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City Commission

March 11, 2025 ·9:00 AM Final Revised

Police and Fire Headquarters, Community Meeting Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 118 items

  1. 1 The City of Coral Gables will be holding its Regular Meeting on March 11, 2025 commencing at 9:00 a.m. Members of the public may participate in person, but are also able to participate via the Zoom platform. Members of the public may join the meeting via Zoom at (https://zoom.us/j/3054466800). In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting by dialing: (305) 461-6769 Meeting ID: 3054466800. To speak prior to the City Commission taking action on an Agenda Item, please "Raise your Hand" or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone, you can "Raise your Hand" by pressing *9. The public may comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting. The Meeting will also be broadcasted live for members of the public to view on the City’s website www.coralgables.com/cgtv) as well as Channel 77 on Comcast.
  2. 2 PAGE BREAK
  3. 3 CALL TO ORDER ▶ jump to 3:59
  4. 4 INVOCATION ▶ jump to 4:23
  5. 4 ROLL CALL
  6. 5 PLEDGE OF ALLEGIANCE ▶ jump to 5:34
  7. 6 MERRICK MINUTE
  8. A. PRESENTATIONS AND PROTOCOL DOCUMENTS
  9. A.-1. Presentation of a Proclamation declaring March 2025 as "National Athletic Training Month" in Coral Gables. 25-8540 Presented and Filed ▶ jump to 19:44
  10. A.-2. Presentation of a Proclamation declaring March 2025 as "Women's History Month" in Coral Gables. 25-8554 Presented and Filed ▶ jump to 24:25
  11. Non Agenda Item A Resolution of the City Commission allowing for Commissioner Fernandez to participate via Zoom during the City Commission Meeting of March 11, 2025. 25-8812 adopted by Resolution Number Pass
  12. 10 Agenda Items A-3 and H-1 are related
  13. A.-3. Presentation of a Proclamation declaring April as "Autism Acceptance Month" in Coral Gables. 25-8739 Presented and Filed ▶ jump to 13:25
  14. A.-4. Presentation of the Landscape Beautification Advisory Board’s 2024 residential beautification awards. 25-8546 Presented and Filed ▶ jump to 31:26
  15. A.-5. Presentation of the Arbor Day Foundation’s Tree City USA - 40 year award. 25-8545 Presented and Filed
  16. A.-6. Presentation of a Proclamation declaring April 25, 2025 as "Arbor Day" in Coral Gables. 25-8713 Presented and Filed ▶ jump to 39:06
  17. A.-7. Presentation of a proclamation declaring April 2025 as "Earth Month" in Coral Gables. 25-8750 Presented and Filed ▶ jump to 43:55
  18. A.-8. Congratulations to Driver Engineer Ryan Verdecia recipient of the City of Coral Gables "Firefighter of the Month Award," for the month of February 2025. 25-8622 Presented and Filed ▶ jump to 50:00
  19. A.-9. Congratulations to Officer Peter Hernandez, recipient of the City of Coral Gables “Officer of the Year,” for 2024. 25-8744 Presented and Filed ▶ jump to 56:13
  20. B. APPROVAL OF MINUTES
  21. 19 None
  22. 20 page break
  23. C. PUBLIC COMMENTS ▶ jump to 97:14
  24. D. CONSENT AGENDA
  25. D.-1. A Resolution of the City Commission authorizing the City Manager to apply for financial assistance from the Florida InLand Navigation District (FIND) Waterways Assistance Program for the acquisition a small marine patrol vessel and night vision equipment in the amount of $56,500 with a city match of $56,500, for a total project cost of $113,000. 25-8719 adopted by Resolution Number Pass
  26. D.-2. A Resolution of the City Commission authorizing a contract modification to Stonehenge Construction, LLC. Contract No. IFB 2024-029 for Pump Station 6 Force Main Replacement project, pursuant to Section 2-764 (b) "Approval of Change Orders and Contract Modifications", in the amount of $75,000 to cover unforeseen items. Lobbyist: N/A 25-8745 adopted by Resolution Number Pass
  27. D.-3. A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with the Golf Academy of South Florida for golf instructional programming and seasonal camp services at the Granada Golf Course at the Coral Gables Golf & Country Club, in the estimated amount of $80,000 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A 25-8752 adopted by Resolution Number Pass
  28. 26 page break
  29. D.-4. A Resolution of the CIty Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the implementation of any costs or fees associated with the Coral Gables Youth Center Soccer Travel Program for the 2025-2026 soccer season, in the estimated amount of $168,400 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. 25-8753 adopted by Resolution Number Pass
