Pinewood Cemetery Advisory Board

Sister Cities Conference Room - Coral Gables Museum

Agenda — 26 items

1. 1 The Pinewood Cemetery Advisory Board will be holding its Regular Meeting on Monday, October 6, 2025, at 3:30 am EST. Members of the public may join the meeting via Zoom at https://us06web.zoom.us/j/84407410572. In addition, a dedicated phone line will be available so that any individual who does not wish (or is unable) to use Zoom may listen to and participate in the meeting. Meeting ID: 844 0741 0572 One tap mobile +17866351003,,84407410572# US (Miami) +19292056099,,84407410572# US (New York) Dial by your location +1 786 635 1003 US (Miami) +1 929 205 6099 US (New York) +1 312 626 6799 US (Chicago) +1 470 381 2552 US (Atlanta) +1 646 518 9805 US (New York) Find your local number: https://us06web.zoom.us/u/koHpBvqy7 305-461-6769 (Coral Gables local number) To speak to the Pinewood Cemetery Advisory Board on an Agenda Item, please “Raise your Hand” or send a message to one of the meeting hosts using the Zoom Platform. If you joined the meeting via telephone, you can “Raise your hand” by pressing *9. The public may also comment on an item on the agenda using the City’s already-established e-comment function which may be found on the City’s website at: (www.coralgables.com/commissionmeetings) once the meeting’s agenda is published or by sending an email to cityclerk@coralgables.com prior to the start of the meeting.
2. 2 PAGE BREAK
3. I. CALL TO ORDER
4. II. ROLL CALL
5. 4 This meeting was called to order at 3:30 PM.
6. III. APPROVAL OF THE MINUTES
7. 1. Pinewood Cemetery Meeting Minutes for December 9, 2024 25-9850
8. 6 Board Members In Attendance: Roberta Neway Jorge Arguelles Tristan Bougoignie John Swain Lorrie Martin
9. 2. Pinewood Cemetery Meeting Minutes for April 7, 2025 25-9485
10. 3. Pinewood Cemetery Meeting Minutes for August 4, 2025 25-9849
11. IV. NEW BUSINESS
12. 1. Pinewood Restoration Update - City Commission passed the capital plan for $240,000. Via Zoom - Deena Bell-Llewelyn, Assistant Director of Public Works for Landscape Services Chairperson Swain believes Ms. Bell-Llewelyn will not cut down all trees at once. She will be relying on staff and the board for direction. Any board requests should come through the Historic Resources office and then they will make the request on behalf of the board. These funds are for Pinewood Cemetery only and will not be taken away. The Procurement department will assign a project manager and that project manager will work with the Historical Resources staff. The City Manager will approve any requests from the board before the requests go forward. Vice Chairperson Martin is requesting a sign or a QR code that would explain to residents what is going on a the Cemetery.
13. V. OLD BUSINESS
14. 1. Pioneer Day - Date is not set, scheduled for Spring 2026. Ideas being considered: - Speaker - Chairperson Swain can take attendees on a tour. - Keep Coral Gables Beautiful - Educational component - Clean up after event - Duration - 1 hour - Rent shuttles, Parking - Corner lot is empty for staging Wynn Bradley, resident living across from the Cemetery, stated she attended a Pioneer Day in the past. At that event there was a scheduled speaker, You were also able to purchase books, water bottles and bags
15. 2. Pinewood Cemetery ad-hoc committee
16. 2. Elections - Staff advised applications for board positions are received by the City Clerk's office. The applications are shared with the commissioners and anyone that has not reappointed their people can consider them and put them on the following City Commission agenda to appoint them. An application was received from Mr. Jim Berlin, who lives across from the Cemetery. Another application was received from Wynn Bradley that also lives across from the Cemetery.
17. VI. CITY COMMISSION ITEMS
18. 1. Presentation to the City Commission - Chairperson Swain toured the cemetery with Commissioner Lara. The commissioner knew nothing of the cemetery. He asked if the board can do a presentation at a City Commission meeting. Mr. Swain reviewed the presentation he created with the board.
19. VII. DISCUSSION ITEMS
20. 2. Harriet Liles Notes, Genealogical Society
21. VIII. ITEMS FROM THE SECRETARY
22. 1. Pinewood Advisory Board Annual Reports 2024-2025 25-9852
23. IX. ADJOURNMENT
24. 1. Survey - Board members discussed having a survey done of the grave locations is necessary. There are many graves and tombstones not in their original location.
25. 21 NOTE
26. 25 This meeting was adjourned at 5:03 PM.