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Regular City Commission Meeting

January 17, 2024 ·1:00 PM Final

Commission Chambers Room 219

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 83 items

  1. 1 NOTES
  2. 1 The Regular City Commission Meeting of the City of Hollywood, Florida, was called to order by Mayor Levy on Wednesday, January 17, 2024 at 1:06 PM in the City Commission Room, Room 219, 2600 Hollywood Blvd., Hollywood, Florida. ▶ jump to 1:31
  3. 2 As a courtesy the City is offering a new option for Citizens’ Comments, other than in-person comments, for persons to participate at 5:00 PM by telephone. The option for public comment via telephone is not available for Proclamations, Presentations or other agenda items. Advance registration is required to participate via telephone for Citizens' Comments at: https://fl-hollywood2.civicplus.com/FormCenter/City-Clerk-12/Citizens-Comments-Telephone-Registration-291 This registration form must be received by noon on the Tuesday prior to the meeting. Requests received after this time will not be honored. The public is encouraged to participate in-person at City Hall, 2600 Hollywood Boulevard, room 219.
  4. 3 The Consent Agenda is comprised of items prepared by various offices and departments in the City. These items are routine and/or non-controversial in nature, and may be voted upon by the Commission in one motion as listed below. The Regular agenda consists of items that must be discussed or that could be considered controversial, and are voted upon by the Commission individually. Agenda items not scheduled for a specific time may be considered at any time during the meeting, at the Commission’s discretion. However, time certain items will not be considered by the Commission earlier than the time listed for those items, although those items may be taken up at a later time. The following items on this agenda are time certain items.
  5. 4 1:00 PM - Item - 25 thru 27 1:15 PM - Item - 28 1:30 PM - Item - 29 2:00 PM - Item - 30 5:00 PM - Item - 37
  6. 1 Moment of Silence ▶ jump to 5:13
  7. 2 Pledge of Allegiance ▶ jump to 5:31
  8. 3 Recognition of Veterans, Active Service Personnel & Their Families ▶ jump to 5:51
  9. 7 Approval of the Consent Agenda Adopted on the Consent Agenda Pass ▶ jump to 7:03
  10. 4 Roll Call ▶ jump to 6:05
  11. 9 PAGE BREAK
  12. 10 CONSENT AGENDA ▶ jump to 6:23
  13. 11 (Items # 5-24)
  14. 12 If a citizen wishes to comment on a specific item, he/she should submit a comment card to the City Clerk before the Commission approves the consent agenda.
  15. 13 CONSENT AGENDA
  16. 5 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending The Fiscal Year 2024 Operating Budgets Of Various Funds As Adopted And Approved By Resolution R-2023-300; Amending The Fiscal Year 2024 Capital Improvement Plan As Adopted And Approved By Resolution R-2023-301; Authorizing The Appropriate City Officials To Accept Grants And Execute All Applicable Grant Documents. adopted as amended Pass ▶ jump to 179:08
  17. 15 OFFICE OF THE CITY CLERK
  18. 6 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of July 5, 2023. adopt Pass
  19. 7 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Special City Commission Meeting Minutes Of July 13, 2023. adopt Pass
  20. 8 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of August 30, 2023. adopt Pass
  21. 19 PAGE BREAK
  22. 20 DEPARTMENT OF DESIGN & CONSTRUCTION MANAGEMENT
  23. 9 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Endorsing The Southeast Florida Climate Action Pledge; Agreeing To Jointly Advance Strategic Climate Adaptation And Mitigation Planning, Programs, Policies And Projects, And Advancing The Implementation Of The Regional Climate Action Plan 3.0. adopt Pass
  24. 10 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute All Local Agency Program Agreements And Supplemental Agreements For Construction And Construction Engineering Inspection Services With The Florida Department Of Transportation In Order To Receive Reimbursement Funds For The Beverly Park Sidewalk And ADA Compliance Project, And The Hollywood Beach Heights And Hollywood Country Estates Sidewalks, ADA Compliance, And Sharrow Projects. adopt Pass
