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City Council

January 23, 2024 ·6:00 PM Final

Cocoa City Council Chambers

Agenda PDF 📹 Watch video Official record ↗

Agenda — 41 items

  1. 1 CALL TO ORDER
  2. 2 INVOCATION
  3. 3 PLEDGE OF ALLEGIANCE
  4. 4 ROLL CALL
  5. II. APPROVAL OF AGENDA AND MINUTES:
  6. 6 AGENDA:
  7. 7 Approval of the January 23, 2024 Regular City Council Meeting Agenda as written or with amendments. 24-046
  8. 8 MINUTES:
  9. III. AWARDS AND PRESENTATIONS:
  10. III.1 Presentation of the City's 65 Year City Manager Form of Government Certification. (John Coffey, FCCMA Communications Committee Member) 24-044
  11. IV. DELEGATIONS:
  12. 12 In accordance with the City Council's rules and procedures, residents or tax-payers of the City (upon any subject of general or public interest), City employees (regarding his/her employment), and water and sewer customers (on matters related to the City's water and/or sewer system), may address the City Council under Delegations on items not on the printed agenda by filling out a speaker card. Speaker cards are located outside the Council meeting room and should be provided to the City Clerk. Please observe the time limit of three (3) minutes while speaking under Delegations. Delegations shall be limited to thirty (30) minutes unless extended by Council.
  13. V. CONSENT AGENDA:
  14. V.1 To Approve the Guaranteed Maximum Price (GMP) Proposal #2 from Wharton-Smith, Inc. (WSI) for the Construction Phase Services for the Internal Recycle Pump, Influent Pump Station, and Transfer Pump Station Replacement and Rehabilitation Project (WS22IR) at the Jerry Sellers Water Reclamation Facility; To Authorize the City Manager to Execute Amendment #1 to Task Order 2024-04 and to Execute GMP Amendment #5 to the Master Service Agreement with WSI for Construction Manager at Risk (CMAR) Services; To Authorize the City Manager to Execute Change Orders Resulting from use of Continency; To Approve as a Multi-Year Contract from FY2024 through FY2025; To Approve a Contingency Resolution; To Approve a BAF # 24-043-A and related Budget Resolution #2024-xxx Amending the FY2024 Budget. (Utilities Director)
  15. V.2 To Authorize the City Manager to Execute the Agreement and Forms, Including Contract Modifications, for the Department of Environmental Protection’s Indian River Lagoon Water Quality Improvement Grant Program for a Portion of the Sellers Water Reclamation Facility Advanced Treatment Improvement Project (Internal Recycle Pump Replacement and the Supplemental Carbon) at the Jerry Sellers Water Reclamation Facility. (Utilities Director) 24-016
  16. V.3 To Approve Change Order #2 to FY2023 P.O. 80892 with Integrated Fire & Security Solutions, Inc. (IFSS) for Additional Equipment Determined to be Required for the Completion of the Fire Alarm System Replacement at the Cocoa Village Playhouse; To Approve a Resolution for the Contingency of $10,000; To Approve a Resolution Amending the FY2024 Budget to Reallocate Funds for Additional Equipment Determined to be Required for the Completion of the Fire Alarm System Replacement at the Cocoa Village Playhouse. BAF #24-042-T. (Public Works Director) 24-024
  17. V.4 Approval of a revised Investment Policy via Resolution No. 2024-XXX. (Finance Director) 24-035
  18. 18 MULTI-YEAR CONTRACTS:
  19. V.5(b) To Approve Task Order 2024-41 with Jacobs Engineering Group Inc. (Jacobs) to Update the Water System Capital Plan, Project WS24CP; To Approve as a Multi-year Contract from FY2024 through FY2025. (Utilities Director)
  20. V.6(b) To Approve Task Order 2024-40 with Jacobs Engineering Group Inc. (Jacobs) for the Cocoa Lead and Copper Rule Revisions Compliance Phase 3B Support Services, To Approve as a Multi-Year Contract from FY2024 through FY2025. (Utilities Director) 23-783
  21. V.7(b) To approve Task Order #2024-39 with Jacobs Engineering Group, Inc. (Jacobs) for the Design, Permitting, and Bidding Services for the Banana River Tank Improvements Project (WS18BR), To Approve as a Multi-Year Contract from FY2024 through FY2025. (Utilities Director)
  22. V.8(b) To Approve Participation in a Cooperative Purchase Agreement Utilizing the Racine County, Wisconsin, OMNIA Partners/Trane Contract #3341 effective September 1, 2022 through August 31, 2027 to Purchase One (1) 10-Ton HVAC Air Handling Unit, One (1) 5-Ton HVAC Air Handling Unit, and Three (3) 5-Ton HVAC Condensing Units from Trane U.S. Inc., Maitland, Florida, for the Dyal Water Treatment Plant; To Approve a Resolution Amending the FY2024 Budget, BAF# 24-038-T, to Reallocate Funds to Purchase Replacement HVAC Equipment from Trane®. To Approve a Contingency Resolution for any unforeseen costs related to this project. (Utilities Director)
  23. VI. PUBLIC HEARINGS:
  24. VI.1 Adopt on second and final reading and hold public hearing on Ordinance 01-2024, creating a community development district pursuant to Chapter 190, Florida Statutes, known as the Windward Preserve Community Development District, pursuant to Petition filed by The Taylor Morrison of Florida, Inc. (City Attorney) 24-039
