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Board of County Commissioners

May 19, 2026 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 127 items

  1. 1 CALL TO ORDER - 9:00 a.m. (MARTHA SANTIAGO, CHAIR)
  2. 2 INVOCATION ▶ jump to 0:26
  3. 2 Rollcall ▶ jump to 0:03
  4. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:27
  5. 3 Note ▶ jump to 0:13
  6. 4 PLEDGE OF ALLEGIANCE (MARTHA SANTIAGO, CHAIR) ▶ jump to 1:07
  7. 4 Note ▶ jump to 0:13
  8. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:25
  9. 5 Rollcall ▶ jump to 0:19
  10. A.1. Employee Recognition 26-0850 ▶ jump to 1:26
  11. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 4:27
  12. B.1. Comments. ▶ jump to 4:28
  13. C. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 4:33
  14. C.1. Approve minutes of Regular Board meeting held on May 5, 2026. 26-0769 Approved Pass ▶ jump to 6:03
  15. C.2. Disbursements. 26-0811
  16. D. APPROVE CONSENT AGENDA ▶ jump to 6:20
  17. D.1. Approve Consent Agenda 26-0768 Approved Pass ▶ jump to 6:33
  18. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  19. C.2. Disbursements. 26-0811 Approved Pass ▶ jump to 5:45
  20. F. COUNTY ATTORNEY (RANDY MINK)
  21. 16 PAGE BREAK
  22. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 6:35
  23. G.1. Approve Agreement for Sale and Purchase between La Cala, LLC and Polk County in conjunction with the Environmental Lands Program - CLASAC Project, EL-127-24. ($2,996,250 not to exceed total expense) 26-0838 Approved Pass ▶ jump to 15:10
  24. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 15:13
  25. H.1. Commissioner Troutman Comments. ▶ jump to 15:15
  26. I. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 19:39
  27. I.1. Commissioner Wilson Comments. ▶ jump to 19:40
  28. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 19:40
  29. J.1. Commissioner Braswell Comments. ▶ jump to 19:41
  30. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 19:42
  31. K.1. Commissioner Scott Comments. ▶ jump to 19:42
  32. L. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO, CHAIR) ▶ jump to 19:44
  33. L.1. Chair Santiago Comments.
  34. M. LAY BOARD APPOINTMENTS
  35. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 20:03
  36. N.1. Public Hearing (LDCPAS-2025-39 Braddock Road CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 36 +/- acres from Mixed-Use (MUX) and Preservation (PRESVX) to Business Park Center (BPCX) in the Transit Supportive Development Area (TSDA). 26-0821 Approved Pass ▶ jump to 27:18
  37. N.2. Public Hearing (LDCPAS-2026-1 US 27 & Deer Creek INST CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation from Leisure Recreation-X (LRX) to Institutional-X (INST-X) in the North Ridge SAP and Transit Supportive Development Area (TSDA)on ±1.01 acres. (No Fiscal Impact) 26-0823 Approved Pass ▶ jump to 29:43
  38. N.3. Public Hearing (LDCPAS-2025-40 Poinciana Commercial NAC CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation from Development of Regional Impact (DRI) to Neighborhood Activity Center (NAC) in the Utility Enclave Area (UEA) on ±12.6 acres. (No Fiscal Impact) 26-0822 Approved Pass ▶ jump to 33:38
  39. N.4. Public Hearing (LDCT-2026-4 Poinciana Commercial Activity Center Plan LDC Text Amendment) (Adoption Hearing) to consider the adoption of an ordinance amending the Land Development Code to Appendix E, Section E105, Parcel Specific Comprehensive Plan Amendments with Conditions, to establish the Poinciana Commercial Activity Center Plan. (No Fiscal Impact) 26-0825 Approved Pass ▶ jump to 34:00