  25. 11 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue An Authorization To Proceed For Additional Services For Engineering Design And Permitting With Bermello Ajamil & Partners, Inc. For The Avant Garde Academy Safe Route To Schools Project, A Florida Department Of Transportation Local Agency Program Project, In An Amount Up To $6,000.00, For A Total Contract Amount Of $142,980.00. adopt Pass
  26. 12 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Authorization To Proceed #1 And The Transportation Surtax Addendum For Municipal Consultant Contracts With Kimley-Horn And Associates, Inc. For Professional Engineering Services For Design Of The US441/SR7 Improvement Project (HOLL-036) From Johnson Street To Pembroke Road, A Surtax Project, In An Amount Up To $96,000.00; Amending The Fiscal Year 2024 Operating Budget And Capital Improvement Plan. adopt Pass
  27. 25 PAGE BREAK
  28. 26 CODE COMPLIANCE DIVISION
  29. 13 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Change Order To Blanket Purchase Agreement Number PA600468 With Enterprise FM Trust For The Lease Of Vehicles That Serve The Code Compliance Division To Increase The Contract Amount From $193,335.34 To $343,450.24 And To Renew The Term Of The Blanket Purchase Agreement Through March 31, 2025. adopt Pass
  30. 28 COMMUNITY DEVELOPMENT DIVISION
  31. 14 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Adopting Replacement Of The City’s Current Housing Program Policies With Community Development Program Policies That For Housing And Other Eligible Programs, Include The Adjustment And Expansion Of Programs And The Addition, Consolidation, And Reformatting Of Policies Supported By Federal, State And Local Funding Agencies. adopt Pass
  32. 30 PARKING DIVISION
  33. 15 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Alan Jay Automotive Management, Inc. For The Purchase Of Vehicles In An Amount Up To $264,346.00 Over A One-Year Period Based Upon The Sourcewell Contract Number 091521 In Accordance With Section 38.41(c)(5) Of The Procurement Code. (Piggyback) adopt Pass
  34. 32 PAGE BREAK
  35. 33 DEPARTMENT OF FIRE RESCUE & BEACH SAFETY
  36. 16 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order To ETR, LLC For The Purchase Of A 2025 Freightliner M2 Plus Custom Horton Type I Advanced Life Support Ambulance For An Amount Up To $477,386.00, Based Upon The Florida Sheriff’s Association Cooperative Purchasing Program Contract No. FSA23-VEF17.0 In Accordance With Section 38.41(C)(5) Of The Procurement Ordinance. (Piggyback) adopt Pass
  37. 35 DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS
  38. 17 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Renew A Blanket Purchase Agreement With Global Payments Inc., d/b/a Active Network LLC, For A Recreation Management Software Solution To Support Parks, Recreation, And Cultural Arts Program Administration In An Annual Amount Up To $325,540.00 Over A Three Year Period. adopt Pass
  39. 37 PAGE BREAK
  40. 38 DEPARTMENT OF PUBLIC UTILITIES
  41. 18 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Adopt The Deep Injection Wells 3 & 4 Phase 1 Fiscal Sustainability Plan By Executing The State Of Florida State Revolving Fund Project’s Fiscal Sustainability Plan Certification. adopt Pass
  42. 19 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To Case Power & Equipment Florida For Two Compact Track Loaders, One Mini Excavator, And Two Backhoe Loaders In An Amount Up To $599,062.12 Based Upon Sourcewell Contract Number 032119-Cnh And In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) adopt Pass
  43. 20 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To Carter & Verplanck For Two Influent Pumps And One Deep Well Pump In An Amount Up To $633,205.00 In Accordance With Section 38.41(C)(2) Of The Procurement Code. (Sole Source) adopt Pass
  44. 21 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number CDM 24-01 With CDM Smith, Inc. For Professional Engineering Services Related To Implementation Of The Stormwater Master Plan In An Amount Up To $350,000.00. adopt Pass
  45. 43 DEPARTMENT OF PUBLIC WORKS
  46. 22 A Resolution of the City Commission of the City of Hollywood, Florida, Authorizing the Appropriate City Officials to Execute Amendment Number One to the Maintenance Memorandum of Agreement No. 20190313 with the Florida Department of Transportation Adding Three Proposed Pedestrian Traffic Signals from Nebraska to Scott Street. adopt Pass
