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Board of Supervisors - Regular Meeting

April 16, 2024 ·09:30 AM Final

Board Chambers

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 108 items

  1. 5 Commendations and Proclamations. (See Item No. 90)
  2. 6 This item is reserved for persons desiring to address the Board on: (1) any matter not on this agenda, (2) the report from the County Executive, and (3) the report from the County Counsel. Members of the public who wish to address the Board on these topics should complete a Request to Speak Form and place it in the tray at the rear of Chambers. All Request to Speak Forms must be submitted prior to the start of Public Comment. Members of the public who are attending the meeting by virtual teleconference should request as noted above in the Public Comment Instructions. Individuals will be called
  3. 7 Approve Consent Calendar and changes to the Board of Supervisors' Agenda.
  4. 8 Receive report from the Office of the County Executive relating to the 2023 County of Santa Clara Disparity Study.
  5. 9 Receive report from the Emergency Medical Services Agency relating to the reduction of trauma and specialty care services at Regional Medical Center of San Jose and provide input and direction relating to the Draft Impact Assessment. (ID# 24-5381)
  6. 10 Held from March 12, 2024 (Item No. 15): Receive report from the Office of the County Executive relating to the status of Reid-Hillview Airport, unleaded fuel advocacy, support for Eastridge Little League, community-serving transportation options, and possible planning and community engagement for future uses of the airport site.
  7. 11 Approve referral to Administration to report to the Board with options for consideration relating to a County ordinance to prohibit new installation of artificial turf and synthetic grass on Santa Clara County property. (Lee)
  8. 12 Adopt Resolution supporting Senate Bill (SB) 915 (Cortese), “The Autonomous Vehicle Service Deployment and Data Transparency Act,” and directing the County Executive to send a letter to the members of the County’s Legislative Delegation expressing support for the bill and to include SB 915 in the County’s 2024 Legislative Policies. (Lee/Arenas) (ID# 24-5403)
  9. 13 Receive report from County Executive. (ID# 24-5449)
  10. 14 Receive report from County Counsel on legal issues and Closed Session meeting of April 15, 2024. (ID# 24-5450)
  11. 15 Adopt Resolution certifying the critical need for the extra-help employment of retired Deputy Matt Clark prior to the 180-day waiting period to fill a critically needed position. (Office of the Sheriff)​
  12. 16 Approve Valley Homeless Healthcare Program operational report from Health Resources and Services Administration Project Director. (Santa Clara Valley Healthcare)
  13. 17 ​Receive report from the Office of Correction and Law Enforcement Monitoring relating to Audit of Jail Reform Recommendations.
  14. 18 Held from March 26, 2024 (Item No. 19): Under advisement from November 7, 2023 (Item No. 13):​ Receive report from the Behavioral Health Services Department relating to improving access to mental health care services for older adults in the County.
  15. 19 Approve Ninth Amendment to Agreement with Rural/Metro of California relating to providing 911 emergency paramedic and ambulance services, extending the agreement for an 18-month period through December 31, 2025, with three one-year extension options, that has been reviewed and approved by County Counsel as to form and legality.
  16. 20 Under advisement from January 23, 2024 (Item No. 12): Receive report from the Technology Services and Solutions Department relating to the Customer Experience Program.