  30. D.-5. A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with Furia Flamenca for dance related programming and camp services at the War Memorial Youth Center, in the estimated amount of $50,000 not to exceed the available budget, pursuant to section 2-691 of the City’s Procurement Code. 25-8754 adopted by Resolution Number Pass
  31. D.-6. A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a Special Procurement/Bid Waiver for the continuation of professional programming services with Evolve Theatre for theater related programming, camps and shows including rehearsals and ticket admission services at the War Memorial Youth Center in the estimated amount of $94,500 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. 25-8755 adopted by Resolution Number Pass
  32. D.-7. A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a Special Procurement/Bid Waiver for the continuation of professional services with Bricks 4 Kidz for Lego and robotics related programming, and camp services at the War Memorial Youth Center, in the estimated amount of $75,000 not to exceed the available budget pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A 25-8756 adopted by Resolution Number Pass
  33. D.-8. A Resolution of the City Commission accepting the recommendation of the City Manager to waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with Abrakadoodle for art related programming and camp services at the War Memorial Youth Center, in the estimated amount of $75,000 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A 25-8757 adopted by Resolution Number Pass
  34. 32 page break
  35. Non Agenda Item Presentation of a Proclamation declaring March 2025 as "Ramadan Month in Coral Gables". 25-8813 Presented and Filed
  36. D.-9. A Resolution of the City Commission accepting the recommendation to waive the competitive bid process of the Procurement Code as a Special Procurement/Bid Waiver for the continuation of dish machine rental services with Ecolab in an estimated amount of $8,000 at the Coral Gables Golf and Country Club, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A 25-8758 adopted by Resolution Number Pass
  37. D.-10. A Resolution of the City Commission accepting the recommendation of the City Manager to retroactively waive the competitive bid process of the Procurement Code as a special procurement/bid waiver for the continuation of professional programming services with Diamond Degree Baseball for baseball related programming services at the War Memorial Youth Center, in the estimated amount of $30,000 not to exceed the available budget, pursuant to Section 2-691 of the City’s Procurement Code. Lobbyist: N/A 25-8768 adopted by Resolution Number Pass
  38. Non Agenda Items A Resolution of the City Commission providing that a letter regarding George Merrick be sent to the University of Miami. 25-8814 adopted by Resolution Number Pass
  39. D.-11. A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the amount of $150,000 for a contract awarded to Lee Construction Group, Inc. Contract No. IFB 2023-027 for the Passport Building Renovations project, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A 25-8763 adopted by Resolution Number Pass ▶ jump to 179:49
  40. D.-12. A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in an estimated amount of $150,000, or not to exceed available budget, for a contract awarded to M&J General Contractors Contract no. IFB 2024 -005 for the City Hall Cottage Renovations project, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A 25-8761 adopted by Resolution Number Pass ▶ jump to 179:52
  41. D.-13. A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $75,000, or not to exceed available budget, for a contract awarded to M&J General Contractors Contract No. IFB 2024-017, for the construction of Toledo and Alava Park pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A 25-8762 adopted by Resolution Number Pass
  42. 38 page break
  43. D.-14. A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $75,000, or not to exceed available budget, for a contract awarded to M&J General Contractors Contract No. IFB 2024-026 for the Blue Road Park Construction project, pursuant to Section 2-764 of the Procurement Code entitled "Approval of Change Orders and Contract Modifications”. Lobbyist: N/A 25-8760 adopted by Resolution Number Pass