  47. 23 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Change Order To The Interlocal Agreement With Broward County For Solid Waste Disposal And Recyclable Materials Processing Authority Of Broward County, Florida Authorizing The Expenditure Of Funds To Defray The Cost Of A Study That Increases The Interlocal Agreement In An Amount Up To $188,646.09. adopt Pass
  48. 24 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Change Order To A Blanket Purchase Agreement With Genuine Parts Company, d/b/a Napa Auto Parts And Supplies, For Aftermarket Vehicle Parts And Supplies To Increase The Contract Amount Up To $340,000.00 Annually In Accordance With Section 38.48 Of The Procurement Code. (Change Order) adopt Pass
  49. 47 1:00 PM PRESENTATIONS, PROCLAMATIONS AND AWARDS
  50. 25 A Proclamation In Recognition Of National Certified Registered Nurse Anesthetists’ Week, January 21 To January 27, 2024. Proclamation was given ▶ jump to 7:20
  51. 26 A Proclamation In Recognition Of Cervical Cancer Awareness Month, January 2024. Proclamation was given ▶ jump to 13:53
  52. 45A A Resolution Of The City Commission Of The City Of Hollywood, Florida Ratifying The City Attorney’s Authorization To Outside Counsel To File Suit Against Craig A. Smith And Associates In The AT&T/Bellsouth Ocean Outfall Breach Matter. R-2024-029 adopt Pass ▶ jump to 269:47
  53. 27 Presentation by James Russo, Acting Fire Chief, Recognizing Captain Anthony Vera for the Medal of Valor Award. A presentation was given ▶ jump to 18:33
  54. 50 City Attorney ▶ jump to 269:47
  55. 51 PAGE BREAK
  56. 52 1:15 PM TIME CERTAIN ITEM
  57. 28 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Supporting The Implementation Of A Community Shuttle Program And The Establishment Of Four Service Routes Within The City; Authorizing The City Manager Or Designee To Execute All Applicable Program Documents And Agreements Associated With The Broward County Community Shuttle Program. adopt Pass ▶ jump to 50:59
  58. 54 1:30 PM TIME CERTAIN ITEM
  59. 29 Presentation By Joann Hussey, Interim Director Of Communications, Marketing And Economic Development, Providing An Overview On The Completion Of The U.S. 441 Commercial Corridor Assessment. A presentation was given ▶ jump to 51:38
  60. 56 2:00 PM TIME CERTAIN ITEM
  61. 30 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Conceptual Site Plan Developed By PPG GCF Orangebrook Owner, LLC For The Redevelopment Of The Orangebrook Golf Course And Country Club Located At 400 Entrada Drive, Hollywood, Florida. R-2024-022 adopt Pass ▶ jump to 161:39
  62. 58 PAGE BREAK
  63. 59 REGULAR AGENDA
  64. 31 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To The Contract/Blanket Purchase Agreement With Marcum LLP For External Auditing Services To Increase The Contract Amount From $709,120.00 To $1,322,700.00 And Renew The Contract Term In Accordance With Section 38.48 Of The Procurement Code (Change Orders) And Section 38.49(C)(1) Of The Procurement Code. (Renewals) adopt Pass ▶ jump to 180:30
  65. 32 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To The Agreement With Limousines Of South Florida, Inc. For Additional Community Shuttle Operations And Maintenance Services To Increase The Estimated Annual Amount From $979,580.00 To $1,200,160.00. adopt Pass ▶ jump to 51:27
  66. 33 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Initial Change Orders To Contracts With Southeastern Engineering Contractors, Inc. And Ric-Man International, Inc. For Construction Services Related To On-Call And Emergency Water And Sewer Utility Repair Services, In An Amount Up To $1,000,000.00 Per Contract. adopt Pass ▶ jump to 180:47
  67. 34 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing A State Revolving Fund Clean Water Program Loan Application For $1,173,714.38 For Capitalized Interest And Loan Service Fees For Funding Of The Ocean Outfall Regulatory Compliance Phase II - Deep Injection Wells Nos. 3 And 4 Pump Station Project; Authorizing The Appropriate City Officials To Authorize Additional Funding For Said Program; Establishing Pledged Revenues; Designating Authorized Representatives; Providing Assurances. adopt Pass ▶ jump to 181:15
