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City Council

February 27, 2024 ·6:00 PM Final-revised

Cocoa City Council Chambers

Agenda PDF 📹 Watch video Official record ↗

Agenda — 40 items

  1. I. CALL TO ORDER
  2. 2 INVOCATION
  3. 3 PLEDGE OF ALLEGIANCE
  4. 4 ROLL CALL
  5. II. APPROVAL OF AGENDA AND MINUTES:
  6. 6 AGENDA:
  7. II.1 Approve the Agenda for the Regular Meeting of February 27, 2024 as written or with amendments. 24-106
  8. 8 MINUTES:
  9. II.2(a) Approval of the November 14, 2023 Regular City Council Meeting Minutes as written or with amendments. 24-101
  10. II.2(b) Approval of the December 19, 2023 Special City Council Meeting Minutes as written or with amendments. 24-102
  11. III. AWARDS AND PRESENTATIONS:
  12. III.1 Presentation of CMC Pin to Monica Arsenault, City Clerk. (Gwen Pierce, FACC Central East District Director) 24-097
  13. III.2 Historic Cocoa Village Main Street's Annual Report. (HCVMS) 24-107
  14. IV. DELEGATIONS:
  15. 15 In accordance with the City Council's rules and procedures, residents or tax-payers of the City (upon any subject of general or public interest), City employees (regarding his/her employment), and water and sewer customers (on matters related to the City's water and/or sewer system), may address the City Council under Delegations on items not on the printed agenda by filling out a speaker card. Speaker cards are located outside the Council meeting room and should be provided to the City Clerk. Please observe the time limit of three (3) minutes while speaking under Delegations. Delegations shall be limited to thirty (30) minutes unless extended by Council.
  16. V. CONSENT AGENDA:
  17. V.1 Approve a Resolution Amending the FY24 Budget, BAF# 24-046-A in the amount of $13,457 with the use of Federal Forfeiture funds to Train Police Officers in mandatory Active Assailant Training using Ultimate Training Munitions Contract # 47QSWA19D00AS for purchase of required equipment. (Police Chief) 24-048
  18. V.2 To Approve a Resolution Waiving the Competitive Bidding Process for the Purpose of Making an Exemption to Competitive Purchase through The Ford Meter Box Company, Inc. for the Replacement of the Existing Water Meter Test Bench and Related Appurtenances; To Approve the Purchase of the Water Meter Test Bench. (Utilities Director) 24-070
  19. V.3 Approve a Budget Resolution Amending the FY24 Budget, BAF#24-055-T, in the Amount of $110,000 for the Repairs of a VAC-CON Jet Vacuum Cleaner Truck System and a 2014 Tymco Street Sweeper. Authorize the City Manager to Approve Purchases up to the Budgeted Amount. (Public Works Director) 24-085
  20. V.4 Approve the FY 2023-2024 HOME Disbursement Agreement between the City of Cocoa and Brevard County in the amount of $310,488.38. 24-093
  21. 21 MULTI-YEAR CONTRACTS:
  22. V.5(b) To Approve the Friday Road Utilities Extension Project - Construction Admin Services and the Osage/Angelica Street Utilities Extension Project - Construction Admin Services Scopes of Services and associated rates with DRMP, Inc for Engineering Services During Construction for the Lakes at Cocoa Grove - Utility Extensions, Project No. WS21CG; To Approve A Resolution to Waive Competitive Bidding for the work; To Approve a 4th Amendment to the DRMP Continuing Services Agreement (RFQ No. 17-16-COC); To Approve as Multi-Year Contracts from FY2024 through FY2025. To Approve a Resolution Amending the FY24 Budget, BAF#24-059-ITF, in the Amount of $222,065 for Engineering Services (DRMP) and Replenishing Fund Balance (Fund 421) in the Amount of $1,223,744. (Utilities Director) 24-056
  23. V.6(b) To Approve Task Order 2024-10 with Atlantic Development of Cocoa, Inc. for Construction of the Friday Road Utilities Improvements Project; To Approve as a Multi-Year Contract; To Approve a Resolution Authorizing the City Manager to Approve and Execute Change Orders in an Amount Not to Exceed $401,240.70 (10% of the Contract Amount) for a Total Project Cost of $4,413,647.70; To Approve a Resolution Amending the FY2024 Budget, BAF# 24-057-IFT. (Utilities Director) 24-057
  24. V.7(b) To Approve Task Order 2024-09 with Atlantic Development of Cocoa, Inc. for Construction of the Osage/Angelica Utilities Improvements Project; To Approve as a Multi-Year Contract; To Approve a Resolution Authorizing the City Manager to Approve and Execute Change Orders in an Amount Not To Exceed $371,738.53 (10% of the Contract Amount) for a Total Project Cost of $4,089,123.83; To Approve a Resolution Amending the FY2024 Budget, BAF#24-058-IFT. (Utilities Director) 24-058
  25. VI. PUBLIC HEARINGS:
  26. VI.1 Conduct a Public Hearing to review the affordable housing real property inventory list and approve a Resolution identifying certain real property within the City to which the City holds fee simple title that is appropriate for permanent affordable housing. (Community Services Director) 24-031
