docketcity.com
Home › Santa Clara County › Meetings

Board of Supervisors - Regular Meeting

February 6, 2024 ·09:30 AM Final

Board Chambers

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 78 items

  1. 5 Commendations and Proclamations. (See Item No. 68)
  2. 6 This item is reserved for persons desiring to address the Board on: (1) any matter not on this agenda, (2) the report from the County Executive, and (3) the report from the County Counsel. Members of the public who wish to address the Board on these topics should complete a Request to Speak Form and place it in the tray at the rear of Chambers. The President will call individuals to the podium in turn. All Request to Speak Forms must be submitted prior to the start of Public Comment.
  3. 7 Approve Consent Calendar and changes to the Board of Supervisors' Agenda.
  4. 8 Consider recommendations relating to the Fiscal Year (FY) 2023-2024 Mid-Year Budget Review (Office of the County Executive)
  5. 9 Public hearing to consider adjustment of fees for Building Plan Check and Inspection Services provided by the Department of Planning and Development.
  6. 10 Receive report from the Office of the County Executive relating to reports coming to the Board as part of the Fiscal Year 2023-2024 Mid-Year Budget Review.
  7. 11 Under advisement from June 27, 2023 (Item No. 11): Receive report from the Office of the County Executive relating to a definition of equity, and the application of equity in countywide strategic planning and budgetary decisions.
  8. 12 Under advisement from November 7, 2023 (Item No. 10): Consider recommendations from the Public Health Department (PHD) relating to the proposed Blue Zones Project in partnership with the City of San José. (LA-1)
  9. 13 ​Under advisement from September 19, 2023 (Item No. 13): Receive report relating to options to establish a third round of funding in the amount of $10 million for an All-Inclusive Playground Grant Program. (LA-1)
  10. 14 Under advisement from December 12, 2023 (Item No. 13): Consider recommendations relating to option for allocation in the capital project budget of the Fairgrounds Management Corporation. (Office of the County Executive) Possible action:
  11. 15 Under advisement from October 3, 2023 (Item No. 11): Consider recommendations relating to adding three positions in the Office of Veterans Services, Social Services Agency. Possible action:
  12. 16 Under advisement from August 29, 2023 (Item No. 19): Approve Request for Appropriation Modification No. 152 - $300,000 transferring funds from the General Fund Contingency Reserve to the Office of the County Executive budget relating to funding of efforts related to agricultural worker housing. (4/5 Vote)
  13. 17 Under advisement from December 12, 2023 (Item No. 11): Receive report from the Office of the County Executive relating to strategies for implementing the recommendations from the Hate Prevention and Inclusion Task Force to prevent and respond to hate incidents and hate crimes in Santa Clara County.
  14. 18 Under advisement from December 12, 2023 (Item No. 14): Consider recommendations relating to the Reid-Hillview Airport site.
  15. 19 Under advisement from June 12, 2023 (Item No. 26): Receive report from Santa Clara Valley Healthcare and the Facilities and Fleet Department relating to recommendations for fund sources to implement the second phase of energy efficiency efforts at County hospitals.
  16. 20 Under advisement from December 12, 2023 (Item No. 12): Receive report from the Social Services Agency, Department of Family and Children’s Services for consideration relating to an incentive-based program to encourage foster youth to complete medical and dental well-being exams in accordance with the Bright Futures Periodicity schedule.
  17. 21 Under advisement from December 12, 2023 (Item No. 9): Receive report from Santa Clara Valley Healthcare relating to options for consideration regarding support of establishing a permanent Obstetrics and Gynecology Urgent Care Clinic in the Santa Clara Valley Healthcare system.
  18. 22 Under advisement from November 7, 2023 (Item No. 17): Introduce and preliminarily adopt Salary Ordinance No. NS-20.23.08, an Ordinance amending Santa Clara County Executive Leadership Salary Ordinance No. NS-20.23, amending Section 2 - Positions, Salary Range, Transfers, and Inplacement, adding subsection (f) providing a one-time payment up to 10% of the salary upon satisfactory completion of the 18-month probationary period for specialized, difficult to fill positions.
  19. 23 Under advisement from December 19, 2023 (Item 4d): Receive report from the Department of Family and Children's Services and other County Departments related to Child Welfare Procedures and Protocols.
