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Board of County Commissioners

June 16, 2026 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 147 items

  1. 1 CALL TO ORDER - 9:00 a.m. (MARTHA SANTIAGO, CHAIR) ▶ jump to 0:15
  2. 1 Rollcall ▶ jump to 0:01
  3. 2 INVOCATION ▶ jump to 0:16
  4. 2 Note ▶ jump to 0:04
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:17
  6. 3 Note ▶ jump to 0:05
  7. 4 PLEDGE OF ALLEGIANCE (MARTHA SANTIAGO, CHAIR) ▶ jump to 0:48
  8. 4 Rollcall ▶ jump to 0:13
  9. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:11
  10. A.1. The Honorable Scott Franklin, United States House of Representatives, to present the Government Finance Officers’ Association (GFOA) Certificate of Achievement Awards for Financial Reporting for the 2024 Annual Comprehensive Financial Report and the 2024 Popular Annual Financial Report to Stacy M. Butterfield, CPA, Clerk and Comptroller. He will present the GFOA Distinguished Budget Award for 2024 to Commissioner Martha Santiago, Ed.D, Chairman, Board of County Commissioners. 26-0706 ▶ jump to 1:14
  11. A.2. Employee Recognition 26-1086 ▶ jump to 11:18
  12. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 22:10
  13. B.1. Comments. ▶ jump to 22:11
  14. C. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 22:17
  15. C.1. Disbursements. 26-1001 Approved Pass ▶ jump to 23:18
  16. C.2. Minutes of Regular Board meeting held on June 2, 2026. 26-1002 Approved Pass ▶ jump to 23:35
  17. D. APPROVE CONSENT AGENDA ▶ jump to 23:38
  18. D.1. Approve Consent Agenda. 26-1000 Approved Pass ▶ jump to 23:58
  19. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY ▶ jump to 24:07
  20. E.1. Approval of precinct changes resulting from newly created districts for US House of Representatives, Florida House of Representatives, and the Florida Senate, as recommended by Melony Bell, Polk County Supervisor of Elections (No fiscal impact). 26-1110 Recommendation of Approval Pass ▶ jump to 27:32
  21. F. COUNTY ATTORNEY (RANDY MINK)
  22. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 27:45
  23. G.1. Confirm Appointment of Mr. Scott Lowery to serve as the Director of the Real Estate Services Division. 26-1101 Approved Pass ▶ jump to 32:19
  24. G.2. Request Board approve construction contract with Jr. Davis Construction Company., Inc. for the Thompson Nursery Road Extension Phase 1 - Segment 1 project. ($33,523,440.79 one-time expense) 26-1065 Approved Pass ▶ jump to 36:04
  25. G.3. Request Board Approve Amendment 4 with Kimley-Horn and Associates, for Agreement 2022-041, professional engineering and design services for Thompson Nursery Road (TNR) - Phase II Roadway Widening project. ($3,453,821.68 one-time expense) 26-1083 Approved Pass ▶ jump to 41:51
  26. 21 Approval of precinct changes resulting from newly created districts for US House of Representatives, Florida House of Representatives, and the Florida Senate, as recommended by Melony Bell, Polk County Supervisor of Elections (No fiscal impact). Approved Pass
  27. G.4. Request Board approve 1) Construction Manager at Risk (CMAR), Guaranteed Maximum Price (GMP) Addendum with Miller Construction Management, Inc. for the Caloosa Lake Fire Rescue Station 21 ($6,390,171.95 one-time expense) and 2) CIP amendment and budget transfer from the Emergency Medical Millage Fund in the amount of $1,693,204.00, to fully fund the project. 26-1003 Approved Pass ▶ jump to 46:21
  28. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 46:23
  29. H.1. Commissioner Troutman Comments. ▶ jump to 46:24
  30. I. COMMISSIONER DISTRICT 2 (RICK WILSON) ▶ jump to 46:31
  31. I.1. Commissioner Wilson Comments. ▶ jump to 46:32
  32. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 46:58
  33. J.1. Commissioner Braswell Comments. ▶ jump to 46:59
  34. 29 PAGE BREAK
  35. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 47:01
  36. K.1. Commissioner Scott Comments. ▶ jump to 47:02
  37. L. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO, CHAIR) ▶ jump to 48:11
