City Council

Cocoa City Council Chambers

Agenda — 39 items

1. 1 CALL TO ORDER
2. 2 INVOCATION
3. 3 PLEDGE OF ALLEGIANCE
4. 4 ROLL CALL
5. II. APPROVAL OF AGENDA AND MINUTES:
6. 6 AGENDA:
7. II.1 Approval of the September 24, 2024 Regular City Council Meeting agenda as written or with amendments. 24-572
8. 8 MINUTES:
9. II.2(a) Approval of the July 23, 2024 Regular City Council meeting minutes as written or with amendments. 24-571
10. III. AWARDS AND PRESENTATIONS:
11. IV. DELEGATIONS:
12. 12 In accordance with the City Council's rules and procedures, residents or tax-payers of the City (upon any subject of general or public interest), City employees (regarding his/her employment), and water and sewer customers (on matters related to the City's water and/or sewer system), may address the City Council under Delegations on items not on the printed agenda by filling out a speaker card. Speaker cards are located outside the Council meeting room and should be provided to the City Clerk. Please observe the time limit of three (3) minutes while speaking under Delegations. Delegations shall be limited to thirty (30) minutes unless extended by Council.
13. V. CONSENT AGENDA:
14. V.1 To Approve Task Order No. 2025-47 to Jacobs Engineering Group, Inc. to Provide Program Management/Administration, Design Management and Construction Project Support Services for Operating Revenue funded Cocoa Utilities Capital Improvement Plan Program Projects related to Water Supply and Water Treatment; Pending Approval of the FY 2025 Budget. (Utilities Director) 24-486
15. V.2 To Approve Task Order No. 2025-44 with Jacobs Engineering, Inc. (Jacobs) to Provide Assistance with Project and Asset Management, Contractor Coordination and Documentation, Data Management and Quality Control, and Strategic Planning for Water Field Operations and the Cross-Connection Control Program; Pending Approval of the FY 2025 Budget. (Utilities Director) 24-488
16. V.4 Approve Task Order 2025-46 with Jacobs Engineering Group (Jacobs) for Program Management Services, Project No. WS1221, and Task Order 2025-45 for Plan Review Services to include Engineering Land Development Review; Pending Approval of the FY2025 Budget. (Utilities Director) 24-505
17. V.5 To Approve a Resolution Waiving the Competitive Bidding Process for the Purpose of Making Sole Source Purchase of Cal~Flo Liquid Lime from Burnett Lime Co., Inc., Campobello. SC.; To Authorize the City Manager to Approve Change Orders in an Amount not to Exceed the Total FY2025 Budget for Chemicals, pending approval of the FY25 Budget. (Utilities Director) 24-545
18. V.6 To Approve the FY25 Renewal of Existing Chemical Supply and Delivery Agreements for Water and Wastewater Treatment with Allied Universal Corp. (Contract B-22-12-COC-B) for the Purchase of Sodium Hypochlorite. To Authorize the City Manager to execute Contract, Approve Annual Renewals, Amendments, and Change Orders to Individual Purchase Orders or between Chemical Providers in an Amount not to Exceed the Total Estimated FY2025 Adopted Budget for Chemicals, pending approval of the FY25 Budget. (Utilities Director) 24-547
19. V.7 Approve Resolution 2024-092 Amending Fiscal Year 2024 Budget, BAF #24-133-A; Requesting settlement authority for the tentative settlement agreement between City of Cocoa Police Officer Benjamin Landis and the City of Cocoa authorizing the payment of the Workers’ Compensation settlement. (Administrative Services Director) 24-559
20. V.9 Resolution to approve official street names for private roads serving Allegra at Cocoa Apartments. (City Planner) 24-563
21. 23 MULTI-YEAR CONTRACTS:
22. V.10(b) Approve a multi-year renewal of United Healthcare Medicare Advantage Plan for eligible retirees 65 and over from January 1, 2025 to December 31, 2025 and payments to eligible retirees for Medicare Part B reimbursement. FY2025 Expenditures are Pending the Adoption of the FY2025 Budget. (Administrative Services Director) 24-518
23. VI. PUBLIC HEARINGS:
24. VI.1 Second Reading: Consideration of final adoption of Ordinance 08-2024, a City-initiated Future Land Use Map (FLUM) Amendment consistent with Florida Statute Chapter 163, of (20) parcels of real property totaling approximately 3.36 acres from City of Cocoa “Commercial” to City of Cocoa “Neighborhood Commercial.” (City Planner) 24-550
25. VI.2 Second Reading: Consideration of final adoption of Ordinance 09-2024, a City-initiated Zoning Map Amendment to change the Zoning category of (18) parcels of real property totaling approximately 3.1 acres from City of Cocoa RU-1-7 “Single-Family Residential” to C-N “Neighborhood Commercial”. (City Planner) 24-551