  20. 24 Receive report from the Social Services Agency, Department of Family and Children’s Services, relating to the programmatic services provided at the Hub. (ID# 24-4320)
  21. 25 Receive Transition Age Youth Annual Report for Fiscal Year 2022-2023 from the Social Services Agency, Department of Family and Children's Services.
  22. 26 Receive report from the Social Services Agency, Department of Family and Children’s Services, relating to timely medical and dental examinations for children in the County’s child welfare system. (ID# 24-4321)
  23. 27 Approve retroactive Agreement with HopSkipDrive, Inc., relating to providing foster youth transportation to school of origin and child-oriented services in an amount not to exceed $374,574 for period July 1, 2023 through June 30, 2024, with two one-year extension options, that has been reviewed and approved by County Counsel as to form and legality. An exemption to competitive procurement has been approved by the Office of Countywide Contracting Management pursuant to Board of Supervisors Policy 5.6.5.1(D)(1). (LA-1)
  24. 28 Receive report from the Social Services Agency, Department of Family and Children's Services, relating to the Welcoming Center evaluation and steps to transfer operations from Seneca Family of Agencies to the County of Santa Clara. (ID# 24-4327)
  25. 29 Approve retroactive Third Amendment to Agreement with Seneca Family of Agencies relating to providing Intensive Services Foster Care-Plus Program, previously called Enhanced Therapeutic Foster Care, increasing the maximum contract amount by $1,175,616 from $2,293,368 to $3,468,984, and extending the agreement for a 12-month period through June 30, 2024, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  26. 30 Consider recommendations relating to the Strengthening All Families Equitably program. (LA-1)Possible action:
  27. 31 Approve referral to Administration to report to the Board on May 7, 2024 with options for consideration relating to the viability and costs associated with declaring Lunar New Year a County holiday. (Lee)
  28. 32 Adopt Resolution to reaffirm prior recognition of the flag of the former Republic of Vietnam as the official flag of the Vietnamese American community in Santa Clara County and oppose the display of the flag of the Socialist Republic of Vietnam on County-owned flag poles. (Lee/Chavez)
  29. 33 Receive report from County Executive. (ID# 24-4337)
  30. 34 Receive report from County Counsel on legal issues and Closed Session meeting of February 5, 2024. (ID# 24-4338)
  31. 35 Consider recommendations relating to assisting recently-arrived migrant families and individuals who are seeking asylum with accessing critical housing and safety net services. (LA-1)
  32. 36 Under advisement from October 19, 2023 Public Safety and Justice Committee (Item No. 4), receive report from the Public Health Department relating to violence prevention and intervention mapping.
  33. 37 Under advisement from November 7, 2023 (Item No. 18): Receive report from the Behavioral Health Services Department relating to options to identify and lawfully provide addiction services and treatment options in locations of greatest needs and the cost of implementation. (ID# 24-4353)
  34. 38 Consider items previously removed from the Consent Calendar. (ID# 24-4288)
  35. 40 Minutes Approval: (ID# 24-4333)
  36. 41 Consider recommendations relating to a reclassification of one Program Manager II to Program Manager III in the Social Services Agency.
  37. 42 Approve Agreement with Exemplar Human Services, LLC, relating to providing reporting tools and services in an amount not to exceed $595,000 for period February 6, 2024 through June 30, 2025, that has been reviewed and approved by County Counsel as to form and legality. A sole source exception to competitive procurement has been approved by the Office of Countywide Contracting Management pursuant to Board of Supervisors Policy 5.6.5.1(D)(2)(a). (LA-1)
  38. 43 Consider recommendations relating to extending two unclassified positions in the Program Support, Research, and Evaluation Department in the Social Services Agency. Possible action:
  39. 44 Introduce and preliminarily adopt Salary Ordinance No. NS-5.24.50, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees deleting one Administrative Assistant position and adding one Management Analyst or Associate Management Analyst position in the Social Services Agency.
  40. 45 ​Consider acceptance of donation of $10,000 from the Scheler Family Survivor's Trust on behalf of the Social Services Agency.
  41. 46 ​Consider acceptance of donation of $10,000 from the Scheler Family Exemption Trust on behalf of the Social Services Agency.