  25. VII. COUNCIL BUSINESS:
  26. VII.1 Consider the reappointments of Jackie Isom, Tracy Moore and Marilyn Ross Smith to the Diamond Square CRA through January 30, 2028. 24-045
  27. VII.2 Consider the appointment of Robert Butler and James Green to fill the vacancies of two Regular member seats on the Board of Adjustment, through May 2027. (Administrative Services Director) 24-047
  28. VII.3 To Provide Direction to Staff for Funding and New Policies, if Necessary, for the Indian River Drive Septic to Sewer Conversion. (Utilities Director/City Manager) 24-036
  29. VIII. CITY BUSINESS:
  30. IX. INFORMATIONAL AGENDA:
  31. IX.1 In accordance with the Financial Operations Manual (FOM) the City Manager shall submit to City Council in the form of an agenda item any approved change orders to construction contracts that the City Council has authorized the City Manager, by resolution, to approve in excess of the City Manager’s spending authority. (Finance Director) 24-011
  32. IX.2 In accordance with City Code, Section 2-74, at the beginning of each month during the fiscal year, the City Manager shall submit to City Council data showing the relation between the estimated and actual income and expenses to date. (Finance Director) 24-012
  33. IX.3 FY 2024 December Budget Adjustment Report. (Finance Director) 24-013
  34. IX.4 Report to Council of the Local Preference Award Listing for FY23. (Finance Director) 24-023
  35. IX.5 FY23 Surplus Revenue from Auction Sales. (Finance Director) 24-034
  36. IX.6 Bi-Weekly Report Covering January 5 - 18, 2024. (City Manager) 24-041
  37. X. REPORTS:
  38. XI. ADJOURNMENT
  39. XII. NOTICE TO THE PUBLIC:
  40. 40 This is a public meeting. All interested parties may attend in person. The facility wherein this public meeting will be held is accessible to the physically handicapped. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk of the City of Cocoa, listed below, at least 48 hours prior to the meeting: Monica Arsenault, Interim City Clerk, 65 Stone Street, Cocoa, by telephone at (321) 433-8488 or via email at marsenault@cocoafl.gov. Additionally, interested persons may view or listen to the meeting electronically at the following internet sites: (1) https://tinyurl.com/s5e875r or (2) https://cocoa.legistar.com/DepartmentDetail.aspx?ID=26365&GUID=FF9D3369-D354-4FAB-800A-57D0AEE30153&Mode=MainBody However, the City is not responsible for technical difficulties that may occur while attempting to view or listen to the meeting on the internet. Interested persons may submit their written comments or questions regarding the meeting prior to the meeting through Email at meetings@cocoafl.org, or via E-comments through the online agenda. Any electronic comments submitted will be made part of the meeting record. Written comments or questions not relevant to the Council meeting agenda will not be made part of the meeting record but will be maintained as public record. Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: if a person decides to appeal any decision made by the City Council with respect to any matter considered at its meeting or hearing, that person will need a record of the proceedings and for such purpose, affected persons may need to assure that a verbatim record of the proceedings is made, and such record shall include the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals otherwise not allowed by law. Although members of the public are entitled to be heard by the City Council on certain items on the meeting agenda pursuant to the City Council Rules of Procedure, members of the public are not entitled to an immediate response by either administrative staff members or Council; however, the City Council or administrative staff may provide a response at their discretion. When presenting before the City Council, all comments or questions should be directed to the Mayor or the chair of the meeting. Comments or questions should not be made directly to administrative staff without permission from the Mayor or chair. Public debate by individual speakers from the audience on public hearing items shall be limited to three (3) minutes. Applicants or representatives of recognized groups with special interests in a matter shall be limited to ten (10) minutes; and total debate on a single issue shall be limited to thirty (30) minutes. Only one presentation per person per item shall be allowed. A Council member may add an item to the agenda during the meeting only at the time the agenda is approved. If the item requires action by the Council, then it may be added to the agenda by an affirmative vote of the Council, and written documentation must be submitted at the time the item is added to the agenda. Matters may also be raised by the Council, City Manager or City Attorney under reports and acted upon by the City Council. This agenda is posted on the Municipal Bulletin Board and at the Central Brevard Library and Reference Center in Cocoa for public review.
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