  44. Non Agenda Item A Resolution of the City Commission naming a city park in honor of Roxcy Bolton and tasking city staff with identifying the specific park to be named. 25-8815 adopted by Resolution Number Pass
  45. D.-15. A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $150,000, or not to exceed available budget, for a contract awarded to Vercetti Enterprises Contract No. IFB 2022-020 for the Venetian Pool Concession Area Renovations project, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change Orders and Contract Modifications”. Lobbyist: N/A 25-8764 adopted by Resolution Number Pass ▶ jump to 181:11
  46. D.-16. A Resolution of the City Commission accepting the recommendation to authorize the award of a contract with Forerunner Industries, Inc for the City Floodplain Management as a "Sole Source Procurement," pursuant to Section 2-689 of the City's Procurement Code in the estimated of $54,900.00 for a period of 3 years. 25-8774 adopted by Resolution Number Pass
  47. D.-17. A Resolution of the City Commission authorizing the execution of an agreement for sewer connection for property located outside the City’s sewer district at 950 University Dr, Coral Gables, Florida into the City of Coral Gables wastewater collection / transmission system, subject to the requirements of the Public Works Department, as provided under Chapters 62 and 78 of the City Code, Ordinance Nos. 2007-29 and 2009-39 and Resolution No. 2008-07; and provided that the executed agreement be made part of this resolution. 25-8782 adopted by Resolution Number Pass
  48. D.-18. A Resolution of the City Commission authorizing the acceptance of a third amendment to Grant No. C2207 with the State of Florida, Department of Environmental Protection, extending the agreement period by thirteen months, from June 30, 2025, to July 31, 2026, for the Coral Gables Sanitary Sewer Coastal Bay Service Area Grant, and authorizing the City Manager to execute the amendment for the financial assistance. 25-8785 adopted by Resolution Number Pass
  49. 43 page break
  50. D.-19. A Resolution of the City Commission ratifying the Memorandum of Understanding between the City of Coral Gables and the International Association of Fire Fighters, Local 1210, implementing a Technical Response Team (TRT) and the terms and conditions of employment for TRT. 25-8741 adopted by Resolution Number Pass ▶ jump to 181:57
  51. 45 page break
  52. 45 Passed the Consent Agenda Approved on Consent Agenda Pass
  53. 1. Presentation of Boards and/or Committees minutes requesting no action from the City Commission:
  54. 1.-1. Advisory Board on Disability Affairs Meeting of February 5, 2025. 25-8706 approved Pass
  55. 1.-2. Cultural Development Board Meeting of January 21, 2025. 25-8611 approved Pass
  56. 1.-3. Landscape Beautification Advisory Board Meeting of February 13, 2025. 25-8751 approved Pass
  57. 1.-4. Sustainability Advisory Board Meeting of January 22, 2025. 25-8747 approved Pass
  58. 1.-5. Waterway Advisory Board Meeting of February 5, 2025. 25-8715 approved Pass
  59. 2. Presentation of Boards and/or Committees draft/final minutes requesting action from the City Commission [Note: A vote to accept the minutes does not mean approval of the substance within the minutes]:
  60. 53 Time Certain 2:00pm (Agenda Item 2-1)
  61. 2.-1. A Resolution of the Waterway Advisory Board recommending the City Commission strongly advocate for a higher clearance from Miami-Dade's Underline Project's updated bridge clearance of 11.1 feet to maintain safe and accessible waterway navigation; and to direct staff to conduct an independent survey to verify clearances, both under the proposed bridge and under US-1, before any final approvals are granted. 25-8780 adopted by Resolution Number Pass ▶ jump to 288:16
  62. 55 page break
  63. E. PUBLIC HEARINGS
  64. 57 ORDINANCES ON FIRST READING
  65. 58 Time Certain 3:00pm (Agenda Item E-1)
  66. 58 page break
  67. E.-1. An Ordinance of the City Commission granting approval of a Site Plan Amendment pursuant to Zoning Code Article 14, “Process” Section 14-203, “Conditional Uses,” for a Country Club originally approved by Ordinance No. 2016-34, as amended by Ordinance 2022-10, located within a Special Use (S) District, for the property commonly referred to as the “Riviera Country Club” and legally described as portions of Tracts 1 and 5, Riviera Country Club, a portion of Miami-Biltmore Golf Course of Riviera Section Part 4 and Lots 10-14, Block 112, Country Club Section Part 5 (1155 Blue Road), Coral Gables, Florida; all other conditions of approval contained in Ordinance 2016-34 shall remain in effect; providing for an effective date. (Legal description on file at the City). (02 23 25 PZB recommended approval, Vote: 5-0) Lobbyist: Nelson de Leon Lobbyist: David Schoop 25-8565 approved as an Ordinance on First Reading Pass ▶ jump to 379:09