  42. 47 Approve retroactive Fourth Amendment to Agreement with CEP America-Anesthesia, PC, relating to providing anesthesia coverage for surgical and obstetrics services, at O’Connor Hospital (SCVH-O'Connor) with no change to the maximum contract amount, and no change to the term of the Agreement, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  43. 48 ​Approve retroactive Fourth Amendment to Agreement with Professional Research Consultants, Inc., relating to providing patient satisfaction and patient experience surveys, increasing the maximum contract amount by $1,325,000 from $5,583,900 to $6,908,900, and extending the Agreement for a 12-month period through December 31, 2024, that has been reviewed and approved by County Counsel as to form and legality. An exception to Board of Supervisors Policy 5.4.5.4, Length of Term of Contracts, has been approved by the Office of Countywide Contracting Management. (LA-1)
  44. 49 Approve extension of extra-help hours beyond the current 1,040 hours limitation for the remainder of Fiscal Year 2023-2024 for 699 extra-help Santa Clara Valley Healthcare clinical and support services staff.
  45. 50 Consider recommendations relating to a temporary sign-on bonus program for lateral and academy graduate correctional and enforcement deputies for the Office of the Sheriff.Possible action:
  46. 51 Introduce and preliminarily adopt Salary Ordinance No. NS-5.24.48, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees deleting one Database Administrator or Associate Database Administrator position and adding one Senior Database Administrator position in Technology Services and Solutions.
  47. 52 Consider recommendations relating to sponsorship of the 2024 Friar Mateo Sheedy Luncheon Celebration. (Chavez) (LA-1)Possible action:
  48. 53 Consider recommendations relating to sponsorship of the Hoang Sa Truong Sa event, hosted by the South Vietnamese Navy Veterans - NorCal. (Lee) (LA-1)Possible action:
  49. 54 Announce travel for elected officials as follows: (ID# 24-4298)
  50. 55 Pursuant to Government Code Section 53232.3(d), no member of the Board of Supervisors attended a meeting, as defined in Government Code Section 54952.2(a), at the expense of the County of Santa Clara for period January 18, 2024 through January 31, 2024. (ID# 24-4356)
  51. 56 Approve usage of funding from the Office of the County Executive budget for travel to Palm Springs, California, for Supervisor Chavez to attend and serve as keynote speaker at the Aviation Noise and Emissions symposium on March 4-5, 2024.
  52. 57 Receive report from the Office of the County Executive relating to anticipated solicitations.
  53. 58 Receive monthly status report on the items referred to Administration.
  54. 59 Approve amended delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate all legal documents, including but not limited to contracts, loan agreements, deeds of trust, promissory notes, subordination agreements, assignment agreements, option to acquire, and estoppels relating to one or more loans with Charities Housing Development Corporation of Santa Clara County or affiliate, increasing the maximum loan amount by $1,070,694 from $12,100,000 to $13,170,694 for the development of 106 new affordable housing units, plus two manager’s units referred
  55. 60 Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate all legal documents such as contracts, loan agreements, amendments, deeds of trust, promissory notes, subordination agreements, assignment agreements, assumption amendments, regulatory agreements, and estoppel agreements with Carroll Street Associates or its affiliate, relating to an existing County loan in the total principal amount of $200,008 for Carroll Inn, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegati
  56. 61 Adopt Resolution delegating authority to the County Executive, or designee, to execute an amendment to a State of California Standard Agreement and any and all other amendments and documents required or deemed necessary for Homekey Program funds and the Standard Agreement relating thereto for the conversion of the Crestview Hotel into affordable and supportive housing, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on December 31, 2026.
  57. 62 Under advisement from November 1, 2022 (Item No. 13): Consider recommendations relating to real property located at 4388 Alpine Road, Portola Valley. (LA-1)
  58. 63 Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate a retroactive option to extend lease agreement with the City of San José relating to use of 937 Locust Street as a temporary housing site in an amount not to exceed $63,000 per year and a contract term that begins no earlier than July 1, 2023 and ends no later than June 30, 2033, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on December 31, 2026.
  59. 64 Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate agreements, such as exclusive negotiating agreements or development agreements with Eden Housing, or their affiliate(s), in connection with the planning of a potential affordable housing development of approximately 5 acres of property located at 10333 N. Wolfe Road, Cupertino, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on December 31, 2026.