  38. L.1. Chair Santiago Comments. ▶ jump to 48:12
  39. M. LAY BOARD APPOINTMENTS
  40. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 48:15
  41. N.1. Public Hearing (LDCPAL 2026-1 OC Text) (Adoption Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Amendment text amendment to modify the characteristics, location criteria and development criteria for the Office Center (OC) Future Land Use designation. (No Fiscal Impact) 26-1042 Approved Pass ▶ jump to 54:31
  42. N.2. Public Hearing (LDCT-2026-2 Office Center Consistency) (Adoption Hearing) to consider the adoption of an ordinance amending the Land Development Code to clarify development parameters of the Office Center (OC) district to implement policies in the Comprehensive Plan. (No Fiscal Impact) 26-1049 Approved Pass ▶ jump to 56:15
  43. N.3. Public Hearing (LDCPAS-2025-36 Hwy 540A OCX CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change Future Land Use Map designation from Residential Suburban-X (RSX) to Office Center-X (OCX) on 1.35± acres. 26-1045 Approved Pass ▶ jump to 58:03
  44. N.4. Public Hearing (LDCPAS-2026-3 Sumner North Cozart Road CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use Map designation from Business Park Center (BPC) to Industrial (IND) on ±25.8 acres. (No Fiscal Impact) 26-1046 Approved Pass ▶ jump to 59:23
  45. N.5. Public Hearing (LDCPAS-2025-12 Keller Road PM to A/RR CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use Map designation from Phosphate Mining (PM) to Agricultural/Residential Rural (A/RR) on 19.47± acres. 26-1043 Approved Pass ▶ jump to 61:39
  46. N.6. Public Hearing (LDCPAS-2025-13 Mt Pisgah Rd PM to A/RR CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use Map designation from Phosphate Mining (PM) to Agricultural/Residential Rural (A/RR) on 2.0± acres. 26-1044 Approved Pass ▶ jump to 63:36
  47. N.7. Public Hearing (LDCPAS-2026-4 Fort Groves CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan map amendment to change the land use designation from Phosphate Mining (PM) to Agricultural/Rural Residential (A/RR). (No Fiscal Impact) 26-1047 Approved Pass ▶ jump to 65:23
  48. N.8. Public Hearing (LDCT-2026-3 Recreational Use Easements) (Adoption Hearing) to amending Chapter 3, Conditional Uses, Section 303, Criteria for Conditional Uses for High Intensity Recreation to allow access via easement for firearms ranges; providing for severability. (No Fiscal Impact) 26-1052 Approved Pass ▶ jump to 67:58
  49. N.9. Public Hearing (LDCT-2026-8 ATMs & Vending Machines) (Adoption Hearing) to consider the adoption of an ordinance amending the Land Development Code to add standards and definitions for stand-alone vending machines and automated teller machines. (No Fiscal Impact) 26-1053 Approved Pass ▶ jump to 71:34
  50. N.10. Public Hearing (LDCPAL 2026-5 ILE Duplex and Sewer Text Amendment CPA) (Transmittal Hearing) to consider the adoption of a Large-Scale Comprehensive Plan Text Amendment to Policies in Section 2.130 modifying sewer connection requirements to allow septic tanks for duplexes in Residential Low-X (RL-X) for Indian Lakes Estates (ILE). This case is related to LDC-2026-12, a companion Land Development Code Text Amendment. (No Fiscal Impact) 26-1073 Approved Pass ▶ jump to 75:23
  51. N.11. Public Hearing (LDCT-2026-12 ILE LDC Duplex and Use Table Text Change) (First Reading) to consider the adoption of ordinance amending the Land Development Code regarding Chapter 4, Section 402, c. Indian Lakes Estates (Pre-DRI #2) to add a use table and conditions for duplex units on septic tanks, minimum septic tank requirements, and prohibiting parcel subdivision. This case is related to LDCPAL-2026-5, a companion Comprehensive Plan text amendment. (No Fiscal Impact) 26-1054 ▶ jump to 75:26