  17. 21 Held from March 26, 2024 (Item No. 14): Receive report relating to Digital Equity Strategy. (Technology Services and Solutions Department)
  18. 22 Held from December 12, 2023 (Item No. 31): Consider recommendations relating to the Surveillance-Technology and Community-Safety Ordinance. (Office of the County Executive)
  19. 23 Held from March 26, 2024 (Item No. 18): Receive report relating to the Countywide Community Violence Prevention Strategic Plan for Fiscal Year 2024-2025 and options for establishing a community violence prevention fund. (Office of the County Executive) (ID# 24-5518)
  20. 24 Under advisement from August 29, 2023 (Item No. 13): Receive report from the Social Services Agency, Department of Aging and Adult Services, relating to the Santa Clara County Adult Caregiving Study Update. (ID# 24-5522)
  21. 25 Under advisement from October 17, 2023 (Item No. 9): Receive report from the Office of the Sheriff relating to a revised Memorandum of Understanding between the County and Stanford University governing the performance of law enforcement duties on the Stanford University campus that responds to recommendations in the OIR Group study, “2022 Stanford University Department of Public Safety: Evaluation of Policing Practices and Recommendations on the Provision of Police Services for the County of Santa Clara.” (ID# 24-5439)
  22. 26 Under advisement from February 27, 2024 (Item No. 32): Receive report from the Behavioral Health Services Department and the Office of County Counsel relating to Independent Living Homes and Behavioral Health Bridge Housing funds. (Office of the County Executive) (ID# 24-5440)
  23. 27 Consider items previously removed from the Consent Calendar. (ID# 24-5537)
  24. 29 Minutes Approval: (ID# 24-5526)
  25. 30 ​Approve Request for Appropriation Modification No. 180 - $84,000 increasing estimated revenue and expenditure appropriations in the Social Services Agency budget, relating to Wendy's Wonderful Kids Grant. (4/5 Vote) (LA-1)
  26. 31 Consider recommendations relating to Refugee Employment and Elderly Services Program contracts. (LA-1)Possible action:
  27. 32 Approve Agreement with County of Santa Clara, dba Valley Health Plan, relating to providing medical insurance benefits for eligible In-Home Supportive Services Independent Providers in an amount not to exceed $162,047,908 for period July 1, 2024 through June 30, 2025, that has been reviewed and approved by County Counsel as to form and legality.
  28. 33 Approve retroactive Second Amendment to Administrative and Professional Services Agreement with Bay Imaging Consultants Medical Group, Inc., relating to providing diagnostic radiology services at O’Connor Hospital, increasing the maximum contract amount by $4,372,712 from $7,166,576 to $11,539,288, and extending the agreement for a 12-month period through March 31, 2025, that has been reviewed and approved by County Counsel as to form and legality. A single source exception to competitive procurement has been approved by the Office of Countywide Contracting Management pursuant to Board of Supe
  29. 34 Approve retroactive Fourteenth Amendment to Agreement with Lisa Geisinger, dba OncoTeam, relating to providing cancer case finding and abstracting services, increasing the maximum contract amount by $233,500 from $2,913,893 to $3,147,393 and extending the agreement for a six-month period through June 30, 2024, that has been reviewed and approved by County Counsel as to form and legality. An exception to Board of Supervisors Policy 5.4.5.4, Length of Term of Contracts, has been approved by the Office of Countywide Contracting Management. (LA-1)
  30. 35 Approve appointments/reappointments and privileging actions of specified medical staff and allied health professional at Santa Clara Valley Medical Center, O’Connor Hospital, and St. Louise Regional Hospital as outlined on the Credentials Report dated March 28, 2024. (LA-4)
  31. 36 Approve the appointment of primary and alternate members to the Emergency Medical Care Committee as recommended by the Emergency Medical Services Agency.
  32. 37 Introduce and preliminarily adopt Salary Ordinance No. NS-5.24.69, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees deleting one Medical Laboratory Technician position and adding one Medical Laboratory Assistant II or Medical Laboratory Assistant I position in Custody Health Services. (ID# 24-5006)
  33. 38 Consider recommendations relating to replacement nurse and ancillary services staffing agreements. (LA-1)Possible action:
  34. 39 Adopt Resolution delegating authority to County Executive, or designee, to negotiate, execute, amend, or terminate sponsorship agreements with sponsors to provide Day on the Lake activities, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on May 11, 2029.