  60. 65 Introduce and preliminarily adopt Salary Ordinance No. NS-5.24.51, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees adding two Library Clerk positions and one Janitor position to the Santa Clara County Library District.
  61. 66 Approve Board-As-a-Whole appointments and reappointments to various Boards and Commissions: (ID# 24-4336)
  62. 67 Approve an exception to Board Policy 3.44, Use of County Facilities, to facilitate the conduct of the Blood Alcohol Storage Conditions Study.
  63. 68 Commendations and Proclamations. (See Item No. 5) (ID# 24-4308)
  64. 69 ​Approve Ninth Amendment to Agreement with Metropolitan Planning Group DBA M-Group relating to providing planning project management services to complete its work processing the land use entitlement applications for the Z-Best Composting Facility, with no change to the maximum contract amount, and extending the Agreement for a 10-month period through December 31, 2024, that has been reviewed and approved by County Counsel as to form and legality. An exception to Board of Supervisors Policy 5.4.5.4, Length of Term of Contracts, has been approved by the Office of Countywide Contracting Managemen
  65. 70 Approve Fourth Amendment to the All-Inclusive Playground Grant Funding Agreement with the City of Mountain View relating to construction of the Magical Bridge Playground at Rengstorff Park, with no change to the grant award amount and match requirement, extending the deadline for the playground to be opened to the public by October 31, 2024, revising Grant Scope to reflect the portion of the project to be completed and submitted for reimbursement during the reimbursement eligibility period, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  66. 71 ​Consider acceptance of gift/donation of $18,000 from the Friend of Martial Cottle Park on behalf of the Parks and Recreation Department. Possible action:
  67. 72 Receive report from the Roads and Airports Department relating to an emergency procurement to repair sewer lines at 101 Skyport Drive, San Jose, CA 95110.
  68. 73 ​​Adopt Resolution establishing one-way stop control for intersection of Lavender Lane with Orange Blossom Lane.​
  69. 74 Consider recommendations relating to Professional Services Agreements (PSA) for architectural-engineering (AE) and related professional design services for various projects at the County of Santa Clara. (LA-1) Possible action:
  70. 75 Consider recommendations relating to 2024 Job Order Contracts (JOCs). California Environmental Quality Act (CEQA): Exempt from CEQA pursuant to Sections 15301 and 15303 of the CEQA Guidelines.Possible action:
  71. 76 Consider recommendations relating to Building M Cafe Renovation. California Environmental Quality Act (CEQA): Exempt from CEQA pursuant to Sections 15301 and15303 of the CEQA Guidelines. (Project No. 263-CP19020-10). Possible action:
  72. 77 Consider recommendations relating to adding an Administrative Services Manager I in the Facilities and Fleet Department.Possible action:
  73. 78 Consider recommendations relating to intention to purchase real property necessary to expand access for primary and specialty health services at Saint Louise Regional Hospital.Possible action:
  74. 79 Receive reports from the Santa Clara County Central Fire Protection District relating to the Fiscal Year 2022-2023 Annual Comprehensive Financial Report and Memorandum on Internal Control and Required Communications.
  75. 80 Approve Agreement with Quality Cleaning Professionals, LLC, relating to providing performance-based janitorial services for the Santa Clara County Central Fire Protection District in an amount not to exceed $1,750,000 for period February 6, 2024 through March 31, 2026, with one two-year extension option, that has been reviewed and approved by County Counsel as to form and legality. (LA-1)
  76. 81 Final adoption of Salary Ordinance No. NS-5.24.47, an Ordinance amending Santa Clara County Salary Ordinance No. NS-5.24 relating to compensation of employees adding one Supervising Account Clerk I position in the Roads and Airports Department. (ID# 23-1746-01)
  77. 82 Final adoption of Salary Ordinance No. NS-20.23.06, an Ordinance amending Santa Clara County Executive Leadership Master Salary Ordinance No. NS-20.23 relating to compensation of employees increasing the flat rate salaries of the Assessor, District Attorney, and Sheriff by 2.6163 percent. (ID# 24-1858-01)
  78. 83 Consider recommendations relating to various actions in the Office of the District Attorney.