  52. N.12. Public Hearing (LDCT-2026-14 Polk City SPA LCCX Text Amendment) (First Reading) to consider the adoption of an ordinance amending the Land Development Code Chapter 5, Green Swamp Area of Critical State Concern, Section 502, Standards for Land Use Districts in the Green Swamp ACSC, Table 5.2, Use Table for Green Swamp ACSC, removing footnote number 1 to allow for Comprehensive Plan Future Land Use Map amendments to the Linear Commercial Corridor-X (LCCX) district in the Polk City Special Protection Area of the Green Swamp Area of Critical State Concern. (No Fiscal Impact) 26-1055 ▶ jump to 76:21
  53. O. PUBLIC HEARINGS ▶ jump to 78:40
  54. O.1. Public Hearing (LDCPAS-2026-7 Premier Parking CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan map amendment to change the Future Land Use Map designation from Business Park Center (BPC) to Industrial (IND) on +/- 8.59 acres. (No Fiscal Impact) 26-1048 Approved Pass ▶ jump to 81:24
  55. O.2. Public Hearing to consider adoption of an ordinance amending Polk County Ordinance 2006-024, the Polk County Procurement Ordinance, as amended, to increase the authorized maximum amount the County Manager may enter into without further Board approval to Two Hundred Thousand Dollars ($200,000). 26-1011 Approved Pass ▶ jump to 83:11
  56. O.3. Consider a Resolution amending Resolution No 2016-007, the Guidelines for the Execution of Contracts by the County Manager, to increase the authorized maximum amount the County Manager may enter into without further Board approval to Two Hundred Thousand Dollars ($200,000). 26-1014 Approved Pass ▶ jump to 83:13
  57. O.4. Consider a Resolution amending Resolution No 2001-094, Polk County Allowance Work policy establishing Allowance Administrator and providing allowance work rates for horizontal and vertical construction. 26-1012 Approved Pass ▶ jump to 85:08
  58. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 85:25
  59. P.1. Comments. ▶ jump to 85:28
  60. Q. WORK SESSION ITEMS
  61. Q.1. Polk County Utility Rate Study (Tamara Richardson, Utilities Division Director)
  62. Q.2. FY 26/27 Preliminary Budget (Christia Johnson, Budget & Management Services Division Director)
  63. R. CONSENT AGENDA ITEMS
  64. R. COMMISSIONER DISTRICT 1
  65. R. COMMISSIONER DISTRICT 2
  66. R. COMMISSIONER DISTRICT 3
  67. R. COMMISSIONER DISTRICT 4
  68. R. COMMISSIONER DISTRICT 5
  69. R. COUNTY COMPTROLLER
  70. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2243. 26-1051 Approved Pass
  71. R. COUNTY MANAGER
  72. R. ECONOMIC DEVELOPMENT
  73. R. TOURISM/SPORTS MARKETING
  74. R. OFFICE OF PLANNING & DEVELOPMENT
  75. R.2. SET HEARING: (LDCT-2026- Shimmering Drive Text) amend Appendix E, Section E105, Parcel Specific Comprehensive Plan Amendments with Conditions limiting allowable uses within the CAC, providing for an Activity Center Plan for an expansion of an Activity center on property subject to LDCPAS-2025-24. The suggested hearing dates are for the first reading on July 7, 2026, at 9:15 a.m. and the adoption hearing date on July 21, 2026, at 9:15 a.m. 26-1039 Approved Pass
  76. R.3. SET HEARING: (LDCT-2026-7 GrayLineX Text) modifying Appendix E, Section E105 Parcel Specific Comprehensive Plan Amendments with Conditions. The suggested hearing dates are for the first reading on July 7, 2026, at 9:15 a.m. and the adoption hearing date on July 21, 2026, at 9:15 a.m. 26-1040 Approved Pass
  77. R.4. SET HEARING: (LDPD-2025-2/DeNovo Crews Lake PD). This is a request appealing the decision of the Planning Commission to approve a Planned Development for a Single-Family Residential Subdivision. The suggested hearing date is July 21, 2026, at 9:15 a.m. 26-1041 Approved Pass
  78. R.5. Approve the release of a warranty and surety in the amount of $33,612.28 in the form of Maintenance Bond No. 0859297 for Alta Davenport. (No Fiscal Impact) 26-1016 Approved Pass
  79. R.6. Approve the release of a warranty and surety in the amount of $46,902.88 in the form of Maintenance Bond No. 1102218 for Bimini Bay Townhomes. (No Fiscal Impact) 26-1017 Approved Pass
  80. R.7. Approve the release of a warranty and surety in the amount of $176,540.14 in the form of Maintenance Bond No. LICX1984331 for Brentwood Townhomes Ph 4 & 5. (No Fiscal Impact) 26-1018 Approved Pass