  40. N.5. Public Hearing (LDCT-2026-1 Wahneta Main Street (MSC) Overlay LDC Text Amendment) (Adoption Hearing) to consider the adoption of an ordinance amending the Land Development Code to establish the Main Street Corridor (MSC) Overlay, plus reinstate Table 3, Wahneta Neighborhood Plan Temporary Uses Modifications. (No Fiscal Impact) 26-0824 Approved Pass ▶ jump to 35:16
  41. O. PUBLIC HEARINGS ▶ jump to 35:21
  42. O.1. Public Hearing (LDCPAS-2026-11 Medulla Road RL CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 5.14 +/- acres from Business Park Center (BPC) to Residential Low (RL) in the Urban Growth Area (UGA). (No Fiscal Impact) 26-0837 Approved Pass ▶ jump to 64:05
  43. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 64:09
  44. P.1. Comments. ▶ jump to 64:10
  45. Q. WORK SESSION ITEMS
  46. R. CONSENT AGENDA ITEMS
  47. R. COMMISSIONER DISTRICT 1
  48. R. COMMISSIONER DISTRICT 2
  49. R. COMMISSIONER DISTRICT 3
  50. R. COMMISSIONER DISTRICT 4
  51. R. COMMISSIONER DISTRICT 5
  52. R. COUNTY COMPTROLLER
  53. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2241. 26-0809 Approved Pass
  54. R. COUNTY MANAGER
  55. R. ECONOMIC DEVELOPMENT
  56. R. TOURISM/SPORTS MARKETING
  57. R. OFFICE OF PLANNING & DEVELOPMENT
  58. R.2. SET HEARING: (LDCD-2026-2 Avenue Q Autobody Sub-District) to consider the adoption of a Sub-District Map change from Business Park Center-1 (BPC-1) to Business Park Center-2 (BPC-2) on approximately one (1) +/- acres. The suggested adoption hearing date is June 2, 2026, at 9:15 a.m. 26-0826 Approved Pass
  59. R.3. SET HEARING: (LDCPAL-2026-2 Main Street Corridor Text CPA) to amend Policy 2.109-A1, establish a new policy 2.109-A30, and establish a new section, to be called the Main Street Commercial (MSC) Corridor, in the Future Land Use Element; providing for severability. The suggested hearing dates are for the first reading on June 2, 2026, at 9:15 a.m. and the adoption hearing date on July 21, 2026, at 9:15 a.m. 26-0827 Approved Pass
  60. R.4. SET HEARING: (LDCT-2026-3 Recreational Use Easements) to amending Chapter 3, Conditional Uses, Section 303, Criteria For Conditional Uses for High Intensity Recreation to allow access via easement for firearms ranges; providing for severability. The suggested hearing dates are for the first reading on June 2, 2026, at 9:15 a.m. and the adoption hearing date on June 16, 2026, at 9:15 a.m. 26-0828 Approved Pass
  61. R.5. SET HEARING: (LDCT-2026-8 ATMs and Vending Machines Text) amending Chapter 2, Section 214, to add standards for stand-alone Automated Teller Machines and detached accessory vending operations; Chapter 10, Definitions, providing for severability. The suggested hearing dates are for the first reading on June 2, 2026, at 9:15 a.m. and the adoption hearing date on June 16, 2026, at 9:15 a.m. 26-0829 Approved Pass
  62. R.6. SET HEARING: (LDCU-2025-38/DeNovo Highland Street MHP). This is a request appealing the decision of the Planning Commission to deny a Conditional Use for a Mobile Home Park. The suggested hearing date is June 2, 2026, at 9:15 a.m. 26-0830 Approved Pass
  63. R.7. SET HEARING: (LDCU-2025-39/DeNovo - Thomas Fish Camp). This is a request appealing the decision of the Planning Commission to deny a Conditional Use for a Fish Camp. The suggested hearing date is June 2, 2026, at 9:15 a.m. 26-0831 Approved Pass
  64. R.8. SET HEARING: (LDSPD-2025-2/DeNovo Old Dixie Hwy SPD). This is a request appealing the decision of the Planning Commission to deny thirty-one single family lots. The suggested hearing date is June 2, 2026, at 9:15 a.m. 26-0832 Approved Pass
  65. R.9. Accept Performance Surety in the amount of $467,153.03 in the form of Performance Bond No. 108420468 for ChampionsGate West Retail & Office Phase 1. (No Fiscal Impact) 26-0812 Approved Pass
  66. R.10. Accept Performance Surety in the amount of $107,369.22 in the form of Performance Bond No. FGAC-26045 for Groves at Grenelefe Phase 1 & 2 Mill & Repave. (No Fiscal Impact) 26-0815 Approved Pass