  35. 40 Approve Second Amendment to Agreement with California Department of Public Health relating to funding for HIV prevention increasing the maximum contract amount by $185,469 from $445,126 to $630,595, and extending the agreement for a two-month period through July 31, 2024, that has been reviewed and approved by County Counsel as to form and legality.
  36. 41 Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate agreement with Community Health Partnership relating to implementing overdose prevention activities in an amount not to exceed $2,100,000 and a contract term that begins no earlier than April 16, 2024 and ends no later than August 31, 2028, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on August 31, 2028. A single source exception to competitive procurement has been approved by t
  37. 42 Approve delegation of authority to the County Executive, or designee, to submit Grant Application to Environmental Protection Agency relating to grant funding for pollution reduction, climate resiliency, and environmental justice in the amount up to $20,000,000 for period Fiscal Year 2025 through Fiscal Year 2028.
  38. 43 ​Approve Third Amendment to Agreement with Armanino, LLC, dba AMF Media Group, relating to providing substance use awareness and prevention campaigns, increasing the maximum contract amount by $415,000 from $450,000 to $865,000, and extending the Agreement for a 12-month period through June 30, 2025, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  39. 44 Adopt Resolution delegating authority to the County Executive, or designee, to negotiate, execute, amend, or terminate fee-for-services agreements with various providers to provide medically necessary inpatient and limited outpatient services in an amount not to exceed $1,000,000 per fiscal year for July 1, 2024 through June 30, 2029, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on June 30, 2029. (LA-1)
  40. 45 Consider recommendations relating to Subacute and Community Residential Treatment Service Agreements. (LA-1)Possible action:
  41. 46 Introduce and preliminarily adopt Salary Ordinance No. NS-5.24.68, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees making various technical corrections to alternate staffing of positions, deletions and additions of positions, implementation dates and salaries of specified classifications as listed in the Salary Schedule.
  42. 47 Introduce and preliminarily adopt Salary Ordinance No. NS-5.24.70, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees adding a sign-on bonus for Social Worker III and Social Worker II positions in the Social Services Agency.
  43. 48 Introduce and preliminarily adopt Executive Leadership Salary Ordinance No. NS-20.23.10, an Ordinance amending Santa Clara County Executive Leadership Salary Ordinance No. NS-20.23 relating to compensation of employees adding Footnote No. 10 relating to forensic anthropology duties in the Office of the Medical Examiner-Coroner.
  44. 49 Approve Request for Appropriation No. 181 - $4,867 transferring funds from the General Fund Contingency Reserve to the Office of the District Attorney budget relating to the reclassification of one Senior Management to Administrative Services Manager II in the Office of the District Attorney. (4/5 Vote)
  45. 50 Approve County of Santa Clara Public Pay Schedule relating to compensation changes through February 5, 2024.​
  46. 51 Approve Request for Appropriation Modification No. 190 - $30,000 transferring funds within the Supervisorial District Two budget, relating to professional training and various services and supplies. (ID# 24-5487)
  47. 52 Consider recommendations relating to sponsorship of the City of San Jose Council District 5. (Arenas) (LA-1)Possible action:
  48. 53 Consider recommendations relating to sponsorship of the City of San Jose Council District 9. (Arenas) (LA-1)Possible action:
  49. 54 Approve County sponsorship of Santa Clara County Alliance of Black Educators in the amount of $1,000 from the Supervisorial District Four allocation in the Office of the Clerk of the Board Fiscal Year 2023-2024 budget to support their 35th Annual Student Recognition Program at Santa Clara University. (Ellenberg) (LA-1)