  81. R.8. Approve the release of a warranty and surety in the amount of $187,040.45 in the form of Maintenance Bond No. LICX1984330 Cascades Subdivision Phase 3. (No fiscal impact) 26-1021 Approved Pass
  82. R.9. Approve the release of a warranty and surety in the amount of $41,548.20 in the form of Maintenance Bond No. 016244304 for Lake Gibson Apartments. (No Fiscal Impact) 26-1022 Approved Pass
  83. R.10. Approve the release of a warranty and surety in the amount of $6,425.43 in the form of Maintenance Bond No. 41K237614 for Minnesota Avenue Waterline. (No Fiscal Impact) 26-1025 Approved Pass
  84. R.11. Approve the release of a warranty and surety in the amount of $5,667.07 in the form of Maintenance Bond No. 100277329 for RCMA Daycare Expansion. (No Fiscal Impact) 26-1031 Approved Pass
  85. R.12. Approve the release of a warranty and surety in the amount of $1,918.20 in the form of Maintenance Bond No. 0842662 for Spirit Landings Storm & Drainage. (No Fiscal Impact) 26-1033 Approved Pass
  86. R.13. Approve the release of a warranty and surety in the amount of $11,068.83 in the form of Maintenance Bond No. FL616202 for Strickland Brothers at US Hwy 27 & Student Drive. (No Fiscal Impact) 26-1034 Approved Pass
  87. R.14. Approve the release of a warranty and surety in the amount of $40,400.83 in the form of Maintenance Bond No. LICX1983068 for Villamar Intersection Improvements. (No Fiscal Impact) 26-1036 Approved Pass
  88. R.15. Approve the release of a warranty and surety in the amount of $132,342.75 in the form of Maintenance Bond No. 024275411 for Wilder Pines. (No Fiscal Impact) 26-1037 Approved Pass
  89. R.16. Approve the release of a cash surety in the amount of $6,000.93 for Lakeland Boat & RV Storage. (No Fiscal Impact) 26-1024 Approved Pass
  90. R.17. Approve the release of a cash surety in the amount of $1,677.84 for Rafina - Tract B. (No FiscalI) 26-1027 Approved Pass
  91. R.18. Approve the release of a cash surety in the amount of $1,799.88 for Tire's Plus #933853. (No Fiscal Impact) 26-1035 Approved Pass
  92. R.19. Approve recommended changes to the functional classification of select Polk County roads: Golden Gate Blvd (No fiscal impact) 26-1032 Approved Pass
  93. R. BUILDING
  94. R. DEPUTY COUNTY MANAGER
  95. R. BUDGET & MANAGEMENT SERVICES
  96. R. PROCUREMENT
  97. R. COMMUNICATIONS
  98. R. COOPERATIVE EXTENSION SERVICES
  99. R. HEALTH & HUMAN SERVICES
  100. R.20. Approve Subcontract Amendment two between the Ounce of Prevention Fund of Florida, Healthy Families Florida, and Polk County, a political subdivision of the State of Florida (Healthy Families Polk) Fiscal Year 2026-2027. ($1,580,498 one-time revenue and $2,092,538 one-time expense) 26-1088 Approved Pass
  101. R.21. Resolution to approve the 2026-2027, 2027-2028, 2028-2029 Local Housing Assistance Plan (LHAP) for the State Housing Initiatives Partnership (SHIP) Program. (No fiscal impact). 26-1056 Approved Pass
  102. R. HUMAN RESOURCES
  103. R. INFORMATION TECHNOLOGY
  104. R.22. Accela Cloud Software Renewal Agreement - Five-Year Term ($2.79 Million over 5YR Term) 26-1070
  105. R. CODE ENFORCEMENT
  106. R. COURT SERVICES
  107. R. RISK MANAGEMENT
  108. R. COMMUNITY HEALTH CARE
  109. R.23. Approve Amendment No. 5 to Agreement 2021-015 with Heritage Health Solutions Inc. for third party administrative off-site medical services. (No fiscal impact at this time) 26-1058 Approved Pass
  110. R. FACILITIES MANAGEMENT
  111. R.24. Approve budget amendment to transfer funds from the Facilities Operating budget to the Facilities Capital budget within the General Fund ($107,503 One-time transfer). 26-0967 Approved Pass
  112. R. FLEET MANAGEMENT
  113. R. PARKS & NATURAL RESOURCES
  114. R. FIRE RESCUE
  115. R. EMERGENCY MANAGEMENT
  116. R. REAL ESTATE SERVICES
  117. R.25. SET HEARING to consider a request to vacate platted and unmaintained right-of-way shown on the plat of Bevington Manor. (Suggested hearing date is July 7, 2026, at 9:00 a.m. or immediately following the regular agenda) 26-1057 Approved Pass
