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City Commission

February 5, 2024 ·6:30 PM Final

Deltona Commission Chambers

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 42 items

  1. 1 DECORUM POLICY: The City of Deltona has a significant interest in conducting orderly and efficient public meetings, which includes preventing disruption, promoting civility, and preserving decorum. To that end, behavior which disrupts or impedes the efficient and orderly conduct of any public meeting, as determined by the Mayor, or presiding officer, or a majority of the City Commission, is not permitted. The Mayor, or presiding officer, or a majority of the City Commission, may interrupt, warn, or terminate a speaker’s statement when that statement is too lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably perceived to be a disruption to the fair and orderly progress of the discussion at hand. The Mayor, or presiding officer, or a majority of the City Commission, may also interrupt any part of the meeting to warn any individual that they are being disruptive or otherwise impeding the efficient and orderly conduct of the meeting. The Mayor, or presiding officer, or a majority of the City Commission, may require any individual to leave a public meeting for its duration if that individual is unable to observe this Policy after being warned. Should an individual be required to leave a meeting for violating this Policy, that person shall be escorted from Commission Chambers by a Volusia County Sheriff’s Deputy.
  2. 1. CALL TO ORDER: ▶ jump to 7:39
  3. 2. ROLL CALL – CITY CLERK:
  4. 3. INVOCATION AND PLEDGE TO THE FLAG: ▶ jump to 7:55
  5. A. Invocation Presented by District #2 Commissioner. National Anthem - Adrian Tristan Sutton. Poem Recital - Emily Rijo; Translation by - Javonte Irwin & Jorge Garcia Lopez ▶ jump to 7:56
  6. 4. APPROVAL OF MINUTES & AGENDA: ▶ jump to 18:11
  7. A. Approval of minutes of the Regular Commission Meeting of January 16, 2024 and the Special Commission Meeting of January 29, 2024, as presented. - Joyce Raftery, City Clerk (386) 878-8502. accept Pass ▶ jump to 18:22
  8. 5. PRESENTATIONS/AWARDS/REPORTS: ▶ jump to 18:31
  9. A. Super Star Student of the Month Certificates February 2024 15-8450 ▶ jump to 18:44
  10. B. Presentation by Deltona Strong 15-8452 ▶ jump to 37:11
  11. C. Proclamation in honor of Black History Month - February 2024 15-8498 ▶ jump to 28:29
  12. 6. PUBLIC FORUM: Public comments during Public Forum are limited to items of City business that are listed on the Agenda and/or items that are not listed on the Agenda. Comments regarding listed Agenda items will take place after discussion of each item. Please be courteous and respectful of the views of others. In order to address the Commission, citizens must fill out a public participation slip and give it to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be addressed to the Mayor or the Commission as a whole. Members of the City Commission shall not enter into discussion or respond to a citizen’s comments other than to give directions or to ask for clarification. However, individual Commissioners may choose to respond under the "City Commissioner Comments" portion of the meeting. ▶ jump to 65:53
  13. 7. ORDINANCES AND PUBLIC HEARINGS: ▶ jump to 101:10
  14. 8. OLD BUSINESS: ▶ jump to 101:11
  15. A. Request for consideration to modify the previously approved City Manager’s salary as requested by the City Manager Selection Committee (CMSC) - Glenn Whitcomb, City Manager (386) 878-8858. Strategic Goal: Effective Governance and Productive Government 15-8508 ▶ jump to 106:35
  16. 9. NEW BUSINESS: ▶ jump to 121:14
  17. 16 Request for consideration to modify the previously approved City Manager’s salary as requested by the City Manager Selection Committee (CMSC) - Glenn Whitcomb, City Manager (386) 878-8858. Strategic Goal: Effective Governance and Productive Government 15-8508 approve Pass ▶ jump to 106:35
  18. A. Request for approval of Resolution No. 2024-07 and budget amendment to fund a Support Administrator for the City Clerk’s Department - Joyce Raftery, City Clerk (386) 878-8502. Strategic Goal: Effective Governance and Productive Government ▶ jump to 123:16
  19. B. Approval of Resolution No. 2024-10-Budget Amendment to add $80,000 to the Capital Equipment Replacement fund for the purchase of multi-functional devices from Seminole Office Solutions using the NASPO ValuePoint Contract#140602 and approval of multi-functional printers on the lists attached from Seminole Office Solutions- Mari Leisen, Finance Department (386) 878-8553. Strategic Goal: Fiscal Issues-Maintain current fiscal stability, maximize alternative funding sources and promote an effective system of checks and balances. 2015-5060 ▶ jump to 139:43
  20. C. Request for approval of Tyler Technologies inventory and asset software license, barcode scanner and barcode printer kit and Internet access for $36,058, the resolution and budget amendment for $23,000 - Mari Leisen, Director of Finance (386) 878-8553. Strategic Goal: Fiscal Issues 2015-5057 ▶ jump to 148:00
  21. 19 Request for approval of Resolution No. 2024-07 and budget amendment to fund a Support Administrator for the City Clerk’s Department - Joyce Raftery, City Clerk (386) 878-8502. Strategic Goal: Effective Governance and Productive Government approve Pass ▶ jump to 123:16
  22. D. Request for Approval of an agreement between the City of Deltona and Robert Half & Associates to facilitate the buyout clause that allows the City to proceed with permanent employment offer for the Human Resources Director position in an amount not to exceed $18,000 - Glenn Whitcomb, Interim City Manager (386) 878-8850. Strategic Goal: Maintain current fiscal stability, maximize funding sources and promote stabilization of leadership positions within the City of Deltona. 15-8501 ▶ jump to 158:48
  23. E. Request approval for reimbursement for an overpayment of proportionate fair share amount $622,203.40 to Seefried Industrial Properties (I-4 Industrial Park) - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure 15-8503 approve Pass ▶ jump to 179:23
