Board of County Commissioners

Agenda — 26 items

1. A Approve a Proclamation of the Board of County Commissioners proclaiming the month of October 2025 as Emily Adkins' Blood Clot Awareness Month.
2. B Approve and authorize the Chairman to sign Contract No. CM3989 with Wildlight, LLC, for the East Nassau County Planning Area Mobility Improvement Reservation Agreement.
3. C Approve and authorize the Chairman to sign the fifth Amendment for Contract No. CM3093 with Prime AE Group, to assume the name and 100% of the stock and equity of Assignor; Prosser, Inc.
4. D Approve and authorize the Chairman to sign Contract No. CM3982 with Florida Department of Environmental Protection, for the Small County Consolidated Solid Waste Management Grant, in the amount of $93,750.00.
5. E Approve and authorize the Final Retainage payment to ACON Construction Company Inc., for Contract No. CM3415 in the amount of $286,795.04.
6. F Approve draft minutes from February 29, 2024, March 1, 2024, December 18, 2024, January 13, 15, 27, 2025, and February 6, 10, 11, 19, 24, 2025.
7. G Approve and authorize the Chairman to sign Contract No. CM3986 with Clemons, Rutherford and Associates, Inc. for Professional Design Services for the West Side Government Annex Phase 1 in the amount of $628,903.12.
8. H Consider the following: 1) Approve and authorize the Chairman to sign the Grant of Easement from property owner Norman Eric Fisher and Kathy Mae Fisher described in the Official Records Book 869, Page 1566; 2) Approve the Road Department to maintain the drainage easement.
9. I Approve and authorize the Chairman to sign the Solid Waste Haulers Permit Application for Grey Dumpster, Inc.
10. J Approve and authorize the Chairman to sign Contract No. CM3984 with Gate Fuel Service, Inc., for Gasoline and Diesel Fuel Delivery Services in an amount not to exceed $3,000,000.00.
11. K Approve and authorize the Chairman to sign the Impact Fee Justification Forms for Capital Improvement Project #C0088, Nassau Crossing Community Park Development, and Project #C0147, Fire Station 30.
12. L Consider the following: 1) Approve a Resolution authorizing the use of Tourist Development Tax revenues to sponsor the Crescendo Amelia Seasonal Events; 2) Approve and authorize the Chairman to sign Contract No CM3977, a Sponsorship Agreement with Crescendo Amelia Big Band LLC to host the Crescendo Amelia Seasonal Events in the amount of $5,000.00.
13. M Consider the following: 1) Approve a Resolution authorizing the use of Tourist Development Tax revenues to sponsor the Isle of Eight Flags Shrimp Festival and Parade; 2) Approve and authorize the Chairman to sign the Contract No. CM 3978 , a Sponsorship Agreement with Isle of Eight Flags Shrimp Festival, Inc. to host the Island of Eight Flags Shrimp Festival and Parade in the amount of $25,000.00.
14. N Approve and authorize the Chairman to sign Amendment 2 for Contract No. CM3728 with Procore for the Construction Software Management agreement in the amount of $305,863.00.
15. O Consider the following: 1) Approve a Resolution authorizing the use of Tourist Development Tax revenues to sponsor the Amelia Island Museum of History 2026 Events; 2) Approve and authorize the Chairman to sign Contract No. CM3976, a Sponsorship Agreement with Amelia Island Museum of History, Inc to host the Amelia Island Museum of History 2026 Event in the amount of $20,000.00.
16. P Consider the following: 1) Approve and authorize the Chairman to sign a Resolution authorizing the use of Tourist Development Tax revenues to continue membership in the Chairman‘s Club with Gator Bowl Sports, Inc.; 2) Approve and authorize the Chairman to sign the First Amendment to Contract No. CM3950 with Gator Bowl Sports, Inc. for Chairman’s Club membership in the amount of $50,000.00.
17. Q Consider the following: 1) Approve a Resolution authorizing the use of Tourist Development Tax revenues to sponsor the Amelia Island Festival of Stories & Songs; 2) Approve and authorize the Chairman to sign Contract No. CM3979, a Sponsorship Agreement with Story & Song Center for Arts & Culture, Inc. to host the Amelia Island Festival of Stories & Songs.
18. R Approve and authorize the Chairman to sign Contract No. CM3998 with Peters and Yaffee, Inc. for Professional Services for the Design and Permitting of Pages Dairy Road Extension Phase 1 and Blackrock Road Pedestrian Facility Gap Connection Improvements in the amount of $1,372,817.94.
19. S Approve and authorize the Chairman to sign Work Authorization No. 6 for Contract No. CM3499 with Peters & Yaffee, Inc. for Professional Design Services for the First Coast Highway and Julia Street Roundabout in the amount of $385,922.12.
20. T Tax Collector’s Business: Consider request for $812,454 advance of Tax Collector commissions, to be earned during collection of the 2025 tax roll, as required by F.S. 192.102, and to be repaid to the Board of County Commissioners in December 2025.
21. U Consider approval of the City of Fernandina Beach Application to the Nassau County Board of County Commissioners Amelia Island Beach Renourishment Municipal Service Taxing Unit Capital Fund in the amount of $50,000 for FY2025-2026 to fund dune walkovers #33 and #34 repair.
22. V Clerk of Courts Business: Accept into the record by the Board the various warrants/wires and disbursements pursuant to Florida Statute 136. 06(1).
23. W Approve and authorize the Chairman to execute Work Authorization #1 for Contract No. CM3880 with Elev8 Partners, LLC, for demolition of structures as part of the Thomas Creek Acquisition Program in the amount of $113,240.00
24. X Discuss and direct staff to cancel and/or reschedule the November 24, 2025 and December 22, 2025 meetings due to the holidays.
25. Y Set Board of County Commissioners Annual Reorganization Special Meeting. Staff recommends December 8, 2025 at 4:00 PM.
26. Z Approve and authorize the Chairman to execute Contract No. CM3954 an Interlocal Agreement with the Town of Callahan to utilize the Code Enforcement Special Magistrate services.