  68. 60 RESOLUTIONS
  69. E.-2. A Resolution of the City Commission amending Ordinance No. 2015-17, as amended, to revise permit renewal fees; providing for severability, and providing for an effective date. (Sponsored by Mayor Lago) 25-8710 adopted by Resolution Number Pass
  70. 62 Time Certain 12:00pm (Agenda Item E-3)
  71. 64 page break
  72. F. CITY COMMISSION ITEMS
  73. F.-1. A Resolution of the City Commission directing the City Manager to explore potential acquisition of the property located at 110 Phoenetia Avenue (aka “The Garden of Our Lord”) located at the corner of Phoenetia Avenue and East Ponce de Leon Boulevard. (Sponsored by Commissioner Menendez) 25-8702 adopted by Resolution Number Pass ▶ jump to 446:03
  74. F.-2. A Resolution of the City Commission directing the City Manager to develop a plan for the temporary installation of “Umbrella Sky” at Giralda Plaza and to include funding for such installation in the FY2025-2026 Budget. (Sponsored by Commissioner Castro) 25-8724 adopted by Resolution Number Pass ▶ jump to 471:32
  75. F.-3. A Resolution of the City Commission directing the City Manager to identify funding to develop a concept design and to obtain community input regarding such concept design for improvement of the park located at 301 Majorca Avenue as a dedicated off-leash dog park. (Sponsored by Commissioner Castro) 25-8765 adopted by Resolution Number Pass ▶ jump to 477:12
  76. 69 Time Certain 11:30am (Agenda Item F-4)
  77. F.-4. A Resolution of the City Commission directing that the Community Choice Award for the Holiday Storefront Window Contest be named for Fernando Jaime Tello. (Sponsored by Commissioner Castro) 25-8767 adopted by Resolution Number Pass ▶ jump to 375:34
  78. F.-5. A Resolution of the City Commission directing the City Manager to plan and produce an employee picnic in 2025 and to plan for annual employee picnics each year thereafter. (Sponsored by Commissioner Castro) 25-8769 adopted by Resolution Number Pass ▶ jump to 503:19
  79. F.-6. An update on the details of a residential parking rate pilot program to collect relevant data to determine the long-term feasibility of establishing a reduced resident parking rate. (Sponsored by Commissioner Castro). 25-8738 Discussed and Filed ▶ jump to 504:29
  80. F.-7. Update on the Granada Golf Course rain shelters. (Sponsored by Mayor Lago) 25-8655 Discussed and Filed ▶ jump to 512:06
  81. F.-8. Discussion regarding One Day for Jackson initiative. (Sponsored by Mayor Lago) 25-8766 Discussed and Filed ▶ jump to 514:29
  82. 75 page break
  83. F.-9. Discussion regarding an amendment to City Code Section 78-101 requiring property owners to maintain and repair the sewer lateral located within the public right-of-way. (Sponsored by Mayor Lago) 25-8772 Discussed and Filed ▶ jump to 515:37
  84. F.-10. Discussion regarding a drone show on Centennial Day on Miracle Mile. (Sponsored by Commissioner Castro) 25-8779 Discussed and Filed ▶ jump to 520:09
  85. 77 page break
  86. F.-11. Update on pet waste signs. (Sponsored by Vice Mayor Anderson) 25-8781 Discussed and Filed ▶ jump to 531:30
  87. F.-12. Discussion regarding the Centennial Arbor Day Project. (Sponsored by Vice Mayor Anderson) 25-8784 Discussed and Filed ▶ jump to 533:40
  88. F.-13. Update on the Alhambra Circle sidewalk. (Sponsored by Commissioner Castro) 25-8786 Deferred
  89. G. BOARDS/COMMITTEES ITEMS
  90. 82 Time Certain 10:30am (Agenda Item G-1)
  91. G.-1. A Resolution of the City Commission approving updates to the annual Cultural Grant Guidelines and Process including adding a category for Coral Gables Youth Arts Programming (CGYAP) with dedicated funding of $50,000, further maintaining funding at $228,228 for Coral Gables Core Cultural Organizations and Cultural Programs (CGC and CGP respectively) for Fiscal Year 2026 (Recommended by the Cultural Development Board Approval/Denial vote: 6 to 0). 25-8717 adopted by Resolution Number Pass ▶ jump to 192:02
  92. H. CITY MANAGER ITEMS