  24. B. Approval of Resolution No. 2024-10-Budget Amendment to add $80,000 to the Capital Equipment Replacement fund for the purchase of multi-functional devices from Seminole Office Solutions using the NASPO ValuePoint Contract#140602 and approval of multi-functional printers on the lists attached from Seminole Office Solutions- Mari Leisen, Finance Department (386) 878-8553. Strategic Goal: Fiscal Issues-Maintain current fiscal stability, maximize alternative funding sources and promote an effective system of checks and balances. 2015-5060 approve Pass ▶ jump to 146:48
  25. 10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and concerns on the Consent Agenda item(s). Please complete a public participation slip and indicate in the subject line the issue you wish to address. Members of the City Commission shall not enter into discussion or respond to individuals' comments during the public forum other than to give directions or to ask for clarification. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. ▶ jump to 179:33
  26. 22 Approval of Resolution No. 2024-10-Budget Amendment to add $80,000 to the Capital Equipment Replacement fund for the purchase of multi-functional devices from Seminole Office Solutions using the NASPO ValuePoint Contract#140602 and approval of multi-functional printers on the lists attached from Seminole Office Solutions- Mari Leisen, Finance Department (386) 878-8553. Strategic Goal: Fiscal Issues-Maintain current fiscal stability, maximize alternative funding sources and promote an effective system of checks and balances. 2015-5060 ▶ jump to 146:48
  27. 11. CONSENT AGENDA: The Consent Agenda contains items that have been determined to be routine and non-controversial. If discussion is desired by any member of the City Commission, that item must be removed from the Consent Agenda and considered separately. All other matters included under the Consent Agenda will be approved by one motion. Citizens with concerns should address those concerns by filling out a public participation slip and giving it to the Deputy City Clerk prior to Consent Agenda items being pulled. accept Pass ▶ jump to 182:24
  28. C. Request for approval of Tyler Technologies inventory and asset software license, barcode scanner and barcode printer kit and Internet access for $36,058, the resolution and budget amendment for $23,000 - Mari Leisen, Director of Finance (386) 878-8553. Strategic Goal: Fiscal Issues 2015-5057 accept Pass ▶ jump to 157:42
  29. A. Request to adopt the National Institute of Standards and Technology Cybersecurity Framework - Robert Cordero, IT Department (386) 878-8807. Strategic Goal: Effective Governance and Productive Government 2015-5056
  30. D. Request for Approval of an agreement between the City of Deltona and Robert Half & Associates to facilitate the buyout clause that allows the City to proceed with permanent employment offer for the Human Resources Director position in an amount not to exceed $18,000 - Glenn Whitcomb, Interim City Manager (386) 878-8850. Strategic Goal: Maintain current fiscal stability, maximize funding sources and promote stabilization of leadership positions within the City of Deltona. 15-8501 ▶ jump to 165:13
  31. B. Request for approval of Resolution 2024-08 Authorizing the Professional Fee/Per Diem for the Position of Special Master and approval of Contract for Code Enforcement Special Magistrate. - Danny Ron, Code Compliance Division Manager (386) 878-8702. Strategic Goal: Public Safety
  32. 25 Request for Approval of an agreement between the City of Deltona and Robert Half & Associates to facilitate the buyout clause that allows the City to proceed with permanent employment offer for the Human Resources Director position in an amount not to exceed $18,000 - Glenn Whitcomb, Interim City Manager (386) 878-8850. Strategic Goal: Maintain current fiscal stability, maximize funding sources and promote stabilization of leadership positions within the City of Deltona. 15-8501 approve Pass ▶ jump to 165:13
  33. C. Request for approval of Resolution No. 2024-09 declaring certain property of the City as surplus and authorizing the sale or disposal of such property. Mari Leisen, Finance Department (386) 878-8553 2015-5065
  34. D. Request approval of Scope of Work & Task Authorization between Mead & Hunt and the City of Deltona for Continuing Engineering Services for the force main replacement for lift station #7 in an amount not to exceed $97,518.00 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure 15-8499
  35. E. Request approval for purchase of a Cues Sanitary Sewer CCTV Camera Assembly and Transporter Assembly from Cues, Inc., located in Orlando, Florida in an amount not to exceed $33,970 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure 15-8500
  36. F. Request approval of Scope of Work & Task Authorization between Tetra Tech and the City of Deltona for Continuing Engineering Services providing surveying, geotechnical, engineering, permitting & construction administration for stormwater improvements at the intersection of Elkcam Boulevard & Lake Helen Osteen Road in an amount not to exceed $45,800.00 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure 15-8502 ▶ jump to 182:36
  37. 12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: ▶ jump to 192:35
  38. 13. CITY ATTORNEY COMMENTS: ▶ jump to 204:15
  39. 14. CITY MANAGER COMMENTS: ▶ jump to 204:19
  40. 15. CITY COMMISSION COMMENTS: ▶ jump to 206:11
  41. 16. ADJOURNMENT: ▶ jump to 217:21
  42. F. Request approval of Scope of Work & Task Authorization between Tetra Tech and the City of Deltona for Continuing Engineering Services providing surveying, geotechnical, engineering, permitting & construction administration for stormwater improvements at the intersection of Elkcam Boulevard & Lake Helen Osteen Road in an amount not to exceed $45,800.00 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure 15-8502 approve Pass ▶ jump to 190:57