  27. 27 Approve on First Reading an Ordinance authorizing the inclusion of the Winward Preserve and Lakes at Cocoa Grove projects located within the City of Cocoa into the Brevard County District 1 Road and Bridge Municipal Service Taxing Unit. (City Attorney) 24-089
  28. VII. COUNCIL BUSINESS:
  29. VII.1 Approval of a road closure date change and the addition of a street closure outside the CBD. (Comm. & Economic Dev. Director) 24-072
  30. VII.2 Council approval of FY23 assigned fund balance listing requested to be able to complete the FY23 Annual Comprehensive Financial Report (ACFR) for audit. (Finance Director) 24-103
  31. VIII. CITY BUSINESS:
  32. IX. INFORMATIONAL AGENDA:
  33. IX.1 In accordance with City Code, Section 2-74, at the beginning of each month during the fiscal year, the City Manager shall submit to City Council data showing the relation between the estimated and actual income and expenses to date. (Finance Director) 24-063
  34. IX.2 FY 2024 January Budget Adjustment Report. (Finance Director) 24-064
  35. IX.3 In accordance with the Financial Operations Manual (FOM) the City Manager shall submit to City Council in the form of an agenda item any approved change orders to construction contracts that the City Council has authorized the City Manager, by resolution, to approve in excess of the City Manager’s spending authority. (Finance Director) 24-065
  36. IX.4 Bi-weekly Report from February 9 - February 22, 2024. 24-108
  37. X. REPORTS:
  38. XI. ADJOURNMENT
  39. XII. NOTICE TO THE PUBLIC:
  40. 40 This is a public meeting. All interested parties may attend in person. The facility wherein this public meeting will be held is accessible to the physically handicapped. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk of the City of Cocoa, listed below, at least 48 hours prior to the meeting: Monica Arsenault, City Clerk, 65 Stone Street, Cocoa, by telephone at (321) 433-8488 or via email at marsenault@cocoafl.gov. Additionally, interested persons may view or listen to the meeting electronically at the following internet sites: (1) https://tinyurl.com/s5e875r or (2) https://cocoa.legistar.com/DepartmentDetail.aspx?ID=26365&GUID=FF9D3369-D354-4FAB-800A-57D0AEE30153&Mode=MainBody However, the City is not responsible for technical difficulties that may occur while attempting to view or listen to the meeting on the internet. Interested persons may submit their written comments or questions regarding the meeting prior to the meeting through Email at meetings@cocoafl.org, or via E-comments through the online agenda. Any electronic comments submitted will be made part of the meeting record. Written comments or questions not relevant to the Council meeting agenda will not be made part of the meeting record but will be maintained as public record. Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: if a person decides to appeal any decision made by the City Council with respect to any matter considered at its meeting or hearing, that person will need a record of the proceedings and for such purpose, affected persons may need to assure that a verbatim record of the proceedings is made, and such record shall include the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals otherwise not allowed by law. Although members of the public are entitled to be heard by the City Council on certain items on the meeting agenda pursuant to the City Council Rules of Procedure, members of the public are not entitled to an immediate response by either administrative staff members or Council; however, the City Council or administrative staff may provide a response at their discretion. When presenting before the City Council, all comments or questions should be directed to the Mayor or the chair of the meeting. Comments or questions should not be made directly to administrative staff without permission from the Mayor or chair. Public debate by individual speakers from the audience on public hearing items shall be limited to three (3) minutes. Applicants or representatives of recognized groups with special interests in a matter shall be limited to ten (10) minutes; and total debate on a single issue shall be limited to thirty (30) minutes. Only one presentation per person per item shall be allowed. A Council member may add an item to the agenda during the meeting only at the time the agenda is approved. If the item requires action by the Council, then it may be added to the agenda by an affirmative vote of the Council, and written documentation must be submitted at the time the item is added to the agenda. Matters may also be raised by the Council, City Manager or City Attorney under reports and acted upon by the City Council. This agenda is posted on the Municipal Bulletin Board and at the Central Brevard Library and Reference Center in Cocoa for public review.