preservation properties located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Porter parcel ($10,000 one-time expense) 26-0619
  94. R.15. Adopt a resolution authorizing the Real Estate Services Director, or their designee, to sign and submit vouchers for SHIP program funds to closing agents. 26-0537
  95. R.16. Approve Amendment to Lease No. 357 between Polk County and The Auburndale Chamber of Commerce, Inc. (No fiscal impact) 26-0609
  96. R.17. Accept Quit Claim Deed for properties being donated for conservation preservation, High Country Holdings, Inc. parcels. (No fiscal impact) 26-0577
  97. R.18. Accept Quit Claim Deeds for additional right-of-way along Lake Reedy Boulevard/Mullinsville Road and Overlook Drive as requested through the Development Review Process. (No fiscal impact) 26-0617
  98. R. ROADS & DRAINAGE
  99. R.19. Approve the amended calendar year 2025 agreement with the Association of Poinciana Villages, Inc. and approve the new agreement to expire on December 31, 2030. ($240,000.00 estimated annual expense) 26-0101
  100. R.20. Approve agreement with Civil Surv Design Group, Inc. for professional engineering services for Caspian Road Sidewalk design. ($194,700.00-one-time expense) 26-0515
  101. R.21. Approve Modification No. 2 to CSA No. 22-82-01 with AIM Engineering & Surveying, Inc. (Consultant) for Post-Design Services for the 1st Street NW Sidewalk Project. ($30,221.00 one-time expense). 26-0610
  102. R.22. Adopt a Resolution Setting Parking Restrictions on Island Slough Lane, Myrtle Hammock Lane, Preserve Pointe Boulevard, Sawgrass Hammock Lane, and Scrub Oak Hammock Road within the Preservation Pointe Subdivision, near Davenport. ($3,271.93 one-time expense) 26-0547
  103. R.23. Adopt a Resolution Setting Speed Limits on Grandview Parkway and Posner Boulevard, near Davenport. ($1,332.70 one-time expense) 26-0555
  104. R.24. Adopt Resolution Setting Truck Restrictions on Wilder Road (near Lakeland). ($412.90 one-time expense) 26-0557
  105. R.25. Approve selection committee’s recommendation to authorize staff to enter into contract negotiations with all proposers, Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary and Thompson Consulting Services, LLC as the tertiary for debris monitoring services. (No fiscal impact) 26-0618
  106. R.26. Approve selection committee’s recommendation to authorize staff to enter into contract negotiations with CrowderGulf Joint Venture, Inc. as the primary, AshBritt, Inc. as the secondary and Looks Great Services of MS, Inc. as the tertiary for debris removal services. (No fiscal impact) 26-0620
  107. R. UTILITIES
  108. R. SOLID WASTE
  109. R.27. Approve Amendment #2 to Agreement 2024-030 with RDK Assets, Inc. dba RDK Truck Sales (RDK) for waste collection truck lease. ($140,000.00 estimated expense) 26-0615
  110. R.28. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Trash out Services LLC. (No Fiscal Impact) 26-0529
  111. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  112. R. COURT RELATED
  113. R. POLK COUNTY PROPERTY APPRAISER
  114. R.29. Approve the Property Appraiser’s request to allocate excess revenue returned from FY 24/25 in the FY 25/26 budget, a CIP amendment, and a budget transfer from the General Capital Improvement Fund Reserve for Future Capital to establish a new CIP project and budget for the Property Appraiser’s Building Renovation project ($300,000 one-time transfer). 26-0546
  115. R. POLK COUNTY SHERIFF
  116. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  117. R. POLK COUNTY TAX COLLECTOR
  118. R. WORKFORCE DEVELOPMENT BOARD
  119. R.30. Appointments to the CareerSource Polk Board of Directors for terms to begin on July 1, 2026 and ending on June 30, 2030. 26-0605
  120. R.31. Request to Extend Designation as Direct Provider of Workforce Services (July 1, 2026 - June 30, 2029) 26-0604
  121. R.32. Subsequent Board Redesignation and Board Composition Certification for CareerSource Polk 26-0608
  122. R.33. Approval of Interlocal Agreement Between Polk County and the Polk County Workforce Development Board, Inc. (d/b/a CareerSource Polk) 26-0612
  123. R. COUNTY ATTORNEY
  124. R.34. SET HEARING to consider adoption of an ordinance amending Ordinance 22-018, the Economic Development Ad Valorem Tax Exemption for Publix Super Markets, Inc. (IT Headquarters). (Suggested hearing date is May 5, 2026 at 9:00 a.m.). 26-0603
  125. R.35. SET HEARING to consider adoption of an ordinance amending Ordinance 21-006, the Economic Development Ad Valorem Tax Exemption for Agro-Iron, LLC. (Suggested hearing date is May 5, 2026 at 9:00 a.m.). 26-0621
  126. R.36. SET HEARING to consider adoption of an ordinance amending Ordinance 2024-015, the Economic Development Ad Valorem Tax Exemption for D.R. Horton, Inc. (Suggested hearing date is May 5, 2026 at 9:00 a.m.). 26-0622
  127. R.37. Request Board adopt a Resolution approving the issuance by the Housing Finance Authority of its multifamily housing revenue bonds in the aggregate face amount not to exceed $27,800,000, to provide funds to finance a multifamily residential rental housing facility for persons or families of low and moderate income to be owned by Lakewood Terrace Preservation, LTD., or an affiliate thereof, located in Polk County, Florida. 26-0526
  128. R.38. Release of Lien related to an Affordable Housing Impact Fee Waiver for Ricky O. Johnsey (No fiscal impact). 26-0623
  129. R.39. Adopt Resolution Approving Repeal of Fire Department Burn Ban 25-02. 26-0654
  130. 124 ANNOUNCEMENTS