26. VI.3 Public Hearing - Conduct the final public hearing for the updated Propose Action Plan for Fiscal Year 2024-2025 and Citizen Participation Plan for submission to HUD; and authorize the Mayor to sign all subsequent certification and agreements. Authorize the City Manager to make adjustments to the FY2025 budget as necessary. (Community Services Director) 24-553
27. VII. COUNCIL BUSINESS:
28. VII.1 Consider the reappointments of Mr. Elliott Zimmerman and Mr. Milton Norris Park as members of the Board of Trustees for the Firefighters’ Retirement Plan through September 30, 2028. (Administrative Services Director) 24-570
29. VIII. CITY BUSINESS:
30. IX. INFORMATIONAL AGENDA:
31. IX.1 In accordance with the Financial Operations Manual (FOM) the City Manager shall submit to City Council in the form of an agenda item any approved change orders to construction contracts that the City Council has authorized the City Manager, by resolution, to approve in excess of the City Manager’s spending authority. (Finance Director) 24-565
32. IX.2 In accordance with City Code, Section 2-74, at the beginning of each month during the fiscal year, the City Manager shall submit to City Council data showing the relation between the estimated and actual income and expenses to date. (Finance Director) 24-566
33. IX.3 FY 2024 August Budget Adjustment Report. (Finance Director) 24-567
34. IX.4 Bi-weekly Report from September 9 - September 20, 2024. (City Manager) 24-573
35. IX.5 Informational Only – The City of Cocoa's Open Board Vacancies. 24-574
36. X. REPORTS:
37. XI. ADJOURNMENT
38. XII. NOTICE TO THE PUBLIC:
39. 41 This is a public meeting. All interested parties may attend in person. The facility wherein this public meeting will be held is accessible to the physically handicapped. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk of the City of Cocoa, listed below, at least 48 hours prior to the meeting: Monica Arsenault, City Clerk, 65 Stone Street, Cocoa, by telephone at (321) 433-8488 or via email at marsenault@cocoafl.org. Additionally, interested persons may view or listen to the meeting electronically at the following internet sites: (1) https://tinyurl.com/s5e875r or (2) https://cocoa.legistar.com/DepartmentDetail.aspx?ID=26365&GUID=FF9D3369-D354-4FAB-800A-57D0AEE30153&Mode=MainBody However, the City is not responsible for technical difficulties that may occur while attempting to view or listen to the meeting on the internet. Interested persons may submit their written comments or questions regarding the meeting prior to the meeting through Email at meetings@cocoafl.org, or via E-comments through the online agenda. Any electronic comments submitted will be made part of the meeting record. Written comments or questions not relevant to the Council meeting agenda will not be made part of the meeting record but will be maintained as public record. Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: if a person decides to appeal any decision made by the City Council with respect to any matter considered at its meeting or hearing, that person will need a record of the proceedings and for such purpose, affected persons may need to assure that a verbatim record of the proceedings is made, and such record shall include the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals otherwise not allowed by law. Although members of the public are entitled to be heard by the City Council on certain items on the meeting agenda pursuant to the City Council Rules of Procedure, members of the public are not entitled to an immediate response by either administrative staff members or Council; however, the City Council or administrative staff may provide a response at their discretion. When presenting before the City Council, all comments or questions should be directed to the Mayor or the chair of the meeting. Comments or questions should not be made directly to administrative staff without permission from the Mayor or chair. Public debate by individual speakers from the audience on public hearing items shall be limited to three (3) minutes. Applicants or representatives of recognized groups with special interests in a matter shall be limited to ten (10) minutes; and total debate on a single issue shall be limited to thirty (30) minutes. Only one presentation per person per item shall be allowed. A Council member may add an item to the agenda during the meeting only at the time the agenda is approved. If the item requires action by the Council, then it may be added to the agenda by an affirmative vote of the Council, and written documentation must be submitted at the time the item is added to the agenda. Matters may also be raised by the Council, City Manager or City Attorney under reports and acted upon by the City Council. This agenda is posted on the Municipal Bulletin Board and at the Central Brevard Library and Reference Center in Cocoa for public review.