  118. R.26. Approve Grazing Lease Agreement between Polk County and Stuart Cattle & Equipment, LLC. ($7,500 annual revenue) 26-1029 Approved Pass
  119. R.27. Adopt a resolution in conjunction with a State-Funded Grant Agreement between the Florida Department of Transportation (“FDOT”) and Polk County for the Power Line Road Phase 2 Project. (No fiscal impact) 26-1072 Approved Pass
  120. R. ROADS & DRAINAGE
  121. R.28. Approve Consultant Services Authorization (CSA) No. 22-090-05 with Kimly-Horn and Associates, Inc. (Consultant) to provide professional engineering services in connection with preparations of initial engineering documents and 15% Line and Grade plans to guide the design of the Kraft Road Bridge No. 164121 Replacement Project. ($144,658.40 one-time expense) 26-1079 Approved Pass
  122. R.29. Request Board approve Amendment 2 to agreement 2022-013 with AECOM Technical Services, Inc. for the North Ridge Trail project. ($29,092.00 one-time expense) 26-0998 Approved Pass
  123. R.30. Request Board Approve Amendment 3 with WSP USA, for Agreement 2022-029, South Lake Wales drainage improvement project. ($11,637.00 one-time expense) 26-0996 Approved Pass
  124. R.31. Adopt a Resolution Setting Speed Limits on Bomber Road, near Winter Haven. ($242.40 one-time expense) 26-1004 Approved Pass
  125. R.32. Request the Board execute forms related to the Lake Bonny Hazard Mitigation Grant Application and act as the Authorized Agent for Project. (No Fiscal Impact) 26-1076 Approved Pass
  126. R.33. Request Board approve agreements with CrowderGulf Joint Venture, Inc. as the primary and Looks Great Services of MS, Inc. as the secondary for debris removal services. (No fiscal impact until a disaster event) 26-1080 Approved Pass
  127. R.34. Request Board approve agreements with Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary and Thompson Consulting Services, LLC as the tertiary for debris monitoring services. (No fiscal impact until a disaster event) 26-1081 Approved Pass
  128. R. UTILITIES
  129. R.35. Approve Amendment No. 2 to Master Agreement 21-047 with N. Harris Computer Corporation ($99,450 one-time expense and $7,875 recurring annual expense) 26-1066 Approved Pass
  130. R.36. Approve Interlocal Agreement with the Tohopekaliga Water Authority and the accompanying Resolution regarding utility service area boundaries in portions of unincorporated areas of eastern Polk County. (No fiscal impact) 26-0976 Approved Pass
  131. R.37. Approve a resolution granting authority to the Utilities Division Director to apply for a loan from the State Revolving Loan program. (No fiscal impact) 26-1089 Approved Pass
  132. R. SOLID WASTE
  133. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  134. R. COURT RELATED
  135. R. POLK COUNTY PROPERTY APPRAISER
  136. R. POLK COUNTY SHERIFF
  137. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  138. R. POLK COUNTY TAX COLLECTOR
  139. R. WORKFORCE DEVELOPMENT BOARD
  140. R.38. Request Board approve CareerSource Polk’s 2026-2027 Preliminary Budget. 26-1020 Approved Pass
  141. R.39. Request Board approve appointment of Dr. N. Karen Steverson to the CareerSource Board of Directors 26-1015 Approved Pass
  142. R. COUNTY ATTORNEY
  143. R.40. Approve Resolution of the Board of County Commissioners of Polk County, Florida, Approving the Issuance by the City of Lakeland, Florida of its Hospital Revenue Refunding Bonds (Lakeland Regional Health Systems) and approve Interlocal Agreement. 26-1075 Approved Pass
  144. R.41. Consider adoption of a written order denying LDCU-2025-38 (Highlands Street MH Park) without prejudice. (No fiscal impact) 26-1077 Approved Pass
  145. R.42. Consider adoption of a written order denying LDSPD-2025-2 (Old Dixie Highway SPD) without prejudice. (No fiscal impact) 26-1078 Approved Pass
  146. R.43. Authorize County Manager from May 1 to June 30 to adjust landfill rates annually, as necessary, to address yard waste to prepare for hurricane season. 26-1124 Approved Pass
  147. 142 ANNOUNCEMENTS