  67. R.11. Accept Performance Surety in the amount of $2,512,977.10 in the form of Performance Bond No. US00163865SU26A for South Bartow Racetrac. (No Fiscal Impact) 26-0820 Approved Pass
  68. R.12. Approve the release of a surety in the amount of $303,750 in the form of Performance Bond No. 017263215 for Pace Road Industrial. (No Fiscal Impact) 26-0818 Approved Pass
  69. R.13. Approve the release of a surety in the amount of $164,135.00 in the form of Performance Bond No 41K237329 for Sand Lake Groves West. (No Fiscal Impact) 26-0819 Approved Pass
  70. R.14. Accept a one-year warranty and surety in the amount of $293,074.22 in the form of Maintenance Bond No. FGAC-26038 for Groves at Grenelefe Offsite. (No Fiscal Impact) 26-0814 Approved Pass
  71. R.15. Accept a one-year warranty and surety in the amount of $448,254.73 in the form of Maintenance Bond No. FGAC-26040 for Groves at Grenelefe Phase 1 & 2 (a.k.a. Smokey Groves). (No Fiscal Impact) 26-0816 Approved Pass
  72. R.16. Accept an eighteen-month warranty and surety in the amount of $27,613.60 in the form of Maintenance Bond No. 017266605 for Pace Industrial. (No Fiscal Impact) 26-0817 Approved Pass
  73. R. BUILDING
  74. R. DEPUTY COUNTY MANAGER
  75. R. BUDGET & MANAGEMENT SERVICES
  76. R. PROCUREMENT
  77. R. COMMUNICATIONS
  78. R. COOPERATIVE EXTENSION SERVICES
  79. R. HEALTH & HUMAN SERVICES
  80. R.17. Approve Second Amendment to American Rescue Plan Local Fiscal Recovery Funding Agreement with Bradley Community Project Inc. (No fiscal impact) 26-0813 Approved Pass
  81. R. HUMAN RESOURCES
  82. R. INFORMATION TECHNOLOGY
  83. R.18. Microsoft Enterprise Agreement Renewal (3-YR Agreement, Annual Cost: $1,914,913.98) 26-0646 Approved Pass
  84. R. CODE ENFORCEMENT
  85. R. COURT SERVICES
  86. R. RISK MANAGEMENT
  87. R. COMMUNITY HEALTH CARE
  88. R. FACILITIES MANAGEMENT
  89. R.19. Approve agreement with Whitehead Construction to provide Construction Manager at Risk (CMAR) pre-construction services for the Highland City Fire Station/Smith Lane Joint-Use Fire Rescue Station project ($40,280.00 pre-construction services one-time expense) 26-0802 Approved Pass
  90. R. FLEET MANAGEMENT
  91. R. PARKS & NATURAL RESOURCES
  92. R.20. Approve Amendment No. 2 to agreement 23PLN124 time extension between Polk County and State of Florida Department of Environmental Protection (FDEP) for the project expiration date and due dates for deliverables 6 through 11 (No Fiscal Impact). 26-0762 Approved Pass
  93. R. FIRE RESCUE
  94. R. EMERGENCY MANAGEMENT
  95. R.21. Request Board adopt a resolution renaming a private roadway located in Unincorporated Polk City, S-08, T-26, R-25 from Jeanette Lane to Haunted Forest Road. ($47.20 fiscal impact) 26-0698 Approved Pass
  96. R. REAL ESTATE SERVICES
  97. R.22. SET HEARING to consider a request to vacate portions of platted rights-of-way shown on the plat of Leisure Shores and on the Revised Map of Lake View along with a request to vacate a portion of a platted utility easement shown on the plat of Shadow Wood Unit 2. (Suggested hearing date is June 2, 2026 at 9:00 a.m or immediately following the regular agenda) 26-0808 Approved Pass
  98. R.23. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Toberen Estate parcel ($5,000 one-time expense) 26-0803 Approved Pass
  99. R.24. Accept an Access Easement from SP Ridge Apartments LLC, in conjunction with the CR 540A Booster Station. (No fiscal impact) 26-0772 Approved Pass
  100. R.25. Approve Agreement for Transfer of Public Road between the City of Eagle Lake and Polk County for a portion of Gilbert Street and authorize a County Deed for the right-of-way associated therewith. (No fiscal impact) 26-0773 Approved Pass