  50. 55 Announce travel for elected officials as follows: (ID# 24-5447)
  51. 56 Pursuant to Government Code Section 53232.3(d), no member of the Board of Supervisors attended a meeting, as defined in Government Code Section 54952.2(a), at the expense of the County of Santa Clara for period March 21, 2024 through April 10, 2024. (ID# 24-5448)
  52. 57 Receive report from the Finance and Government Operations Committee relating to the meeting of March 19, 2024. (Lee)​ (ID# 24-5370)
  53. 58 Receive report from the Health and Hospital Committee relating to meetings of September 27, 2023, October 11, 2023, November 15, 2023, December 14, 2023, January 17, 2024, February 15, 2024, and March 19, 2024.​ (Simitian)
  54. 59 Approve Request for Appropriation Modification No. 188 - $631,666 increasing estimated revenue and expenditure appropriations in the Office of Emergency Management budget, relating to the Federal Fiscal Year 2023 Urban Areas Security Initiative Program. (4/5 Vote)
  55. 60 Approve request for Appropriation Modification No. 183 - $541,941 increasing estimated revenue and expenditure appropriations in the Office of Emergency Management budget, relating to mitigation actions for Phase 1 of the Highway 35 Hazardous Fuels Reduction Wildfire Mitigation Project. (4/5 vote)
  56. 61 Consider recommendations relating to funding for a South County open streets event. (LA-1)
  57. 62 Consider recommendations relating to the consolidated local elections and Presidential Primary Election held on March 5, 2024.Possible action:
  58. 63 Consider recommendations relating to delegations of authority for exclusive negotiating agreements for fairgrounds developments. (LA-1)
  59. 64 Introduce and preliminarily adopt Ordinance No. NS-300.983, an Ordinance of the Board of Supervisors of the County of Santa Clara amending Section A15-17 of Article 3 of Chapter I of Division A15 of the Santa Clara County Ordinance Code relating to the Direct Payment List.
  60. 65 Approve amended delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate agreements with Valley Health Foundation relating to administration of a childcare and early education infrastructure grant program in Santa Clara County, amending the delegated contract term start date from May 31, 2023 to no earlier than February 28, 2023, with no change to the maximum delegated amount, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on December 31, 2026.
  61. 66 Consider recommendations from the Office of the County Executive relating to a grant application for a “Speed City Legacy Center and Spirit of ‘68 Track and Field Facility” at the County Fairgrounds and a memorandum of understanding with San José State University. (LA-1)
  62. 67 Receive report from the Office of the County Executive relating to anticipated solicitations.
  63. 68 Receive monthly status report on items referred to Administration.
  64. 69 Receive report from the Office of Supportive Housing relating to a summary of housing actions anticipated to be placed on the Consent Calendar for the April 16, 2024, Board of Supervisors meeting.
  65. 70 Approve County sponsorship of SV@Home in the amount of $10,000 from the Office of Supportive Housing Fiscal Year 2023-2024 budget to support 2024 Affordable Housing Month. (LA-1)
  66. 71 Approve amended delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate all legal documents, including but not limited to contracts, loan agreements, deeds of trust, promissory notes, subordination agreements, and assignment agreements relating to one or more loans with co-developers Related California and Alta Housing or affiliate for the development of 120 apartments at Mountain View Lot 12 to be located at 907, 929 and 941 California Street and 424, 428, 444, 454, 460 and 468 Bryant Street, Mountain View, and increasing the maximum loan amoun
  67. 72 Consider recommendations related to expanding temporary housing options for families. (LA-1)
  68. 73 Under advisement from November 7, 2023 (Item No. 19): Receive report from the Office of Supportive Housing relating to implementation of the Long-Term Services and Supports Housing Pilot Program.