  68. 35 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing City Staff To Identify Qualified Subrecipients To Administer Homeless Assistance And Supportive Services To Qualifying Populations And For The City Manager To Execute All Subrecipient Agreements Using Home Investment Partnership- American Rescue Plan Funding In An Amount Not To Exceed $1,627,863.90 Pursuant To Section 38.41(C)(9) Of The Procurement Code. (Best Interest) adopt Pass ▶ jump to 191:33
  69. 36 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreements With Basile USA, LLC., Janice M. Riley, Inc., d/b/a The Paving Lady, And The Stout Group, LLC For Repairs And Maintenance For City Facilities, Roadways And Streets In An Annual Amount Up To $3,500,000.00. R-2024-028 adopt Pass ▶ jump to 193:31
  70. 37 5:00 PM CITIZENS’ COMMENTS (Total Time 30 Minutes) ▶ jump to 239:00
  71. 67 PAGE BREAK
  72. 68 COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY MANAGER
  73. 38 Commissioner Biederman, District 5 ▶ jump to 193:44
  74. 39 Commissioner Quintana, District 6 ▶ jump to 202:26
  75. 40 Commissioner Shuham, District 1 ▶ jump to 211:26
  76. 41 Vice Mayor Anderson, District 2 ▶ jump to 216:02
  77. 42 Commissioner Callari, District 3 ▶ jump to 219:12
  78. 43 Commissioner Gruber, District 4 ▶ jump to 235:02
  79. 44 Mayor Levy ▶ jump to 263:47
  80. 45 City Attorney ▶ jump to 269:47
  81. 46 City Manager ▶ jump to 277:58
  82. 47 ADJOURNMENT ▶ jump to 281:01
  83. 79 Any person who wishes to speak must first complete a comment card from the City Clerk. Comment cards must be returned to the City Clerk within the first five minutes after the start of the agenda item. After being recognized, approach the podium, give your name and address, identify your client or clients (if applicable). A citizen's time is not transferable to any other person. Citizens' Comments shall be held on the Third Wednesday of each month at the Regular City Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM. Lobbyist registration is required if any person, firm or corporation is lobbying the City Commission on any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances. Any person wishing to appeal any decision made by this Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings, and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is made. Two or more members of the same city board, commission, or committee, who are not of this Commission, may attend this meeting and may, at that time, discuss matters on which foreseeable action may later be taken by their board, commission or committee. Persons with disabilities who require reasonable accommodations to participate in City programs and/or services may call the Clarissa Ip, ADA Coordinator/City Engineer, five business days in advance at 954-921-3915 (voice) or email: cip@hollywoodfl.org. If an individual is hearing or speech impaired, please call 1-800-955-8771 (V-TDD). Disclosure of Real Estate Interests and Business Relationships - When an agenda item involves the use or development of land, each member of the City Commission, City Manager, Assistant City Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director(s) of each City department/office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any significant interest (as defined below) that such City official or employee or any relative of such City official or employee has in land located within 300 feet of the land that is the subject of the item. When an agenda item involves an invitation for bids, request for proposals, request for qualifications, request for letters of interest, or other competitive solicitation, each member of the City Commission, City Manager, Assistant City Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director(s) of each City department/office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any client or business relationship that such City official or employee or any relative of such City official or employee has with any business entity that has submitted a response to the competitive solicitation. “Significant interest” means ownership of more than five percent of the value of the land. Persons attending meetings shall remain seated at all times unless called upon to speak, will not call out comments during the meeting or make inappropriate hand or facial gestures. Please silence all cell phones prior to entering the meeting.