  101. R.26. Approve Lease Agreement between Polk County and the Town of Dundee for the Dundee EMS Lease. (No Fiscal Impact) 26-0798 Approved Pass
  102. R.27. Ratify a Special Warranty Deed from Hartford Terrace Community Development District, for additional right-of-way. (No fiscal impact) 26-0836 Approved Pass
  103. R. ROADS & DRAINAGE
  104. R.28. Approve agreement with Johnson, Mirmiran and Thompson, Inc. for construction engineering and inspection (CEI) services for Maine Ave Sidewalk project from Combee Rd to Park St & Iowa Rd to Jean St. (Cost not to exceed $397,003.00) 26-0766 Approved Pass
  105. R.29. Approve Consultant Services Authorization (CSA) No. 22-085-08 with Dewberry Engineers Inc., (Consultant) for engineering services for the design of improvements to the US 27 at North Boulevard Intersection. ($164,856.72 one-time expense) 26-0784 Approved Pass
  106. R.30. Approve Consultant Services Authorization (CSA) No. 2022-85-10 Dewberry (Consultant) to provide Engineering and Design services for the Lake Bonny Alternative Analysis and Outfall Feasibility-Design Project. ($160,740.00 one-time expense) 26-0834 Approved Pass
  107. R.31. Approve Consultant Services Authorization (CSA) No. 22-083-05 with Burgess and Niple, Inc., (Consultant) for engineering services for the design of improvements to CR 559 at Lundy Road Intersection. ($150,789.94 one-time expense) 26-0776 Approved Pass
  108. R.32. Approve Modification No. 2 to CSA No. 22-95-04 with Rummel, Klepper & Kahl, LLP. (Consultant) for Design Services for the Fitzgerald Rd at State Road 37 intersection improvement project. ($59,318.50 one-time expense). 26-0795 Approved Pass
  109. R.33. Adopt Resolution Setting Truck Restrictions on Brown Shinn Road (near Polk City). ($227.71 one-time expense) 26-0759 Approved Pass
  110. R.34. Approve selection committee’s recommendation to authorize staff negotiations with DRMP, Inc. for Construction Engineering and Inspection (CEI) services for the Combee Academy Safe Route to Schools (SRTS) sidewalk and street lighting project. (No fiscal impact) 26-0767 Approved Pass
  111. R.35. Approve selection committee’s recommendation to authorize staff negotiations with Kimley-Horn and Associates, Inc. for professional engineering services for final design services for the Old Dixie Trail, a multimodal trail between the Auburndale Trailhead of the Auburndale TECO Trail to the Haines City Trail. (No fiscal impact) 26-0810 Approved Pass
  112. R. UTILITIES
  113. R.36. Approve Consultant Services Authorization 2024-006-08 with Black and Veatch Corporation for the High Priority Maintenance and Underground Key Performance Indicators Module Project ($376,591.00 not to exceed one-time expense) 26-0718 Approved Pass
  114. R. SOLID WASTE
  115. R.37. Approve a New Non-Exclusive Commercial Franchise for FY2025-26 by Haferflocken Removals LLC. 26-0801 Approved Pass
  116. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  117. R. COURT RELATED
  118. R. POLK COUNTY PROPERTY APPRAISER
  119. R. POLK COUNTY SHERIFF
  120. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  121. R. POLK COUNTY TAX COLLECTOR
  122. R. WORKFORCE DEVELOPMENT BOARD
  123. R. COUNTY ATTORNEY
  124. R.38. Consider approval of the proposed settlement in the matter of Xzalyn Powell v Polk County Board of County Commissioners, Case No. 53-2023-CA-002965-0000-00; $150,000.00 one-time expense. 26-0840 Approved Pass
  125. R.39. Release of Lien related to a Workforce Housing Impact Fee Waiver for Betty L. Moore (No fiscal impact). 26-0771 Approved Pass
  126. R.40. Adopt Resolution approving Amended Fire Department Burn Ban 26-01 (No fiscal impact.) 26-0849 Approved Pass
  127. 122 ANNOUNCEMENTS