  69. 74 Under advisement from August 15, 2023 (Item No. 8): Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate Agreement with the Salvation Army, including necessary and appropriate documents, in an amount not to exceed $4,000,000, relating to supporting the Salvation Army’s short-term and long-term redevelopment plans through a new Service Enriched Shelter to be located at 359 North 4th Street in the City of San José, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegatio
  70. 75 Consider recommendations relating to supportive housing services agreements. (LA-1)
  71. 76 Approve Request for Appropriation Modification No. 187 - $1,200,000 transferring funds from the General Fund Contingency Reserve to the Office of the County Counsel budget relating to Independent Defense Counsel Office expenditures. (4/5 Vote)​
  72. 77 Consider recommendations relating to the transfer of positions from the Office of the County Counsel to the Social Services Agency.Possible action:
  73. 78 ​Consider recommendations relating to extending grant agreements for certain Budget Inventory Items from Fiscal Year (FY) 2021-2022 and FY 2022-2023. (LA-1)Possible action:
  74. 79 Approve travel to Washington, D.C., for HIV Commissioner Gordon Bowman to attend the 2024 National Ryan White Conference on HIV Care and Treatment. (ID# 24-4951)
  75. 80 Receive announcement of appointments and reappointments by individual Board members to various Boards and Commissions: (ID# 24-5441)
  76. 81 Approve Board-As-a-Whole appointments and reappointments to various Boards and Commissions: (ID# 24-5442)
  77. 82 Consider recommendations relating to resignations from Boards and Commissions. Possible action:
  78. 83 Approve County sponsorship of the Gay Pride Celebration Committee of San Jose in the amount of $650 from the Office of the District Attorney Fiscal Year 2024-2025 budget to support the Silicon Valley Pride 2024 Parade and Festival. (LA-1)
  79. 84 ​Approve Fourth Amendment to Agreement with YWCA Golden Gate Silicon Valley relating to providing victim advocacy at the Children’s Advocacy Center, increasing the maximum contract amount by $183,750 from $984,962 to $1,168,712, and extending the Agreement for a six-month period through December 31, 2024, that has been reviewed and approved by County Counsel as to form and legality.
  80. 85 Consider recommendations relating to the Racial Justice Act for All Implementation Grant. Possible action:
  81. 86 Receive report from the Probation Department and the Behavioral Health Services Department relating to the Fiscal Year 2025 Juvenile Justice Realignment Block Grant Annual Plan.
  82. 87 ​Approve First Amendment to Agreement with Pacific Clinics relating to providing treatment-focused services to justice-involved youth, with no change to the maximum contract amount and, no change to the term of the Agreement, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  83. 88 Approve Fifth Amendment to Agreement with A.G. Witt, LLC, relating to providing disaster cost recovery advisory, consulting services, and cost recovery auditing services, increasing the maximum contract amount by $2,000,000 from $7,389,100 to $9,389,100, and extending the agreement for a 12-month period through June 30, 2025, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  84. 89 Approve amendment to the Operational Banking Services Agreement with Wells Fargo Bank relating to providing operational banking services with no change to the maximum contract amount and extending the agreement for a six-month period through November 1, 2024, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  85. 90 Commendations and Proclamations. (See Item No. 5) (ID# 24-5456)
  86. 91 Approve Second Amendment to Professional Services Agreement (PSA) with RRM Design Group relating to providing comprehensive planning consultant services, increasing the maximum contract amount by $1,500,000 from $1,500,000 to $3,000,000, with no change to the term of the PSA, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  87. 92 ​Consider recommendations relating to bids for construction of Ojo de Agua Trail at Coyote Lake – Harvey Bear Ranch County Park.
  88. 93 Approve Contract Change Order No. 1 - Interim - for the Mt. Madonna Fuel Reduction Project at Mt. Madonna County Park, Contract No. 23-17. Contractor - Anvil Builders, Inc. Net increase of $370,998, an increase of 30 calendar days, and no change in Supplemental Work Allowance. (LA-1)
  89. 94 Consider recommendations relating to Professional Services Agreements for Real Estate Appraisals and Commercial Economic Analysis professional services. (LA-1)Possible action:
  90. 95 Consider recommendations relating to Minor Job Order Contracts for the Parks and Recreation Department. California Environmental Quality Act (CEQA): Exempt from CEQA pursuant to Sections 15301 and 15303 of the CEQA Guidelines.Possible action:
  91. 96 Consider recommendations relating to a donation from the New Almaden Quicksilver County Park Association. (LA-1)Possible action:
  92. 97 Consider recommendation relating to a donation of 580 native trees from Google LLC.Possible action:
  93. 98 Consider recommendations relating to the Job Order Contract (JOC) RAD-2024-01. California Environmental Quality Act (CEQA): Exempt from CEQA pursuant to section 15301 of the CEQA guidelines.Possible action:
  94. 99 Approve Funding Agreement with the Santa Clara Valley Transportation Authority relating to the Foothill Expressway multi-modal feasibility study in an amount not to exceed $350,000 for period April 16, 2024 through December 31, 2026, that has been reviewed and approved by County Counsel as to form and legality.