  93. 85 Agenda Items A-3 and H-1 are related
  94. H.-1. A Resolution of the City Commission declaring Principles of Inclusion for individuals with autism and other special needs, and urging action by national, state, and local governments, businesses, and residential communities consistent with these principles. 25-8714 adopted by Resolution Number Pass
  95. 87 page break
  96. 87 page break
  97. 88 Time Certain 11:00am (Agenda Item H-2)
  98. H.-2. A Resolution of the City Commission approving the City Manager to enter into an agreement with IMX3, LLC for development and implementation of the Extended Reality Experience (XR) known as Gables Go! in celebration of the City’s Centennial pursuant to section 2-689, Sole Source of the Procurement Code in an estimated amount of $250,000. Lobbyist: N/A 25-8716 adopted by Resolution Number Pass ▶ jump to 165:24
  99. H.-3. A Resolution of the City Commission authorizing a contract modification to Pabon Engineering, Inc. Contract No. IFB 2023-012 for the Pump Station 3 Force Main Replacement, pursuant to Section 2-764 (b) "Approval of Change Orders and Contract Modifications", allowing for contingency estimated at $250,000 or not to exceed the available budget. Lobbyist: N/A 25-8742 adopted by Resolution Number Pass ▶ jump to 394:48
  100. H.-4. A Resolution of the City Commission authorizing a contract modification to Roadway Construction, LLC. Contract No. IFB 2023-013 for the Ponce de Leon & Granada Force Main Replacement project, pursuant to Section 2-764 (b) "Approval of Change Orders and Contract Modifications", allowing for contingency estimated at $500,000 or not to exceed the available budget. Lobbyist: N/A 25-8743 adopted by Resolution Number Pass ▶ jump to 396:28
  101. H.-5. A Resolution of the City Commission approving the City Manager's recommendation to request a bid waiver for awarding a contract to Thornton Construction Company, Inc. for the construction of temporary offices for elected officials, in an estimated amount of $500,000 or not to exceed available budget, in accordance with Section 2-691 of the Procurement Code, titled "Special Procurements/Bid Waiver." Lobbyist: N/A 25-8746 adopted by Resolution Number Pass ▶ jump to 397:07
  102. 93 page break
  103. H.-6. A Resolution of the City Commission accepting the recommendation of the City Manager to request additional spending authority in the estimated amount of $800,000, or not to exceed available budget, for a contract awarded to John Bell Construction, Inc. Contract No. IFB 2024-025 for the Venetian Pool Bottom Replacement and Pump System Improvements, pursuant to Section 2-764 of the Procurement Code entitled “Approval of Change orders and Contract Modifications”. Lobbyist: N/A 25-8759 adopted by Resolution Number Pass ▶ jump to 398:24
  104. H.-7. A Resolution of the City Commission directing the City Manager to explore potential acquisition of the property located at 4916 Washington Drive. 25-8771 adopted by Resolution Number Pass ▶ jump to 399:41
  105. H.-8. A Resolution of the City Commission authorizing the renewal of the Property and Casualty Insurance Program which includes, but is not limited to, property, general liability, automobile liability, public officials errors and omissions, excess workers’ compensation, crime liability, cyber liability, terrorism property and liability, pollution liability, deadly weapon protection coverage, flood, as well as other ancillary lines of insurance coverage and insurance broker fees through Arthur J. Gallagher Risk Management Services, Inc., for a not to exceed amount of $3,423,716 for the policy period of May 1, 2025 to May 1, 2026 (Funding Source: Insurance Fund) 25-8709 adopted by Resolution Number Pass ▶ jump to 402:12
  106. 96 Pulled from Consent Agenda
  107. H.-9. Update on credit card processing fees. 25-8726 Discussed and Filed ▶ jump to 406:45
  108. H.-10. Legislative Update on Preemptive Bills and other of interest. 25-8562 Discussed and Filed ▶ jump to 416:18
  109. I. CITY ATTORNEY ITEMS
  110. I.-1. A Resolution of the City Commission formally accepting the 2025 update to the Sea Level Rise White Paper and authorizing future amendments to the Paper. 25-8725 adopted by Resolution Number Pass ▶ jump to 439:40
  111. J. CITY CLERK ITEMS
  112. 102 None
  113. K. DISCUSSION ITEMS ▶ jump to 539:53
  114. 104 page break
  115. 105 ADJOURNMENT
  116. 106 NOTE
  117. 107 Billy Y. Urquia City Clerk
  118. 112 page break