  95. 100 Consider recommendations relating to the San Tomas Expressway Pavement Rehabilitation Project between El Camino Real and US-101. California Environmental Quality Act (CEQA): Categorically Exempt per Article 19, Section 15301(d). Possible action:
  96. 101 Receive report from the Facilities and Fleet Department relating to emergency procurement for HVAC repair at the Juvenile Hall.
  97. 102 Accept Project as complete and authorize the Clerk of the Board of Supervisors to execute Notice of Completion of Contract and Acceptance of Work on Contract No. 22-18, SCVMC - Women and Children’s Center 5th Floor Library Project. Project No.: 263-CP23020. Contractor - California Plus Engineering, Inc.
  98. 103 Receive report from the Facilities and Fleet Department relating to emergency procurement for electrical repair at the Veterans Housing Facility.
  99. 104 Approve Request for Appropriation Modification No. 184 - $600,000 transferring funds within the Facilities and Fleet Department Budget from the Backlog Hold Account to Backlog Project 263-BL21063 “VMC-SLRH Underground Fuel Storage Tank Replacement.”
  100. 105 Consider recommendations relating to Professional Services Agreement (PSA) with Code Compliant Group (CCG). (LA-1)Possible action:
  101. 106 Consider recommendations relating to Professional Services Agreements (PSAs) for Mechanical, Electrical, and Plumbing (MEP) Engineering Services. (LA-1)Possible action:
  102. 107 Consider recommendations relating to the Valley Healthcare Center, O’Connor Hospital (VHC OCH) MRI and Chiller Upgrade Project. (LA-1)
  103. 108 Approve encumbrance of $150,000 as Supplemental Work Allowance for Bldg. M 4th Floor Gastroenterology and Bronchoscopy Project, Capital Improvement Project No. 263-CP19020, for a new total encumbered contact amount of $7,490,000.
  104. 109 Ratify Side Letter Agreement between the Santa Clara County Central Fire Protection District and the International Association of Firefighters Local 1165, relating to the one-time addition of $50,000 for the General Membership Unit employee education and career development reimbursement expenses for Fiscal Year 2024, that has been reviewed and approved by County Counsel as to form and legality.
  105. 110 Final adoption of Salary Ordinance No. NS-5.24.63, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees increasing the salary of the Hospital Communications Operator classification by approximately four percent. (ID# 24-4870-01)
  106. 111 Final adoption of Salary Ordinance No. NS-5.24.64, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees deleting one Senior Management Analyst or Management Analyst position and adding one Administrative Services Manager II position in the Office of the District Attorney. (ID# 24-4820-01)
  107. 112 Final adoption of Salary Ordinance No. NS-5.24.65, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees deleting one Prevention Program Analyst II or Prevention Program Analyst I position and adding one Program Manger I position in the Public Health Department. (ID# 24-4867-01)
  108. 113 Final adoption of Salary Ordinance No. NS-5.24.67, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees revising Footnote 874 to extend the expiration date for two unclassified Attorney IV - Public Defender or Attorney III - Public Defender or Attorney II - Public Defender or Attorney I - Public Defender positions in the Office of the Public Defender. Positions shall expire at 11:59 p.m. on June 30, 2024. (ID# 24-4952-01)